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Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study Dubuque rHE crrY of ~~' ~LTB E I ~'-'~~ . Masterpiece nn the Mississippi ~~ 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Professional Services for the Middle Fork Catfish Creek Hike/Bik Trail Feasibility Study DATE: March 24, 2008 Leisure Services Manager Gil Spence recommends City Council approval to initiate the Request for Proposals process for the professional services for the Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study. I concur with the recommendation and respectfully request Mayor and City Council approval ~; Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gil D. Spence, Leisure Services Manager THE CITY OF Dubuque DUB E Masterpiece on the Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Gil D. Spence, Leisure Services Manager L' SUBJECT: Professional Services for the Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study DATE: March 20, 2008 INTRODUCTION The purpose of this memorandum is to request City Council approval to initiate the Request for Proposals process for the Professional Services for the Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study. DISCUSSION The FY 2008 C.I.P. budget contains $70,800 for this study which will determine the route and cost for ahike/bike trail along the Middle Fork Catfish Creek between the Bergfeld Recreation Area and Julien Dubuque Drive. Review Committee members include: Gil Spence ........................................ Bob Fritsch ...................................... Pat Prevenas ................................... Ken TeKippe .................................... Laura Carstens ................................ Robert Schiesl ................................ Dr. Charles Winterwood ................. Leisure Services Manager Park Division Manager Recreation Division Manager Finance Director Planning Services Manager Assistant City Engineer Trail Committee The following schedule is proposed: Mailed to consultants ....................... April 8, 2008 Proposals due ................................. May 5, 2008 Committee review and selection....... May 30, 2008 Study completed .............................. September 1, 2008 ACTION STEP The action requested is that the City Council approve the initiation of the RFP process for the Middle Fork Catfish Creek Trail Feasibility Study. GDS:et attachment CITY OF DUBUQUE, IOWA REQUEST FOR PROPOSALS Professional Services for the Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study INTRODUCTION The City of Dubuque, Iowa is soliciting proposals from qualified consulting firms to provide professional services for the Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study. COMMUNITY BACKGROUND The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to Illinois and Wisconsin. The City is approximately 30 square miles in area, with a population of approximately 60,000 persons. The City's annual operating and capital budget is over $108 million and funds a full range of services. The City's web site is www.cityofdubugue.org. PROJECT SUMMARY This provide provides for a consultant to study the possibility of construction of a hike/bike trail along the middle fork of Catfish Creek from the Dubuque Industrial Center West to Julien Dubuque Drive. The study would include identification of wetlands, trail route, access locations, if creek crossings are needed, and if AASHTO Standards can be met. The city's budget for this study is $70,800. SCORE OF SERVICE The scope of services for the Middle Fork Catfish Creek Hike/Bike Trail Feasibility Study includes: • Site topo will be provided by the City's GIS system. • Identify potential wetland sites (delineation will be part of the final design process). • Assume no geotechnical investigation will be needed. If it is determined some is needed the cost will be negotiated at that time. • Identify feasible locations for amenities such as rest rooms, access roads, trailhead, etc. • The city's GIS system will be used to locate utilities. • Investigate permits needed and who has jurisdiction. • Assume a hydrologic analysis will be needed to allow for crossing the creek one time. If more crossings are needed, that analysis will be an additional cost. • Evaluate if trail will meet ADA guidelines and AASHTO standards. • Prepare cost estimate • Identify property owners that are along the trail, public agencies, and other parties of interest necessary to complete the requirements of this project. • Establish an alignment for the trail that balances functionality and optimal use of existing easements and R.O.W. • Assume four meetings with Steering Committee: / Take off meeting / Review of two possible options / Review of cost estimate for the two options / Final approval INFORMATION TO BE INCLUDED IN PROPOSAL To simplify the review process and to obtain the maximum degree of comparability, the proposal shall include the following information and shall be organized in the manner specified below. LETTER OF TRANSMITTAL Provide a letter of transmittal briefly outlining the consultant's understanding of the work and the name, address, telephone number and fax number of the consultant's primary contact person. PROFILE OF FIRM Provide general information about the consultant firm and firm's area of expertise as regards to this RFP, including the qualifications of the project manager and other key personnel who would be assigned to this project as follows: (a) Name of the anticipated project manager, his or her qualifications and experience and the names, qualifications and experience of other key personnel who would be associated with the project. (b) Name and location of other consulting firms that would be used by your firm in the project; the type and approximate percentage of the work that would be performed by each of these firms; and the names, qualifications and experience of their personnel who would be associated with this project. (c) .Experience of the anticipated project manager and other key personnel in performing similar architectural and engineering services. (d) At least three references of past clients for whom your firm performed similar architectural and engineering services. These projects must have been completed within the past five years with the same projecl 2 manager, sub-consultants and other key personnel proposed for this project. (e) Discuss the firm's ability to integrate this contract into the present workload. SCOPE OF SERVICES Describe the firm's approach to completing the Feasibility Study. The scope of services will include, but may not be limited to, the consultants approach to accomplishing the tasks listed above. PROPOSED PROJECT SCHEDULE Provide a project schedule outlining the time period and estimated completion date of the proposed scope of services. FEES AND COMPENSATION Provide a proposed cost plus expenses budget for completion of the proposed scope of services with cost breakdowns. Quotation of fees and compensation shall remain firm for a period of at least 90 days from the proposed submission deadline. Please separate fhe proposed budget from the other portion of the RFP submittal. SUBMISSION REQUIREMENTS An original plus 6 copies of the proposal labeled Hike/Bike Trail Feasibility Study must be received in the Leisure Services Department, 2200 Bunker Hill Road, Dubuque, Iowa, 52001, by 5:00 p.m. CDT on May 5, 2008. Each consultant assumes full responsibility for delivery and deposit of the completed proposal package on or before the deadline. The City of Dubuque is not responsible for any loss or delay with respect to delivery of the proposals. The City of Dubuque reserves the right to reject any and all proposals and negotiate changes with any consultant. The City of Dubuque is not liable for the cost incurred by any consultant prior to the execution of an agreement on contract. Nor shall the City of Dubuque be liable for any cots incurred by the consultant that are not specified in any contract. The City of Dubuque is an Equal Opportunity Employer. All questions and correspondence regarding this RFP should be directed to Gil Spence, Leisure Services Manager, Leisure Services Department, 2200 Bunker Hill Road, Dubuque, Iowa 52001, by telephone at 563-589-4263, by fax at 563- 589-4391, or by email at silence `yofdubugue.org. 3 EVALUATION CRITERIA Proposals will be screened to ensure that they meet the minimum requirements of the proposal format. Initial screening will be done by the selection committee without benefit of knowing the consultant's proposed fee for services. A review of qualifying proposals will be evaluated by a selection committee. Consultants may be invited to an interview with the selection committee. Evaluation criteria will include the following: ^ Experience and achievements of the firm. ^ Qualifications and experience of principal consulting staff or project team on performing similar projects. ^ Qualifications and experience of any sub-consultants on similar projects. ^ Grasp of project requirements, understanding of project scope and level of interest by firm/consultant. ^ Design approach/methodology in completing the scope of services. ^ Approach to communication throughout the project. ^ Ability to deliver the products in a timely manner and within budget. ^ Proposed schedule to complete the project. ^ Proposed cost to complete the project. 4 INSURANCE SCHEDULE C INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE CITY OF DUBUQUE 1. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa. All insurers shall have a rating of A better in the current A.M. Best Rating Guide. 2. All Certificates of Insurance required hereunder shall provide a thirty (30) day notice of cancellation to the City of Dubuque, except for a ten (10} day notice for non- payment, if cancellation is prior to the expiration date. 3. shall furnish a signed Certificate of Insurance to the City of Dubuque, Iowa for the coverage required in Paragraph 6 below. Such Certificates shall include copies of the following endorsements: a) Commercial General Liability policy is primary and non-contributing. b) Commercial General Liability additional insured endorsement. c) Governmental Immunities Endorsement. shall upon request, provide Certificates of Insurance for all subcontractors and sub-sub contractors who perform work or services pursuant to the provisions of this contract. Said certificates shall meet the insurance requirements as required of 4. Each certificate shall be submitted to the contracting department of the City of Dubuque. 5. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the City of Dubuque. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. Contractor shall be required to carry the following minimum coverage/limits or greater if required by law or other legal agreement: a) COMMERCIAL GENERAL LIABILITY General Aggregate Limit Products-Completed Operations Aggregate Limit Personal and Advertising Injury Limit Each Occurrence Limit Fire Damage limit (any one occurrence) Medical Payments $2,000,000 $1,000,000 $1,000,000 $1,000,000 $ 50,000 $ 5, 000 1 of 2 January 2008 INSURANCE SCHEDULE C (Continued) INSURANCE REQUIREMENTS FOR PROFESSIONAL SERVICES TO THE CITY OF DUBUQUE This coverage shall be written on an occurrence form, not claims made form. All deviations or exclusions from the standard ISO commercial general liability form CG 0001 or Business owners BP 0002 shall be clearly identified. Form CG 25 04 03 97 'Designated Location (s) General Aggregate Limit' shah be included. Governmental Immunity endorsement identical or equivalent to form attached. Additional Insured Requirement: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions andlor authorities and their board members, employees and volunteers shall be named as an additional insured on General Liability including "ongoing operations" coverage equivalent to ISO CG 20 10 07 04. b) Automobile $1,000,000 combined single limit. c) WORKERS COMPENSATION ~ EMPLOYERS LIABILITY Statutory for Coverage A Employers Liability: Each Accident $ 100,000 Each Employee Disease $ 100,000 Policy Limit Disease $ 500,000 d) PROFESSIONAL LIABILITY $1,000,000 e) UMBRELLA/EXCESS LIABILITY "Coverage andlor limit of liability to be determined on a case-by-case basis by Finance Director. Completion Checklist ^ Certificate of Liability Insurance (2 pages) ^ Designated Location(s) General Aggregate Limit CG 25 04 03 97 (2 pages) ^ Additional Insured CG 20 10 07 04 ^ Governmental Immunities Endorsement 2 of 2 January 2008 ACORD,~ CERTIFICATE OF LIABILITY INSURANCE DATE(MMlDD/YYYY) 12~7~20~7 PRODUCER (563) 123-4567 FAx (563) 987-6543 Insurance Agency Street Address THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Cit ST Zi Code INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: In3LlranCe COm an Company INSURER B: Stre@t INSURER C INSURER D: Cit $tll Code INSURER E: I~l1\ ICCI A /! CC THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVNTHSTANDINGAHY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'L INS TYPEOFINSURANCE POLICY NUMBER POLICY EFFECTIVE DATE MMID POLICY EXPIRATION DATE NMID LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1 , 000 , 000 EM S EaExw S 50 000 X COMMERCIAL GENERAL LIABILITY rrence PR I E , E A X CLAIMS MADE ~ OCCUR MED EXP An ane rson) $ 5 , 000 PERSONAL 8 ADV INJURY $ 1 , 000 , O00 GENERAL AGGREGATE $ 2 , OOO , 000 GEN'L AGGREGATE LIMIT APPLIES PER' PRODUCTS - COMPlOP AGG $ 1 , OOO , OOO POLICY X jECT IOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT OOO OOO $ 1 (Ea accident) , , X ANY AUTO A ALL OWNED AUTOS BODILY INJURY $ (Per person) SCHEDULED AUTOS HIRED AUTOS BODILY INJURY $ (Per acc~denl) NON-0WNED AUTOS PROPERTY DAMAGE $ (Peraccbenry GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY. AGG $ A EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ 1 , OOO, OOO X OCCUR ~ CLAIMS MADE AGGREGATE $ 1, 000, 000 $ DEDUCTIBLE ~~/ $ X RETENTION $ 0 $ A WORKERS COMPENSATK)N AHD 10 X yy~ STATU- DTH- TORY LIMITS ER EMPLOYERS' LIABILITY 5 000 100 ANY PROPRIETOR/PARTNERlEXECUTIVE fe E.L. EACH ACCIDENT , $ OFFICERlMEMBER EXCLUDED? o E.L. DISEASE - EA EMPLOYEE $ 100 , O00 K yes, describe under SPECIAL PROVISIONS below E.L. DISEASE -POLICY LIMIT $ 5O0 , 000 p, OTHER professional $1,000,000 Liability DESCRIPTION OF OPERATIONSILOCATIONSNENICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISK)NS The City of Dubuque is an additional insured on general liability policies including ongoing 6 completed operations coverage equivalent to ISO CG 2010 0704 6 CG 2037 0704. General Liability policy is primary 6non-contributing. Form CG 2504 0397 "Designated Locations" general liability aggregate limit is included. Governmental immunities endorsement is included. CFRTIFICLTF HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Dubuque EXPIRATION DATE THEREOF, THE ISSUING INSURER 1MLL ENDEAVOR TO MAIL 50 West 13th Str@et 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED i0 THE LEFT, BUT Dubuque, IA 52001 FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURE ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001!08} ®ACORD CORPORATION 1988 INS025 (otoaJ os AMS vMP Mortgage cautions. Inc. {aoo)3z?-osas Page ~ of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ~e v ~f~ ions ACORD 25 (2001108) INS025 ~oioe~.os AMS Page z or z POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 25 04 03 97 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED LOCATION(S) GENERAL AGGREGATE LIMIT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Location(s): ANY AND ALL COVERED LOCATIONS (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) A. For all sums which the insured becomes legally obligated to pay as damages caused by "occur- rences" under COVERAGE A (SECTION 1), and for all medical expenses caused by accidents under COVERAGE C (SECTION I), which can be attributed only to operations at a single desig- nated "location" shown in the Schedule above: 1. A separate Designated Location General Aggregate Limit applies to each designated "location", and that limit is equaE to the amount of the General Aggregate Limit shown in the Declarations. 2. The Designated Location General Aggregate Limit is the most we will pay for the sum of all damages under COVERAGE A, except dam- ages because of "bodily injury" or "property damage" included in the "products-completed operations hazard", and for medical expenses under COVERAGE C regardless of the num- ber of: a. insureds; b. Claims made or "suits" brought; or c. Persons or organizations making claims or bringing "suits". 3. Any payments made under COVERAGE A for damages or under COVERAGE C for medical expenses shall reduce the Designated Loca- tion General Aggregate Limit for that desig- nated "location". Such payments shall not re- duce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Designated Location General Aggre- gate Limit for any other designated "location" shown in the Schedule above. 4. The limits shown in the Declarations for Each Occurrence, Fire Damage and Medical Ex- pense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Designated Location General Aggregate Limit. B. For all sums which the insured becomes legally obligated to pay as damages caused by "occur- rences" under COVERAGE A (SECTION I), and for all medical expenses caused by accidents under COVERAGE C (SECTION I), which can- not be attributed only to operations at a single designated "location" shown in the Schedule above: 1. Any payments made under COVERAGE A for damages or under COVERAGE C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products-Completed Operations Aggregate Limit, whichever is applicable; and 2. Such payments shall not reduce any Desig- natPd Location C;eneral Aggregate Limit. CG 25 04 03 97 Page 1 of 2 CG 25 04 03 97 C. When coverage for liability arising out of the "products-completed operations hazard" is pro- vided, any payments for damages because of "bodily injury" or "property damage" included in the "products-completed operations hazard" will reduce the Products-Completed Operations Ag- gregate Limit, and not reduce the General Ag- gregate Limit nor the Designated Location Gen- eral Aggregate Limit. D. For the purposes of this endorsement, the Defi- nitions Section is amended by the addition of the following definition: "Location" means premises involving the same or connecting lots, or premises whose connection is interrupted only by a street, roadway, waterway or right-of-way of a railroad. E. The provisions of Limits Of Insurance (SECTION III} not otherwise modified by this endorsement shall continue to apply as stipulated. Copyright, Insurance Services Office, Inc., 1996 Page 2 of 2 CG 25 04 03 97 POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 10 07 04 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -OWNERS, LESSEES OR CONTRACTORS -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Or anization s The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Location(s) Of Covered Operations Information re uired to com lete this Schedule, if not shown above, will be shown in the Declarations. A. Section II -Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. I he acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insureds) at the location(s) desig- nated above. B. With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply:. This insurance does not apply to "bodily injury" or "~.i~uNciiy i~oniay@" QCi.Urnil~ 6ftCi: CG 20 10 07 04 Page 1 of 2 1. All work, including materials, parts or equip- ment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insureds) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its in- tended use by any person or organization other than another contractor or subcontractor engaged in performing operations fora princi- pal as a part of the same project. Atl terms and conditions of this policy apply unless modified by this endorsement. Page 2 of 2 © ISO Properties, Inc., 2004 CG 20100704 CITY OF DUBUQUE, IOWA GOVERNMENTAL IMMUNITIES ENDORSEMENT Nonwaiver of Governmental Immunity. The insurance carrier expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coverage. The insurance carrier further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurance carrier. 4. Non-Denial of Coverage. The insurance carrier shall not deny coverage under this policy and the insurance carrier shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN 1 of 1 January 2008