DICW Chavenelle Court Construction ProjectTHE CITY OF
DLTB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Dubuque Industrial Center West -Chavenelle Court 2008
DATE: April 17, 2008
Dubuque
Ap-AmericaCpy
2007
Economic Development Director Dave Heiar is recommending the initiation of the public
bidding process for the Dubuque Industrial Center West -Chavenelle Court Project and
that a public hearing be set for May 5, 2008.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael .Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Heiar, Economic Development Director
THE CITY OF Dubuque
DLJB E
~ ~
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Dave Heiar, Economic Development Director
SUBJECT: Dubuque Industrial Center West -Chavenelle Cou 2008
DATE: April 16, 2008
INTRODUCTION
The enclosed resolutions authorize the public bidding procedure for the Dubuque
Industrial Center West -Chavenelle Court 2008 Project. The work includes
constructing a new street located south of Chavenelle Road to serve the 48.6
acres of industrial property in the lower level of the Dubuque Industrial Center
West. The new street will be named Chavenelle Court, and is needed to
accommodate the Hormel project.
BACKGROUND
Hormel Foods Corporation plans to build an $89 million, state-of--the-art food
processing facility on approximately 40 acres in the Dubuque Industrial Center
West. The Austin, Minnesota-based company hopes to break ground this
summer and plans to have two lines producing packaged foods in 327,000
square feet of new space by the fall of 2009. This project will bring 196 new jobs
to the area, with capacity for more, based on consumer demand for shelf stable
microwave meals. The proximity of Dubuque to Hormel's main grocery products
distribution center was an important logistical consideration.
Raw materials will be shipped to Dubuque from other locations. Various recipes
will be used to make non-frozen, ready-to-eat products for the grocery shelf. The
operation will not involve animal slaughter or meat processing. Hormel Foods
Corporation is a multinational manufacturer and marketer of high-quality, brand-
name food and meat products. In each of the past nine years, Hormel Foods
Corporation has been named one of the "400 Best Big Companies in America" by
Forbes.
On March 17, 2008, the City Council endorsed (Resolution 92-08) the
submission of a Revitalize Iowa's Sound Economy (RISE) Application to the Iowa
Department of Transportation for the construction of a cul-de-sac street south of
Chavenelle Road to serve the 48.6 acres of industrial property located in the
lower level of the Dubuque Industrial Center West. The new street will be named
Chavenelle Court and will accommodate the needs of the Hormel project. The
RISE grant for 80 percent (80%) of the street costs was approved by the Iowa
DOT on April 8.
DISCUSSION
Chavenelle Court will consist of a 31-foot back-to-back roadway, with the
roadway widening to 45 feet in order to accommodate aright- and left-turn lane
at the intersection with Chavenelle Drive. The project will also include street
lighting, landscaping, installation of watermain, storm sewer, and fiber optic
conduit and junction boxes. Sidewalk will not be paved at this time, although the
sidewalk berm will be graded to accommodate future sidewalk on the west side
and a future trail on the east side.
Specifically, the project involves: 1,453 lineal feet of 6-inch through 16-inch DIP
watermain; 1,017 lineal feet of 15- through 36-inch RCP storm sewer; 6,491
square yards of 9-inch PCC; 1,600 lineal feet of 4-inch HDPE conduit; 8 street
lights; and 57 trees.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process April 21, 2008
Publish Notice to Bidders, Advertise for Bids April 25, 2008
Publish Public Hearing Notice on Plans & Specifications April 25, 2008
Public Hearing on Plans & Specifications May 5, 2008
Receipt of Bid Proposals (Bid-Letting) May 8, 2008
Award Construction Contract May 19, 2008
Project Completion Date Within 60 Calendar Days
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and
authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate of probable costs for the Dubuque Industrial Center West -
Chavenelle Court 2008 Project is as follows:
Construction Cost
Contingency (10%)
Engineering& Construction Administration/Inspection
Estimate
$690,762.30
69,076.23
92.100.00
Total Base Project Cost $ 851,938.53
The funding summary is as follows:
CIP No. Fund Description Fund Amount
3601481 Revitalize Iowa's Sound Economy (RISE) Program $444,791.00
3601481 G.O. Bond Proceeds from Chavenelle Street Extension
Project $407,147.53
Total Project Funding $ 851.938.53
ACTION TO BE TAKEN
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the
enclosed resolutions.
Prepared by Steven Sampson Brown, Project Manager
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
Bob Green, Water Plant Manager
Jonathan Brown, Water Pollution Control Manager
Rich Russell, Building Services Manager
Dan Brown, Fire Chief
Laura Carstens, Planning Services Manager
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
Deron Muehring, Civil Engineer II
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RESOLUTION NO. 128-08
DUBUQUE INDUSTRIAL CENTER WEST - CHAVENELLE COURT 2008 PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
the proposed plans, specifications, form of contract and estimated cost for the
Dubuque Industrial Center West -Chavenelle Court 2008 Project, in the estimated
amount $851,938.53, are hereby preliminarily approved and ordered filed in the office of
the City Clerk for public inspection.
a public hearing will be held on the 5th day of May, 2008, at 6:30 p.m. in the
Historic Federal Building Council Chambers at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form of
contract and estimated cost of said Project, and the City Clerk be and is hereby directed
to cause the attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be
published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
The Dubuque Industrial Center West -Chavenelle Court 2008 Project is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of the
improvements herein provided, by publishing the attached. Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 8th day of May, 2008. Bids shall be opened
and read by the City Clerk at said time and will be submitted to the City Council for final
action at the public hearing at 6:30 p.m. on the 19`h day of May, 2008, in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 21 S` day of April, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE DUBUQUE INDUSTRIAL
CENTER WEST - CHAVENELLE COURT 2008 PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Dubuque Industrial Center West -Chavenelle
Court 2008 Project, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:30 p.m., on the 5th day of May, 2008, in the Historic Federal Building
Council Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated cost are now on
file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Construction of a roadway that consists of a 31-foot back to back roadway
with the roadway widening to 45 feet in order to accommodate aright- and left-
turn lane at the intersection with Chavenelle Drive. The project will also include
street lighting, landscaping, installation of watermain, storm sewer, and fiber optic
conduit and junction boxes. The street design provides for 9-inch concrete
paving on a 12-inch crushed stone base. Sidewalk will not be paved at this time,
although the sidewalk berm will be grade to accommodate future sidewalk on the
west side and future trail on the east side.
Specifically, the project involves: 1,453 lineal feet of 6-inch through 16-
inch DIP watermain; 1,017 lineal feet of 15- through 36-inch RCP storm sewer;
6,491 square yards of 9-inch PCC; 1,600 lineal feet of 4-inch HDPE conduit; 8
street lights; and 57 trees.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of ,
2008.
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
DUBUQUE INDUSTRIAL CENTER WEST - CHAVENELLE COURT 2008
Time and Place for Filing Sealed Proposals. Sealed bids for the work
comprising each improvement as stated below must be filed before 2:00 p.m. on
the 8th day of May, 2008, in the Office of the City Clerk, City Hall -First Floor, 50
West 13th Street, Dubuque, Iowa.
Time and Placed Sealed Proposals Will be Opened and Considered. Sealed
proposals will be opened and bids tabulated at 2:00 p.m. on 8 day of May,
2008, at City Hall -Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council (Council) at its meeting on May 19, 2008. The
City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work. Work on each
improvement shall be commenced within 10 days after the Notice to Proceed has
been issued and shall be fully completed within 60 calendar days.
Bid Security. Each bidder shall accompany its bid with a bid security as security
that the successful bidder will enter into a contract for the work bid upon and will
furnish after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10°l0) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state-
chartered or federally chartered bank, or a certified share draft drawn on a state-
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents. Copies of the plans and specifications may be obtained
at IIW Engineers & Surveyors, PC, 4155 Pennsylvania Avenue, Dubuque, IA
52002. Contact: Dennis Waugh. Telephone: 563-556-2464; facsimile: 563-
556-7811 upon payment of $25.00 per set, which is non-fundable.
Preference for Iowa Products and Labor. By virtue of statutory authority,
preference will be given to products and provisions grown and coal produced
within the State of Iowa, ,and to Iowa domestic labor, to the extent lawfully
required under Iowa statutes.
Sales Tax. The bidder should not include sales tax in its bid. A sales tax
exemption certificate will be available for all material purchased for incorporation
in the project.
General Nature of Public Improvement.
Dubuque Industrial Center West -Chavenelle Court 2008 Project
The roadway consists of a 31-foot back-to-back roadway, with the roadway
widening to 45 feet in order to accommodate aright-turn and left-turn lane at the
intersection with Chavenelle Drive. The project will also include street lighting,
landscaping, installation of watermain, storm sewer, and fiber optic conduit and
junction boxes. Sidewalk will not be paved at this time, although the sidewalk
berm will be graded to accommodate future sidewalk on the west side and a
future trail on the east side.
Specifically, the project involves: 1,453 lineal feet of 6-inch through 16-inch DIP
watermain; 1,017 lineal feet of 15- through 36-inch RCP storm sewer; 6,491
square yards of 9-inch PCC; 1,600 lineal feet of 4-inch HDPE conduit; 8 street
lights; and 57 trees.
Published in the Telegraph Herald, April 25, 2008.