Town Clock Renovation Project 2008 #102-1215THE CTTY OF Dubuque
DUB E
i 1
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Town Clock Renovation Project #102-1215
DATE: April 15, 2008
Sealed bids were received for the Town Clock Renovation Project. Leisure Services
Manager Gil Spence recommends award of the contract to the low bidder, Klauer
Development Corp, in the amount of $247,227, which is 32.27% under the estimate of
$365,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
C: ti'
~!
Mich el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
THE CITY OF Dubuque
DUB E ~CeC~
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Masterpiece on the Mississippi
Zoa~
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager~l,~'
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SUBJECT: Town Clock Renovation Project, #102-1215
DATE: April 15, 2008
INTRODUCTION
The purpose of this memorandum is to request that the City Council award a contract to
Klauer Development Corp dba Klauer Construction Company, in the amount of
$247,227.
DISCUSSION
Bids were received on April 10, 2008 for the Town Clock Renovation Project. A
summary of the bids received is as follows:
Klauer Construction $ 247,227
Tricon Construction $ 388,000
Renovation of the Town Clock includes applying an E.I.F.S. finish to the pedestal base
of the clock, replacing the electrical system and interior lighting, repairing the exterior of
the clock, and painting the clock. Arrangements are being made to minimize conflict
with events so none of them will have to be moved.
The FY 2007 CIP budget contains $195,250 and the FY 2009 CIP budget contains
$200,000 for this project. The architect's estimate for the project was $365,000. A
summary of the project costs would be as follows:
construction contract $ 247,227
contingency 117,773
design fees 30,250
TOTAL $ 395,250
continued
page two
When the project was bid last fall the low bid was $375,100. The lower bid is a result of
the contractor not using scaffolding and having the summer months to do the work. The
savings may allow more repairs to be made during this phase of the project.
RECOMMENDATION
I recommend that the contract be awarded to Klauer Construction in the amount of
$247,227.
ACTION STEP
The action requested is that the City Council adopt the attached resolutions awarding a
contract to Klauer Construction in the amount of $247,227 for the Town Clock
Renovation Project.
GDS:et
attachment
Preparers Gil D. Spence Address: 2200 Bunker Hill Rd Phone: (589) 589-4263
RESOLUTION NO. 120-08
AWARDING CONTRACT
WHEREAS, sealed proposals have been submitted by contractors for the Town
Clock Renovation Project pursuant to Resolution No. 97-08, and notice to bidders
published in a newspaper published in the City of Dubuque, Iowa, on the 21st day of
March, 2008.
WHEREAS, said sealed proposals were opened and read on the 10th day of April,
2008, and it has been determined that the bid of Klauer Development Corp, dba Klauer
Construction Company in the amount of $247,227 was the lowest bid for the furnishings of
all labor and materials and performing the work as provided for in the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the contract for the above improvement be awarded to Klauer Development
Corp, dba Klauer Construction Company, and the Manager be and is hereby directed to
execute a contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's bond, the
City Treasurer is authorized and instructed to return the bid deposits of the unsuccessful
bidders.
Passed, approved and adopted this 21st day of April, 2008
Attest:
Jeanne F. Schneider, City Clerk
Roy D. Buol, Mayor