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Minutes Arts Commission 4 22 08MINUTES ARTS AND CULTURAL AFFAIRS ADVISORY COMMISSION REGULAR SESSION Tuesday, April 22, 2008, 4:00 p.m. Board Room, Carnegie Stout Public Library 360 W. 11t" Street, Dubuque, Iowa Meeting was called to order at 4:05 p.m. following staff assurance of compliance with the Iowa Open Meeting Law. Commissioners present: Paul Kohl, Louise Kames, Geri Shafer. Sue Riedel, Paul Hemmer, Ellen Henkels, Amy Weber Staff Present: Jerelyn O'Connor. Liz Willems Others Present: Greg Orwell Approval of Minutes of March 25, 2008. Motion by Kohl to approve minutes as corrected, second by Shafer. Motion passed 7-0. NEW BUSINESS: 2008 Art on the River: Photographs and descriptions of the works of sculpture selected by the jury were distributed to the Commission. Louise Kames served as a juror and she explained how the selections were chosen. She noted that the jury thought the process was very organized and well planned. 68 works of sculpture were submitted for the competition. Ten works and one alternate were selected. Motion by Henkels to accept the Jury's selections for the 2008 Art on the River, second by Shafer. Motion passed 7-0. Review FY2009 Operating Support Funding Requests: Chairperson Weber suggested that each Commissioner be given an opportunity to comment on each application prior to recording the scores for each applicant. Legion-Aires Drum & Bugle Corp. (Colts): Paul Kohl said that the Prescott school partnership had an impact on community and showed leadership. Louise noted that the grant narrative specially addressed the rating criteria. Geri Shafer noted that she appreciated that the Colts provided economic impact figures. Ellen Henkels stated that they provided a good explanation of their impact on the community. Sue Riedel noted that a large portion of the operating budget is spent outside of Dubuque and on transportation expenses. The educational component of the Colts programming is a plus. The Colts letter to the Commission was distributed. There was consensus that the organization is eligible for funding. Four Mounds: Amy Weber recused herself from participating in the discussion of Four Mounds. Geri Shafer noted that the narrative did not fully address the rating criteria. Louise agreed. Ellen stated that the organization is a "cultural" organization based on its work in historic preservation. Sue agreed however she noted that the facility and budget is mostly used for social service programs. Motion by Riedel that Four Mounds is an eligible organization. Second by Shafer. 4 approved the motion (Kohl, Kames, Shafer & Riedel) 2 opposed the motion (Henkels and Hemmer). Weber abstained. Dubuque County Fine Arts Society Discussion was that the applicant qualifies as an arts organization. It was suggested that it would be helpful to see the organization's long range plan. Henkels motioned the Fine Arts Society is an eligible organization. Second by Riedel. Motion approved 6-0. Paul Kohl abstained. Dubuque County Historical Society Riedel motioned that the Dubuque County Historical Society is an eligible organization. Second by Kohl. Motion carried 7-0. Dubuque Symphony Orchestra Riedel motioned that the Dubuque Symphony Orchestra is eligible, second by Kames. Motion carried 7-0. Dubuque Arboretum Kohl motioned that the Dubuque Arboretum is an eligible organization. Second by Riedel. MotEOn carried 6-1. Kames opposed the motion. Dubuque Museum of Art Kames motioned that the Dubuque Museum of Arts is eligible, second by Shafer. Motion carried 7-0. Fly by Night Productions Shafer voiced concern there is no long range plan in place and the organization is showing decreasing revenues. Motion by Riedel that organization is eligible, second by Henkels. Motion carried 7-0. Dubuque Arts Council Riedel motioned that Dubuque Arts Council is an eligible organization. Second by Shafer. Motion carried 6-0. Hemmer abstained. Grand Opera .House Shafer motioned that the Grand Opera House is an eligible organization, second by Hemmer. Motion carried 7-0. Northeast Iowa School of Music Hemmer questioned whether NISOM is eligible since it is an "educational institution." The program criteria states educational institutions are not eligible under this program. Weber stated that NISOM is not a traditional educational institution, their mission is music. Riedel explained that they don't get tax breaks as a school would, their primary purpose is to teach lessons and for performances. Shafer noted that it is generally accepted practice with non-profit organizations that there be a separation between the executive director and president of the board .Riedel motioned that the Northeast Iowa School of Music is an eligible organization. Second by Kohl. Motion carried 7-0. Bell Tower Productions Shafer expressed a concern about the lack of separation between the President of the Board and the Executive Director. Kohl motioned that the Bell Tower Productions is an eligible organization, second by Shafer. Motion carried 6-0. Riedel abstained from voting. Commissioners reviewed their rating sheets. Scores were reported and tabulated. Paul Hemmer abstained from rating Dubuque Arts Council. Paul Kohl abstained from rating Dubuque County Fine Arts Society. Sue Riedel abstained from rating Bell Tower Productions. Amy Weber abstained from scoring Four Mounds Foundation. Commissioner COLTS Four Mounds DBQ County Fine Arts DBQ County Historical Society DBQ Symphony Orchestra DBQ Arboretum DBQ Museum of Arts Fly by Night Productions DBQ Arts Council Grand Opera House NE Iowa School of Music Bell Tower Hemmer 90 70 100 80 100 80 100 85 pass 100 60 100 Henkels 80 55 85 70 100 50 90 88 95 95 60 98 Kames 80 62 80 97 97 62 95 87 94 90 92 90 Kohl 88 70 pass 93 93 85 93 90 87 93 76 88 Riedel 75 60 95 95 95 60 90 85 95 90 80 ass Shafer 75 65 75 95 95 75 95 85 95 95 80 90 Weber 85 pass 80 95 90 80 95 85 95 85 80 85 Grant applicants average score in rank order. Dubuque Symphony Orchestra 95.71 Dubuque Museum of Art 94.00 Dubuque Arts Council 93.50 Grand Opera House 92.57 Bell Tower Productions 91.83 Dubuque Historical Society 89.29 Fly-by-Night Productions 86.43 Colts Drum and Bugle 81.86 Dubuque Fine Arts Society 81.33 Northeast Iowa School of Music 75.43 Dubuque Arboretum 70.29 Four Mounds 63.67 OLD BUSINESS: Progress report on Commission Goals and Priorities: Weber and Shafer discussed plans of this subcommittee. They will review the funding awards that have been made over the last few years, and use information from those organizations to build a case for the importance and value of arts funding. The goal is to have a case statement prepared prior to the City Council goal setting in late summer. Information Sharing: Business of the Arts, Loras College Arts and Culture Series is on Friday, April 25tH Next meeting May 20t", 4:00 p.m. Amy Weber suggested that the commission consider various funding scenarios for the operating support program, such as possibly reducing the maximum funding amount. Meeting to review Special Project Grants on Tuesday, June 10t" at 4:30 p.m. Motion to adjourn by Riedel, second by Kohl. Respectfully submitted, Liz Willems These minutes passed and approved on May 20, 2008. Paul Kohl, Secretary City Clerk City Council: City Manager: File: