Downtown Design Guidelines Manual 1THE CITY OF ~ Dubuque
-~
DUB E "~~~
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Consultant Recommendation for Downtown Design Guidelines Manual
DATE: April 16, 2008
Planning Services Manager Laura Carstens is recommending the selection of Winter
and Company to provide Professional Design Services for the Downtown Design
Guidelines Manual for anot-to-exceed fee of $55,240. This exceeds the project
estimate by $5,240 but there are sufficient funds ($81,115) available in the City budget
for the project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
,l ~ ~__.
Michael C. Van illigen
MCVM/Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Laura Carstens, Planning Services Manager
THE CITY OF Dubuque
~...
I~-UB E "''~
1 1
Masterpiece on the Mississippi
2007
TO: Michael Van Milligen, City Manager
FROM: Laura Carstens, Planning Services Manager~-~
SUBJECT: Consultant Recommendation for Downtown Design Guidelines Manual
DATE: April 15, 2008
Introduction
This memorandum transmits the consultant recommendation for Professional Design
Services for the Downtown Design Guidelines Manual, for review and approval by the
City Council. Enclosed are the Request for Proposals (RFP) for the project, the proposal
submitted by the selected firm, and contract for services.
Project Description
The City of Dubuque has received a grant from the State Historic Preservation Office to
develop a Design Guidelines Manual for the streetscapes and built environment of the
historic downtown. Like the City's Historic District Design Guidelines, the Downtown
Design Guidelines Manual will have two components: (1) streetscape/landscape design
guidelines, and (2) architectural design guidelines.
A Downtown Design Guidelines Task Force will be established to work with the selected
consultant. The Task Force will include such downtown private stakeholders as local
design professionals, developers, business owners, neighborhood and sub-district
representatives (such from as the Warehouse District), and Dubuque Main Street
representation. Key City departments and divisions -- Planning, Housing & Community
Development, Economic Development, Parking, Transit, Public Works, Leisure
Services, Engineering and City Manager's Office/Neighborhood Development will be
invited to serve on the task force.
The estimated project budget is summarized as follows:
Consultant Fees -- professional design services $ 50,000
Administrative, printing and distribution costs 15 000
Total Project $ 65,000
Downtown Design Guidelines Manual Page 2
The consultant will develop a manual of design review guidelines that will aid in the
appropriate treatment and preservation of the City's downtown properties. The
consultants' work on this project is anticipated to begin in April, 2008, with completion in
March, 2009. The consultant must meet federal historic preservation qualifications.
Discussion
The Consultant Selection Committee for this project is: Economic Development -Aaron
DeJong; Engineering -Jon Dienst; Finance -Jean Nachtman; and Planning -Laura
Carstens, David Johnson, and Wally Wernimont.
The RFP was posted on the websites of the City of Dubuque, the Iowa Chapter of the
American Institute of Architects, and the American Planning Association. It was sent to
qualified historians and architectural historians listed with the State Historic Preservation
Office. Eight proposals were received, and were ranked by the committee as follows:
Rank Firm Office Location Fee Proposal
1 Winter and Company Boulder, CO $55,240
2 Cunningham Group Minneapolis, MN $58,000
Short Elliott Hendrikson* Minneapolis, MN
Jeffrey Morton Architects* Dubuque, IA
3 H3 Studio St. Louis, MO $44,000 plus**
4 Hay Dobbs Minneapolis, MN $50,000
Hess Roise Company` Minneapolis, MN
5 Durrant Group Dubuque, IA $50,000
6 Conway + Schulte Architects Minneapolis, MN $50,000
Hess Roise Company* Minneapolis, MN
7 JEO Consulting Group Lincoln, NE $50,000
Bergren Architects* Lincoln, NE
Lawrence Sommer* Lincoln, NE
8 Genesis Architectural Design West Des Moines, IA $50,000
Brian Clark + Associates` Des Moines, IA
Patricia Eckhardt* Iowa City, IA
* Sub-consultant. "`Additional expenses for travel were not quantified.
The City's Architectural, Streetscape, and Landscape Design Guidelines for the Historic
Districts were prepared by Durrant's Dubuque and St. Charles offices. The Consultant
Selection Committee felt that the Durrant proposal did not rate as highly as other
Downtown Design Guidelines Manual Page 3
proposals we received. The vast majority of the work on the current Design Guidelines
was completed by Durrant staff in the St. Charles office; this staff is no longer employed
by Durrant and is not included on the project team. The Durrant team proposed for this
project has no experience with other design guidelines. Several Durrant team members
have no experience at all. This lack of experience is reflected in a short, one-paragraph
description of the scope of services and a short outline of the firm's approach to the
project. With the exception of Genesis Architectural Design, which did not include a
scope of services, all the other firms provided much more extensive discussion of their
project approach and scope of services. The Durrant proposal is for $50,000 seems
high for staff entirely from the Dubuque office, when several out-of-town firms and out-
of-state firms have similar bids that include travel and lodging expenses.
The Consultant Selection Committee rated Winter and Company as the top firm for the
following reasons:
• Winter and Company will use principals in the firm who have extensive
experience in developing design guidelines and providing design review training.
The team meets federal historic preservation qualifications. If there is a firm that
can be labeled a specialist in this field, Winter and Company would be that firm.
• Qualifications and experience of Winter and Company performing similar
services were demonstrated in the six examples of design guidelines for
communities of various sizes across the country included with the proposal.
Winter and Company was the only firm to provide examples.
• Winter and Company team members have a clear understanding of project
requirements and project scope, and a thorough design approach /methodology
in completing the scope of services as reflected in their project approach.
• Reference checks indicated Winter and Company demonstrates excellent to very
good coordination, technical and communication skills throughout a project.
Reference checks indicated Winter and Company is able to deliver the products
in a timely manner and within budget. They were rehired for additional work by
the communities we contacted.
• Winter and Company's project approach and schedule reflects an understanding
of the review and approval process with the State Historic Preservation Office.
• Winter and Company's cost estimate to complete the project is about 10.5%
higher than the project budget of $50,000 for consultant services. However, the
Planning Services Department has sufficient funds to cover their fee of $55,240.
Recommendation
The Consultant Selection Committee recommends that the City Council approve the
contract with Winter and Company to provide Professional Design Services for the
Downtown Design Guidelines Manual for anot-to-exceed fee of $55,240.
Planning Services Department
City Hall
50 West 13th Street
Dubuque, IA 52001-4864
(563) 589-4210 phone
(563) 589-4221 fax
(563) 589-6678 TDD
plannin~C~cityofdubuque.org
THE CITY OF
DUB E
Masterpiece on the Mississippi
CITY OF DUBUQUE, IOWA
MANUAL OF DOWNTOWN DESIGN GUIDELINES
REQUEST FOR PROPOSAL
March 18, 2008
INTRODUCTION
The City of Dubuque, Iowa is soliciting proposals from qualified consulting firms to
provide professional services for the creation of the City of Dubuque Downtown Design
Guidelines, in accordance with the Secretary of the Interior's Standards and Guidelines
for Archeology and Historic Preservation.
The City of Dubuque has been awarded a FY2008 State of Iowa Certified Local
Government grant by the State Historical Society of Iowa (SHSI) for the development of
downtown design guidelines. The estimated budget for this project is $65,000. $50,000
is budgeted for consultant services and the remainder of the budget will be allocated
towards administrative, printing, and distributions costs.
The consultant will develop a manual of design review guidelines that will aid in the
appropriate treatment and preservation of the City's downtown properties. The
consultants work on this project is anticipated to begin in April, 2008, with completion in
March, 2009.
COMMUNITY BACKGROUND
The City of Dubuque is located on the Mississippi River in northeastern Iowa, adjacent to
Illinois and Wisconsin. The City is approximately 30 square miles in area, with a
population of approximately 60,000 persons. The City's annual operating and capital
budget is over $100 million and funds a full range of services. The City's web site is
www.cityofdubuque.org.
The community has a stable and diversified manufacturing base and a growing service
sector. Dubuque is the major retail, medical, educational and employment center for the
tri-state area. Dubuque is a community well known for its historic beauty and, in
particular, the Victorian architecture that makes up much of the downtown and the
surrounding neighborhoods. The historic, architectural and cultural resources of
Dubuque are the community's No. 2 tourist attraction, after the Mississippi River.
Downtown Dubuque has been designated as a Cultural and Entertainment District by the
State of Iowa.
Downtown Design Guidelines Project RFP
Page 2
As Iowa's oldest city, Dubuque has a substantial collection of historically and
architecturally significant structures. Five of Dubuque's six National Register districts are
in and around Downtown. The Downtown area includes the central business district,
transitional mixed-use neighborhoods north, west and northeast of downtown, and an
industrial district on the east.
Downtown Dubuque contains many significant institutional, commercial, and industrial
buildings that reflect a variety of styles and materials. Many buildings house a mix of
uses, with first floor retail/office uses and housing on the upper floors. The historic
downtown neighborhoods include two- and three-story buildings that are still fully
residential. In addition, large brick warehouses form a historic mill-working/warehouse
district adjacent to Downtown. Downtown includes a number of landmark structures,
such as the Dubuque County Courthouse, City Hall, Carnegie Stout Public Library,
Grand Opera House, Five Flags Theater, U.S. Post Office, Ryan House, Masonic Temple,
and the Town Clock.
PROJECT SUMMARY
The project goal is to create a Design Guidelines Manual for historic Downtown
Dubuque. The manual will have two components: (1) architectural design guidelines,
and (2) streetscape/landscape design guidelines.
The downtown design guidelines will encompass the central business district. Please
refer to the attached map. The City of Dubuque has Architectural and
Streetscape/Landscape Design Guidelines for its (5) five historic districts. A copy of the
City of Dubuque Architectural and Streetscape and Landscape Guidelines for Historic
Districts can be viewed at www.cityofdubuque.orb/index.cfm?pa~eid=738 or copies can
be requested by contacting the Planning Services Department. The City also has Design
Standards for the Port of Dubuque. These urban design manuals will be used as models
for the Downtown Design Guidelines.
The architectural portion of the Downtown Design Guidelines Manual will include
descriptions of prevailing architectural styles and types in Downtown Dubuque. The
manual will set forth guidelines for rehabilitation and restoration of residential, office,
commercial, industrial, and institutional structures found in Downtown Dubuque's
business districts and mixed-use neighborhoods. For residential construction, the
architectural component will cover masonry, roofing, windows, doors, siding, porches,
architectural details and painting. The architectural component will cover cornices,
storefronts, display windows and bulkheads, windows, entrances, awnings, lighting,
signs, and architectural details for non-residential construction. The manual will also
provide design guidelines for infill and new construction.
The streetscape/landscape portion of the Downtown Design Guidelines Manual will
include a discussion of integrating streetscape improvements in Downtown Dubuque's
historic commercial districts and mixed-use neighborhoods. The streetscape/landscape
design guidelines will cover setting and site; driveways, parking lots, and paving;
Downtown Design Guidelines Project RFP
Page 3
sidewalks, walkways, and curbs; fences and gates; amenities; signs and graphics;
wayfinding features; street lighting; landscaping; and utilities.
COORDINATION
A Task Force will be established to work with the selected consultant. The Task Force
will include such downtown private stakeholders as local design professionals,
developers, business owners, and Dubuque Main Street staff. The consultant will be
expected to effectively coordinate with the Task Force, State of Iowa, and the public.
SCOPE OF WORK AND SERVICES
The intent of this section is to provide an outline of the services that the City anticipates
the selected consultant/firm will be required to provide in order to accomplish the
development and production of the manual. The consultant/firm, in preparation of this
proposal, should not be limited by the anticipated services identified herein, but should
describe any additional services he/she believes is beneficial in meeting the project
objective.
SCHEDULE/ PROCESS
Apri121, 2008
The City will have selected a consultant.
A~ri130, 2008
The Consultant and the City will meet with the State project manager to discuss the project
and review the schedule for work.
Ma, 208
The Downtown Design Guidelines Task Force will meet with the consultant to discuss the
project.
June 2008
The Task Force and consultant will take a trolley tour of downtown.
July 2008
The consultant will attend and lead a Public Workshop with Property Owners and the Task
Force.
August 1, 2008
The consultant will submit preliminary draft guidelines to the City; the City will submit the
preliminary Draft to the State.
September 15, 2008
The State will submit comments on the preliminary draft guidelines to the City.
October 2008
The consultant will meet with the State project manager and Task Force to review the Draft
Guidelines.
Downtown Design Guidelines Project RFP
Page 4
November 7, 2008
The consultant will have the Draft Guidelines revised per the State's and Task Force's
comments. The revised draft is submitted to the City; the City will submit the revised draft to
the State for review.
November 17, 2008
City Council Work Session on the design guidelines will be held. The consultant will need to
attend and present the information and answer questions.
December 7, 2008
The State will submit their comments on the revised draft guidelines to the City.
December 22.2008
The final draft design guidelines are submitted to the State for final comment.
January 19, 2009
The City Council will review the final design guidelines.
February 2009
The consultant will submit to the City the required bound copies and one unbound, print
ready master copy of the final design guidelines. The City will print/copy the design
guidelines for distribution.
March 2009
The design guidelines will be distributed at a public workshop. The City will submit final
copies of the design guidelines and the CD to the state.
DOCUMENT CONTENT
The manual will contain an annotated outline of design review issues. The outline will
cover the following topics: historical character of the downtown sub-districts, description
of building types and styles; character defining features of the building types or styles
that are encountered in the sub-districts; and objectives of the design review process. The
manual will be auser-friendly resource for City staff, contractors and property owners to
identify and understand appropriate and inappropriate treatments for historic properties in
Downtown Dubuque.
DOCUMENT FORMAT
The document shall be written with the ability to be understood by the average citizen/
homeowner.
The document shall be printed on letter size paper, spiral bound with each new section
starting on the right hand page, allowing reproduction of individual sections if necessary.
The narrative description of the inclusive sections shall be accompanied where necessary
by black and white photographs or line drawings with a caption. Photographs shall be
taken under optimum lighting conditions and preferably in seasons when the trees have
Downtown Design Guidelines Project RFP
Page 5
lost their leaves so as to show as much detail as possible. All negatives, slides and
original drawing plates shall become the property of the City of Dubuque.
Where necessary, additional graphics (illustrations, sketches, graphs, tables, flow charts)
shall be used to better illustrate the issues within the document.
The consultant shall submit to the City a minimum of twelve (12) copies of the final
design guidelines, to include eleven (11) bound copies and one (1) unbound, print ready
master copy; five (5) bound copies will be submitted to the City. The consultant will also
submit one (1) electronic master copy to the City.
GRANT REQUIREMENTS
All work on the project must conform to the "Secretary of the Interior's Standards and
Guidelines for Archeology and Historic Preservation for Preservation Planning,
Registration, Note on Documentation and Treatment of Historical Properties, and the
Treatment of Historical Properties" in accordance with the Federal Register of September
29, 1983 as amended; and the Fiscal Year 2008 Grants Manual for Certified Local
Governments; and the City of Dubuque's grant application submitted August 2007.
All publication, films, exhibits, etc. developed as a part of this project must acknowledge
Federal aid and equal opportunity and nondiscrimination practices.
The selected consultant shall adhere to insurance requirements for professional services
as detailed in the attached insurance schedule during the term of the contract agreement.
Please provide confirmation that the requirements will be met. An insurance certificate
can be supplied at a later date by the successful firm.
SUBMISSION REQUIREMENTS
The City of Dubuque reserves the right to reject any and all proposals and to negotiate
changes with any firms. The City of Dubuque is not liable for any cost incurred by any
firms prior to the execution of an agreement or contract. Nor shall the City of Dubuque
be liable for any costs incurred by the firm that are not specified in the contract. The City
of Dubuque is an Equal Employment Opportunity Employer.
Proposal Submission Deadline
An original and six (6) copies of each proposal shall be delivered by 5:00 p.m. CDT on
Friday Apri14, 2008 to the address given below:
David Johnson, Assistant Planner
Planning Services Department
City of Dubuque
50 W. 13`" Street
Dubuque, IA 52001-4864
The proposals shall be sealed and be clearly labeled: City of Dubuque Downtown Design
Guidelines Project.
Downtown Design Guidelines Project RFP
Page 6
Each consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. The City of Dubuque is not responsible for
any loss or delay with respect to delivery of the proposals.
Questions Regarding this RFP
Questions should be directed to Assistant Planner David Johnson by telephone at
(563) 589-4210 or email at djohnson(a,cityofdubuque.oru.
The City of Dubuque anticipates award of the contract to the successful consultant/firm
for this project by Apri121, 2008. Consultants/Firms whose proposals are not accepted
will be notified as soon as the selected firm has been approved.
INFORMATION TO BE INCLUDED IN THE PROPOSAL
To simplify the review process and to obtain the maximum degree of compatibility, the
proposal shall include the following information and shall be organized in the manner
specified below.
Letter of Transmittal
Provide a letter of transmittal briefly outlining the consultant's understanding of the work
general information regarding the firm and individuals to be involved, and the name,
address, telephone number, fax number and E-mail address for the firm's primary contact
person for the proposal.
Profile of Firm
The proposal shall include general information about the consultant/firm, the
consultants/firm's area of expertise related to this RFP, and the consultant's/firm's
official name, address and principal officers, including the qualifications of the project
manager and other key personnel who would be assigned to the project.
Qualifications
1. The proposal shall include the name of the project manager, his or her qualifications
and experience, and the names, qualifications and experience of other key personnel
who would be associated with the project. The selection of a project manager by a
consultant/firm will constitute a contractual commitment by that consultant/firm and a
substitute manager will not be allowed without prior written approval by the City of
Dubuque.
2. The proposal shall describe the experience of the consultant/firm in preparing Design
Review Guidelines. The proposal shall include at least three references of past clients
with which the consultant has had similar projects and which have been completed
within the past five years, and the names of the key personnel proposed for this
project who worked on the reference projects.
3. The proposal shall discuss the consultant's/firm's ability to integrate this project into
the consultant's/firm's present workload.
Downtown Design Guidelines Project RFP
Page 7
4. The proposal shall demonstrate the consultants ability to perform the work in
accordance with the Professional Qualification Standards as part of the larger
Secretary of the Interior's Standards and Guidelines for Archeology and Historic
Preservation
Fees and Compensation
Provide a proposed cost plus expenses budget for completion of the scope of services
with cost breakdowns by scope element. Quotation of fees and compensation shall
remain firm for a period of at least 90 days from the proposal submission deadline. Please
provide the proposed cost for each budget under separate cover. Initial screening will be
done by the selection committee without the benefit of knowing the proposed fee for
services.
EVALUATION CRITERIA
Proposals will be evaluated by a selection committee. Proposals will be screened to
ensure that they meet the minimum requirements of the proposal. A review of qualifying
proposals will identify the potential consultant/firm which most closely meets the needs
of the City of Dubuque. Consultants may be invited to an interview with the selection
committee. Factors to be considered by the selection committee will include the
following:
1. Qualifications and experience of the consultant/firm -reference checks, achievements
and completion of similar projects within the past five years.
2. Project Design Team -qualifications and experience of the principal consulting staff
proposed to work on the project, variety and application of various disciplines within
team, and availability and qualifications of any subcontracting staff.
3. Grasp of project requirements and understanding of project scope- the
consultant's/firm's analysis, preparation and level of interest.
4. Design approach/methodology in completing scope of services -technical
alternatives, creativity and problem solving ability.
5. Responsiveness and compatibility between consultant/firm and the City of Dubuque-
general attitude, ability to communicate.
6. Proposed schedule required to complete project-ability to complete the project on
time and within budget.
7. Proposed cost to complete project.
INSURANCE SCHEDULE C
INSURANCE REQUIREMENTS FOR PROFESSIONAL BERVICE8 TO TFtE
CITY OF DUBUQUE
1. A~ policcies of insurance required hereunder shall be with an insurer authorized to do
bus~ess in Iowa. All insurers shall have a rating of A better in the ~rrent A.M. Best
Rating Guide.
2. All Certificates of Insurance required hereunder shall provide a thirty (30) day notice
of cancel~tion to the City of Dubuque, except for a ten (10) day notice for n~-
payment, ~ canceNation is prior to the expiration date.
3. shall furnish a signed Certificate of Insurance to the City of
Dubuque, Iowa for the coverage required in Paragraph 6 below. Such Certificates
shall include copies of the following endorsements:
a) Commercial General Liability policy is primary and non-contributing.
b) Commercial General Liability additional insured endorsement.
c) Governmental Immunities Endorsement.
shall upon request, provide Certificates of Insurance for all
subc~tractors and sub-sub contractors who perform work or services pursuant to
the provisions of this contract. Said certificates shall meet the insurance
requirements as required of
4. Each certificate shall be submitted to the contracting department of the City of
Dubuque.
5. Failure to provide min~num coverage shall not be deemed a waiver of these
requirements by the City of Dubuque. Failure to obtain or maintain the required
insurance shall be considered a material breach of this agreement.
6. Contractor shall be required to carry the folbwing minimum coverageAimlts or
greater if required by law or other legal agreement:
a) COIiBMERCIAI. GENERAL ~.IABILITY
General Aggregate Limit
Products-Completed Operations Aggregate Limit
Personal and Advertising Injury Limit
Each Occurrence Limit
Fire Damage limit (any one occurrence)
Medical Payments
52,000,000
~ 1,000,000
S 1,000,400
~ 1,000,000
$ 50,000
~ 5,000
1 of 2 January 2008
INSURANCE SCHEDULE C (Continued)
INSURANCE REQUIREMENTS FOR PROFESSIONAL 8ERVICES TO THE
CITY OF DUBUQUE
This overage shall be written on an occurrence form, not claims made farm. All
deviat~ns or exclusions from the standard ISO corrunercial general liability form CG
0001 or Business owners BP 0002 shall be clearly identified. Form CG 25 04 03 97
'Designated Location (s) General Aggregate Limit' shall be included.
Governmental Irr-munity endorsement identical or equivalent to form attached.
Additional Insured Requirement:
The City of Dubuque, including all its elected and appointed officials, all its
employees and volunteers, all its boards, commissions and/or authorities and
their board members, employees and volunteers shall be named as an additional
insured on General Liability including "ongoing operations" coverage equivalent
to ISO CG 20 10 07 04.
b) Automobile 11.000.400 combined single limit.
c) WORKERS COMPENSATION 8 EMPLOYERS LIABILITY
Statutory for Coverage A
Empbyers Liability:
Each Accident S 100,0
Each Employee Disease 1 100,000
Policy Limit Disease $ 500,000
d) PROFESSIONAL LIABILITY 11,000,000
e) UMBRELL~UEXCESS LIABILITY
*Coverage and/or l~nit of liability to be determined on a case-by-case basis by
Finance Director.
Completion Ch®cklist
Certificate of Liability lnsuranos (2 pages)
Designated Location(s) General Aggregate Limit CG 25 04 03 97 (2 pages)
Additional Insured CG 20 10 07 04
Governmental Immunities Endorsement
2 of 2 January 2008
Winter & Company
Urban Design ~ Historic Preservation • Design Review
Special Needs Studio • Facility Programming • Planning
Apri14, 2008
Mr. David Johnson, Assistant Planner
Planning Services Department
City of Dubuque
50 West 13th Street
Dubuque, Iowa 52001-4864
Dear Mr. Johnson:
1265 Yellow Pine Avenue
Boulder, Colorado 80304
Winter & Company is delighted to respond to your request for proposal to develop downtown
design guidelines. Dubuque has a rich history and culture that is reflected in its magnificent historic
buildings and unique downtown neighborhoods. The city now seeks to define the issues and create
a standardized set of design guidelines in order to protect the integrity of its buildings and en-
hance the livability in the vital downtown areas.
Winter & Company is an established leader in producing design guidelines. We have worked for
communities throughout the nation in developing responsible design guidelines which have al-
lowed communities to develop new mixed-use in a manner that is consistent with the community's
vision. We offer a national perspective and a local sensitivity to the issues facing Iowa communities
with cherished character.
The key to success will be to engage the public, business owners, property owners, decision-makers
and city stakeholders in a meaningful process of participation. We have developed a project ap-
proach that allows for continued feedback and dialogue throughout the development of the guide-
lines. Winter & Company is committed to providing you with an engaging, participatory planning
process that generates pride of ownership and assures that the design guidelines will have champi-
ons to promote their active administration and implementation.
Please note that we consider the City staff, State staff and the Task Force critical members of our
team and anticipate collaborating with them, as well as elected and appointed officials.
Enclosed please find our proposal. It contains a description of our approach, an outline of a scope
of services and statement of qualifications, as well as a proposed budget. Please note that we would
anticipate refining these after more discussions with you. I urge you to give our submittal your
close consideration and would welcome an opportunity to answer questions and discuss our scope
in more detail.
Sincerel ,
~. ~
/~ ~~
Nore V. Winter
Principal
• (303) 440-8445 fax: (303) 443-0725 www.winterandcompany.net
PROPOSAL TO DEVELOP
DOWNTOWN DESIGN GUIDELINES
DUBUQUE, IOWA
Introduction
Dubuque is noteworthy as one of the most livable small cities in the
nation. It retains a robust collection of historic resources, sits at a
strategic point on the Mississippi River, and enjoys a quality of life that
many other communities aspire to achieve. New energy is in the com-
munity as well, with investment along the waterfront, in the downtown
and throughout the city. This is a time of opportunity, and it is important
that the city maximize this, by guiding rehabilitation in ways that will
enhance the existing context and by stimulating new investment that is
compatible with this historic setting. Enhancing a built environment that
supports economic development, cultural enrichment, and livability is a
key objective. In this light, the city seeks to develop design guidelines
for the downtown.
Dubuque is a historic river city that is on the rebound and is attracting
visitors from larger cities several hours away. And it is attracting new
business as well. Once a factory town, it is now diversifying and adding
population once again.
The downtown sits on the riverfront, below the riverfront bluffs (where
you can see three states in one view) and is experiencing the rehabili-
tation of many historic buildings. New riverfront attractions frame the
downtown and add energy to the area.
Recent investments in streetscape enhancements, the warehouse dis-
trict, and the port signal the renewed interest in downtown. In response,
the city seeks to establish design guidelines that will help to channel
new investment in a manner that will reinforce those recent efforts.
As downtown enjoys a revitalization, many people are moving back
there to live and work. These new property owners and tenants need
an easy-to-use handbook that will help them make informed decisions
about how to renovate an existing building or to craft an approach for
a new, compatible infill structure.
Page 1
Proposal to Develop Downtown Design Guidelines, Dubuque, Iowa
PROFESSIONAL
QUALIFICATIONS
"The City of Fort Collins
wishes to express its
sincere gratitude to you
and those who worked
on the Historic Old Town
I?esign Guidelines for a
superb Job. The guide-
line booklet turned out
to be a great product.
The format, text, illustra-
tions, and pictures work
together to communivate
the expectations of a
very difficult and emo-
tionally heated issue.
Thank you for a job well
done."
- Curt Smith, Director
of Planning and
Development, City of
Fort Collins, CO
........................
Winter & Company
Winter & Companywasfounded in 1986. Services include design review
and guideline systems, urban design master and revitalization plans,
preservation and conservation strategies and plans, downtown and
neighborhood plans, and cultural plans. The firm consults with public
agencies, downtown improvement committees and private property
owners.
Winter & Company offers many decades of experience in assisting
communities with very distinctive character to preserve their heritage
while also establishing themselves as vital economic centers where
livability, heritage and quality of life are paramount concerns. We have
worked with a number of communities on similar projects, developing
design guidelines that provide standards for restoration of structures
as well as for additions and infill, providing a system for coordinating
public and private improvements to meet the goals, objectives and vi-
sion for the downtown.
Effective downtown guidelines require considering the goals for infill
and design-and how existing resources contribute to the quality of
life in the community. A thorough understanding of the resources of
downtown Dubuque is necessary in order to plan for more effective
infill and development of the area.
Downtown guidelines and urban design are specialties of Winter &
Company, not sidelines. We strive to help communities develop policy
documents that are practical tools that they can use on a daily basis. We
will use a process for developing the guidelines that we have tested and
proven in a variety of communities throughout the country. The process
includes working with City Staff, City elected officials, and members of
relevant City Commissions as well as business groups, business and
property owners and neighborhood representatives. The involvement of
these various interest groups is important to our approach because we
believe it is key to producing guidelines that not only reflect the insight
and wisdom of the community but will also be used, understood and
supported by the widest possible group.
We will employ a process for developing design guidelines that has
been tested and proven in a variety of communities throughout the
country. The guidelines will build on the Secretary of the Interior's
Standards and Guidelines for Archeology and Historic Preservation.
These standards inform many preservation programs and provide
a basis for the more detailed design guidelines that we will devel-
op for historic Downtown Dubuque. The guidelines will address lo-
cal resources, will be economically feasible and will provide rea-
sonable alternatives for both rehabilitation and new construction.
Page 2
Project Team
Julie Husband, Senior Planner with Winter & Company, will be the
project manager. Nore Winter will participate in key presentations and
jointly will provided overall direction for the project. They will be joined
by Abe Barge, Associate Designer and Betsy Shears, Production Sup-
port. Please see the Appendix for their resumes.
Selected Relevant Experience
Our practice is national in scope and we are frequently called upon
to develop downtown guidelines and assist in establishing a design
review system. Please see the Appendix for Project Sheets describing
the work in greater detail for several of the listed cities.
• Ann Arbor, MI
• Athens, GA
• Austin, TX
• Bellingham, WA
• Bloomington, IN
• Boulder, CO
• Bozeman, MT
• Canton, OH
• Denver, CO
• Flagstaff, AZ
• Fort Collins, CO
• Georgetown, TX
• Greenville, SC
• Memphis, TN
• Monterey, CA
• Oskaloosa, IA
• Walla Walla, WA
• Wichita, KS
Winter £~ Company
......................
"Thank you for providing
South Carolina with out- :
standing Design Review
workshops...One of your •
great gifts is the quiet
confidence that you give to
the layman. We do appreci-
ate your solid work on the -
manual as well as the work-
shops."
Nancy C. Meriwether -
SC Department of Archives
• and History -
:.......................
Page 3
Proposal to Develop Downtown Design Guiclelines, Dubuque, Iowa
PROJECT The Project Context
UNDERSTANDING The contextforthedowntownguidelinesincludesthecoreofdowntown
& APPROACH itself as well as a variety of abutting neighborhoods. This includes Cable
Car Square, Historic Old Main, the Port of Dubuque/Ice Harbor, Town
Clock District, Jackson Park, Couler Valley, Warehouse District, and
Upper Main/Farmers' Market.
An area of particular interest is the warehouse area, which lies in the
northeastern triangle of downtown. The Warehouse District is an active
area that is attracting investment of note. There are opportunities here
for loft housing, as well as other mixed use projects as adaptive reuse
developments. There are also opportunities for creative infill within this
industrial heritage context.
The city also recently defined a Cultural Corridor, and the implications
for how this can be supported in the guidelines will be a topic of dis-
cussion.
Page 4
Winter £~ Company
Basic Design Issues
While the guidelines will address a wide range of conditions, there are
these specific topics that will be included:
Treatment of Storefronts
Guidelines for the treatment of storefronts also is a key issue. There
are these variations to address:
1. Restoration of a historic storefront
Where sufficient information exists about the original design, and
reconstruction is feasible
2. Sympathetic rehabilitation of a historic storefront
Cases in which the storefront has been altered, and a contemporary
but appropriate modification may be appropriate
3. Renovation of anon-historic storefront
Approaches for compatible alterations to non-contributors, without
conveying a false sense of history
4. New storefronts in new buildings
Defining the key features of traditional storefronts that can be rein-
terpreted in contemporary design such that they fit with the historic
setting
Illustrating Alternatives and Addressing Different Needs
This list of different storefront design conditions reflects the level of
detail that would be helpful, and suggests how a guidelines handbook
can be structured to help individual property owners set out on a design
project in a direction that is appropriate. It may be useful to organize the
guidelines as a set of different improvement projects such that users
can easily find the sections that are most relevant to their situation.
Page 5
Proposal to Develop Downtown Design Guidelines, Dubuque, Iowa
Defining the Different Contexts of Downtown
Design responses for new buildings in the warehouse area may be dif-
ferentfrom those in the Main Street setting. Defining the key features of
each of these sub-areas will be important as a foundation for guidelines
that may be tailored to these varied contexts.
Case Studies
We often find it useful to illustrate a set of case studies that demonstrate
how, when several guidelines are combined, they result in a project
that meets the objectives for downtown. These may include examples
of historic commercial storefronts, more recent non-contributing build-
ings, warehouse types as well a new construction. As an additional
service Winter & Company could potentially develop these prototype
case studies.
The Different Views of Downtown
A special consideration for downtown design guidelines is that there
are several perspectives from which one experiences the character of
the area. Each of these should be addressed:
1. Pedestrians at the street level, seeing an individual building
close up
The traditional experience of a pedestrian moving along the street,
where the line of storefronts and the details of the first floor are
important. Close up design details are a special consideration.
2. Pedestrians at the street level, viewing a block facade
The experience of a set of buildings in a row, and the manner in
which the repetition of materials, the rhythm of openings and the
alignment of architectural details, helps establish a sense of visual
continuity.
3. Motorists traveling through downtown
The experience of sets of buildings as one drives at slow speeds, in
which blocks of buildings, signs, and landmark features are noted.
Those crossing the river on bridges are a part of these observers
as well.
4. From the river
Along river walks and from the water itself, a different skyline is
evident. Boat users are a key group to address in this respect.
5. From the bluffs above
Looking down onto roof forms, and seeing the varied textures and
massing of buildings in the downtown is a unique perspective to
keep in mind while writing the guidelines.
Page 6
Winter £~ Company
Existing Guidelines Models
Architectural guidelines exist for the historic districts in Dubuque, and
these provide a model forthe way in which they illustratethe keyfeatures
of the typical styles found in the city. They also provide important prin-
ciplesfor the treatment of historic building features, including materials,
windows, doors and ornamental detail. These key principles now need
to be translated for their application to historic commercial and ware-
housebuildings inthe downtown project area. There are also residential
structures within the project area, many of which are not adapted to
other uses, and therefore adaptive use guidelines are needed.
The waterfront is also redeveloping, and has its own design guidelines.
These should also be considered in the way in which they address new
construction. Although the context is different from downtown itself,
the type of development envisioned there incorporates some features
that would be relevant for infill guidelines in the downtown area. These
include ways in which buildings relate to the street edge, the use of
materials, and variation in building massing.
STREETSCAPE AND LANDSCAPE GUIDELINES
Chy of Dubuque, Iowa 200Y Old Main
SETTING
RECOMMENDED
The high density of
the commercial area
on and near Main
Street was one of
the defining features
of the downtown
area. as seen in the
aerial photo of
Dubuque prior la
urban renewal
(upper left). Portions
of this tlense
historic commercial
development stiN
survive in the Old
Main District, albeit
in a somewhat
abbreviated form,
as seen in the
photos at right
OM-2
Stakeholders in the Project
There will be many stakeholders who have an interest in seeing that the
guidelines are well-written and effective. Property owners, the Chamber
of Commerce, the city's economic development office, and the preser-
vation commission will have keen interest in the project.
Page 7
Proposal to Develop Downtown Design Guidelines, Dubuque, Iowa
The Dubuque Main Street program also will be key. It is considered one
of the most successful preservation programs and has been operating
for more than twenty years. It will be a key player in the project, and a
strong advocate for owners to use the guidelines.
Designated as one of five Great American Main Street programs in
1995 and in 2007, Dubuque was named an All America City. In 2006,
it was named by the National Trust as one of only three Urban Pioneer
Award winners in the nation. Dubuque Main Street has helped downtown
become a "model of urban revival" across the United States.
To assure successful implementation of design guidelines, we believe
that the process is as important as the final product itself. To develop
design guidelines for the City of Dubuque, the Winter & Company team
will use a process which focuses on the needs of the community. We
will engage key stakeholders and decision makers in the process.
We also will provide a document that will be accessible to all users and
thatwill inform residentsand propertyownersofthedesignopportunities
they have for protecting and enhancing the character of the downtown.
This requires coordinating the community's goals for urban design and
clearly articulating how the downtown contributes to the quality of life
in the entire community.
The guidelines must be developed to be compatible with community
policies for urban design and historic preservation. Therefore, we will
custom-tailor the guidelines to reflect the character of the area, and
anticipate development trends while also including the interests of its
stakeholders.
The final product will build on goals for urban design and historic preser-
vation that are articulated in a variety of planning documents, and they
will consider the influences of earlier investments, such as streetscape
improvements, aswell asotherprecedents. Theywill includefundamen-
tal principles of urban design that focus on enhancing the pedestrian
environment and the overall image of downtown.
Our Philosophy
We believe that downtown guidelines should stimulate creative design
solutions for improvement projects and should help to enhance livability
and contribute to a desirable downtown character. We also believe that
they should help create a climate for investment and support economic
development strategies.
In addition, we are committed to actively involving the community in the
process. While the contents of the guidelines are important, so too is the
process of developing them. It should be an educational experience as
well as a technical endeavor. Through the process, residents, property
Page 8
Winter £~ Company
owners and community leaders should gain a better understanding of
effective urban design and preservation principles and learn how they
can be used for their benefit.
Also important, we have an innovative approach to engaging commu-
nities, training staff and developing design review systems. The result
from this effort should be a functioning review process, not just a book
of guidelines.
The process should be a set of learning experiences for partici-
pants (staff, commissioners, policymakers, private sector partners,
etc.).
The design review system should be an outcome of the process.
The result should be enduring-the design review system should
last a long time because it adapts, there is continuity of ownership,
leadership and positive results.
Key Features of Our Services
In our downtown guidelines projects, we seek to highlight the assets of
the community, establish a strong vision for the future and provide clear,
practical guidance for improvements. In the process, we emphasize
these key features:
We will produce guidelines that reinforce adopted policies and
also inspire high quality development which is economically
feasible.
We will:
• Address specific design issues that are relevant to Dubuque.
• Follow the direction established by the advisory committee.
• Coordinate with the appropriate commissions and departments.
We will maximize public participation.
Public participation must be planned strategically and meetings must
be organized to engage participants in meaningful activities. We will
conduct these sessions in four general categories that are designed to
engage a wide range of people:
• Community Workshops
We will design workshops that are appropriate for Dubuque. Work-
shopsare designed to engage the greatest numbers of people and to
highlight a diversity of ideas. Two public workshops are planned.
• Team Charrettes
These are intensive work sessions that combine the talents of the
consultant team with client staff from a variety of departments as
well as commissions. They focus on generating design ideas and
problem solving at a technical level.
Page 9
Proposal to Develop Downtown Design Guidelines, Dubuque, Iowa
• Personallnterviews
These meetings are used for key individuals whose advice is critical
to the success of the project and who may not be able to attend group
meetings. These meetings will address implementation strategies
as well as specific design issues.
• Focus Groups
These will be informal round-table discussions with a .small group
of people representing a common interest. At least four focus group
work sessions are planned.
We will craft design guidelines that are practical.
Downtown improvement is everybody's business, and therefore the
guidelines must make practical sense to private property owners who
will make new investments in their properties as well as for government
officials and departments who will implement the guidelines.
The guidelines will be user-friendly.
The guidelines must be easy to use. The final document will be clearly
organized and plainly articulated. It will outline a logical process as well,
in order to facilitate the needs of property owners and designers.
We will organize a communication system that maximizes access
to the consultants.
One of the questions that a community faces in a planning process
is how to balance the value of outside experience with a sensitivity
to local needs. A clear communication process is required to assure
that community concerns and ideas can influence planning in a timely
manner.
This process includes:
Well-planned field visits by the consultants
We organize each trip in advance and send materials ahead for
review so that meeting participants arrive informed.
Scheduled conference calls/video conference calls
Although participants are always encouraged to call directly at any
time that they have comments, an effective communication tool is a
regular conference call between the consultant's office and the staff
key contact. We establish this call to discuss general administrative
matters, guidelines concepts, and review assignments.
We also use video conferencing with our clients to maintain close
contact with city staff and steering committees during intervening
time between visits. We help the city set up the conferencing capabil-
ity at their end; it is a simple, effective tool. We also use web posting
systems to enable the client to review interim materials with ease.
Page 10
Public workshops are an impor-
tant part of the design guidelines
process.
Winter £~ Company
Technical Resources and Innovations
Winter & Company has state of the art publishing, graphics and model-
ing capabilities. We use Sketchup for modeling design concepts and
guidelines. Using three-dimensional simulation, we help the client
visualize the potential impacts of draft regulations. Winter & Company
employees are facile with InDesign and Adobe software.
Page 11
Proposal to Develop Downtown Design Guidelines, D1lbngi~e, Iowa
PROJECT SCOPE Our approach to develop design guidelines for downtown Dubuque is
AN® SCHEDULE divided into five phases. Descriptions of each phase and their enumer-
ated tasks are listed below.
STEP ONE-ASSESS EXISTING CONDITIONS AND STARTUP
(TRIP #1)
In this phase, we will work with representatives to prepare background
information that will provide a basis for informed discussions.
1.1 Review background materials
We will review documents regarding the downtown area.
1.2 Conduct logistical meetings with the City and the State Project
Manager and with the Task Force.
1.3 Tour the downtown
Accompanied by city staff, we will tour the downtown to identify
design issues in the field. This is a special opportunity to discuss
design issues on site. During the tour, we will document issues with
photographs.
STEP TWO-PUBLIC PROCESS (TRIP #2)
2.1 Focus groups and personal interviews
As necessary, we will meet with key stakeholders or special interest
groups that have specific ideas or needs to be met.
2.2 Conduct community workshop
A public workshop will be designed for property owners, profession-
als and interested citizens, and with the participation of City Staff
and the Task Force. It will be organized to provide an overview of
the design guideline process, define issues, and explain the time-
table of this project to the public. This meeting would introduce the
concept of the guidelines, and present a range of issues, problems
and solutions to establish a common base of understanding of the
project. Basic goals and policies for the guidelines will be developed
that provide direction for the detailed tasks that follow.
2.3 Submit and post workshop summary
STEP THREE-DEVELOP DRAFT 1 OF THE GUIDELINES
(TRIP #3)
3.1 Develop Draft #1 of the Design Guidelines
Based on an approved outline and alternative formats, Winter &
Company will develop Draft 1 of the design guidelines.
Page 12
Winter F~ Company
3.2 Submit Draft 1 to the City. The City will submit the draft to the
State.
3.3 Review Draft 1 of Design Guidelines with City, State and Task
Force.
Winter & Company will meet with the City, State project manager
and the Task Force to review Draft 1 of the design guidelines.
STEP FOUR-DEVELOP DRAFT #2 OF THE GUIDELINES
We will respond to the comments of the first draft of the guidelines and
incorporate changes into a second draft.
4.1 Develop Draft #2
Winter & Company will make revisions based on compiled written
comments received from the City (State and Task Force) on the
first draft of the guidelines.
4.2 The City will submit Draft #2 to the State for review.
4.3 Review Draft #2 of the Design Guidelines with City, State and
Task Force.
Winter & Company will review draft #2 in a tele-conference with the
City, State project manager and Task Force.
4.4 Review Draft #2 with City Council in a Study Session
Winter & Company will review Draft #2 with City Council via video-
conference call.
STEP FIVE-DEVELOP FINAL DOCUMENT (TRIP #4)
We will prepare and submit a final copy of the design guidelines.
5.1 Develop Final Draft
Winter & Company will revise Draft #2 based on compiled written
comments received from the City (State and Task Force).
5.2 City will submit Final Document to State.
5.3 Produce final Design Guidelines
Winter & Company will revised document per State comments
(technical edits only).
5.4 Winter & Company will present the final Design Guidelines at
a public workshop.
5.5 Winter & Company will submit a CD and 11 bound copies and
1 unbound copy of the design guidelines to the City.
Page 13
Proposal to Develop Downtown Design Guidelines, Dubuque, Iowa
Potential Design Guidelines Outline
Historic Overview -Text provided by City of Dubuque
Historic Styles
Rehabilitation Design Guidelines
General Rehabilitation Design Principles
Residential
Commercial
Warehouse/Industrial
Institutional
Design Guidelines for New Construction
General Building Design Principles
Residential
Commercial/Mixed Use
Warehouse/Industrial
Parking Structures
Streetscape
Street Character
Streetscape Furnishings (furniture, planters, street lights)
Sidewalks
Neighborhood Site Design
Outdoor Public Spaces
Pedestrian Connections
Fences & Gates
Driveways
Surface Parking
Sign Design Guidelines
General overview of sign types
Residential (appropriate types & location)
Commercial (appropriate types & location)
Warehouse (appropriate types & location)
Other
Utilities & Mechanical Equipment
Service Areas
Page 14
Winter F~ Company
Potential Additional Services
We can provide a variety of additional services that add value to the
effort.
These might include:
• A downtown framework plan
• Revisions to underlying zoning standards
• Additional training for staff, developers and consultants
• Site-specific case studies, guidelines, illustrations and planning
• Supporting educational and informational documents for the review
process and/or
• As needed technical assistance in the initial review process startup
period
Project Schedule
The key personnel from Winter & Company listed in this response will be
available to complete the Downtown Design Guidelines manual based
on their existing and projected workload for the project period.
Completed by:
Step One Assess Existing Character
and Startup
Step Two Public Process
Step Three Develop Draft 1
Step Four Develop Draft 2
Step Five Develop Final Draft
Present final draft
May 2008
July 2008
August, September 2008
November, December 2008
February 2009
March 2009
Page 15
Proposal to Develop Downtown Design Guidelines, Dubuque, Iowa
REFERENCES Tim Bishop*
Ellensburg Downtown Association
221 East Fourth Street
Ellensburg, WA 98926
509-962-6246
Strategic Plan and Design Guidelines
for Walla Walla
*Former Executive Director of Downtown Walla Walla Foundation
Ron Brey
Assistant City Manager
City of Bozeman
20 E. Oliver Street
Bozeman, MT 59771
Entryway Corridor and Downtown Design Guidelines
Ann McGlone
Historic Preservation Office
Planning Department
Box 83996
San Antonio, TX 78283 _
210-207-7900
Design Guidelines for Houston Street, downtown San Antonio
Brad Griffin
Planning Director
120 W. Doherty Street
Athens, GA 30601
706-202-9661
Downtown Historic District Design Guidelines
Wendy Rampson
Systems Planner
City of Ann Arbor
100 North 5th Avenue
Ann Arbor, MI 48107
734-994-2802
Downtown Design Guidelines and Historic Districts Design Guide-
lines
Page 16
Winter £~ Company
Insurance Coverage
Winter & Company carries the following coverages:
Automobile - $1,000,000 combined single limit
Workers Compensation
Each Accident $1,000,000
Each Employee Disease $1,000,000
Policy Limit Disease $1,000,000
Professional Liability - $250,000. In our field of expertise, this is the
typical amount of coverage required.
Commercial General Liability- $1,000,000 Business Liability, $2,000,000
General Aggregate
ADDITIONAL
INFORMATION
Page 17
APPENDICES
• Firm Profile
• Resumes
•' Project Sheets
• Work Samples
Winter & Company
Urban Design • Historic Preservation • Design Review
Enhancing community livability, protecting cultural resources and
providing delight in the community experience -these are the
focus of design, preservation and planning services at Winter &
Company -often in resort communities and other towns with
special character.
Winter & Company is a planning and urban design firm that consults
nationwide to public agencies, downtown improvement committees
and private property owners. Collaboration with regional planning
and design professionals is a specialty. Services include urban
design plans, neighborhood conservation strategies, cultural facility
feasibility studies and design guidelines. Projects span more than
150 communities in 48 states and Canada.
Company personnel are frequently featured speakers at conferences
and conventions, including the National Trustfor Historic Preservation,
the Western PlannersAssociation, theAmerican Planning Association
and statewide preservation organizations.
In addition, the Special Needs Studio is a pioneer in facility planning
and design for the Deaf and Hard of Hearing and consults across the
nation with schools, community organizations and developers who are
engaged in providing facilities designed for the Deaf Community.
Winter& Companyuses a processthatactively engagesstakeholders,
residents and property owners in creative ways of team-building
and problem solving. Community workshops, open houses, and
stakeholder interviews are planned to be lively, informative and
constructive.
Form-based design standards and guidelines help ensure that taller, higher
density development along the Galveston, TX seawall is compatible with adjacent
neighborhoods and provides benefits to the overall community.
1265 Yellow Pine Avenues Boulder, Colorado 80304 • (303) 440-8445 • fax: (303) 443-0725 • www.winterandcompany.net
Residential design guidelineS"for Laguna
Beach, CA encourage bzzilding that reflects the
established relationships of siting and scale
that is seen in the neighborhood.
An opportzenity site zn a transateon zone m
Monterey, CA provides a mixed use cluster.
Mature cypress trees were preserved, corners
were anchored and pedestrian friendly facades
were incorporated.
Clerc Nall at Gallaudet University in
Washington, D.C. is a deaf student housing
renovation project being undertaken by Winter
& Company's Special Needs Studio.
Winter & Company ...
Services:
Community Character Management Systems
• Conservation District and Neighborhood Conservation
Plans
• Design and Historic Preservation Guidelines
• Design Review Systems
• Preservation Plans
• Neighborhood Plans
Cultural & Educational Facility Planning
• School facility plans
• Performing arts site selection
• Feasibility testing
Form-based design codes
• Neighborhood-based design regulations
• Modeling of alternative development scenarios
• Illustrating community design principles and standards
• Testing draft standards and codes
• Context-sensitive design standards and guidelines
• Development standards for commercial corridors
Historic Resource Planning & Management
• Building rehabilitation strategies
• Historic building master plans
• Adaptive reuse feasibility studies
• Historic building condition assessments
• Heritage Tourism and Historic Survey Strategies
• Commission training
Public Participation & Community Outreach
• Hands-on participatory planning workshops
• Stakeholder group facilitation
• Design compatibility surveys & workshops
• Community-based charrettes and Visioning
Rural Conservation Planning & Design
• Rural heritage-based design guidelines
• Land conservation strategies
• Historic farm preservation studies
Urban Design
• Downtown and Neighborhood Plans
• Preservation Plans
• Streetscape Design and Wayfinding systems
• Corridor plans and guidelines
• Development Studies for Opportunity Sites
• River corridor plans & development standards
Special Needs Studio
• Facility Planning and Programming
• Design Assistance and Facility Assessments
• Technical Specifications
Neighbors in Greenville, SC define key features
of their historic district.
Computer modelizzg of cities such as Aspen,
CO illustrates the 3 dimensional form of
the city. Additionally tleey provide a base to
explore potential developznent options, such as
the building below.
3-D development scenarios are used to
analyze the affects of proposed stazzdards and
guidelines as well as illustrate the final review
criteria.
Streetscape improvements in the City of
Canton, OH s/zow how a Master Plan can
come to life.
URBAN DESIGN AND GUIDELINES SERVICES
Services:
• Community visioning
and planning workshops
• Stakeholder focus groups
• Urban design framework
plan
• Strategy for promoting
appropriate design
• Design guidelines
• Design review training
Client:
Wendy Rampson
Systems Planner
City of Ann Arbor Public
Services
Date: May-October 2007
Downtown Design Framework and Guidelines
Ann Arbor, Michigan
Ann Arbor is a city of approximately 100,000 people located 40
miles east ofDetroit. As home to the main campus of the University
of Michigan, the city is attracting knowledge-based industries
and new residents seeking a high quality of life. The city hopes
to channel the resulting growth into its vibrant, pedestrian-
oriented, downtown area. While helping to reduce sprawl and
reinforce downtown's role as the center of the community, new
growth and development may also threaten the qualities that
make downtown so attractive. As a result, the city i.s seeking to
ensure that new infill development is compatible with the existing
context and with the community's vision for the future.
Winter & Company is working with the City of Ann Arbor and
Race Studio of Berkeley, California to promote appropriate design
in downtown Ann Arbor. The Downtown Design Framework
and Guidelines Project will identify downtown Ann Arbor's
key design features and character districts as a starting point
for development of a design strategy. The strategy is expected to
include a recommendation for design standards and guidelines.
The standards and guidelines will seek to preserve and enhance
the design character of the city's well-loved downtown.
Active public participation through focus groups and work-
shops will engage the community in the planning process and
leverage local knowledge. The design strategy and framework
will be completed in the summer of 2007. The final design stan-
dards and guidelines will be ready in the fall of 2007.
The project kicked off with cz public work-
shop to identify character districts and
discuss options for promoting appropri-
ate design in downtown Ann Arbor.
Winter F~ Company
The city of Ann Arbor is seeking
to promote compatible design
within its vibrant, pedestrian-ori-
ented downtown.
Cornmuniry workshop partici-
pants helped to identify charac-
ter areas to inform the develop-
ment of design guidelines.
DESIGN GUIDELINES SERVICES
Architectural Design Guidelines
Downtown Boulder, Colorado
Services: The City of Boulder was concerned about the character of new
development that had occurred in the downtown area and the
• Historic overview character of alterations that had appeared on some existing
• Visual character analysis
s Design guidelines for his- buildings. The City's goal was to re-enforce the pedestrian-
toric buildings oriented character of the downtown to assure its continued
• Design guidelines for newer economic vitality through design guidelines.
blocks
• Streetscape design stan- Nore Winter directed the effort to develop new design guidelines
dards and establish a framework plan for the area. The team identified
• Design review training three zones within the downtown that had varying characteristics
for which the Company custom-tailored the design guidelines.
The first zone was the Pearl Street Mall where traditional
Client: Susan Osborne
Senior Planner
City of Boulder
Date: 1985 and ongoing
Winter £~ Company WKJ
The Spruce Street Center is a parking facility in downtown Boulder that follows the
design guidelines established for thearea. Protecting the pedestrian-oriented character
of the district was a primary goal of the project.
Guidelines for signs are incorporated
in the downtown plan and design
standards.
DESIGN GUIDELINES SERVICES
.~i
The Spruce Street Center is designed
to maintain pedestrian routes through
thebuilding. Thealleysidecontributes
j~ to the enhancement of an important
j~ pedestrian link.
Architectural Design Guidelines
Downtown Boulder, Colorado (continued)
of-the-century commercial storefront architecture was dominant.
Therefore, the guidelines focused on renovation of the historic
buildings and compatible infill. Flanking that older zone were
newer areas where major development projects were occurring.
Here, the design guidelines focused on basic urban design
principles that encourage maintaining apedestrian-friendly
street edge. The mass and scale of buildings and the treatment
of materials were also addressed. The third zone dealt with
some of the fringe areas where houses had been converted into
commercial use. The adaptive use of properties in these zones
was addressed.
Akey demonstration of the effectiveness of the designguidelines
is the Spruce Street Center. Built on the site of a parking district
surface lot, the structure houses 400 automobiles behind
a "retail wrap" of two stories. The building also maintains
traditional pedestrian routes through the building, maintaining
a "transparent" quality.
Winter helped guide the city through a series of public workshops
to develop a system for applying the guidelines. As an outgrowth
of those efforts, the city council established a Downtown Design
Advisory Board. Property owners are required to present their
designs for review, but compliance is voluntary, except where
special-use permits, variances or planned unit development
processes apply. Winter also conducted. a series of design review
training sessions with the board to enhance its skills at critiquing
designs.
Winter F~ Company WKJ
DESIGN GUIDELINES SERVICES
Services:
• Design guidelines
• Design review training
Client: Downtown Denver
Partnership, Inc.
Date: 1984
Winter & Company
Design Guidelines for
LODO, Lower Downtown
Denver, Colorado
Lower Downtown Denver (LODO) first emerged as the center
of commerce for the city in the 1870s. A center for supplying
mining towns in the mountains, the area grew when railroads
brought service into the area and located several terminals there.
Union Station anchored the western edge of LODO and
warehouse buildings sprang up around it. LODO had declined
by the 1980s, when the city began to encourage revitalization. In
an effort to stimulate investment in the area, the Denver
Partnership commissioned development of design guidelines.
Nore Winter directed the team in producing the documents. The
guidelines were produced in three booklets: One addressed
renovation of existing buildings, while a second provided
guidance for new construction, and a third contained guidelines
for signs.
Increased awareness in the area led to its designation as a
historic district and more formal guidelines were established in
the early 1990's. Renovation and new construction in the area
has now made LODO one of the most successful urban
revitalization stories in the country.
Renovation continues on warehouse
buildings in the LODO district.
Before rehabilitation.
New buildings in Lower Downtown
Denver
Lower downtown includes a mix of
retail and warehouse buildings.
Services
• Character analysis
• Visioning
• Stakeholder Workshops
• Design Guidelines
• Public outreach and train-
ing
Client: City of Greenville
Date: 2001
. Greenville, South •
•
Carolina received the
• Great American Main •
Street Award for its
• revitialized downtown •
on May 19, 2003.
.................
A new mixed use project, under
construction in August 2003, complies
with the design guidelines. The mass
is divided into modules thatreflect the
traditional character of the area.
A new bank, also under construction
in August 2003, is located in the outer
ringofdowntown. The design provides
interest to pedestrians and helps to
define the street edge.
DESIGN GUIDELINES SERVICES
Urban Design Guidelines for Downtown
Greenville, South Carolina
The City of Greenville (population 57,300) has focused extensive
improvements into the core of its downtown to maintain its
viability. Streetscape design and parking systems are important
components of its program to enhance economic redevelop-
ment. Another key component is a design review system that
covers buildings, landscapes and signs.
The core of the downtown area is pedestrian-oriented, with
buildings constructed to the sidewalk edge and storefronts that
provide interest to passersby. Surrounding this zone is an area
that is more auto-oriented, with freestanding office buildings
and parking lots. The City sought to provide guidance for
development in both of these areas that would acknowledge the
differences in their character while strengthening the pedestrian
environment and linking them together.
Winter & Company
Investment in downtown Greenville has extended into the West End, which is
designatedasa historicdistrict. Avarietyofrestaurants, specialtyshopsandprofesional
offices have located here. Buildingrenovationseomply with the new design guidelines.
DESIGN GUIDELINES SERVICES
Urban Design Guidelines for Downtown
Greenville, South Carolina (continued)
Winter & Company worked with the City's Design and Preser-
vationCommission todevelop asystem ofdesign standards that
would implement its urban design objectives. Property owners
and downtown advocates participated in a series of public
workshops to craft the basic guidelines framework and test their
effectiveness. The design guidelines focus on basic issues that
address mass, scale, form and materials for new construction.
Landscape buffers are options for
parking 1 ots.
Thecoreareaofdowntown Greenville
is oriented to pedestrians. The
guidelines promote street level
activities that animate the street.
Winter & Company
Guidelines for older, traditional
buildings are provided.
A new mixed use development, under construction in August 2003,
includes retail at thestreetlevel, incompliance with the designguidelines.
Services:
• Historic overview
• Visual character analysis
• Design guidelines
Client: Jennifer Tucker
Memphis Landmarks
Commission
Date: 1998
DESIGN GUIDELINES SERVICES
Design Guidelines for the
South Main Street Historic District
Memphis, Tennessee
At the turn of the century South Main Street in downtown
Memphis evolved as a wholesale and warehousing area, focused
around the Union Station railroad terminal. Most buildings in
the area date from 1890 through 1930. Located immediately
below downtown's highly successful revitalization area and
linked to it with a revived trolley system, the area has attracted
individual investors and families, many of whom have renovated
existing buildings and converted them to mixed-use space with
commercial businesses at the street level and residences in the
upper floors.
With increasing renovation activity and anticipating interest in
new construction, the Historic PreservationCommission soughtto
have design guidelines produced for this area. Winter & Company
created a document that provided standards for rehabilitation,
site design and new construction. The standards addressed
special issues including the treatment of security devices, rooftop
additions and replacement of missing storefronts.
The guidelines for South Main Street have set the format and
content for design guidelines to be developed for other individual
neighborhoods in the city.
Winter F~ Company
Guidelines address treatment of
historical architectural details.
The Union Station, during its renovation in 1998, anchors the southern end of the
South Main Street Historic District in Memphis. The transit center is now open. The
downtown trolley connects with this facility.
DESIGN GUIDELINES SERVICES
Design Guidelines for the
South Main Street Historic District
Memphis, Tennessee (continued)
Two properties anchor this redevelopment area: the historic
Union Station (recently renovated as a multimodal transit center)
and a new museum on the history of the civil rights movement.
A scattering of warehouse-type buildings survived in the South
Main Street Historic District. Special guidelines address issues
associated with this building type, including: metal canopies,
loading docks, overhead doors, security devices, rooftop
additions and replacement of missing storefronts.
As a part of the process of developing the standards, Winter
& Company conducted a series of public workshops at which
residents developed design goals. They established a policy that
sought to respect the traditional character of the neighborhood
while still encouraging economic development. Therefore, the
guidelines do not seek to "restore" each building to a pristine
state. Rather, they encourage preservation of key features while
also accommodating alterations that are compatible in character
yet responsive to changing functions along the street.
Inappropriate:
New building front
does not align with
others in the block.
Appropriate:
New building front
aligns with
others in the block.
Guidelines for new construction address how building fronts should align along the
sidewalk edge.
The South Main Street
Historic Dis trio in Memphis
includes a variety of masonry
storefront buildings. Heights
of one to three stories are
typical and all align at the
sidewalk edge.
Before and After -The image
to the far left shows a building
prior to renovations. To the
near left the same structure
is seen with rehabilitated
commercial storefronts.
Theguidelines encourage replacement
of historic windows that match the
original in design.
Winter F~ Company
DESIGN GUIDELINES SERVICES
Design Guidelines for the
South Main Street Historic District
Memphis, Tennessee (continued)
Before
Before
The design guidelines for South Main helped
provide a climate for investment, in which
propertyowners understood that improvements
around them would becompatiblewith theirown
efforts. These "before and after" photographs
demonstrate the results, from 1998 - 2003.
Winter F~ Company
After
After
Before After
URBAN DESIGN AND PLANNING SERVICES
Services:
• Analysis of existing condi-
tions
• Economic analysis
• Land use strategies
• Traffic and parking analysis
• streetscape hierarchy
• Framework plan
• Mill Creek Improvements
• Building & Street guidelines
Client: Timothy Bishop
Downtown Walla Walla Fdn
Date: 2003
Pacblic art enhances the
community image.
Strategic Plan and Design Guidelines for
Downtown Walla Walla, Washington
Walla Walla is a city of 29,400 on the edge of the Paloose Region
in southeastern Washington. Awell-established center for the
agricultural economy in the region, the city is also home toWhit-
manCollege and health service industries for the area. In recent
years, a robust wine growing economy has added diversity to
the city's economy. During the late twentieth century the city
executed a streetscape improvement program that significantly
enhanced the main street in the downtown area. This success,
however, highlighted the differences between the enhanced
corridor and other parts of downtown. More recently, questions
have arisen about the role of downtown in the region's economy
and how the mix of uses can be further enriched.
As a first step, Winter & Company led the community in a vi-
sioning exercise that established the community's goal for the
overall character of downtown. This then served as the basis for
amore comprehensive urban design plan and design guidelines.
Key areas of investigation included seeking ways to restore Mill
Creek, which meanders through downtown and was a WPA
channelization project. Methods for managing existing parking
resources and planning for a more coordinated parking system
was another planning assignment. General development plans
also addressed methods for introducing more residential in the
commercial core, expanding heritage tourism and cooperative
development projects with the college and hospital.
Winter f~ Company
Historic buildings in downtown
Walla Walla are key assets that
will be preserved.
Historic commercial buildings,ftank Main Street and attract
local and regional residents to Downtown Walla Walla.
URBAN DESIGN AND PLANNING SERVICES
Historic bridge details and Proposed Farmer's Market
pedestrian lighting were cited as Expansion would allow direct
I character-defining elements for pedestrian access to Mill Creek.
all pedestrian crossings over the
creek.
~/~ //
/ Key
n ge mpr Channel roonraveuana
verlooks an~
.I ~ Potential lnfill o
• • • Pedestrian Path ~ ~ Park
.+. Interpretive Link - Plaza
- A``- Enhanced Crosswalk a'„ Vvater Feature
B ~d I ovement Open
on
+~ I
on south
~\ 'J
jJ fleck down to two ten toot
travel lanes. I rcorporete
/ ~ i overlooks nd seat g3ryes
% ~
[h al r~ ~ \/\~` Redeslgno ChNnnel with
rynM1in wrth
_ .AnP~e. ~ V' ~ ~:«'~~ decoraJt Sa~ngs, IlgMing
Scale: NTS ~ypRh O
The Mill Creek Accessibility and Improvement Plan was created to guide future development ana cnannet
improvements.
i
Winter £~ Company
Flood control and structural
channel improvement were
integrated into the Mill Creek
Accessibility Plan.
Nore V. Winter
Principal & Owner
Winter & Company
Nore Winter is an urban design and planning consultant with more than twenty-
fiveyears of experience nationwide. He specializes in services to communities
with special amenities, distinctive natural settings and traditional neighbor-
hoods who seek to protect their heritage.
He developed preservation plans and guidelines for historic and conservation
districts across the country, including Salt Lake City, San Antonio, Denver and
Atlanta. Smaller communities he has served include Beaufort, South Carolina,
Brattleboro, Vermont, Ste. Genevieve, Missouri, Lahaina, Hawaii and
Oysterville, Washington.
Colorado communities include Aspen, Breckenridge, Durango, Steamboat
Springs and Telluride.
In California, he produced citywide preservation design guidelines for Pasa-
denaand San Jose and developed a citywide system of design review for Carmel.
Other guidelines projects were for neighborhoods in Napa and Davis and a
conservation district for Cannery Row in Monterey.
In Texas, he also has produced design guidelines for Georgetown and
Nacogdoches and assisted in writing guidelines for residential districts in
Galveston. Current projects are in Canadian and Alamo Heights.
His work in urban design includes downtown plans for Boulder, Colorado,
Flagstaff, Arizona, Canton, Ohio, Georgetown, Texas and Walla Walla Wash-
ington. He also has developed neighborhood plans for Lexington, Kentucky,
Memphis, Tennessee and Bellingham, Washington.
Mr. Winter is frequently a featured speaker at conferences and conventions,
including the National Trust for Historic Preservation, the National Park Ser-
vice and the American Planning Association. From 1992-1996, he served as
Chairman of the National Alliance of Preservation Commissions. He has re-
ceived awards for "Contributions to the Built Environment" from the Colo-
rado and Western Regional divisions of the American Institute of Architects.
Mr. Winter has provided design review training for a wide range of locations,
including the commissions of New York City, Boston, Indianapolis, and Se-
attle. He has conducted statewide and regional training workshops in design
review in Arizona, Florida, Georgia, Hawaii, Kansas, Kentucky, Maine, Mis-
souri, New Hampshire, New Jersey, New York, South Carolina and Washing-
ton.
He is based in Boulder, Colorado. He holds a Bachelor's degree in Architec-
ture from Tulane University and a Masters in Architecture and Urban Design
from UCLA.
Winter & Company 1265 Yellow Pine Ave., Boulder, CO 80304 (303) 440-8445
Julia L. (Julie) Husband
Project Manager
Winter & Company
Julie Husband offers eighteen years of experience in architecture, urban design
and related fields. She has worked for Winter & Company for the past fourteen
years on urban design, historic preservation, design review, and architectural
rehabilitation projects.
Currently, Julie is the project manager for the Downtown Subarea Plan and
Design Guidelines for Monroe, Washington, and Design Guidelines for the
Historic District and Waterfront Overlay Area in Juneau, Alaska. She also played
a key role in the following projects: the Galveston Height and Density Study for
Galveston, Texas, Downtown Design Guidelines forAthens, Georgia, Residential
Infill Design Standards for Durango, Colorado, the Truckee Preservation Plan
for Truckee, California, and the North 7th Avenue Design and Connectivity
Plan for Bozeman, Montana.
Ms. Husband also produced plan strategies for the Bellingham City Center Plan
in Washington, which includes a network of gateways and different character
areas reflecting the design traditions of the community. She also developed design
concepts for the mountain resort towns of Silverthorne and Breckenridge in
Colorado and for the Flagstaff, Arizona Downtown Plan. Her plan for downtown
Rolla, Missouri, received award recognition from the state APA chapter.
She has helped draft design guidelines for residential and commercialbuildings
in historic districts, conservation districts, and new neighborhoods throughout
the country. Such assignments include guidelines for Bellingham, Washington;
Carmel, California; Durango, Colorado; Lexington, Kentucky; and SanAntonio,
Texas. The guidelines for the Third Street area of Durango won awards from
Colorado Preservation, Inc. The Truckee Preservation Plan won the California
Preservation Foundation Award and the Governor's Historic Preservation
Award.
On many planning and design review projects, Ms. Husband has generated
computer and/or hand-drawn illustrations to model existing conditions or
regulations and the effect that alternative development scenarios might have
on an area. This modeling of the design implications of alternative zoning
regulations has helped communities make informed decisions about policies
they may adopt. A project for the core area of Ketchum, Idaho, featured this
approach.
Ms. Husband is based in Boulder, Colorado. She holds a Bachelor's degree in
Architecture from Montana State University and studied abroad at the Taller
de Arquitectura de Barcelona/Ricardo Bofill in 1984.
Winter F~ Company 1265 Yellow Pine Ave., Boulder, CO 80304 (303)440-8445
Abe Barge
Project Planner
Winter & Company
As a Project Planner with Winter & Company, Abe Barge is currently work-
ing on a variety of projects including comprehensive development standards
for the City of Denver, Colorado, an Urban Design Program Strategy and
Site Review Design Guidelines for Oklahoma City, Historic Districts Infill
Regulations in West Palm Beach, Florida, and the Galveston Height and
Density Project for Galveston, Texas. He recently completed a Framework Plan
and Urban Design Guidelines for Ann Arbor, Michigan, and is developing a
residential mass and scale zoning ordinance for Alamo Heights, Texas.
Abe is originally from Boulder, Colorado. He received a Bachelor's degree in
History from the University of Montana in Missoula, Montana, and a Masters
Degree in Urban and Regional Planning from the University of Colorado in
Denver. For his graduate capstone project, Abe worked with a team of students
and professors to develop a framework for sustainable growth in a rural area
of southwestern Turkey.
While working as a planner for the city of Boulder, Colorado, Abe assisted
with a major update to the local comprehensive plan and helped plan for
transit oriented redevelopment of an area surrounding Boulder's future com-
muter rail facility. The resulting Boulder Transit Village Area Plan will provide
a framework for more than half of all new residential development in Boulder
over the next twenty years.
Before shifting his focus to urban planning, Abe worked in process development
for Sun Microsystems, Inc., and as a buyer for a small chain of retail stores in
Japan. He is now based in Boulder, Colorado.
Winter £~ Company 1265 Yellow Pine Ave., Boulder, CO 80304 (303) 440-8445
CITY OF DUBUQUE /WINTER & COMPANY
DOWNTOWN DESIGN GUIDELINES
CONTRACT -FOR SERVICES
This contract is made and entered into by and between the City of Dubuque,
herein after referred to as the CITY, and Winter & Company, hereinafter referred
to as the CONSULTANT.
NOW THEREFORE, it is agreed by and between the parties hereto as follows:
1. That the CONSULTANT is qualified to complete the attached Scope of Work
and Services;
2. That the CITY will provide for project costs as stipulated by the NPS, U.S.
Department of the Interior for grants-in-aid. Project work which does not meet
the Secretary of Interior's Standards will not be reimbursed for under this
contract;
3. That the CONSULTANT and the CITY mutually agree that if, during the
duration of the contract, it is deemed necessary by either party to make
alterations to or amendments to this Agreement, such changes shall be
incorporated into this contract upon mutual agreement and shall be in effect
as of the date of the amendment unless otherwise specified within the
amendment;
4. That the CONSULTANT and the CITY mutually agree that all work performed
under this contract will be completed by March, 2009;
5. That the CONSULTANT and the CITY mutually agree that the cost of this
contract shall not exceed $55,240. All eligible costs necessary to carry out
the project shall be initially advanced by the CONSULTANT, and then the
CITY shall reimburse the CONSULTANT, upon receipt of all work products
and as specified in the Scope of Work. The agreement will end on June 30,
2009;
6. The CONSULTANT will submit all originals or copies of any photographs,
text, graphics, slides, or digital images that have been taken or created in
written and CD-ROM format;
7. The CONSULTANT will faithfully comply with all applicable Federal and State
laws, regulations and guidelines, including the Secretary of the Interior's
Standards and Guidelines for Archaeology and Historic Preservation as
published in the Federal Register on September 29, 1983; and
8. The CONSULTANT shall hold the CITY harmless from damages in any action
arising from the performance of work described herein.
Downtown Design Guidelines
Page 2
IN WITNESS OF, the parties hereto have executed this contract on the day and
year last specified below.
CITY OF DUBUQUE
~ZW ~ .~,,
Michael Van Milli n, City Manager
yr~~~~.~
Date
CONSULTANT
Date
2
Downtown Design Guidelines
Page 3
SCOPE OF WORK
Create a Design Guidelines Manual for historic Downtown Dubuque. The manual
will have two components: (1) architectural design guidelines, and (2)
streetscape/landscape design guidelines. The downtown design guidelines will
encompass the central business district as depicted in the attached map.
The architectural portion of the Downtown Design Guidelines Manual will include
descriptions of prevailing architectural styles and types in Downtown Dubuque.
The manual will set forth guidelines for rehabilitation and restoration of
residential, office, commercial, industrial, and institutional structures found in
Downtown Dubuque's business districts and mixed-use neighborhoods. For
residential construction, the architectural component will cover, but not be limited
to masonry, roofing, windows, doors, siding, porches, architectural details and
painting. The architectural component will cover, but not be limited to cornices,
storefronts, display windows and bulkheads, windows, entrances, awnings,
lighting, signs, and architectural details for non-residential construction. The
manual will also provide design guidelines for infill and new construction.
The streetscape/landscape portion of the Downtown Design Guidelines Manual
will include a discussion of integrating streetscape improvements in Downtown
Dubuque's historic commercial districts and mixed-use neighborhoods. The
streetscape/landscape design guidelines will cover, but not be limited to setting
and site; driveways, parking lots, and paving; sidewalks, walkways, and curbs;
fences and gates; amenities; signs and graphics; wayfinding features; street
lighting; landscaping; and utilities.
The narrative description of the inclusive sections of the manual shall be
accompanied where necessary by black and white photographs or line drawings
with a caption. Photographs shall be taken under optimum lighting conditions. All
negatives, slides and original drawing plates shall become the property of the
City of Dubuque. Where necessary, additional graphics (illustrations, sketches,
graphs, tables, flow charts) shall be used to better illustrate the issues within the
document.
Requirements
1. The following acknowledgement shall be included at the beginning of any
publication and materials produced:
"The activity that is the subject of the Downtown Design
Guidelines has been financed in part with Federal funds from
the National Park Service, U.S. Department of the Interior.
However, the contents and opinions do not necessarily reflect
the view or policies of the Department of the Interior, nor does
the mention of trade names or commercial products constitute
Downtown Design Guidelines
Page 4
endorsement or recommendation by the Department of the
Interior."
"This program received Federal financial assistance for
identification and protection of historic properties. Under Title
VI of the Civil Rights Act of 1964, Section 504 of the
rehabilitation Act of 1973, and the Age Discrimination Act of
1975, as amended, the U.S. Department of the Interior prohibits
discrimination on the basis of race, color, national origin,
disability or age in its federally assisted programs. If you
believe you have been discriminated against in any program,
activity, or facility as described above or if you desire further
information, please write to: Office of Equal Opportunity,
National Park Service, 1849 C Street, N.W., Washington D.C.
20204."
2. The CONSULTANT will prepare a minimum of twelve (12) copies of the final
design guidelines, to include eleven (11) bound copies and one (1) unbound,
print-ready master copy; six (6) bound copies and one (1) unbound, print-
ready master copy will be submitted to the STATE; five (5) bound copies will
be kept by the CITY.
3. The CONSULTANT will prepare the downtown design guidelines manual
saved to a CD that will be sent to the STATE; this document shall be a Word
document converted into Adobe Acrobat PDF format. The CD and its case
will be labeled with name of the project, city and state, CLG grant number,
and the consultant's name and date.
Schedule: Activities and Product Submission
Deadlines for contract activities are as follows:
April 30. 2008
The CONSULTANT and the CITY will meet with the State project manager to
discuss the project schedule for work.
May 2008
The Downtown Design Guidelines Task Force will meet with the CONSULTANT.
June 2008
The Task Force and CONSULTANT will take a trolley tour of downtown.
July 2008
The CONSULTANT will attend and lead a Public Workshop with Property
Owners and the Task Force.
4
Downtown Design Guidelines
Page 5
August 1, 2008
The CONSULTANT will submit preliminary draft guidelines to the CITY; the CITY
will submit the preliminary Draft to the STATE for review.
September 15, 2008
The STATE will submit comments on the preliminary draft guidelines to the CITY.
October 2008
The CONSULTANT will meet with the State project manager and Task Force to
review the Draft Guidelines.
November 7, 2008
The CONSULTANT will have the Draft Guidelines revised per the State's and
Task Force's comments. The revised draft is submitted to the CITY; the CITY
will submit the revised draft to the STATE for review.
November 17, 2008
City Council Work Session on the design guidelines will be held. The
CONSULTANT will need to attend and present the information and answer
questions.
December 7, 2008
The State will submit their comments on the revised draft guidelines to the CITY.
December 22, 2008
The final draft design guidelines are submitted to the STATE for final comment.
January 19, 2009
The City Council reviews the final design guidelines.
February 2009
The CONSULTANT will submit to the CITY the required bound copies and one
unbound, print ready master copy of the final design guidelines. The City will
print/copy the design guidelines for distribution.
March 2009
The design guidelines will be distributed at a public workshop. The CITY will
submit final copies of the design guidelines to the STATE.
Clty of Dubuque, Iowa
1.1 Review background materials N. Winter 5155 24 53,720
1.2 Conduct logisdcai meetlngs wi0~ City, State and
Task Force (trip N1) J. Husband 5110 12 51,320
1.3 Tour the downtown (trip Y1) A. Barge 570 32 52,240
B. Sheers S45 12 5540
STEP 1 FEES 7,a2t1
STEP t EXPENSES
TRAVEL UnR Cost Fnq. Amount
Airhre (NW-1, AB-i) 5400 2 5800
(around transpoRadon 5250 1 5250
Acoommodatkxis 590 4 5380
Car Rental 5200 1.,3 5200
Meals 550 6 5300
SUB-TOTAL TRAVEL EXPENSES 51,910
IN-HOUSE EXPENSES
Photography, digdal process
5200
L.S
5200
Printing S2oo lS 5200
workshop suppdes 5100 LS 5100
Technical 5500 LS 5500
SUBTOTAL IN-HOUSE EXPENSES 51.000
TOTAL STEP 1 EXPENSES 2,910
TOTAL STEP 1 FEES AND EXPENSES
2: Public Process
Personnel
Wlnter & Co Rate Hrs. Amount
2.1 Focus groups and personal interviews (trip 1~2j N. Winter $155 24 $3,720
2.2 Conduct community workshop (trip +f2) J. Husband 5110 16 $1,780
2.3 Submit arxi post workshop summary A. Barge 570 32 52,240
8. Shears 545 12 5540
STEP 2 FEES d,280
STEP 2 EXPENSES
TRAVEL
A(rfare (NW-1, AB-1)
Around transportation
Accommodations
Car Rental
Meals
8UB-TOTAL TRAVEL EXPENSES
IN-HOUSE EXPENSES
Photography, di~tai process
Prir>bng/PkXting
Workshop suppNes
Technical
SUBTOTAL IN-HOUSE EXPENSES
TOTAL STEP 2 EXPENSES
TOTAL STEP 2 FEES AND EXPENSES
Unit Cost Freq.
5400 2 5800
5250 1 5250
590 4 5360
5200 lS S200
550 6 5300
11,910
5200 LS 5200
5200 l~ 5200
510o LS 5100
5300 l.S 5300
5800
510,730
;10,970.00
wn~ter ~ co
5.1 Dewbp Final Document, revise Draft !2 based
on compiled corrxnenis rsaived hen City (City
Coundl, State and Task Force). N. W(Mer x155 24 53,720
5.2 City wHl wlxnit Fktal Document to State. J. Husband 5110 12 51,320
5.3 Revise Final per state comments (technk~l
wilts). A. Barge 570 40 $2,400
5.4 Present Final Document to the Publk: R~ i4) B. Shears 545 30 :1,350
Step b FEEs
Step 5 EXPENSES
TRAVEL
Airfare (NW-1)
Ground transportatlon
Accorrunodatlone
Car Rental
Meals
SU®-TOTAL TRAVEL EXPENSES
IN-HOUSE EXPENSES
Photography, digital prows
PrinGng/Piotting/CD
Technical
SU®TOTAL IN-HOUSE EXPENSES
TOTAL STEP 6 EXPENSES
TOTAL STEP 6 FEES AND EXPENSES
TOTAL PROJECT FEES AND EXPENSES
Unit Cost Fnq. Amount
6400 1 5100
6200 1 $200
SDO 2 Stt30
5200 LS 5200
550 3 5150
51,130
5200 LS 5200
5200 LS 5200
5300 LS 5300
5700
9,190
1,930
511,020.00
555,240