POS FY09_Retired and Senior Volunteer ProgramTHE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
May 21, 2008
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Purchase of Service Agreement -
Retired and Senior Volunteer Program
During the Fiscal Year 2008 budget process, the Mayor and City Council provided
$7,341 for a Purchase of Service Agreement with the Retired and Senior Volunteer
Program.
Budget Director Jennifer Larson is recommending execution of the attached contract
with RSVP to assist in funding the operation of a program that places retired persons or
persons over 55 years of age and older as volunteer help in nonprofit and public and
private agencies.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mich el C. Van Milligen
MCVM/jml
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
THE CITY OF DUBUQUE
Masterpiece on the Mississippi
Dubuque
All-American City
2007
May 21, 2008
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Budget Director
SUBJECT: Purchase of Service Agreement -
Retired and Senior Volunteer Program
Attached for City Council approval is the Purchase of Services Agreement with the
Retired and Senior Volunteer Program for the City's financial support for Fiscal Year
2009.
The adopted Fiscal Year 2009 operating budget provides for the payment of $7,341 for
the Retired and Senior Volunteer Program to enable that agency to continue to retain
part-time staff to help place retired persons or persons 55 years of age and older as
volunteers in nonprofit public and private agencies.
The volunteers help in a variety of ways which include commodity distribution, providing
services to the Department of Human Services, providing help at senior citizen meal
sites, schools, hospitals, and nursing homes, and providing clerical support in offices of
nonprofit agencies and City departments.
It is my recommendation that the City Council approves the attached Purchase of
Services Agreement with RSVP and authorizes the Mayor to execute the contract on
behalf of the City.
JML
Attachment
AGREEMENT
BETWEEN
CITY OF DUBUQUE, IOWA,
AND
RETIRED SENIOR VOLUNTEER PROGRAM
THIS AGREEMENT, dated for reference purposes the 1 st day of July 2008, is made
and entered into by and between the City of Dubuque, Iowa (City) and the Retired and
Senior Volunteer Program (Agency).
WHEREAS, Agency represents itself as technically and professionally qualified to
provide meaningful volunteer work for retired persons and/or persons age 55 and over in
nonprofit public or private agencies; and
WHEREAS, City has deemed it to be in the public interest to provide Agency with
financial assistance to enhance its services to the elderly.
NOW THEREFORE, the parties hereto agree as follows:
Scope of Service
Agency shall employ apart-time assistant for its office to assist the director in
administering a volunteer program to place retired persons or persons age 55 and
over in nonprofit public or private agencies. Agency shall ensure that the part-time
assistant is under appropriate supervision.
2. Time of Performance
The term of this Agreement shall be from July 1, 2008 through June 30, 2009.
3. Compensation
City shall pay Agency $7,341.00 as compensation for these services provided by
Agency, which payment shall constitute full and complete compensation for such
services. Compensation shall be paid by City to Agency within ten (10) days after
receipt of a requisition by City of a requisition for such sum from Agency.
4. Discrimination
In carrying out the services under this Agreement, Agency shall not discriminate
against any employee or applicant for employment because of race, creed, color,
sex, age, national origin, religion, sexual orientation, or disability. Agency shall take
affirmative action to ensure that applicants for employment are employed and that
employees are treated during employment without regard to race, creed, color, sex,
age, national origin, religion, sexual orientation, or disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation;. and selection for training, including apprenticeship.
RSVP assures that all qualified applicants will receive consideration for employment
without regard to race, creed, color, sex, age, national origin, religion, sexual
orientation, or disability.
5
RSVP shall undertake whatever affirmative measures are necessary so that no
person shall be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activities funded in whole or in
part with any of the funds made available to RSVP under the terms of this
Agreement because of race, creed, color, religion, national origin, sex, age, sexual
orientation, or disability.
Termination of Agreement
This Agreement may be terminated by either party by giving the other party a
written, ninety (90) day notice of such termination or upon such other terms as may
be mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if Agency shall violate any of the covenants,
agreements, or stipulations of this Agreement, City shall have the right to terminate
this Agreement by giving written notice to Agency of such termination not less than
five (5) days before the effective date of such termination.
6. Assignability
RSVP shall not assign or transfer this Agreement or any interest in this Agreement
without prior written approval of City.
7. Insurance
At the time of execution of this Agreement by Agency, Agency shall provide City
copies of Agency's insurance certificates showing general liability, automobile
liability, and workers compensation insurance coverage to the satisfaction of City for
the term of this Agreement.
WITNESS:
Jeanne F. Schneider, City Clerk
CITY OF B QU
Roy D. Buol, Mayor
RETIRED AND SENIOR VOLUNTEER
PROGRAM
Dee Bell, Director
2