The URL can be used to link to this page

4 21 08 Work Session Materials_Purchase of ServicesTHE CITY OF DUBUQUE Materpiece on the Mississippi Dubuque All-American City 2007 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Health and Social Services Government Activity DATE: April 21, 2008 I was asked a question about the Health and Social Services program area required by the state for financial reporting purposes. Budget Director Jennifer Larson advises the eight program areas defined by the State for reporting purposes include: Public Safety, Public Works, Health and Social Services, Culture and Recreation, Community and Economic Development, General Government, Debt Service, and Capital Projects. The city must assign their various cost centers to one of these programs based on reporting guidelines prepared by the Iowa Department of Management. The Health and Social Services Government Activity includes the City's Health Services Department, Human Rights Department, as well as the following Purchase of Service agreements: • Foster Grandparent • Labor Management • Helping Services of Northeast Iowa • Substance Abuse • Retired Senior Volunteer Program • Operation New View • Hills and Dales Senior Center • Project Concern -Day Care • Project Concern -Information Referral • Washington Tool Library • Every Child /Every Promise The total in the Health and Social Services program area reported to the State for FY09 is $871,181. In addition, a question was asked about the amount budgeted in FY09 for Arts and Cultural Affairs. Budget Director Jennifer Larson reports that there is $261,648 budgeted for Arts and Cultural Affairs, which includes a portion of the salary and benefits for Jerelyn O'Connor as well as $200;000 for grants and $12,250 for contracted services. have attached the FY09 Purchase of Services budget. Michael C. Van Milligen MCVM/JML Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Jennifer Larson, Budget Director DEPARTMENT/DIVISION: Purchase Of Services RESPONSIBILITY: Jenny Larson, Budget Director America's River Corporation Operation: New View FY 2008: $10,000 FY 2008: $18,257 FY 2009 Requested: $10,000 FY 2009 Requested: $28,843 Tax Funds FY 2009 Recommended: $10,000 Tax Funds FY 2008 Recommended: $18,257 Tax Funds Dubuque Area Chamber of Commerce Convention and Visitors Bureau FY 2008: $732,496 FY 2009 Requested: $766,453 FY 2009 Recommended: $766,453 Hotel/Motel Tax (50%) Less CVB loan $35,000 Project Concern: Child Care Referral FY 2008: $9,098 FY 2009 Requested: $9,371 CDBG FY 2009 Recommended: $9,098 CDBG Iowa Workforce Development FY 2008: $6,000 FY 2009 Requested: $6,000 UDAG FY 2009 Recommended: $6,000 UDAG Project Concern: Foster Grandparent Program FY 2008: $6,113 FY 2009 Requested: $6,296 Tax Funds FY 2009 Recommended: $6,113 Tax Funds Dubuque Area Labor Management Council Project Concern: Information and Referral 2008: $15,968 FY 2008: $25,821 FY 2009 Requested: $16,607 FY 2009 Requested: $26,596 CDBG FY 2009 Recommended: $7,751 UDAG FY 2009 Recommended: $25,821 CDBG $8,217 Tax Funds Dubuque Main Street Retired Senior Volunteer Program FY 2008: $57,550 FY 2008: $7,341 FY 2009 Requested $49,928 UDAG FY 2009 Requested: $7,561 Tax Funds FY 2009 Requested $10,500 Tax Funds FY 2009 Recommended: $7,341 Tax Funds FY 2009 Recommended: $47,550 UDAG FY 2009 Recommended: $10,000 Tax Funds Greater Dubuque Development Corp. FX 2008: $270,613 FY 2009 Requested: $270,613 UDAG FY 2009 Recommended: $270,613 UDAG Substance Abuse Services Center FY 2008: $13,605 FY 2009 Requested: $14,285 Tax Funds FY 2009 Recommended: $13,605 Tax Funds Helping Service of Northeast Iowa Hills 8~ Dales Senior Center FY 2008: FY 2009 Re $2,147 FY 2008: $25,000 $3,500 Tax Funds FY 2009 Requested: $25,000 CDBG FY 2009 Recommended: $2,147 Tax Funds FY 2009 Recommended: $25,000 CDBG Humane Society (5 yr. contract ending'FY 2009) Washington Tool Library FY 2008: $109,400 FY 2008: $15,500 2009 Requested: $112,400 Tax Funds FY 2009 Requested: $15,500 CDBG FY 2009 Recommended: $112,400 Tax Funds FY 2009 Recommended: $15,500 CDBG -257- Northeast Iowa Community College: Business Every Chitd/Every Promise Accelerator Business Plan FY 2008: $25,000 FY 2008: $5,000 FY 2009 Requested: $25,000 Tax Funds FY 2009 Requested: $5,000 Tax Funds FY 2009 Recommended: $25,000 Tax Funds FY 2009 Recommended: $5,000 Tax Funds Significant Line Items at Maintenance Level (Without Recommended Improvement Packages) 1. The Human Society contract that was approved by City Council in FY 2004 was moved to Purchase of Services from Health Services in FY 2008. FY 2009 represents the final year of the five year contract. The following table represents the actual City of Dubuque animals that were brought in to the Dubuque Humane Society (DHS) and tots! operating expenses for DHS for FY 2005 and the projected animals and expenses for FY 2006 thru FY 2009. Currently, DHS does not have the capability to account for the actual costs of specific activities separately, such as anima! control. The net expense represents the total operating expenses from DHS, which include many other activities besides animal control. This total is reduced by the percentage of revenue related to the City of Dubuque animals such as animal adoption, boarding of return to owner animals; impound fees, euthanasia on request, and miscellaneous revenues. In addition, the total operating expenses of DHS is reduced by the surplus revenue which is the estimated amount of revenue over total expenses. Dubuque Humane Society (DHS) FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 Actual Actual Budget Budget Budget Number of Dubuque Animals 1,018 1,252 1,111 1,111 1,133 Total Animals Served by DHS 3,686 4,398 4,426 4,426 4,515 Percent of Dubuque Animals 28% 28% 25% 25% 25% City of Dubuque Contract Fee $ 46,400 $ 71,400 $ 106,400 $ 109,400 $ 112,400 DHS Contract Fee per City Animal $ 45.58 $ 57.03 $ 95.77 $ 98.47 $ 99.19 Total Operating Expenses DHS $ 476,574 $ 537,858 $ 557,457 $ 574,181 $ 591,406 Less Revenue from Dubuque Animals $ (43,289) $ (56,020) $ (57,701) $ (59,432) $ (61,21.5) Less Surplus Revenue (44,086) (47,716) (12,396) (4,371) ( 0 ) Net Expense $ 389,199 $ 434,122 $ 487,360 $ 510,378 $ 530,191 Projected Expense per Animal $ 105.59 $ 98.71 $ 110.11 $ 115.31 $ 117.43 Improvement Package Summary 1 of 1 This decision package would help St. Mark Community Center cover the cost of a teacher and two paraprofessionals for the after-school program at Fulton Elementary School. These quality staff are trained and provided support by a Program Coordinator who also communicates with school teachers, administrators, and counselors. -258- St. Mark Community Center currently serves 40-50 children at Fulton Elementary School with approximately 20 children in the after-school program. More students are added as more parents are requesting our services or teachers are referring students who need help. The Fulton Elementary after school program would be staffed in conjunction with Leisure Services so that half of the students engage in physical activity while the other half works on academics and then the groups are switched. St. Mark Community Center, with the funding assistance of state and federal grants, started the Kids Connection and THINK Together initiatives. The programs are free or at low cost to families. The main strategies focus on reading, math, and science; homework assistance; mentoring programs; behavioral modification; and substance abuse prevention. Strategy areas are carried out in the before and after-school sessions held at five sites: Prescott, Audubon, Fulton, Marshall, Lincoln, and Comiskey Park (including students from Jefferson, Washington, and Roosevelt). The after-school sites have a teacher and two paraprofessionals to assist with academics. Summer school, held at St. Mark Community Center, meets five days a week for six weeks. The City of Dubuque's requested contribution of $15,460 would pay for the staff salaries, benefits, and taxes for the Fulton Elementary after-school program staff. Related Cost: $15,460 Tax Funds -Recurring Recommend - No Property Tax Impact: +$.0082/+.08% Activity: St. Mark Community Center -259- THE CITY OF DUB E Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Purchase of Services Worksession April 21, 2008 5:30 p.m. Historic Federal Building Council Chambers DATE: April 16, 2008 Dubuque AI-Americat~l 2007 Enclosed is the March 11, 2008 memorandum on Purchase of Services Agreement History. Also, I received a question from a council member about what social service activities the City currently conducts. I looked up the definition of social services in the American Heritage Dictionary and it is defined as "organized efforts to advance human welfare..." This seems like an overly broad definition that could include almost anything done by government. Without providing this definition I asked Department Manager to provide me a list of services they provide that could be considered social services. The responses are attached. Assistant City Manager Cindy Steinhauser has also provided information on the activities of other cities in Iowa. Mic ael C. Van Milligen MCVM/Iw Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager THE CITY OF ~ Dubuque DT T~ ~ An-Arn~icaCi~ V ,;;. Masterpiece orz the Mississippi - ~ "~ 2007 March 11, 2008 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Purchase of Service Agreement History Work Session -April 21, 2008, 5:30 p.m. Historic Federal Building Council Chambers The following is a breakdown of the purchase of service agreements that are prescribed by previous City Council action. This material is for the Work Session to be held on April 21, 2008, at 5:30 p.m. at the City Council Chambers in the Historic Federal Building. Dubuque Area Convention and Visitors Bureau In Fiscal Year 1991, the City Council approved a Resolution of Support establishing ahotel/motel tax. The Dubuque Area Chamber of Commerce Convention and Visitors Bureau was a key partner in getting this Resolution of Support passed, by coordinating the local efforts to educate the public, in particular the hotel industry, on the benefits that could be derived from a hotel/motel tax, specifically the idea that these funds could be used to promote tourism in the Dubuque community, thereby creating a positive impact on the hotel/motel industry. The resolution that was approved required that 50% of the hotel/motel tax is to be used for promotion and encouragement of tourism and convention business. There is no requirement that these funds go to the Dubuque Area Chamber of Commerce Convention and Visitors Bureau. It has been the City Council's policy to provide 50% of the past 4 quarters of actual receipts to the Dubuque Area Chamber of Commerce Convention and Visitors Bureau (CVB) in the next fiscal year's budget, less a $35,000 CVB loan payback (ending FY 2014). This represents the purchase of service agreement with the CVB as recommended for $766,453 in the FY 2009 budget. Dubuque Humane Society In 2004, the City approved afive-year contract with the Dubuque Humane Society for animal control which ends June 30, 2009. The final payment of the contract of $112,400 is included in the FY 2009 recommended budget for purchase of services. The history of payments to the Humane Society for the past ten years is: • FY 1999 $26,940 • FY 2000 $27,756 • FY 2001 $28,584 • FY 2002 $29,304 • FY 2003 $30,036 • FY 2004 $30,636 • FY 2005 $46,404 • FY 2006 $71,400 • FY 2007 $106,400 • FY 2008 $109,400 • FY 2009 $112,400 The City is required to provide the following services: • Administer dog and cat licenses; • Assure rabies vaccinations of dogs, cats and ferrets; • Investigate and follow-up on animal bites, including rabies confinement; • Deem animals dangerous or potentially vicious; • Capture/apprehend domestic animals running at large; • Disposition of unredeemed dogs or cats; and • Enforce and remedy nuisances caused by animals. The Humane Society also provides, as part of their not-for-profit mission, the following services which are not required in the contract: • Adoption; • Animal cruelty investigation; • Humane education & tours; • Kids & Companion Club; • Reading with Rover; • Kids N Critters Camp; • Holding animals beyond required timeframe (3-day hold requirement if owner is knows. 5-day hold requirement if owner is unknown); • Fundraising; and • Animal training classes. Destination for Opportunity The City Council has committed $500,000 payable over five years to Greater Dubuque Development Corporation's Destination for Opportunity campaign. This is separate from the existing purchase of service agreement with Greater Dubuque Development Corporation for coordination of on-going economic development activities. The second year payment of $100,000 for the Destination Opportunity initiative is included in GDDC's recommended FY 2009 purchase of service amount. Every Child /Every Promise The City Council has committed $75,000 payable over three years to Every Child /Every Promise to help fund afull-time executive director, of which, the second year payment of $25,000 is included in the recommended FY 2009 purchase of service budget. Business Accelerator In Fiscal Year 2008, the City Council approved the purchase of service agreement with Northeast Iowa Community College to help fund the Northeast Iowa Business Accelerator Plan which is a commitment of $15,000 payable over three years. The recommended FY 2009 purchase of service budget represents the second year payment for that commitment of $5,000. The City does not have any statutory requirements or contract commitments with the remaining organizations which have requested funding from the City for FY 2009. The organizations and their purpose for requesting funding on an annual basis is as follows: • Washington Tool Library - $15,500 CDBG funds to provide an ongoing free tool loan program for homeowners and renters. • Operation: New View - $18,257 tax funds to help low-income and elderly citizens achieve self sufficiency. • Project Concern -Information Referral & Child Care Referral - $9,098 CDBG funds to provide financial counseling and medical services information and referral services and provide child care referral services to low- and moderate-income residents. • Project Concern -Foster Grandparent Program - $6,113 CDBG funds to provide financial assistance to enable the Agency to provide opportunities to low income elderly people who will volunteer twenty hours each week with children of special or exceptional needs. • Retired Senior Volunteer Program - $7,341 tax funds to employ apart- time assistant for its office to assist the director in administering a volunteer program to place retired persons or persons age 55 and over in nonprofit public or private agencies. • America's River Corporation - $10,000 tax funds to provide and implement a Port of Dubuque development program, of which the City is a financial partner and a board representative, focused on the America's River Festival. • Iowa Workforce Development -$6,000 UDAG funds to provide resumes of highly-qualified job-seekers sent directly from the Chamber, provide resumes of recent college graduates gathered by the Chamber staff at major college job fairs in the three state area, provide the Trailing Family Program as an option to assist the spouse/partner of a new hire from outside the area in finding a job, and provide notice of dislocations that could provide candidates for City jobs. • Dubuque Area Labor Management Council - $8,217 tax funds and $7,751 UDAG funds to provide a forum to improve and expand labor- management cooperation in the public and private sector with the Dubuque area. • Dubuque Main Street - $10,000 tax funds and $47,550 UDAG funds to provide and implement a downtown revitalization program and to provide a part-time development position for the warehouse district revitalization strategy. • Greater Dubuque Development Corporation - $270,613 UDAG funds to provide the City with coordination of on-going economic development activities; provide unlimited job postings to www.Accessdubuquejobs.com. • Substance Abuse Services Center - $13,605 tax funds to provide financial assistance for apart-time adolescent specialist to work in the City of Dubuque. • Helping Services of Northeast Iowa - $2,147 tax funds to provide educational services related to a substance abuse prevention program for the purpose of teaching persons to make sensible decisions for themselves concerning the role that substances play in their lives. • Hills & Dales Senior Center - $25,000 CDBG funds to provide financial assistance for the operating costs for the Hills and Dales Lifetime program to provide educational, recreational, and social programs to elderly persons. Budget Director Jennifer Larson has provided a history of the Purchase of Service agreements from Fiscal Year 1984 - 2008, which is attached. ~__ ~.~ ~~~ Michael C. Van Milligen MCVM/JML Attachments City of Dubuque '..History of Purchases Of Services FY 1984 - 2008 Organization FY 1984 ~ FY 1985 FY 1986 FY 1987 I FY 1988 ! FY 1989 FY 1990 '~ FY 1991 America's River Corporation - - - ~ - - - - ' + - Critical Incident Stress Debriefin Team - - --- g -- ----- - - -- -- - -_ _ - _ _ _ ~ - _ - _ - - _ - - Dubuque Area Chamber of Commerce ~ i Convention and Visitors Bureau -- --- - - q-- - _ Du a ue Area Festiva s -- - - ~ 34,549 , 64,392 I - - - -69,887_ - t - - 95,643 ~- - I 110,115_ - 157,500 ' 00 - ~ ' 144,292 ----- 8,488 147,237 8,661 Dubu ue Area Labor-Mana ement Council q - - g_ __ - - - -- - - - ~ -- - ~ - ---i ~ _ T- i - - -' Dubu ue Chamber of Commerce Economic q ', ', Development Services 30,000 30,000 _- - - '~ __ _ - - - - --- - - - - Dubu ue Main Street q _ ~ - '~,_ 35,000 } - 35,000 --- -_ 45,000 Family Self-Sufficiency I _ _ _ _ _ _ _ _ Greater Dubuque Development Corp. I _ - 30,000 30,000 30,000 !, 30,000 ' 50,000 60,000 Helping Services of Northeast Iowa ~ - - 950 1,150 - 1,500 1,500 1,500 Hills and Dales Senior Center I - - - - - - - - Humane Societ Y _ _ 12,600 12,600 L- - 13,200 13,800 ' 13,800 I 13,800 13,800 20,680 Iowa Workforce Development - - - - - - - Job Linkage - - - - - - - -- - - - Kaleidoscope I - - - T - - _. y g Northeast Iowa Communit Colle e Business - - ~ - - j ------ -- - - -- - -- Accelerator Plan ~ _ _ ---- ~ - - - - - p - - O 1 nc = - --_ -:- ~ _ - 9 000 - ~ 9 000 - ' - 10 000 _- ~ _ 10 000 10 000 -_- P ro ect Co rn: Child Care Resource _ _ I -~ _ I __ __-_ _ _ 2,500 - - Pro ect Concern: Foster Grand arent Program - - ! _ - I , _ -- ' - - ;- - - .- " - - Pro~ect Concern: Information Referal J _ ' - ` I 20 000 27 299 - 27 300 -_- 27 047 __ _- 26 178 - -- ' _ _ ~ 27 996 -- __ - _ __' ~__ 28 540 - - __ _ 28,540 - -- - 'Pro~ect Concern: O eration of ADA Vehicles J -- P _ - __- -- - I - ~ - -- - ~ 48,458 Retired Senior Volunteer Pro am gr - i 3,000 4,000 ~ 4,500 4,500 4_,500 '~, - - - 200 5 5,200 Substanc e Abuse Servic e s t - 9,746 - - _ _ _ 5,000 12,400 gt l- y Washin on Tool Libra 10 000. 10 000 10,000 ' - _ 1_ 10,000 ' . ~ 10,000 --- t_ 10,000 -_ - 10,000 ' - - 10,000 Total 107,149 ! 147,291 155,337 200,886 ', 203,593 297,296 311,820 400,176 City of Dubuque - _ --- - - History of Purchases Of Services - - -r - - - FY 1984 - 2008 I Organization - - FY 1992 FY 1993 FY 1994 FY 1995 FY 1996 __ _ FY 1997 FY 1998 - _ FY 1999 erica s aver orpora ion ~ - - ~ - 1 - ~ - _- - -_ - _ -~ --- - _ Critical Incident Stress Debriefin Team - 1 334 .~, _- - - - - - I + - - -_ _ - Dubuque Area Chamber of Commerce ~, i Convention and Visitors Bureau --- _ 227 712 ~ 284 281 381,980 391,427 397,544 I i 409,254 ~ 394 0 53 , I 416,782 - _ - _-_ Dubuque Area Festivals -_ -- 9,190 i _ f 8,270 ~ 7,443 ~ _ ---- _ - - - - - - ~ - ! _-_ - -- Dubu ue Area Labor-Maria ement Council q g -_ 20,000 i 13,334 ~ 6,667 13,734 ___ 14,146.: 14,570 15,008_ + 15,384 - - Dubu ue Chamber of Commerce Economic q f I i Development Services - ' - '~ - - - ', ~, _ Dubu ue Main Street q _ -- 45 000 40 500 ~ _ 36 450 41 715 41 715 - - 42 966 42 966 ' 42,966 Family Self-Sufficient _ -- _Y -_ _ - - - i - _ -_ 12 500 -_ - 30 000 30 000 ~ 15 000 ~ 15,000 q P ~. reater Du u ue Develo merit Co _ ; 60 000 - - 54 000 48 600 ; 56 856 _ __ 58 562 _ - - __ 60 318 - 80 318 . 80,000 - Hel in Services of Northeast Iowa p g - 2 000 1 800 ' - . - 1 620. _ ~ 1,669 --4 - __ _-. _ 1 719 - - + 1 770 _ ~ _ 1,283 , - - -- 1,869 Hills and Dales Senior Center - - _ I _ _ _ _ - _ _ _ _ _ Humane Society 21 714 > 21 714 22,800 ' _ _ _ 23,940: 24 660 25 404 26 160 ~ 26,940 Iowa Workforce Development - - _ _ _ _ _ _ _ Job Linkage _ - - _ _.. 15,000 - ~ - - - - Kaleidoscope _ __ -_ - - 1,000 - - - - _ Lifetime Center - __ _ - - - - - - _ - __ ., - _ _ - - Northeast Iowa Community College Business Accelerator Plan - ~ _ _ _ _ ~ _ _ ~ _ Operation New View 15,000 13,500 12,150 12,515 12,890 13,277 13,675 15,270 Project Concern: Child Care Resource ! _ - 5,000 5,0.00 4,_500 4,635 - 4,774 - 5,176 7,400. 7,770 p gr - Pro ect Concern: Foster Grand arent Pro am J I 5 000 5 000 , 4 500 4,635 4,774 _ --- 4,900 ~ -- 5,047 - 5,173 J --- -- - A '- - - 20 000 ! 18 000 ~ 20 040 20 640 21 000 ' ~ 24 500 22 050 ProJect Concern: Operation of DA Vehicles .- 59,880 i ~- _ 53 880 -_ __ - I - - -_ - _ _ ~ __ _ --~ -- _-+ -_ - - Retired Senior Volunteer Pro am _ __ _ ~ -- .. 7 500 -- - - ' 6 750 6,075 -- - _- r 6,750 - -- - - 6 750 6 95 3 ' ~ , 7 162 ; ~ ,34 7 1 Substance Abuse Services 12,500_..__ _ 11,250 10,_125 _ 10,429 ~ - _ - -~ 10,742 _ _ -_ _ 11,172 ' 11,450 r _ _ . __ 11,450 Washin on Tool Library __-~ 10,000 10,000 ~ _ 10,000 10,000 ! 10,000- 10,000 ~ 10,000 10,500 Total I 524,974 ' 550,279 585,910 610,845 ' 638,916 656,760 ' 654,022 678,495 City of Dubuque ' _ _ i _ -- _ - --- -~~ -- - History of Purchases Of Services '~ - -- -- _ - _ FY 1984 - 2008 ' -- ' !_ - - Organization ' FY 2000 ~' FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 '' FY 2006 FY 2007 America's River Corporation ~ - ~ - - - - - 10,000 10,000 Critical Incident Stress Debriefing Team '~ - i ~ _ _ _ I _ _ ~ - - - - --- Dubuque Area Chamber of Commerce Convention and Visitors Bureau ' - - -- 462,978 ', _486,990 _ 497,875 _ 475,756 478,770 554,705 644,886 ', 660,409 Dubuque Area Festivals - - - - _ _ ubuque Area Labor-Management Council 1.5,384_ ~ 5,384 5,768 5,768 - -- 15,051 - - 15,051 T - -- 15,503 5,968 Dubuque Chamber of Commerce Economic ~, ~ ~ ~ ~ ', Development Services - _ ~L _ _ ~ _ _ _ ' _ u u ue am treet __ _ - - -- _ 43,966 - 43,966 43,966 -- -- --- _, 43 966 _ _ 43 966 ~ - _ 43,966 , - - 46,165 Famil Self-Sufficienc Y__ Y -- _ 15 000 '---- 15 000 - '-_ ~- 4 000 ' - I --- -' ' _ - ~ _ - - ~ - reater Dubu ue Develo ment Co rp. - - - - - - 2 8.00 _ ' I 35 000 '~ _ _'_- L- - _ 127 500 I - _ _ - --- - - 127 500 -_ - '-- - - 127 500 -_- '-~ ~ 127,500 - 130,125 - - 167,828 - _ ~ Hel in Services of Northeast Iowa p $ 1 869. 1 916 i 1 964 i r 1 96 4 ~~ 1 964 - ~ 1,964. . 2,023 - -- 2 084 _ - Hills and Dales Senior Center -- - - -- - _ - - _ . _ _ _ _ T - _ I -- _ - _ Y - a 27 756 ' 28 584 ' 29 304 ~ 30,036 ' 46 404 46 400 71,400 ~ 106,400.. L Workforce Development I owa - - ' _ _ - - -_ i - - - _ ; - - -- Job Linkage -- _ - - _ - - _ ~ F - I _ - -- - - - ~ - ~ - Kaleidosco e p - = - _ _ _ - _ - _ - Lifetime Center - - 20,000 - 20,000. _ ~- 20,000 - - - 25,000 ~ - - 35,000 Northeast Iowa Community College Business - - _ - - i - _ - Accelerator Plan _ _ _ _ _ _ - __~ _ ', _ .Operation New View 15,270 15,651 16,708 16,708_ 16,708 1 6,708 } 17,209: 17,725 Project Concern: Child Care Resource 7,964 8,163 8,367 8,576 8,576 - 8,576 ' 8,576 8,833 Project Concern: Foster Grandparent Program 5,.173 5,302 5,435 5,435_ 5,435 5,435 5,435 5,598 ro~ect Concern: Information Referal ~ 22 601 23 166 23,745 27,839 27,839 24,339 24,339 25,069 Project Concern: Operation of ADA Vehicles Retired Senior Volunteer Program 7,341 7,341 7,341 7,341 7,341 ', 7,341 ! 7,341 7,341 -- r I _ T 12,762 _ 13,145 Wash ngton Tool Library -_ _ 10,500 10,500 10,500 _ 15 500 _ 15500 15 SOO - --- 15,500 ' -- - 15,500 Total 739,052 ' 808,413 ' 803,923 ' 808 779 ' 827,444 899,875 1,024,065 1,127,065 'City of Dubuque History of Purchases Of Services __ __ _ _: _ FY 1984 - 2008 Organization -- FY 2008 '' TOTAL America's River Corporation __ 10,000 30,000 Critical Incident Stress Debriefing Team - 1,334 Dubuque Area Chamber of Commerce Convention and Visitors Bureau 732,496 - Dubuque Area Festivals 49,052 Dubuque Area Labor-Management Council _ 15,_968 252,68. 8 Dubuque Chamber of Commerce Economic Development Services - _. 60,000 __- ___ Dubuque Main Street 57_,550 859,755 Family Self-Sufficiency - . 136,500 __ - --__ Greater Dubuque Development Corp. 27.0,613__._ ___2,0__35_,020__ Helping Services of Northeast Iowa 2,147 'i 38,225 Hills and Dales Senior Center 25,000 I 25,000 Humane Society ' 109,400 ~ 803,296 ---- Iowa Workforce Development - - 6,000 6,000 _ _. Job Linkage 15,000 'Kaleidoscope - __ 1,000 __ .Lifetime Center - 120,000 Northeast Iowa Community College Business -_ - __ .Accelerator Plan - __ 5,000 i, _ _ 5,000 __ Operation New View __ 18,257 I 307,221 Project Concern: Child Care Resource __ 9,098 ~ 123,484_ -- Project Concern Foster Grandparent Program I 6,113 88,390 Project Concern: Information Referal __ - _ -__ ~ 25,821 -- 613,032 - -- Pro~ect Concern: Operation of ADA Vehicles ~ - ._ 156,218 _ __ Retired Senior Volunteer Pro am ~ ~I 7,341 152,250 Substance Abuse Services 13,605 227,296 Washington Tool Library - 15,500 _ 285,000 Total 1,319,909 15,082,274 City of Dubuque History of Purchase of Services from 1984 to 2007 Prior to FY 1984, the Purchase of Services Activity was broken into two categories: Contributions to Other Agencies and Purchase of Services. During the FY 1984 budget process, all contributions to other agencies were eliminated (Operation New View; Project Concern; Alcoholism Program; Mayor's Summer Youth; and RSVP). However, it was recommended that some agencies be financed on a purchase of service basis. The Purchase of Services budget in FY 1984 included: • Economic Development Services from the Chamber of Commerce ($30,000); • Convention and Visitors Bureau of the Chamber of Commerce to sell Dubuque as a tourism and convention destination ($34,549 calculated on % of the Hotel/Motel Tax); • Washington Tool Library to provide an ongoing free tool loan program for homeowners and renters in certain areas of town ($10,000); and • Information Referral Service to support assistance to the unemployed of the City in the areas of jobs, medical insurance and assistance, training and education and financial counseling and the City government in improving its program for the utilization of volunteers ($20,000). In FY 1985, requests were received from the following but not funded: • Helping Services of Northeast Iowa, Inc. ($3,000); • Dubuque Musician's Association ($5,000); • Operation: New View ($6,114); Retired Senior Volunteer Program ($3,000); and • Dubuque County Historical Society (10% of Hotel/Motel Tax}. The Purchase of Services budget in FY 1985 included: • Economic Development Services from the Chamber of Commerce ($30,000); • Convention and Visitors Bureau of the Chamber of Commerce ($64,392 calculated on 25% of the Hotel/Motel Tax); • Information Referral Service ($27,299); • Washington Tool Library ($10,000); and • Retired Senior Volunteer Program to recruit, screen, and coordinate volunteers who are sixty years of age or older ($3,000). In FY 1986, requests were received from the following but not funded: • Operations New View ($5,840); • Dubuque Arts Council ($20,000); and • The Port of Dubuque Visitor ($2,000). The Purchase of Services budget in FY 1986 included: • Chamber of Commerce Convention and Visitors Bureau ($69,887 calculated on 25% of the Hotel/Motel Tax); Greater Dubuque Development Corporation for economic development services to encourage private sector development which produces jobs for the unemployed and expands job opportunities for persons of low and moderate income ($30,000); Information and Referral ($27,300); Retired Senior Volunteer Program ($4,000); Washington Tool Library ($10,000); and Helping Services of Northeast Iowa, Inc. to provide support to cover general operating expenses of the Educational Services Program which provides substance abuse prevention services ($950). In FY 1987, requests were received from the following but not funded: • Project Concern for a grant to help fund services provided to senior citizens including day care, foster grandparents and informational services ($10,000). The Purchase of Services budget in FY 1987 included: • Chamber of Commerce Convention and Visitors Bureau ($95,643 calculated on 30% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($30,000); • Information and Referral ($27,047); • Retired Senior Volunteer Program ($4,500); • Washington Tool Library ($10,000); • Operation New View to provide opportunities for economic self-help to low income citizens to eliminate poverty as a social/economic phenomena by engaging in planning and operating programs, focusing community resources and mobilizing new resources ($9,000); • Helping Services of NE Iowa ($1,150); and • Substance Abuse Services to maintain the Early Intervention Program for adolescents and parents and initiation of an adult ro{e model program ($9,746). In FY 1988, requests were received from the following but not funded: • Project Concern for a grant to help fund services provided to senior citizens including day care, foster grand-parents and informational services ($10,000); • Helping Services of NE for support to cover genera{ operating expenses of the Educational Services Program which provides Substance abuse prevention services ($1,500); • Substance Abuse to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program ($33,803); and • Ice Harbor Festival Institute to support the Ice Harbor Festival Institute's 1987 Summer Performance Tourism Training Program ($35,297). The Purchase of Services budget in FY 1988 included: • Chamber of Commerce Convention and Visitors Bureau ($110,115 calculated on 35% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($30,000); • Information and Referral ($26,178); • Retired Senior Volunteer Program ($4,500); • Washington Tool Library ($10,000); and • Operation New View ($9,000). In FY 1989, requests were received from the following but not funded: • Substance Abuse Services to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program ($10,915); • Dubuque Community Housing Resource Board for a fair and equal housing educational program ($25,000); and • YWCA for a battered women program ($7,500). The Purchase of Services budget in FY 1989 included: • Chamber of Commerce Convention and Visitors Bureau ($141,544 calculated on 35% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($30,000); • Information and Referral ($27,996); • RSVP ($4,500); • Washington Tool Library {$10,000); • Operation New View ($10,000); • Helping Services of Northeast Iowa for substance abuse prevention ($1,500); • Dubuque Area Festivals to provide coordinated promotion and planning of the three City festivals {$7,000); • Main Street Program for promotion of downtown activities and business recruitment ($35,000}; and • Chamber of Commerce for apart-time Ombudsman to assist developers, contractors, etc., in meeting with required City processes/procedures ($15,956). In FY 1990, requests were received from the following but not funded: • Dubuque Area Jaycees to support 4th of July fireworks ($5,200). The Purchase of Services budget in FY 1990 included: • Chamber of Commerce Convention and Visitors Bureau ($144,292 calculated on 34% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($50,000); • Information and Referral ($28,540); • RSVP ($5,200); • Washington Tool Library ($10,000); • Operation New View ($10,000); • Helping Services of Northeast Iowa for substance abuse prevention {$1,500); • Main Street Program ($35,000); • Substance Abuse to maintain the Early Intervention Program for adolescents and parents and initiation of an adult role model program ($5,000); and • Dubuque Area Festivals ($8,488 calculated on 2% of the Hotel/Motet tax). In FY 1991, requests were received from the following but not funded: • Dubuque Museum of Art to provide a 50% match to fund improvements to the building to provide ADA accessibility ($81,209); • Woman's Resource and Action Center to provide comprehensive services to women and children from a broad social and economic basis ($25,000); • YWCA to develop pilot programs in two elementary schools for before and after school care for children ($45,000); • Dubuque Area Jaycees to support 4th of July fireworks ($5,000); and • Tri-State Veterans Memorial Association to aid in construction of aprize-winning sculpture in Marshall Park ($25,000) -funded in FY 1992 in the CIP budget. The Purchase of Services budget in FY 1991 included: • Chamber of Commerce Convention and Visitors Bureau ($147,237 calculated on 34% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($60,000); • Project Concern: Information and Referral ($28,540); • Project Concern: Child Care Resource and Referral to expand the existing child care resource and referral program which indentifies, coordinates, and promotes additional child care services in the community ($2,500); • Project Concern for operation of 3 vehicles for service to the elderly and handicapped ($48,458); • RSVP ($5,200}; • Washington Tool Library ($10,000); • Operation New View ($10,000); • Helping Services of Northeast Iowa ($1,500); • Main Street Program ($45,000); • Substance Abuse ($12,400); and • Land of Festivals ($8,661 calculated on 2% of the Hotel/Motel tax). In FY 1992, requests were received from the following but not funded: Dubuque Museum of Art to provide a 50% match to fund improvements to the building to provide ADA accessibility ($81,209). The Purchase of Services budget in FY 1992 included: • Chamber of Commerce Convention and Visitors Bureau ($227,712 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($60,000}; • Project Concern: Information and Referral ($29,144); • Project Concern: Child Care Resource and Referral ($5,000); Project Concern for operation of 3 vehicles for service to the elderly and handicapped ($53,880); • Project Concern: Foster Grandparent to offset some of the volunteer expenses associated with the low income foster Grandparent Program ($5,000); • Retired Senior Volunteer Program ($7,500); • Operation New View ($15,000); • Helping Services of Northeast Iowa ($2,000); • Main Street Program ($45,000); • Substance Abuse Services Center ($12,500); • Washington Tool Library ($10,000); • Land of Festivals ($9,190 calculated on 2% of the Hotel/Motel tax); • Dubuque Area Labor-Management Council to provide operating assistance until the Labor- Management Council becomes self-sufficient ($20,000); and • Critical Incident Stress Debriefing Team to provide funding for training materials and courses for the eighteen team members on a request basis ($1,334). In FY 1993, requests were received from the following but not funded: • Dubuque Museum of Art to provide a 50% match to fund improvements to the building to provide ADA accessibility ($81,209). The Purchase of Services budget in FY 1993 included: • Chamber of Commerce Convention and Visitors Bureau ($284,281 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($54,000); • Project Concern: Information and Referral ($20,000); • Project Concern: Child Care Resource and Referral ($5,000); • Project Concern for operation of 3 vehicles for service to the elderly and handicapped ($53,880); • Project Concern: Foster Grandparent ($5,000); • Retired Senior Volunteer Program ($6,750); • Operation New View ($13,500); • Helping Services of Northeast Iowa ($1,800); • Main Street Program ($40,500); • Substance Abuse Services Center ($11,250); • Washington Tool Library ($10,000); • Kaleidoscope ($1,000); • Land of Festivals ($8,270 calculated on 2% of the Hotel/Motel tax); and • Dubuque Area Labor-Management Council ($13,334). The Purchase of Services budget in FY 1994 included: • Chamber of Commerce Convention and Visitors Bureau ($381,980 calculated on 50% of the Hotelf Motel Tax); • Greater Dubuque Development Corporation ($48,600); • Project Concern: Information and Referral ($18,000}; • Project Concern: Child Care Resource and Referral ($4,500); • Project Concern: Foster Grandparent ($4,500); • Retired Senior Volunteer Program ($6,075); • Washington Tooi Library ($10,OOOj; • Job Linkage to identify specific employment needs of the community's low and moderate income residents and to "customize" a response to the identified needs($15,000); • Operation New View ($12,150); • Helping Services of Northeast Iowa ($1,620); • Main Street Program ($36,450); • Substance Abuse Services Center ($10,125); • Land of Festivals ($7,443 calculated on 2% of the Hotel/Motel tax); • Dubuque Area tabor-Management Council ($6,667). In FY 1995, requests were received from the following but not funded: • Family Resource Center to provide programs to help sexually assaulted victims and families ($5,000). The Purchase of Services budget in FY 1995 included: • Chamber of Commerce Convention and Visitors Bureau ($391,427 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($56,856); • Project Concern: Information and Referral ($20,040); • Project Concern: Child Care Resource and Referral ($4,635); • Project Concern: Foster Grandparent ($4,635); • Retired Senior Volunteer Program to recruit and supervise volunteers ($6,750); • Washington Tool ($10,000); • Operation New View ($12,515); • Helping Services of Northeast Iowa ($1,669); • Main Street Program ($41,715); • Substance Abuse Services Center ($10,429); • Family Self-Sufficiency ($12,500); and • Dubuque Area Labor-Management Council ($13,734). The Purchase of Services budget in FY 1996 included: • Chamber of Commerce Convention and Visitors Bureau ($397,544 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($58,562); Project Concern: Information and Referral ($20,640); Project Concern: Child Care Resource and Referral ($4,774); • Project Concern: Foster Grandparent ($4,774); • Retired Senior Volunteer Program ($6,750); • Washington Tooi Library ($10,000); • Operation New View ($12,890); • Helping Services of Northeast Iowa ($1,719); • Dubuque Main Street ($41,715); • Substance Abuse Services Center ($10,742); Family Self-Sufficiency ($30,000); and • Dubuque Area Labor-Management Council ($14,146). The Purchase of Services budget in FY 1997 included: • Chamber of Commerce Convention and Visitors Bureau ($409,254 calculated on 50% of the HoteljMotel Tax); • Greater Dubuque Development Corporation ($60,318); • Project Concern: Information and Referral ($21,000); • Project Concern: Child Care Resource and Referral ($5,176); • Project Concern: Foster Grandparent ($4,900); • Retired Senior Volunteer Program ($6,953); • Washington Tool Library ($10,000); • Operation New View ($13,277); • Helping Services of Northeast Iowa ($1,770); • Dubuque Main Street ($42,966); • Substance Abuse Services Center ($11,172); • Family Seif-Sufficiency ($30,000); and • Dubuque Area Labor-Management Council ($14,570). In FY 1998, requests were received from the following but not funded: • Family Resource Center to provide programs to help sexually assaulted victims and families ($10,301). The Purchase of Services budget in FY 1998 included: • Chamber of Commerce Convention and Visitors Bureau ($394,053 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($80,318); • Project Concern: Information and Referral ($24,500); • Project Concern: Child Care Resource and Referral ($7,400); • Project Concern: Foster Grandparent ($5,047); • Retired Senior Volunteer Program ($7,162); • Washington Tool Library ($10,000); • Operation New View to provide opportunities ($13,675); • Helping Services of Northeast Iowa ($1,283); • Dubuque Main Street ($42,966); • Substance Abuse Services Center ($11,450); • Family Self-Sufficiency ($15,000); and • Dubuque Area Labor-Management Council ($15,008). The Purchase of Services budget in FY 1999 included: • Chamber of Commerce Convention and Visitors Bureau ($416,782 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($80,000); • Project Concern: Information and Referral ($22,050); • Project Concern: Child Care Resource and Referral ($7,770); Project Concern: Foster Grandparent ($5,173); • Retired Senior Volunteer Program ($7,341); • Washington Tool ($10,500); • Operation New View ($15,270); • Helping Services of Northeast Iowa ($1,869); • Dubuque Main Street ($42,966); • Substance Abuse Services Center ($11,450); • Family Self-Sufficiency ($15,000); and • Dubuque Area Labor-Management Council ($15,384). The Purchase of Services budget in FY 2000 included: • Chamber of Commerce Convention and Visitors Bureau ($462,978 calculated on 50% of the Hotel/Mote{ Tax); • Greater Dubuque Development Corporation ($92,800); • Project Concern: Information and Referral ($22,601); • Project Concern: Child Care Resource and Referral ($7,964); • Project Concern: Foster Grandparent ($5,173); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($10,500); • Operation New View ($15,270); • Helping Services of Northeast Iowa ($1,869); • Dubuque Main Street ($42,966); • Substance Abuse Services Center ($11,450); • Family Self-Sufficiency ($15,000); and • Dubuque Area Labor-Management Council ($15,384). The Purchase of Services budget in FY 2001 included: • Chamber of Commerce Convention and Visitors Bureau ($486,990 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($135,000); • Project Concern: Information and Referral ($23,166); • Project Concern: Child Care Resource and Referral ($8,163); • Project Concern: Foster Grandparent ($5,302); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($10,500); • Operation New View ($15,651); • Helping Services of Northeast Iowa ($1,916); • Dubuque Main Street ($11,450); • Family Self-Sufficiency ($15,000); and • Dubuque Area Labor-Management Council ($15,384). The Purchase of Services budget in FY 2002 included: • Chamber of Commerce Convention and Visitors Bureau j$497,875 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($127,500); • Project Concern: Information and Referral ($23,745); • Project Concern: Child Care Resource and Referral ($8,367); • Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($10,500); • Operation New View ($16,708); • Helping Services of Northeast Iowa ($1,964}; • Dubuque Main Street ($43,966); • Substance Abuse Services Center ($11,450); • Family Self-Sufficiency ($4,000); • Dubuque Area Labor-Management Council ($15,768) and • Lifetime Center ($25,000). In FY 2003, requests were received from the following but not funded: • Dubuque Museum of Art /Grand Opera House /Dubuque Symphony Orchestra ($150,000). The Purchase of Services budget in FY 2003 included: • Chamber of Commerce Convention and Visitors Bureau ($475,756 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($127,500}; • Project Concern: Information and Referral ($27,839); • Project Concern: Child Care Resource and Referral ($8,576}; • Project Concern: Foster Grandparent ($5,435}; • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); • Operation New View ($16,708); • Helping Services of Northeast Iowa ($1,964); • Dubuque Main Street ($43,966); • Substance Abuse Services Center ($12,390); • Dubuque Area Labor-Management Council ($15,768) and • Lifetime Center ($20,000). In FY 2004, requests were received from the following but not funded: • Dubuque Museum of Art /Grand Opera House /Dubuque Symphony Orchestra ($150,000). The Purchase of Services budget in FY 2004 included: • Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($478,770 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($127,500); • Project Concern: Information and Referral ($27,339); • Project Concern: Child Care Resource and Referral ($8,576); • Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); • Operation New View ($16,708); • Helping Services of Northeast Iowa ($1,964); • Dubuque Main Street ($43,966); • Substance Abuse Services Center ($12,390); • Dubuque Area Labor-Management Council ($15,051) and • Lifetime Center ($20,000). The Purchase of Services budget in FY 2005 included: • Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($554,705 calculated on 50% of the Hotel/Motel Tax}; • Greater Dubuque Development Corporation ($127,500); Project Concern: Information and Referral ($24,339); • Project Concern: Child Care Resource and ($8,576); • Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); • Operation New View ($16,708); • Helping Services of Northeast Iowa ($1,964); • Dubuque Main Street ($43,966); • Substance Abuse Services Center ($12,390); • Dubuque Area Labor-Management Council ($15,051) • Lifetime Center ($20,000). The Purchase of Services budget in FY 2006 included: • Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($644,886 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($130,125}; • Project Concern: Information and Referral ($24,339); • Project Concern: Child Care Resource and Referral ($8,576); • Project Concern: Foster Grandparent ($5,435); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); • Operation New View to provide ($17,209); • Helping Services of Northeast Iowa ($2,023); • Dubuque Main Street ($43,966); • Substance Abuse Services Center ($12,762); • Dubuque Area Labor-Management Council ($15,503) • America's River Corporation($10,000); and • Lifetime Center ($25,000). The Purchase of Services budget in FY 2007 included: Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($660,409 calculated on 50% of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($167,828); • Project Concern: Information and Referral ($25,069); • Project Concern: Child Care Resource and Referral ($8,833); • Project Concern: Foster Grandparent ($5,598); • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); • Operation New View ($17,725); • Helping Services of Northeast Iowa ($2,084); • Dubuque Main Street ($46,165); • Substance Abuse Services Center ($13,145); • Dubuque Area Labor-Management Council ($15,968) • America's River Corporation($10,000); and • Lifetime Center ($35,000). In FY 2008, requests were received from the following but not funded: • Opening Doors for operating costs ($75,000). The Purchase of Services budget in FY 2008 included: • Dubuque Area Chamber of Commerce Convention and Visitors Bureau ($732,496 calculated on 50°l0 of the Hotel/Motel Tax); • Greater Dubuque Development Corporation ($170,613); • Project Concern: Information and Referral ($25,821}; • Project Concern: Child Care Resource and Referral ($9,098); • Project Concern: Foster Grandparent ($6,113}; • Retired Senior Volunteer Program ($7,341); • Washington Tool Library ($15,500); • Operation New View ($18,257); • Helping Services of Northeast Iowa ($2,147); • Dubuque Main Street ($57,550); • Substance Abuse Services Center ($13,605}; • Dubuque Area Labor-Management Council ($15,968) • America`s River Corporation($10,000); • Iowa Workforce Development ($6,000); • Humane Society ($109,400); • Northeast Iowa Community College: Business Accelerator Business Plan ($5,000); and • Hills and Dales Senior Center ($25,000). THE CITY OF DUB E Masterpiece on the Mississippi MEMORANDUM April 14, 2008 TO: Michael C. Van Milligen, City~Allanager FROM: Jerelyn O'Connor l SUBJECT: Social Services borhood Development Specialist Introduction The purpose of this memo is to provide an overview of services offered by Neighborhood Development Staff or by contract that could be considered social services. Neighborhood Grant Program The Neighborhood Grant Program has funded a number of "social services" the past several years. A variety of activities are eligible under this program so the amount funded for "social services" varies from year to year. All of the projects must meet the national objective of benefiting primarily low/moderate income persons. Recent years the budgeted funding for the neighborhood grant program has been $30,000. In FY2007 Social Service activities include a number of after school programs for youth, summer youth activities programs for at-risk youth, educational resource fairs, informational programs for low income neighborhoods. Neighborhood associations have partnered with non-profit organizations to accomplish these projects. The following non-profit organizations have received funding through this program: St. Mark Community Center Boys and Girls Club of Greater Dubuque ISU Extension Multicultural Family Center Hispanic Ministry Audubon School Family Service Organization Fulton School Attached is a listing of recently funded neighborhood grants with the ones considered social services highlighted. Neighborhood Development Staff Support has also been provided recently by the Neighborhood Development Specialist in the following social service activities: • Capacity Building activities for neighborhood organizations in low-income neighborhoods • Dubuque Community School District -Learning Supports Steering Committee • Project Hope • Facilitated development of free summer lunch program at Comiskey and Prescott (collaboration between Boys and Girls Club and City Recreation Division) • Steering Committee for establishing Mississippi Valley Promise • Dubuque Community Y -Domestic Violence Committee • Quality Child Care Alliance • Earned Income Tax Credit Educational Task Force • St. Mark Community Center Sustainability Committee • Opportunities to Serve Committee of Mississippi Valley Promise • Provide assistance to various non-profit organizations with the preparation of grants for programs for youth activities and neighborhood improvement projects • Community Partnerships for Protecting Children • Substance Abuse Coalition • Working Poor Advisory Committee - Loras College Encl. FY 07 Neighborhood Grant Expenditures Public Service Activity Fund 260 Activity/CIP 2601238 Account 62765 Grantee Activit Amount #benefitin Lmi °I° Historic Bluffs Communication project 133.43 1,468 Neighborhood Neighborhood census boundaries count 54.2% St. Mark Community 2006 Summer Youth 798.14 20 Direct LMI Center Activities Program- Benefit Thrillin Thursda s 85% LMI North End 2007 Youth 4,681.06 210 NE Neighborhood/ Summer Enrichment Boundaries Dub Co Extension Program Fulton School 86% Audubon School 68.9% North End Communication 750.00 1,721 Census count Neighborhood Project newsletters 278.36 Neighborhood boundaries Dubuque Main Street Downtown Neighborhood 950.00 1,811 CT1, BG 1-3 Ltd. Clean-up 78.1 LMI Area Valley View Beautification Project 837.33 607 Neighborhood Neighborhood June 2006 boundaries 55.4% Beautification Project 1,621.00 607 Neighborhood May 2007 boundaries 55.4% General Budget 360.00 607 Same as above North End Educational Resource 647.42 300 Audubon , Neighborhood Fair 73%, Prescott, 82.4%, Fulton 80.3% Historic Lincoln Early-Dismissal 5,000 60 70% LMI Bluffs/Dubuque Co. After School Program Extension Valley View Neighborhood Building 696.57 300 Downtown Neighborhood Event at Jackson Park neighborhood, CT 1, BG 1-3, 78.1 °lo LM I Valley View Nbad. 55.4% LMI Washington Spring 2007 $2,714.68 2,806 CT1, block 1- Neighborhood Assoc. Neighborhood Clean-up/ 2 Beautification Project CTS, block 3- 4 General Budget -office 495.45 2,806 Same as supplies, etc. above Communications Projects $1,361.67 2,806 Same as above **Washington Communications Projects 813.46 2,806 Same as Neighborhood Assoc above ** Hilltop Ivy League Neighborhood Clean Up 88.64 679 CT 7.02, Neighborhood Block 1 59.5% LMI Total expenditures $22,227.15 ~`* These neighborhood grants to Washington Neighborhood Association and Hilltop/Ivy League neighborhood were not subrecipient agreements. The grant funds were paid direct by the city to the vendor. *LMI Percentage based on percent of students eligible for free/reduced lunch FY 06 City of Dubuque Neighborhood Grant Program Summary Grantee Activit Amount Historic Bluffs Communication project 324.36 Nei hborhood Newsletters St. Mark Community 2005 Summer Youth 1,133.22 Center Activities Pro ram North End 2005 Youth 5,000.00 Neighborhood/ Summer Enrichment Dub Co Extension Program Washington Neighborhood Safety 92.68 Nei hborhood Fair at Audubon North End Communication 750.00 Nei hborhood Pro'ect/newsletters Valley View General Budget 500.00 Neighborhood Allocation/communication Assoc And nei hborhood safet Dubuque Main Street Downtown Neighborhood 999.00 Ltd. Clean-up Valley View Beautification Project 599.68 Nei hborhood June 2006 Historic Bluffs Neighborhood Clean-up 174.29 Nei hborhood North End Educational Resource 675.33 Neighborhood Fair Audubon School Family Nights 441.69 Family Staff Or /Dubuque Co Ext. Historic Lincoln Early-Dismissal 5,000 Bluffs/Dubuque Co. After School Program Exension Downtown Summer 2006 Thrilling 1,648.86 Neighborhood/St. Thursdays-summer Mark Community academic enrichment Center pro ram Valley View Neighborhood Building 750.00 Nei hborhood Event at Jackson Park St. Luke Methodist Downtown Neighborhood 246.46 Community Building Event Dubuque County Mural Painting Project 820.58 Extension/Multicultural Family Center **Washington Fall Neighborhood $1,769.07 Neighborhood Assoc. Clean-up Spring Neighborhood $1,512.49 Clean-U Communications Projects $1,163.17 North End Summer Enrichment $4374.79 NeighborhoodllSU Youth Activities Program Extension -Comiske & Audubon Public Improvements *~`Historic Bluffs 11 Street Steps $4,200 Neighborhood Improvements -- Public Facility Dubuque County Handicapped 680.00 Extension/Multicultural Accessibility Famil Center Project Total expenditures 32,855.67 THE CITY OF Dubuque DLJB E ~ - Masterpiece on the Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Gil D. Spence, Leisure Services Manage SUBJECT: Social Services DATE: March 19, 2008 The following are programs and/or services we offer that may be (at least in part) considered a social service: • After School Programs (Lincoln, Prescott, Marshall and Audubon) • Half price swim passes to low income • Half price program registrations to low income • Free lunch as part of Prescott and Comiskey playground programs • The entire Uptown Recreation Program is offered to low income families at no charge. • Free use of the Comiskey Building and Neighborhood Resource Center for social service agencies. • Half price season passes to Eagle Point Park for low income. Please let me know if you have any questions or need more specific information. GDS:et ~ . -.. THE CITY OF DUB E Masterpiece on the Mississippi 20 March 08 MEMORANDUM \ ~. To: Mike V n dligen, City Manager From: David arris, Housing and Community Development Department Re: Social Services provided through our department We contract with ISU-County Extension to provide homeownership and financial counseling to all our Family Self-Sufficiency Program participants. We pay Extension for homeownership counseling for all our Section 8 Homeownership Housing Voucher Program participants. We require all our First-Time Home Buyer Loan Program participants to enroll in ISU homeownership counseling classes as a condition for receipt of our financing. Our FSS Program Specialist, Carroll Clark, provides extensive counseling, referral and support services to her program participants throughout the year. Both her and ISU's services are paid through an annual competitive grant received from HUD. Our Section 8 Program provides assisted housing to about 1075 families at any one point in time, through subsidy of the rents paid to private landlords. Our case workers provide limited `housing counseling' to their 350 family caseloads. The Rehab Program staff provide financial assistance, credit counseling and referral to their low-moderate income client families seeking rehab and/or home purchase loans. The Lead Hazard Reduction Program staff provide financial assistance, ident~cation of lead home hazards and relocation services to low-moderate income families participating in lead paint removal activities. Working in partnership with the Health Department, health screenings of children family members are done in order to determine appropriate medical interventions. We provide emergency response in all cases of lead-poisoned children. The CDBG program provides direct financial assistance to area non-profits, which in tum provide a variety of social services to their income-qualifying clients. r ,~„ We provide a variety of relocation services to families displaced from their homes, due to code enforcement or city acquisition activities. Far the Bee Branch Realignment project, we have contracted with ECIA to act as our acquisition-relocation consultant for provision of these services ~y - THE CTTY OF DLJB E Masterpiece on the Mississippi TO: Michael Van Milligen, City Manager FROM: Kelly Larson, Human Rights Director SUBJECT: Social Services DATE: March 21, 2008 Dubuque -~;~~~„ !b 2407 This is in response to your memo dated March 14, 2008, requesting that each department identify any services we offer, either through City staff or contract, that could be considered social services. I am not certain how we are defining "social services" for these purposes. Assuming that we consider social services to mean the direct provision of traditional basic necessities like food, water, shelter, employment, etc. to those with limited resources, I would say our office is not a direct provider of social services, nor do we have any contracts with private entities that directly provide social services on our behalf. Our staff does, however, spend significant staff time assisting members of the public in locating social services that are available in the community, and on collaborating with others in the community to address systemic problems that contribute people finding themselves in the situation of lacking basic necessities and resources. More specifically: • On a daily basis, Carol assists call-in and walk-in clients in locating resources to address needs that do not fall within the discrimination laws. Molly and I assist at times as well. • I am active with Project H.O.P.E, which is an initiative to discover and address barriers to employment for unemployed and underemployed populations. • I am active with Step-by-Step's 759 Bluff Project, a housing rehabilitation initiative designed to address the housing needs of low-income persons with mobility impairments. • Molly and I spend a significant amount of time providing training on discrimination law and intercultural competence, both of which could be considered services that, if put into practice, can lead to improved access to employment and housing. • Molly is active in Community Days of Caring. I hope this is responsive to your request. Please let me know if you need additional information. THE CITY OF DuB E ~~ Memorandum TO: Mike Van Milligen, City Manager FROM: Ken TeKippe, Finance Director ~~- c ~~~ SUBJECT: Social Services DATE: April 2, 2008 In response to your March 14, 2008 request, the following are examples of areas that Finance and Utility Billing work with that may qualify as working with social services: • Accounting work for Dubuque Initiatives ($1,200 fees collected) • Provide 50% discount on stormwater bills to tax exempt organizations • Refer to various agencies to assist customers with delinquent utility bills: • Department of Human Services • Information and Referral • Operation New View • People in Need • St. Vincent De Paul Society • Veterans • Provide accounting and payroll services to AmeriCorps Partners in Learning • Assisted with accounting for Dubuque Main Street Limited If you have any questions or need additional clarification on this information, please feel free to contact me. KT/jg 2007 TO: Michael C. Van Milligen, City Manager FROM: Randy Gehl, Public Information Officer SUBJECT: Social Services DATE: April 15, 2008 The purpose of this memo is to respond to your memo of March 14 requesting each department to identify any services we offer with City staff or by contract that could be considered social services. While the public information office does not offer any social services, I occasionally assist other departments in promoting/publicizing their services. Some examples include the Crescent Community Health Center, "Road to Success" Family Self-Sufficiency Program, affordable housing subdivisions, Washington Neighborhood programs, recreation programs, etc. I hope this satisfactorily answers your question. Page 1 of 2 Mike Van Milligen -Social Services From: Susan Henricks <SHenricks(c~dubuque.lib.ia.us> To: Mike Van Milligen <CtyMgr@cityofdubuque.org> Date: 4/15/2008 12:55 PM Subject: Social Services The Library is actively involved in social services through the provision of information and referral. Several times a day library staff refers people to support agencies and organizations in the community to meet their needs on topics from heating assistance to homeless shelters and where to go to learn the basics of English to how to obtain health care. We help people prepare online applications for jobs that now only accept apps online; some people have never used a computer before. The Library is the "one-stop shopping" center for this -- people can come in here to pick up a tax form, a voter's registration form, or to find out where a community meal might be served. We provide access to the Internet. The majority of users of the public access computers do not have Internet access anywhere else; they certainly do not own computers. People who do not own computers but that are required to turn in homework that has been word processed can do this at the library. People who cannot afford personal tutors can get personalized tutor service through the Library's resources. The Library is known for its information access, but we also provide recreational materials. There is a large minority of people who cannot afford to go to Blockbuster and pay $4.79 to rent a movie, but they can have access to this entertainment free at the Library. Patrons are vocal in their appreciation of this service, one even went so far as to write a note to the Board thanking them because he was able to discontinue cable which he couldn't really afford. Meeting recreation needs is not, in and of itself, a social service, but this is just another way that the library "levels the playing field." People are introduced to culture at the library and take advantage of this opportunity when they would never step foot in the museum for example, even on free admission days, because they may feel intimidated in that setting. Through outreach we tap into underserved populations. We deliver materials to 16 nursing homes, residential care facilities, as well as Elm Street Correctional facility and on a more informal basis, the jail. We reach out to day care centers to children and introduce them to books to inspire a lifelong interest in love of reading, a key element in the success of any individual. Education is the basis for an informed and engaged citizenry. We reach out to provide services to those who might not be able to get to the Library and we support the efforts of the educational infrastructure in our community. In the summer we reach, literally, thousands of young people in an effort to assist them in maintaining their reading skills during this school break. They do it in a fun and social environment, most likely not knowing our goal is to get them reading and keep them reading. The Library provides after-school programming and programs on days of "early-outs" for kids (particularly Wednesdays when the downtown schools had half days.) The Library provides a safe environment for children after school and before parents are home. The Library provides space. Other social services are actually delivered through the library by people using library space. People come here to tutor students, help them through their GED classes. The Library is a neutral space where people can gather. Library is a welcome and safe place. We do not advertise that we are a shelter, but often we are. file://C:\Documents and Settings\jhilkin\Local Settings\Temp\XPgrpwise\4804ASACDBQ_DOD... 4/15/2008 _ Page 2 of 2 Residents from the Teresa Shelter and the Rescue Mission regularly visit the library. Everyone is welcome in the Library and if the patron behavior policy is adhered to (which covers everything from sleeping and skateboarding, to personal hygiene and staring) they can use the facility. Susan The City Council is holding a work session to discuss Purchase of Service contracts. This work session was requested when Maria House St. Mark and Teresa Shelter requested money from the City for their programming. This raised the policy question of the level of involvement the City would have in funding outside agencies providing social services. I would like each Department to identify any services you offer with City staff or by contract that could be considered social services. Please provide me a memorandum by April 14 2008. Thank you for your assistance file://C:\Documents and Settings\jhilkin\Local Settings\Temp\XPgrpwise\4804ASACDBQ_DOD... 4/15/2008 THE CTI'Y OF DUB E MEMORANDUM Masterpiece on the Mississippi April 15, 2008 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer C~~~ SUBJECT: Social Services /~~ (Follow-up to March 14, 2008 Memorandum) While the Engineering Department does not perform, nor hire outside firms to perform social services, with the adoption of the Engineering Department budget, the City establishes funds to provide financial assistance to owner occupied low-to-moderate income households, residential farms, and property tax exempt organizations. The funds are available on a first come first serve basis. If the programs are expanded to other citizens, additional funds would be required. The programs are as follows: Street Reconstruction Assessment Assistance This program is available to owner occupied low-to-moderate income households who are assessed due to a City street reconstruction project. Sidewalk Installation/Repair Assistance Assistance is available to owner occupied low-to-moderate income households who must replace or repair sidewalk adjacent to their homes. Sanitary Sewer Lateral Construction/Connection Assistance Assistance is available to owner occupied low-to-moderate income households who must construct or replace the private sanitary sewer lateral that runs from their home to the City sanitary sewer main. Assistance is also available to owner occupied households who are within 200-feet of the City main and the cost to connect to the City sanitary sewer exceeds fifteen percent of the value of the household. Dubuque ~~ ~~ zoos Storm Sewer Improvements Extensions Financial assistance is available to owner occupied households on a case-by-case basis for the extension of storm sewer on their property. Streambank Stabilization Assistance Program Financial assistance is available to owner occupied households on a case-by-case basis for the installation of measures to reduce the potential for the erosion of creeks, streams, or ditches that run through their property. Stormwater Utility Fee Subsidv A subsidy that covers fifty percent of the monthly stormwater management utility fee is available to low-to-moderate income households, residential farms, and property tax exempt organizations. Please let me know if you desire additional information. cc: Jenny Larson, Budget Director April 15, 2008 TO: Michael C. Van Milligen, City Manager FROM: Rich Russell, Building Services Manager SUBJECT: Social Services Provided The Building Services Department does not provide social services to the citizens of Dubuque. TO: Michael Van Milligen, City Manager FROM: Laura Carstens, Planning Services Manager -~~~i SUBJECT: Social Services DATE: March 24, 2008 In response to your request of March 14, 2008, the Planning Services Department does not offer any services directly or under contract that we would consider to be social services. Page 1 of 1 Juanita Hilkin -Social Services From: Jonathan Brown To: Van Milligen, Mike Date: 4/15/2008 10:37 AM Subject: Social Services Mike: The Water Pollution Control Plant does not provide any type of service that could considered as social service. Please advise if you need any further information. Jonathan Brown Manager WPCP file://C:\Documents and Settings\jhilkin\Local Settings\Temp\XPgrpwise\480485EEDBQ_DODB... 4/15/2008 THE CITY OF ~~ E Masterpiece on the Mississippi TO: Michael C. Van Milligen, FROM: Mary Rose Corrigat~,~~ SUBJECT: Social Services DATE: March 26, 2008 blic Health Specialist Dubuque ~l~~~ 2007 Health Services Department does not provide any services that could be considered social services. However, we partner with many community-based organizations in assessment and planning, particularly for public health issues. MRC/cj .~ THE CITY ©F ti,.J Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Mana er FROM: Kim B. Wadding, Police Chief SUBJECT: Social Services DATE: March 27, 2008 Dubuque AN~#mBdC2 City 2007 Regarding your March 14, 2008 memorandum requesting the identity of any services that would be considered social services; the police department does not have any services that would meet the criteria of social services. Although the police department provides a variety of educational opportunities from bank alarm awareness training, DARE, and other crime prevention topics we don't believe they would fall under the criteria of social services. Page 1 of 1 7uanita Hilkin - Re: Social Services -DEADLINE -April 14, 2008 From: Bob Green To: Van Milligen, Mike Date: 3/26/2008 5:16 PM Subject: Re: Social Services -DEADLINE -April 14, 2008 Mike The Water Department does not have any services that could be considered Social Services. Thank you, Bob ~ ~. 2!/atmc De/tt. ~Ka~eagoc ~~D 1902'~Fawtlo~rie Stuet Du~iugue. 9owa 52001-1416 ~~# (5631-589-4291 ~ax# 15631-589-429? Before printing this e-mail, please determine if it is truly necessary »> Mike Van Milligen 3/17/2008 2:57 PM »> Please see attached memo. Mike file://C:\Documents and Settings\jhilkin\Local Settings\Temp\XPgrpwise\47EACSEODB~DOD... 3/27/2008 Dubuque ~\ "' Public Works Department THE CITY OF ~ 925 Kerper Boulevard Dubuque, Iowa 52001-2405 Du ~ ~ AIFMiedCaCily Office (563) 589-4250 I 'o' FAX (563) 589-4252 TTY (563) 589-4193 publicworks®cityofdubuque.org Masterpiece on the Mississippi 200 www.cityofdubuque.org TO: Michael C. Van Milligen, City Manager ~~~. FROM: Don Vogt, Public Works Director ~~~ SUBJECT: Social Services DATE: March 25, 2008 INTRODUCTION The purpose of this memorandum is to respond to your March 14th inquiry regarding social services possibly provided by the Public Works Department.. DISCUSSION l have consulted with my staff regarding this issue. It is our consensus that we have not or are currently providing what could be construed to be social services - by staff or by contract. ACTION STEP This is for your information, as directed. Service People Integrity Responsibility Innovation Teamwork THE CITY OF Dubuque DUB E Masterpiece rnt the Mississippi Kiwi- MEMORANDUM March 18, 2008 TO: Michael C. Van Milligen, City Manger ~`_ FROM: David J. Heiar, Economic Development Directdr , !1: . ~..i RE: Social Services v Please note that the Economic Development Department, the Transit Division, and the Parking Division do not have any contracts for services with social service agencies. Cc: Tim Horsfield, Parking Division Supervisor Jon Rodocker, Transit Division Supervisor 11000 Airport Road ~ Dubuque, Iowa 52003 ® ~ Tel: 563-589-4128 Fax: 563-589-4108 i DUBUQUE REGIONAL AIRPORT www.flydbq.com Airport Commissioners ~ Steve Accinelli Doug Brotherton Charles Daoud Mike Santillo Sue Czeshinski MEMORANDUM To: Mike Van Milligen, City Manager From: Robert A. Grierson, Airport Manager /~ Date: March 17, 2008 Subject: Social Services In response to your March 14, 2008 memorandum seeking information on any services the airport offers with City staff or by contract that could be considered social services. The airport does not provide any social services; only transportation, infrastructure, first responder, and fuel related services are provided. CC: Airport Commission Page 1 of 1 ]uanita Hilkin - Re: REMINDER -Social Services -DEADLINE -April 14, 2008 From: Chris Kohlmann To: Van Milligen, Mike Date: 4/15/2008 10:32 AM Subject: Re: REMINDER -Social Services -DEADLINE -April 14, 2008 None for Information Services Christine A. Kohlmann, Manager Information Services Department City of Dubuque, Iowa »> Mike Van Milligen 04/15/2008 10:27 AM »> This is a reminder that I have not received a response from your department to the a-mail sent to you on March 17 regarding social services provided by your department. Below is the text of the March 17 a-mail. Please provide your response to me by the end of the day. Thank you. Mike The City Council is holding a work session to discuss Purchase of Service contracts. This work session was requested when Maria House St. Mark and Teresa Shelter requested money from the City for their programming. This raised the policy question of the level of involvement the City would have in funding outside agencies providing social services. I would like each Department to identify any services you offer with City staff or by contract that could be considered social services. Please provide me a memorandum by April 14 2008. Thank you for your assistance Michael C. Van Milligen Dubuque City Manager City of Dubuque 50 West 13th Street Dubuque, Iowa 52001 Telephone : 563-589-4110 Fax: 563-589-4149 buque: Masterpiece on the Mississippi Before printing this a-mail, please determine if it is truly necessary file://C:\Documents and Settings\jhilkin\Local Settings\Temp\XPgrpwise\48048610DBQ_DODB... 4/15/2008 Page 1 of 2 . " -~ ]uanita Hilkin - Re: REMINDER -Social Services -DEADLINE -April 14, 2008 From: Jeanne Schneider To: Van Milligen, Mike Date: 4/15/2008 10:33 AM Subject: Re: REMINDER -Social Services -DEADLINE -April 14, 2008 The City Clerk's Office does not have any services that would be considered "Social Services." Jeanne Jeanne F. Schneider, CMC City Clerk ischneid@citvofdubuc~ue org 563-589-4121 DU~Ut~,U~ ~Clll~ 1 ~ 2~C~7 Before printing this a-mail, please determine if it is truly necessary »> Mike Van Milligen 04/15/2008 10:27 AM »> This is a reminder that I have not received a response from your department to the a-mail sent to you on March 17 regarding social services provided by your department. Below is the text of the March 17 a-mail. Please provide your response to me by the end of the day. Thank you. Mike The City Council is holding a work session to discuss Purchase of Service contracts. This work session was requested when Maria House St. Mark and Teresa Shelter requested money from the City for their programming. This raised the policy question of the level of involvement the City would have in funding outside agencies providing social services. I would like each Department to identify any services you offer with City staff or by contract that could be considered social services. Please provide me a memorandum by April 14 2008. Thank you for your assistance file://C:\Documents and Settings\jhilkin\Local Settings\Temp\XPgrpwise\480485FEDBQ_DODB... 4/15/2008 Page 1 of 2 Mike Van Milligen - Re: REMINDER -Social Services - DEADLINE -April 14, 2008 From: Mark Murphy To: Van Milligen, Mike Date: 4/ 15/2008 3:51 PM Subject: Re: REMINDER -Social Services -DEADLINE -April 14, 2008 Mike I cannot think of any social services provided by the Emergency Communications Dept. Mark »> Mike Van Milligen 4/15/2008 10:27 AM »> This is a reminder that I have not received a response from your department to the a-mail sent to you on March 17 regarding social services provided by your department. Below is the text of the March 17 a-mail. Please provide your response to me by the end of the day. Thank you. Mike The City Council is holding a work session to discuss Purchase of Service contracts. This work session was requested when Maria House St. Mark and Teresa Shelter requested money from the City for their programming. This raised the policy question of the level of involvement the City would have in funding outside agencies providing social services. I would like each Department to identify any services you offer with City staff or by contract that could be considered social services. Please provide me a memorandum by April 14 2008. Thank you for your assistance Michael C. Van Milligen Dubuque City Manager City of Dubuque 50 West 13th Street Dubuque, Iowa 52001 Telephone: 563-589-4110 Fax: 563-589-4149 file://C:\Documents and Settings\mvanmill\Local Settings\Temp\XPgrpwise\4804CEE6D... 4/15/2008 THE CITY ~F DUbUgU@ DUB E ~~~ _____ ~ ~ Masterpiece on tie Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Cindy Steinhauser, Assistant City Manager SUBJECT: Purchase of Service Agreement Survey DATE: April 16, 2008 Discussion During the 2009 Fiscal Year budget process, the City Council requested information on purchase of service funding provided by the top ten Iowa cities. Attached is the survey form that was developed and sent to the budget and finance directors of each of the 10 largest cities in Iowa. Included in the survey was the list of programs that the city of Dubuque currently provides funding for under a purchase of service agreement. Also attached, by program, is the responses from each of the cities regarding funding for that particular program. Action This information is being provided for discussion at the April 21, 2008 worksession on Purchase of Service funding. Cc: Budget Director, Jenny Larson The City of Dubuque, Iowa contracts with local, outside agencies under a Purchase of Service Agreement to provide certain services within our community. We are in the process of evaluating how broad our Purchase of Service Agreements should be and what other Iowa cities provide to outside agencies. We are asking for your assistance in collecting this information and would be happy to share with you the results of our survey from Iowa's 10 largest cities. Would you please fill out the information below and fax or email to the contact information below. Thank you for your assistance in completing this survey. Name of City: We provide funding to outside agencies for the following programs: Amount Source of funds Program of Funding Assistance (General CDBG etc) 1. After School Recreation Program 2. After School Education Program 3. Substance Abuse Program 4. Mental Health Program 5. Senior Program 6. Child Care Program 7. Fuel Assistance Program 8. Homeless Shelter Program 9. Economic Development Program 10. Tourism Program 11. Workforce Development Program 12. Labor Management Program 13. Animal Control Program 14. Foster Grandparent Program 15. Information Assistance Program 16. Mental and Physical Disability Program 17. Other: Please return by February 22, 2008 to: Cindy Steinhauser or Jenny Larson City of Dubuque csteinhaCa~cityofdubuaue.ora or jlarson aC~.cityofdubuaue.org 563-589-4149 fax 563-589-4110 phone After School Rec Programs City Amount of fundin Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Ci $ 60,000 Gen Fund s lit w/ Afterschool Education Sioux Cit $ 10,000 CDBG West Des Moines $ 25,000 General Fund Avera a of above cities $ 31,667 Dubu ue $ 65,320 CDBG and Gen Fund for Prescott $ 16,223 CDBG for Audubon $ 11,os~ CDBG for Marshall $ 17,000 General Fund for LinCOln $ 21,000 General Fund After School Education Programs City Amount of funding Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Cit $ 60,000 slit with Rec ro ram Sioux Ci none West Des Moines none Avera a of above cities $ 60,000 Dubu ue rec ro ram onl Animal Programs City Amount of funding Source of Funds Ames see note under "othe r" cate o Bettendorf $ 39,732 General Fund Cedar Ra ids No res onse Cedar Falls $ 104,644 General Fund Council Bluffs No res onse Des Moines $ 316,000 General Fund Daven ort No res onse Iowa Cit 28 E A reement with Count Sioux Cit rivatel contracted West Des Moines none Avera a of above cities $ 153,459 Dubu ue Humane Socie $ 112,400 Tax Funds Child Care Programs City Amount of funding Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Cit $ 2,000 General Fund Sioux Cit none West Des Moines none Avera a of above cities $ 2,000 Dubu ue Pro'ect Concern: Child Care Referral $ 9,098 CDBG Economic Development Programs City Amount of funding Source of Funds Ames see note und er "other" cate o Bettendorf $ 219,000 $69 K General, $150K Gamin Cedar Ra ids No res onse Cedar Falls $ 25,000 Cedar Valle Alliance Council Bluffs No res onse Des Moines $ 32,000 CDBG Daven ort No res onse Iowa Ci $ 250,000 General Fund eve 2 ears Sioux Cit none West Des Moines none Avera a of above cities $ 131,500 Dubu ue GDDC $ 270,613 UDAG DMS $ 57,550 UDAG & Tax Funds NICC: Business Accelerator $ 5,000 Tax Funds Foster Grandparent Programs City Amount of fundin Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Cit none Sioux Cit none West Des Moines none Avera a of above cities Dubu ue Pro'ect Concern: Foster Grand arent $ 6,113 CDBG Fuel Assistance Programs City Amount of funding Source of Funds Ames see note under "ot her" cate o Bettendorf none Cedar Ra ids No res once Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Ci none Sioux Cit none West Des Moines none Avera a of above cities Dubu ue O eration New View $ 18,257 Tax Funds Homeless Shelter Programs City Amount of funding Source of Funds Ames see note under "other" cate o Bettendorf $ 2,000 General fund Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines $ 2,607,000 ESG, CDBG Daven ort No res onse Iowa Cit $ 35,000 General fund Sioux Cit $ 86,000 CDBG West Des Moines none Avera a of above cities $ 682,500 Dubu ue none Information Assistance Programs City Amount of funding Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Ci none Sioux Cit none West Des Moines none Avera a of above cities Dubu ue Pro'ect Concern: Info & Referral $ 25,821 CDBG Labor Management Programs City Amount of fundin Source of Funds Ames see note under "o ther" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Ci none Sioux Ci none West Des Moines none Avera a of above cities Dubu ue Dubu ue Area Labor-M $ 15,968 UDAG & Tax Funds Mental Health Funding City Amount of funding Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls $ 1,800 Health Trust Fund Council Bluffs No res onse Des Moines $ 31,000 CDBG Daven ort No res onse Iowa Ci Count funded Sioux Cit none West Des Moines none Avera a of above cities $ 16,400 Dubu ue none Mental or Physical Disability Programs City Amount of funding Source of Funds Ames see note under "other" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Ci $ 2,000 General Fund Sioux Cit none West Des Moines none Avera a of above cities $ 2,000 Dubu ue Senior Programs City Amount of funding Source of Funds Ames see note under "o ther" cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls $ 1,000 CDBG Council Bluffs No res onse Des Moines $ 188,000 Daven ort No res onse CDBG Iowa Cit $ 59,500 CDBG Sioux Ci none West Des Moines none Avera a of above cities $ 82,833 Dubu ue RSVP $ 7,341 Tax Funds Hills & Dales Senior Center $ 25,000 CDBG Substance Abuse Programs City Amount of funding Source of Funds Ames see note und er "other" cate o Bettendorf $ 5,000 General Cedar Ra ids No res onse Cedar Falls $ 42,100 CDBG Council Bluffs No res onse Des Moines $ 20,000 CDBG Daven ort No res onse Iowa Ci $ 30,000 CDBG/General Funds lit Sioux Cit none West Des Moines none Avera a of above cities $ 24,275 Dubu ue Hel in Services of NE $ 2,147 Tax Funds SASC $ 13,605 Tax Funds Tourism Programs City Amount of funding Source of Funds Ames see note under "other" Cate o Bettendorf $ 220,000 General Cedar Ra ids No res onse Cedar Falls 50 % hotel/motel tax Council Bluffs No res onse Des Moines $ 1,100,000 Hotel/Motel Daven ort No res onse Iowa Cit $ 168,400 Hotel/Motel Sioux Cit none West Des Moines $ 1,250,000 Hotel/Motel Avera a of above cities $ 684,600 Dubu ue Dubu ue Area Chamber CVB $ 766,453 50% Hotel/Motel America's River Cor oration $ 10,000 Tax Funds Workforce Development Programs City Amount of funding Source of Funds Ames see note under "o ther" Cate o Bettendorf none Cedar Ra ids No res onse Cedar Falls none Council Bluffs No res onse Des Moines none Daven ort No res onse Iowa Ci none Sioux Cit none West Des Moines none Avera a of above cities Dubu ue Iowa Workforce Develo ment $ 6,000 UDAG Other Programs City Amount of funding Source of Funds Ames Allocates $977,358 to local committee to distribute to local a encies BettendorF none Cedar Ra ids Cedar Falls none Council Bluffs Des Moines Housing Rehab $ 2,450,000 CDBG Human Develo ment $ 25,800 CDBG Home Ownershi $ 118,000 CDBG Public Transit $ 31,000 CDBG YMCA/YWCA $ 37,500 CDBG Communit Health Care $ 10,000 CDBG Daven ort Iowa Ci none Sioux Cit none West Des Moines none Avera a of above cities $ 1,824,829 Dubu ue Americor s $ 955 Eve Child Eve Promise $ 25,000 General Fund - 3 ear fundin for staff Washin ton Tool Libra $ 15,500 CDBG