US 20 Devon to Menards Capacity Improvement Phase ICITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE US 20 (DEVON
DRIVE TO MENARDS) CAPACITY IMPROVEMENTS PROJECT - PHASE 1,
TRAFFIC SIGNAL AND INTELLIGENT TRANSPORTATION SYSTEM
IMPROVEMENTS (STP-A-020-9(186)--22-31)
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the US 20 (Devon Drive to Menards) Capacity Improvements Project
- Phase I, Traffic Signal and Intelligent Transportation System Improvements (STP-A-
020-9(186)--22-31), that the Project has been performed in compliance with the terms of
the Public Improvement Contract, and that the total cost of the completed work is
$255,457.52.
Dated this 1st day of April, 2008
City Engineer
Filed in the office of the City Clerk on the 1st day of April, 2008.
Jeanne F. Schneider, CMC, City Clerk
DUbUgUe
THE CITY OF
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase I, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(186)--22-31)
DATE: March 25, 2008
City Engineering Gus Psihoyos recommends acceptance of the construction contract for
US 20 (Devon Drive to Menards) Capacity Improvement Project - Phase I as completed
by Volkens Excavating in the final contract amount of $200,482, which is a 5.6%
increase from the original contract. The cost increase was attributed to additional
boring to prevent tree loss.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF ~ Dubuque
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2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer ~
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase I, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(186)--22-31)
DATE:
INTRODUCTION
March 24, 2008
The enclosed resolution provides for the acceptance of the construction contract for the
US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase I, Traffic
Signal and Intelligent Transportation System Improvements (STP-A-020-9(186)--22-31).
BACKGROUND
The US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase I, Traffic
Signal and Intelligent Transportation System Improvements (STP-A-020-9(186)--22-31)
provided for the installation of fiber optic conduit on US 20 from Devon Drive to Hill
Street and then on various City streets from US 20 and Hill Street to City Hall.
DISCUSSION
The US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase I, Traffic
Signal and Intelligent Transportation System Improvements (STP-A-020-9(.186)--22-31
was completed by Volkens Excavating, Inc. of Dyersville, Iowa, in the final contract
amount of $200,482.00, which is an 5.60% increase from the original contract in the
amount of $189,855.00. The cost increase was attributed to additional boring to prevent
tree loss.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $200,482.00 to Volkens Excavating, Inc. for the US 20 (Devon
Drive to Menards) Capacity Improvements Project -Phase I, Traffic Signal and
Intelligent Transportation System Improvements (STP-A-020-9(186)--22-31).
BUDGET IMPACT
The estimate of final costs for the US 20 (Devon Drive to Menards) Capacity
Improvements Project -Phase I, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(186)--22-31) is summarized as follows:
Bid Award Final
Construction Contract - Phase I $189,855.00 $200,482.00
Contingency 15,022.60 0
Engineering & Design 24,787.29 54,975.52
Total Project Cost X229,664.89 $255,467.52
It should be noted that the Engineering inspection and City administration of the project
was not included in the original estimate.
The project funding summary for Phase I is as follows:
CIP No. Fund Description Fund Amount
3001266 New Conduit Run from Devon Drive to City Hall (city Matcn) 72,309.92
Iowa Clean Air Attainment Program (ICAAP) Funds
(80% Maximum of Total Eligible Items) 183,147.50
Total Project Funding $255,467.52
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $200,482.00 to
Volkens Excavating, Inc. for the US 20 (Devon Drive to Menards) Capacity
Improvements Project -Phase I, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(186)--22-31).
Prepared by David Ness, PE
cc: Roger Walton, District Staff Engineer, Iowa DOT
Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 103-08
ACCEPTING THE US 20 (DEVON DRIVE TO MENARDS) CAPACITY
IMPROVEMENTS PROJECT -PHASE I, TRAFFIC SIGNAL AND INTELLIGENT
TRANSPORTATION SYSTEM IMPROVEMENTS (STP-A-020-9(186)--22-31) AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the US 20 (Devon Drive to
Menards) Capacity Improvements Project -Phase I, Traffic Signal and Intelligent
Transportation System Improvements (STP-A-020-9(186)--22-31) (the Project) has
been completed and the City Engineer has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the Public
Improvement Contract and that the City Engineer recommends that the Project be
accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Iowa Clean Air Attainment Program (ICAAP) Funds and the US (Devon Drive to
Menards) Capacity Improvements appropriation for the contract amount of $200,482.00
less any retained percentage provided for therein as provided in Iowa Code chapter
573, and to pay such retainage only in accordance with the provisions of Iowa Code
chapter 573.
assed, approved and adopted this7th day of Apr i 1 , 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE US 20 (DEVON
DRIVE TO MENARDS) CAPACITY IMPROVEMENTS PROJECT - PHASE 1,
TRAFFIC SIGNAL AND INTELLIGENT TRANSPORTATION SYSTEM
IMPROVEMENTS (STP-A-020-9(186)--22-31)
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the US 20 (Devon Drive to Menards) Capacity Improvements Project
- Phase I, Traffic Signal and Intelligent Transportation System Improvements (STP-A-
020-9(186)--22-31), that the Project has been performed in compliance with the terms of
the Public Improvement Contract, and that the total cost of the completed work is
$255,457.52.
Dated this day of , 2008. ^..-
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L City Engineer
Filed in the office of the City. Clerk on the ~~ day o~~~ , 2008.
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Jeanne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: March 21, 2008
PROJECT NAME: US 20 (Devon Drive to Menards) Capacity Improvements Project
Phase I, Traffic Signal and Intelligent Transportation System
IOWA DOT PROJECT NO. STP-A-020-9(186---22-31
CONTRACTOR: Volkens Excavating, Inc. CONTRACT AMOUNT: $189,856.00
NO. ITEM CODE CONTRACT ITEM DESCRIPTION UNIT UNIT COST QUANTITY AMOTO DATENED
0010 2105-8425015 Topsoil, Strip, Salvage and Spread CY $ 50.00 30.00 $ 1,500.00
0020 2511-674590 Removal of Sidewalk SY $ 40.00 $
0030 2511-7526004 Sidewalk, P.C. Concrete, 4 IN SY $ 75.00 $
0040 2528-8445110 Traffic Control LUMP $ 2,500.00 1 $ 2,500.00
0050 2533-4980005 Mobilization LUMP $ 5,000.00 1 $ 5,000.00
0060 2599-9999005 Fiber Optic Hub Cabinet F1~CH $ 8,500.00 4.00 $ 34,000.00
0070 2599-9999005 Vault, Fiber Optic 36 inch EACH $ 3,000.00 10.00 $ 30,000.00
0080 2599-9999005 Vault, Fiber Optic 48 inch FJ\CH $ 3,500.00 2.00 $ 7,000.00
0090 2599-9999009 Conduit, Ridgid PVC, Pushed, 4 Inch LF $ 35.00 $
0100 2599-9999009 Conduit, Ridgid PVC, Trenched 4 Inch LF $ 14.00 4392.00 $ 61,488.00
0110 2601-2639010 Sodding SO $ 100.00 26.10 $ 2,610.00
TOTAL AMOUNT EARNED TO DATE -BASE BID: $ 144,098.00
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0120 2599-9999009 8001 -Conduit, Ridgid PVC, Pushed, 4 Inch LF $ 32.00 1762.0 $ 56,384.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 56,384.00
TOTAL AMOUNT EARNED TO DATE: $ 200,082.00
TOTAL DUE CONTRACTOR: $ 200,482.00
ENGINEERING DESIGN: S 28,452.50
PROJECT ADMINISTRATION: S 26,623.02
TOTAL IMPROVEMENT COST: S 256,467.62
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van Milli,,gea,~6ity-AQ~nager
City of Dubµ~Qpe, Iowa } ;
APPROVED: .i' ~ ;-•.°L-"°_`".~ .~"i;+ s ~+:.
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Volkens Excavating, Inc. contractor for the above improvement, does hereby accept the
accept the above "Total Due Contractor', as full settlement for all Gaims for said improvement.
CONTRACTOR: Volken/s Ex vati Inc.
BY: ~ < 1
TITLE: ~t5/•~ytc/~
DATE: ~ ,~ I - ~D~
City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: March 21, 2008
PROJECT NAME: US 20 (Devon Drive to Menards) Capacity Improvements Protect
Phase I, Traffic Signal and Intelligent Transportation System
IOWA DOT PROJECT NO. STP-A-020-9(186--22-31
CONTRACTOR: Volkens Excavating, Inc. CONTRACT AMOUNT: 5189,865.00
NO. ITEM CODE CONTRACT ITEM DESCRIPTION UNIT UN T OST QUANTITY AMOTO DEATAENED
0010 2105-8425015 Topsoil, Strip, Salvage and Spread CY $ 50 .00 30.00 $ 1,500 .00
0020 2511-674590 Removal of Sidewalk SY $ 40 .00 $
0030 2511-7528004 Sidewalk, P.C. Concrete, 4 IN SY $ 75 .00 $
0040 2528-8445110 Traffic Control LUMP $ 2,500 .00 1 $ 2,500 .00
0050 2533-4980005 Mobilization LUMP $ 5,000 .00 1 $ 5,000 .00
0080 2599-9999005 Fiber Optic Hub Cabinet EACH $ 8,500 .00 4.00 $ 34,000 .00
0070 2599-9999005 Vault, Fiber Optic 38 inch EACH $ 3,000 .00 10.00 $ 30,000 .00
0080 2599-9999005 Vault, Fiber Optic 48 inch EACH $ 3,500 .00 2.00 $ 7,000 .00
0090 2599-9999009 Conduit, Ridgid PVC, Pushed, 4 Inch LF $ 35 .00 $
0100 2599-9999009 Conduit, Ridgid PVC, Trenched 4 Inch LF $ 14 .00 4392.00 $ 81,488 .00
0110 2801-2839010 Sodding SO $ 100 .00 26.10 $ 2,610 .00
TOTAL AMOUNT EARNED TO DATE -BASE BID: $ 144,098.00
0120 2599-9999009 8001 -Conduit, Ridgid PVC, Pushed, 4 Inch LF $ 32.00 1782.0 $ 56,384.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: S 66,384.00
TOTAL AMOUNT EARNED TO DATE: S 200,482.00
TOTAL DUE CONTRACTOR: S 200,482.00
ENGINEERING DESIGN: S 28,462.50
PROJECT ADMINISTRATION: S 26,623.02
TOTAL IMPROVEMENT COST: S 266,467.62
CERTIFICATE OF THE CITY MANAGER:
I hereby certity that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van Milligeryr6itpiNnQager
City of Dubuque,~lowa ,
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APPROVED "' ,~ - .'t,---."l <. ,._ "t_ , Y ~~r~__
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Volkens Excavating, Inc. contractor for the above improvement, does hereby accept the
accept the above "Total Due Contractor", as full settlement for all Gaims for said improvement.
CONTRACTOR: Volkens Excavatin I c.
BY: ~ ~
TITLE: /
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DATE: ~
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City of Dubuque -Engineering Division
Final Payment Form
PAYMENT NO: COUNCIL FINAL DATE: March 21, 2008
PROJECT NAME: US 20 (Devon Drive to Menarda) Capacity Improvements Project
Phase I, Traffic Signal and Intelligent Transportation System
IOWA DOT PROJECT NO. STP-A-020-9(186)--22-31
CONTRACTOR: Volkens Excavating, Inc. CONTRACT AMOUNT: $189,886.00
NO. ITEM CODE CONTRACT ITEM DESCRIPTION UNIT UN T OST QUANTITY AMOTO DEAATENED
0010 2105-8425015 Topsoil, Strip, Salvage and Spread CY $ 50 .00 30.00 $ 1,500.00
0020 2511-674590 Removal of Sidewalk SY $ 40 .00 $
0030 2511-7526004 Sidewalk, P.C. Concrete, 4 IN SY $ 75 .00 $
0040 2528-8445110 Traffic Control LUMP $ 2,500 .00 1 $ 2,500.00
0050 2533-4980005 Mobilization LUMP $ 5,000 .00 1 $ 5,000.00
0060 2599-9999005 Fiber Optic Hub Cabinet EACH $ 8,500 .00 4.00 $ 34,000.00
0070 2599-9999005 Vault, Fiber Optic 36 inch EACH $ 3,000 .00 10.00 $ 30,000.00
0080 2599-9999005 Vault, Fiber Optic 48 inch EACH $ 3,500 .00 2.00 $ 7,000.00
0090 2599-9999009 Conduit, Ridgid PVC, Pushed, 4 Inch LF $ 35 .00 $
0100 2599-9999009 Conduit, Ridgid PVC, Trenched 4 Inch LF $ 14 .00 4392.00 $ 61,488.00
0110 2601-2639010 Sodding SO $ 100 .00 26.10 $ 2,610.00
TOTAL AMOUNT EARNED TO DATE -BASE BID: S 144,098.00
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0120 2599-9999009 8001 -Conduit, Ridgid PVC, Pushed, 4 Inch LF $ 32.00 1762.0 $ 56,384.00
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: $ 66,384.00
TOTAL AMOUNT EARNED TO DATE: $ 200,482.00
TOTAL DUE CONTRACTOR: $ 200,482.00
ENGINEERING DESIGN: $ 28,452.50
PROJECT ADMINISTRATION: S 26,523.02
TOTAL IMPROVEMENT COST: $ 265,457.52
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the
above improvement.
APPROVED:
Michael Van Millipen; City"1ulaeager
City of DubugUe~ Iowa I
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APPROVED: ~ i ~ - •~- _ ~- .:."
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Volkens Excavating, Inc. contractor for the above improvement, does hereby accept the
accept the above "Total Due Contrador", as full settlement for all Gaims for said improvement.
CONTRACTOR: Volkens//E~xcavati Inc.
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