FY 2008 Second Budget AmendmentTHE CTTY OF
DUB E
Masterpiece on the Mississippi
April 24, 2008
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2008 Second Budget Amendment
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2007
Budget Director Jennifer Larson is recommending adoption of the Fiscal Year 2008
Second Budget Amendment.
The amendment totals $1,576,387 in reduced appropriation authority and an increase in
resources of $16,291,381.
This budget amendment includes items, which have been authorized by City Council
since the first amendment to the Fiscal Year 2008 budget was adopted in October 2007
and adjustments to reflect the amended Community Development Annual Plan. This
amendment also reflects reappropriations of completed or canceled projects to fund
increased operating and capital expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~' ,~t
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
Dubuque
THE CITY QF
~u~ ~ ~~
~ i
Masterpiece on the Mississippi
2007
April 17, 2008
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2008 Second Budget Amendment
Budget Director Jennifer Larson is recommending that a public hearing be set for
May 5, 2008 on a second amendment to the Fiscal Year 2008 budget with amendment
totals of $1,576,387 in reduced appropriation authority and an increase in resources of
$16,291,381.
This budget amendment includes items, which have been authorized by City Council
since the first amendment to the Fiscal Year 2008 budget was adopted in October 2007
and adjustments to reflect the amended Community Development Annual Plan. This
amendment also reflects reappropriations of completed or cancelled projects to fund
increased operating and capital expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jml
Attachments
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
April 3, 2008
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director ~1~
SUBJECT: Fiscal Year 2008 Second Budget Amendment
The purpose of this memorandum is to present a summary of the action items approved by
City Council throughout the year subject to a future budget amendment and to set the
public hearing date for the formal budget amendment process as required by Section
384.16 of the Code of Iowa.
This budget amendment includes items, which have been authorized by City Council since
the first amendment to the Fiscal Year 2008 budget was adopted in October 2007 and
adjustments to reflect the amended Community Development Annual Plan. This
amendment also reflects reappropriations of completed or canceled projects to fund
increased operating and capital expenses. Interfund transfers of $23,612,876 are also
included.
The amendment totals $1,576,387 in reduced appropriation authority and an increase in
resources of $16,291,381. Additional revenues added in this amendment with offsetting
appropriations are:
• GO Bond Proceeds ($11,721,208) for Port of Dubuque Public Parking Ramp,
• Diamond Jo Private Contribution ($4,665,000) for Port of Dubuque Public Parking
Ramp,
• Department of Housing and Urban Development Lead Paint Grant ($497,128) for
FY08 Lead Paint Abatement expenditures,
• Preserve America Grant ($150,000) for Mines of Spain exhibit,
• Friends of the Mines of Spain Private Contribution ($150,000) for Mines of Spain
exhibit, and
• AmeriCorps Grant ($87,078) for AmeriCorps FY08 program expenditures.
Revenues that were reduced in this amendment with offsetting reductions in appropriations
and reappropriated in the Fiscal Year 2009 Five Year CIP are:
• Surface Transportation Program Funding (-$4,772,243) for the Southwest Arterial,
• State Highway Assistance (-$1,125,000) for the Southwest Arterial,
• Federal Transportation Administration Capital Grant (-$980,000) for the Intermodal
Facility,
• GO Bond Proceeds (-$4,488,031) forthe Bee Branch Creek Restoration Project,
and
• State Revolving Loan Funds (-$1,245,410) for the Bee Branch Creek Restoration
Project.
Through the FY 2009 budget process, items were identified to be amended in FY 2008.
Through this amendment, an additional $100,000 is added from Airport Revenue
Guarantee to Airport Promotion expense for additional advertising of the new airline. This
amendment also cancels multiple capital projects to fund the Fiscal Year 2009-2013
capital budget. The FY 2008 capital projects totaling $1,636,922 canceled include: Port of
Dubuque Property Acquisition ($300,000); Construction of Parking Lot ($71,591);
Riverfront Leasehold Improvements ($112,985); Eagle Point Bluff Tree Removal
($182,046); Eagle Point Park Open Air Pavilion ($38,500); Flora Park Landscape
Entrances ($12,300); McAleece Construct Shade Umbrella ($13,500); Veterans' Construct
Shade Umbrella ($22,000); Hawthorne Warning Flashers ($120,000); US 20 Intersection
Improvements Project ($275,000), City Hall Roof and Tuckpointing ($389,000); and Ice
Harbor Maintenance/Dredging ($100,000).
The Fiscal Year 2008 Snow and Ice Control budget was depleted and the following
operating and capital items totaling $661,952 were canceled and will be rebudgeted:
Hawthorne Fence/Landscaping ($28,315); Asphalt Paver ($317,650); Heavy Equipment
Replacement ($20,000); Saw ($17,000); Compressor ($14,000); Mowing Tractor
($75,000); Curb Replacement Program ($25,000); Curb Ramp Program ($25,000);
Concrete Section Repair ($30,000); Traffic Control Battery Pack ($55,367); and Steps,
Railings, and Fencing ($54,620). In addition, two Fiscal Year 2009 capital projects totaling
$430,503 will be prespent and rebudgeted: Old Garage Roof Repairs ($239,735); and Old
Garage Wall Repairs ($190,768).
The City Council approved the addition of 3 Police Officers and a Section 8 Investigator.
This amendment adds the appropriation for these positions ($63,500).
The action step is for City Council to adopt the attached resolution setting the public
hearing date for the formal budget amendment process as required by State law. The
attached resolution authorizes the City Clerk to publish notification for a public hearing to
be held May 5, 2008.
Attachments
JML
RESOLUTION NO. -08
SETTING THE DATE FOR THE PUBLIC HEARING ON AMENDMENT NO.
2 TO THE FISCAL YEAR 2008 BUDGET FOR THE CITY OF DUBUQUE
Whereas, Iowa Code Section 384.16 provides that the City Council shall set a time
and place for a public hearing on amendments to the budget and publish notice before the
hearing as provided in Iowa Code Section 362.3.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council shall conduct a public hearing on proposed
Amendment No. 2 to the Fiscal Year 2008 budget for the City of Dubuque at the City
Council Chambers at the Historic Federal Building, 350 West 6th Street, Dubuque, Iowa,
on Monday, May 5, 2008, beginning at 6:30 p.m.
Section 2. That the City Clerk be and is hereby authorized and directed to publish
notice of the public hearing, according to law, together with the required budget
information.
Passed, approved and adopted this 21St day of April 2008.
Roy D. Buol
Mayor
Attest:
Jeanne F. Schneider
City Clerk
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Nov-04
NOTICE OF PUBLIC HEARING
Form 653.C7 AMENDMENT OF CURRENT CITY BUDGET
The City Council of DUBUQUE in DUBUQUE
will meet at City Council Chambers at the Historic Federal Building
at 6:30 on 05/05/2008
(nou ~ (t)areJ
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2008
mean
by changing estimates of revenue and expenditure appropriations in the following functions for the reasons given.
Additional detail is available at the city clerk's office showing revenues and expenditures by fund type and by activity.
Total Budget
as certified
or last amended
Current
Amendment Total Budget
after Current
Amendment
Revenues 8r Other Financina Sources
Taxes Levied on Property 1
18,006,072
18,006,072
Less: Uncollectted Property Taxes-Levy Year 2 0
Net Current Property Taxes 3 18,006,072 0 18,006,072
Delinquent Property Taxes 4 0 0
TIF Revenues 5 4,357,984 4,357,984
Other City Taxes 6 11,222,621 11,222,621
Licenses & Permits 7 3,354,041 3,354,041
Use of Money and Property s 17,862,548 0 17,862,548
Intergovernmental 9 42,634,367 -5,611,656 37,022,711
Charges for Services 10 24,228,348 0 24,228,348
Special Assessments 11 1,382,627 0 1,382,627
Miscellaneous 12 8,638,659 4,877,636 13,516,295
Other Financing Sources 13 57,276,623 40,638,277 97,914,900
Total Revenues and Other Sources 1a 188,963,890 39,904,257 228,868,147
Expenditures & Other Financina Uses
Public safety 15
21,347,953 ...
195,242 .
21,543,195
Public Works 16 11,352,393 2,125,452 13,477,845
Health and Social Services 17 965,472 -3,500 961,972
Culture and Recreation 18 8,502,032 0 8,502,032
Community and Economic Development 19 8,753,920 676,560 9,430,480
General Govemment 20 6,023,426 25,127 6,048,553
Debt Service 21 3,107,249 0 3,107,249
Capital Projects 22 64,079,957 3,493,173 67,573,130
Total Govemment Activities Expenditures 23 124,132,402 6,512,054 130,644,456
Business Type/Enterprises 24 59,438,357 -8,088,441 51,349,916
Total Gov Activities 8 Business Expenditures 25 183,570,759 -1,576,387 181,994,372
Transfers Out 26 40,540,931 23,612,876 64,153,807
Total Expenditures/TransfersOut 27 224,111,690 22,036,489 246,148,179
Excess Revenues & Other Sources Over
(Under) ExpenditureslTransfers Out Fiscal Year 28
-35,147,800
17,867,768
-17,280,032
Continuing Appropriation 29 0 NIA 0
Beginning Fund Balance July 1 30 17,988,807 17,9$$,$07
Ending Fund Balance June 30 31 -17,158,993 17,867,768 708,775
Explanation of increases or decreases in revenue estimates, appropriations, or available cash
This amendment adds additional revenue from grants received, private funding, bond proceeds, and the
appropriation to spend the monies. Adjustments to reflect the amended Community Development Annual Plan
budget are included along with savings from completed or cancelled projects and available cash balance is used to
fund increased operations and capital projects.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
City Clerk! Finance Officer Name
31-288
CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION
To the Auditor of DUBUQUE County, Iowa:
The City Council of DUBUQUE in said County/Counties met on 05/05/2008
,at the place and hour set in the notice, a copy of which accompanies this certificate and is certified as to
publication. Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against
the amendment.
The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave
final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any.
thereupon, the following resolution was introduced.
RESOLUTION No. 159-08
A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE : 2008
(AS AMENDED LAST ON I O/ 0 1/ 0 7 •)
Be it Resolved by the Council of the City of DUBUQUE
Section 1. Following notice published 4 / 2 3 / 0 8
and the public hearing held, 05/05/2008 the current budget (as previously amended) is amended as set out
herein and in the detail by fund type and activity that supports this resolution which was considered at that hearing:
Total Budget
as certified
or last amended
Current
Amendment Total Budget
after Current
Amendment
Revenues 8 Other Financin Sources
9
~ ~ ~
~
~
Taxes Levied on Property 1 18,006,072 ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 ~ ~
18,006,072
Less: Uncollectted Property Taxes-Levy Year 2 0 0 0
Net Current Property Taxes 3 18,006,072 0 18,006,072
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 4,357,984 0 4,357,984
Other City Taxes 6 11,222,621 0 11,222,621
Licenses s Permits 7 3,354,041 0 3,354,041
Use of Money and Property 8 17,862,548 0 17,862,548
Intergovernmental 9 42,634,367 -5,611,656 37,022,711
Charges for Services 10 24,228,348 0 24,228,348
Special Assessments 11 1, 382,627 0 1,382,627
Miscellaneous 12 8,638,659 4,877,636 13,516,295
Other Financing Sources 13 57,276,623 40,638,277 97,914,900
Total Revenues and Other Sources 14 188,963,890 39,904,257 228,868,147
Ex n i
e d tures & Other Financin Uses
P
9
~
~
~ ~
~
Public Safety 15 ~
~ ~
21,347,953 ~ 195,242 ~
21
,543,195
Public Works 16 11,352,393 2,125,452 13,477,845
Health and Social Services 17 965,472 -3,500 961,972
Culture and Recreation 18 8,502,032 0 8,502,032
Community and Economic Development 19 8,753,920 676,560 9,430,480
General Government 20 6,023,426 25,127 6,048,553
Debt Service 21 3,107,249 0 3,107,249
Capital Projects 22 64,079,957 3,493,173 67,573,130
Total Government Activities Expenditures 23 124,132,402 6,512,054 130,644,456
Business Type/Enterprises 24 59,438,357 -8,088,441 51,349,916
Total GovACtivities 8 Business Expenditures 25 183,570,759 -1,576,387 181,994,372
TrensfersOut 26 40,540,931 23,612,876 64,153,807
Total Expenditures/Transfers Out 27 224,111,690 22,036,489 246,148,179
Excess Revenues 8 Other Sources Over
(Under) Expenditures/Transfers Out Fiscal Year 28
~~ -35,147,800
~ ~ 17,867,768
-17,280,032
Continuing Appropriation 29 0 N/A 0
Beginning Fund Balance July ~ 30 17,988,807 0 17,988,807
Ending Fund Balance June 30 31 -17,158,993 17,867,768 708,775
Passed this 5th day of May, 2008
~~ ~ ( ) (MontlWear) ~ ~~~~~?
//
VI.
Signature Signature
Roy D. Buol
City Clerk/Finance Officer Mayor
Jeanne F. Schneider
NOTICE OF PUBLIC HEARING
AMENDMENT OF CURRENT CITY BUDGET
Form 653.C1
The City Council of DUBUQUE in DUBUQUE County, Iowa
will meet at City Council Chambers at the Historic Federal Building
at 6:30 on osiosnooe
(hour) (Date)
,for the purpose of amending the current budget of the city for the fiscal year ending June 30, 2008
(year)
by changing estimates of revenue and expenditure appropriations in the following programs for the reasons
given. Additional detail is available at the city clerk's office showing revenues and expenditures by fund type
and by activity.
Total Budget
as certified
or last amended
Current
Amendment Total Budget
after Current
Amendment
Revenues 8 Other Financing Sources
Taxes Levied on Property 1
18,006,072
0
18,006,072
less: Uncollectted Property Taxes-Levy Year 2 D 0 0
Net Current Property Taxes 3 18,006,072 0 18,006,072
Delinquent Property Taxes 4 0 0 0
TIF Revenues 5 4,357,984 0 4,357,984
Other City Taxes 6 11,222,621 D 11,222,621
Licenses & Permits 7 3,354,041 0 3,354,041
Use of Money and Property 8 17,862,546 0 17,862,548
Intergovernmental 9 42,634,367 -5,611,656 37,022,711
Charges for Services 10 24,228,348 0 24,228,348
Special Assessments 11 1,382,627 0 1,382,627
Miscellaneous 12 8,638,659 4,677,636 13,516,295
Other Financing Sources 13 57,276,623 40,638,277 97,914,900
o a evenues an er ources
Expenditures & Other Financing Uses
Public Safety 15
21,347,953
195,242
21,543,195
Public Works 16 11,352,393 2,125,452 13,477,845
Health and Social Services 17 965,472 -3,500 961,972
Culture and Recreation 18 8,502,032 0 8,502,032
Community and Economic Development 19 8,753,920 676,560 9,430,480
General Government 20 6,023,426 25,127 6,048,553
Debt Service 21 3,107,249 0 3,107,249
Capital Projects 22 64,079,957 3,493,173 67,573,130
o a overnmen c rvi ies xpen i ures
Business Type/ Enterprises 24
o a ov c rvi ies usmess xpen i ures 59,438,357
183,570,759 -8,088,441
-1,576,387 51,349,916
181,994,372
Transfers ul 26 40,540,931 23,612,876 64,153,807
Total ExpenditureslTransfers Out 27 224,111,690 22,036,489 246,148,179
Excess Revenues & OtherSources Over
(Under)Expenditures/Transfere0utforFiscal Year 28
-35,147,800
17,667,768
-17,280,032
Continuing Appropriation 29 0 N/A 0
Beginning Fund Balance July 1 30 17,988,807 0 17,988,807
Ending Fund Balance June 30 31 -17,158,993 17,867,768 708,775
Explanation of increases or decreases in revenue estimates, appropriations, or available cash
This amendment adds additional revenue from grants received, private funding, bond proceeds, and the
appropriation to spend the monies. Adjustments to reflect the amended Community Development Annual Plan
budget are included along with savings from completed or cancelled projects and available cash balance is
used to fund increased operations and capital projects.
There will be no increase in tax levies to be paid in the current fiscal year named above. Any increase in
expenditures set out above will be met from the increased non-property tax revenues and cash balances not
budgeted or considered in this current budget. This will provide for a balanced budget.
City Clerk
~} ~ ~
1I ~ ~ .. C"
THE CITY OF
DUB E
Masterpiece on the Mississippi
April 17, 2008
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2008 Second Budget Amendment
1 I
*~~**I
.'~.®
2007
Budget Director Jennifer Larson is recommending that a public hearing be set for
May 5, 2008 on a second amendment to the Fiscal Year 2008 budget with amendment
totals of $1,576,387 in reduced appropriation authority and an increase in resources of
$16,291,381.
This budget amendment includes items, which have been authorized by City Council
since the first amendment to the Fiscal Year 2008 budget was adopted in October 2007
and adjustments to reflect the amended Community Development Annual Plan. This
amendment also reflects reappropriations of completed or cancelled projects to fund
increased operating and capital expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jml
Attachments
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director