Loading...
Groveland Sanitary Sewer Reconstruction ProjectTO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Groveland Sanitary Sewer Reconstruction Project DATE: April 28, 2008 City Engineer Gus Psihoyos is recommending preliminary approval of the proposed plans, specifications, form of contract and estimated cost for the Groveland Sanitary Sewer Reconstruction Project in the estimated amount of $83,411.63, and that a public hearing be set for May 19, 2008 to consider the project. I concur with the recommendation and respectfully request Mayor and City Council approval. ~1, ~ ' ~~ , Mich el C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dubuque DUB ~ All-AmericaCily i I Masterpiece on the Mississippi 2007 TO: Michael C. Van Milligen, City Man er FROM: Gus Psihoyos, City Engineer SUBJECT: Groveland Sanitary Sewer Reconstruction Project (CIP 7101902) DATE: April 22, 2008 INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the Groveland Sanitary Sewer Reconstruction Project. BACKGROUND With the adoption of the Fiscal Year 2008 Capital Improvement Budget, the City Council established funding for the replacement of 494-feet of 6-inch diameter clay pipe with fl- inch diameter PVC pipe on Groveland Place between Burden Avenue and Brunswick Street. DISCUSSION The budget identified 494 feet of 6-inch sewer to be replaced with an 8-inch diameter pipe. There is actually 603 feet of 6-inch pipe between Burden and Brunswick that should be replaced. Due to the increased pipe length for the project, coupled with projected material cost increases, the original project budget of $54,000 needs to be augmented with $29,411.63 in funds from the Sanitary Sewer General Repair CIP (CIP#7101289). The schedule for the project will be as follows: Advertisement for Bids May 9, 2008 Notice of Hearing on Plans & Specifications May 9, 2008 Public Hearing May 19, 2008 Receipt of Bids May 22, 2008 Award of Contract June 2, 2008 Final Completion Date October 31, 2008 RECOMMENDATION I recommend that the City Council establish the date for the public hearing and authorize the City Clerk to advertise for bids for the Groveland Sanitary Sewer Reconstruction Project. BUDGET IMPACT The estimate of probable cost for the Groveland Sanitary Sewer Reconstruction Project is as follows: Estimate Construction Contract $65,938.04 Contingency 6,593.81 Engineering Design & Inspection 10,879.78 Total Project Cost $83,411.63 The project funding summary is as follows: CIP No. Fund Description Fund Amount 7101902 Groveland Brunswick to Burden $54,000.00 7101289 General Sanitary Sewer Repairs 29,411.63 Total Project Funding $83,411.63 ACTION TO BE TAKEN The City Council is requested to establish the date for the public hearing and to authorize the City Clerk to advertise for proposals for the Groveland Sanitary Sewer Reconstruction Project through adoption of the attached resolutions. Prepared by Deron Muehring, Civil Engineer cc: Jenny Larson, Budget Director Charlie Gau, Engineering Technician Tom Freund, Engineering Technician Deron Muehring, Civil Engineer RESOLUTION NO. 153-08 GROVELAND SANITARY SEWER RECONSTRUCTION PROJECT PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: The proposed plans, specifications, form of contract and estimated cost for the Groveland Sanitary Sewer Reconstruction Project, in the estimated amount $83,411.63, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. A public hearing will be held on the 19t" day of May, 2008, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The Groveland Sanitary Sewer Reconstruction Project is hereby ordered to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 22"d day of May, 2008. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m, on the 2"d day of June, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West 6t" Street, Dubuque, Iowa. Passed, adopted and approved this 5th day of May, 2008. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE GROVELAND SANITARY SEWER RECONSTRUCTION PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Groveland Sanitary Sewer Reconstruction Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 19tH day of May, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West 6tH Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project involves the replacement of 603 feet of 6-inch diameter clay sewer pipe with 8-inch diameter PVC sewer pipe along Groveland Place from Burden Street to Brunswick Street. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of , 2008. Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT GROVELAND SANITARY SEWER RECONSTRUCTION PROJECT Time and Place for Filing Sealed Proposals. Sealed bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on the 22"d day of May, 2008, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Placed Sealed Proposals Will be Opened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on the 22" day of May, 2008, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on the 2"d day of June, 2008. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by October 31, 2008. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on astate-chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. Groveland Sanitary Sewer Reconstruction Project, CIP 7101902 The Groveland Sanitary Sewer Reconstruction Project involves the replacement of 603 feet of 6-inch diameter clay sewer pipe with 8-inch diameter PVC sewer pipe along Groveland Place from Burden Street to Brunswick Street. Published in the Telegraph Herald, May 9, 2008.