Community Partnership cp2 Program FY 2009THE CITY OF Dubuque
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2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Partnership (cp2) Program - FY 2009 Recommendation
DATE: May 23, 2008
Housing and Community Development Department Director David Harris is
recommending approval of the Community Development Advisory Commission's
recommendation for allocation of Community Partnership Program (cp2) funds.
APPLICANT PROJECT REQUESTED RECOMMENDED
Project Concern Shelter Plus Care Case Management 10,000 10,000
Hillcrest Family Services Projects in Transition from Homelessness (PATH) 13,219 13,219
Community Foundation of Greater Dub Dubuque Area Senior Transportation 11,000 11,000
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
THE CITY OF DUbUgU@
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Masterpiece on the Mississippi
2007
May 19, 2008
TO: Micha~V n Milligen, City Manager
FROM: David I-~a ris, Housing and Community Development Department
SUBJECT: Community Partnership (cp2) Program - FY 2009 Recommendation
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
recommendation of the Community Development Advisory Commission for allocation of
Community Partnership Program (cp2) funds. A resolution providing for the approval is
attached for the Mayor's signature.
BACKGROUND
The Community Partnership (cp2) program was implemented on August 5, 1991, to
provide financial support to new and innovative private and non-profit efforts to create a
more livable environment for community residents. Funds are allocated for the cp2
program on a yearly basis through the CDBG Annual Plan process. A total of
$1,690,742 has been awarded since the program began. The program has leveraged
over $6 million in community service and accessibility projects. The Fiscal Year 2009
Annual Action Plan proposes allocation of $41,725 for the cp2 program beginning in
July 1, 2008.
The Housing and Community Development Department announced the availability of
cp2 funds on February 11th and held an informational meeting in the Housing
Conference Room on February 27th. Applications were accepted through March 26th.
Six applications were received requesting a total of $100,176.
A Review Committee was established consisting of: Mary Rose Corrigan, Public Heath
Specialist, Pat Prevenas, Recreation Division Manager; Joleen Patterson, Housing
Rehab Specialist; Jerelyn O'Connor, Neighborhood Development Specialist; Aggie
Tauke, Community Development Specialist; and Community Development Advisory
Commissioners Theresa Caldwell and Hillary Stubben.
DISCUSSION
The cp2 Review Committee reviewed and ranked the applications based on established
criteria and proposed to fund the top three applications. Two applications did not receive
adequate ranking to ensure funding and one application was not eligible. $34,219 is
proposed to be awarded, with the $7506 balance to be reallocated to other public
service activities.
The Committee's report and a brief description of the proposals and ranking of each are
being submitted to you. Also included are sections of the applications that will provide
you with more detailed information. The City Manager has reviewed the committee
report and concurs in the recommendation.
The Community Development Advisory Commission (CDAC) met on Wednesday May
14th to consider the following cp2 applications. At that time, the Commission reviewed
the review committee's recommendations and proposed funding the projects as
recommended.
APPLICANT
Project Concern
Hillcrest Family Services
Community Foundation of Greater Dub
Make It a Great Day
Dubuque County Historical Society
Four Mounds Foundation
PROJECT
Shelter Plus Care Case Management
Projects in Transition from Homelessness (PATH)
Dubuque Area Senior Transportation
Children's Workshops
The Museum & Aquarium for All
Washington Neighborhood On-line Resource
Guide
Total
REQUESTED RECOMMENDED
10,000 10,000
13,219 13,219
11,000 11,000
50,000 0
6, 342 0
9,615 0
100,176 34,219
RECOMMENDATIONS
The Commission recommends funding the Community Partnership (cp2) funds for
Fiscal Year 2008 as summarized below. The cp2 program requires 25% match for the
initial year of funding and 40% match for the second year.
Full funding has been recommended for Project Concern, Hillcrest Family Services
and the Community Foundation of Greater Dubuque. The applications for Make It A
Great Day, the Dubuque County Historical Society, and Four Mounds Foundation are
not recommended for funding.
ACTION STEP
The action step for the City Council is to adopt the attached resolution approving the
award of $34,219 of cp2 funds to the aforementioned organizations and authorizing the
City Manager to prepare and execute the necessary funding agreements.
Prepared by Aggie Tauke, Community Development Specialist
F:\UsersWTAUKE\CP2\Review\CP2 08 Council memo.mvm.doc
RESOLUTION NO. 189-2008
RESOLUTION AUTHORIZING THE AWARD OF COMMUNITY PARTNERSHIP
PROGRAM (cp2) FUNDS FOR FISCAL YEAR 2009.
Whereas, under the provisions of Title I of the Housing and Community
Development Act of 1974, as amended, the City of Dubuque has received Community
Development Block Grant (CDBG) funds for the development and maintenance of a viable
urban community through the provision of decent housing, a suitable living environment
and expanded economic opportunities for its residents, particularly those persons of low
and moderate income; and
Whereas, the Community Partnership Program (cp2) was developed in the City of
Dubuque in response to the national goals and objectives of the CDBG program; and
Whereas, guidelines for the implementation of the Community Partnership Program
(cp2) were approved and amended by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council hereby awards Community Partnership Program
(cp2) monies to the following organizations. The award shall consist of a grant to the
organization for the identified project and shall be for the amount noted below:
APPLICANT PROJECT RECOMMENDED
Project Concern Shelter Plus Care Case Management 10,000
Hillcrest Family Services Projects in Transition from Homelessness (PATH) 13,219
Community Foundation of Greater Dub Dubuque Area Senior Transportation 11,000
Total 34,219
Section 2. That the City Manager be and he is hereby authorized to develop and
execute contracts with representatives from the aforementioned organizations in
accordance with the program guidelines established for the Community Partnership
Program and with the regulations of the Community Development Block Grant Program.
Section 3. That upon execution of said contracts, the City Manager is hereby
authorized and directed to disburse program funds in support of the approved projects and
in accordance with the terms and conditions established in said contracts.
Passed,
Attest:
Jeanne Schneider
City Clerk
approved and adopted this 2nd day of June 2008
Roy uol, Mayor
F:\USERS\ATAUKE\CP2\Review\Council cp2 Award.res.doc
Community Partnership (cp2) Program
FY 2009
Review Committee Recommendation
APPLICANT PROJECT REQUESTED RECOMMENDED
Project Concern
Hillcrest Family Services
Shelter Plus Care Case Management
Projects in Transition from Homelessness (PATH)
Dubuque Area Senior Transportation
Children's Workshops
The Museum & Aquarium for All
Washington Neighborhood On-line Resource Guide
Total
10,000 10,000
13,219 13,219
11,000 11,000
50,000 0
6,342 0
9,615 0
100,176 34,219
Community Foundation of Greater Dub
Make It a Great Day
Dubuque County Historical Society
Four Mounds Foundation
The Community Partnership (cp2) program was allocated $41,725 for
FY 2009, with all of the funds proposed for public service activities.
Following is a brief summary of each of the cp2 applications received and evaluated
by the Review Committee. The Committee reviewed and ranked the applications based on
established criteria and proposed to fund the top three applications. Two applications did
not receive adequate ranking to ensure funding and one application was not eligible.
Additional information relative to the various proposals and the individual evaluations are
available upon request. $34,219 is proposed to be awarded, with the $7506 balance to be
reallocated to other public service activities.
Project Concern
Project Description: Shelter Plus Care Case Management
This project provides for case management for the Shelter Plus Care program that provides
rental subsidies for homeless individuals who are mentally ill, have substance abuse issues
or are diagnosed with HIV.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome
Evaluation Points:
Recommendation:
$21,474
$10,000
Low/moderate Housing/ Clientele
Public Services/Security deposits
Theme 1 Goal 4 Objective 1
Availability/Accessibility
95
$10,000
Comments: The Committee found the project would provide case management that is not
currently funded by the Shelter Plus Care grant. The SPC program funds rental subsidies
for disabled homeless persons but no funds for case management. The cp2 grant would
enable Project Concern to staff for case management until reserve funds are available in
future years, providing assistance in advocacy, applying for disability benefits and
transportation to social service agencies.
HILLCREST FAMILY SERVICES
Project Description: Project in Transition from Homelessness (PATH)
This project would expand the PATH program (Projects in Transition from Homelessness)
by providing payments for medication, co-pays for health/dental appointments, rental &
utility deposits, mental health care appointment slots, part time administrative assistant and
a cell phone for the Outreach Coordinator.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome:
Evaluation Points:
Recommendation:
$ 58,076
$ 13,219
Low/moderate Housing/ Clientele
Public Services/Security deposits
Theme 1 Goal 4 Objective 1
Availability/Accessibility
83
$13,219
Comments: The Committee found the program would provide needed services to a
disadvantaged population and also facilitate access to permanent housing by assisting with
rent and utility deposits. The project was funded in FY 2008 and therefore forty percent
match is required for the second year of funding. The Committee recommended funding
with the condition that the vacant mental health appointment slots being held open can only
be reimbursed if filled with a PATH client and Hillcrest has concurred to meet this condition.
COMMUNITY FOUNDATION OF GREATER DUBUQUE
Project Description: Dubuque Area Senior Transportation
This project provides for transportation for seniors at least 65 years old. The project,
directed by Sue Balsamo and modeled after ITN America, will have volunteer drivers 24
hours/day and seven days/week.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome
Evaluation Points:
Recommendation:
$ 80,000
$ 11,000
Low/moderate income clientele- elderly
Public Services- Health Services
Theme 1 Goal 3 Objective 3
Availability/Accessibility
65
$11,000
Comments: The Committee found the proposed project would provide alternative
transportation to elderly citizens and enhance their mobility throughout the community.
DUBUQUE COUNTY HISTORICAL SOCIETY
Project Description: The Museum and Aquarium for All
The proposed project will provide low and moderate income youth and their family's free
admission to the National Mississippi River Museum & Aquarium.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome:
Evaluation Points:
Recommendation:
$ 8,456
$ 6,432
Low/moderate Clientele
Public Services/
Theme 2 Goal 1 Objective 3
Availability/Accessibility
38
0
Comments: The Committee found the application did not adequately address how low
and moderate income youth and their families would be confidentially identified and served.
They also found that measurable outcomes were not identified for the proposed service.
The Committee recommended no funding and encouraged them to work with community
agencies and schools to establish a program with more direct impacts.
MAKE IT A GREAT DAY
Project Description: Children's Workshops
This for-profit organization proposed to provide numerous one and three day workshops
focusing on self-esteem and family issues for children 6-13 years of age.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Consolidated Plan:
Performance Outcome
Evaluation Points:
Recommendation:
$ 121,290
$ 50,000
Low/moderate income clientele
Public Services- Youth Services
Theme 2 Goal 1 Objective 3
Availability/Accessibility
41
$0
Comments: The Committee found the proposed project did not adequately define the
need for the program, identify community or educational data for the basis of this new
program or provide measurable outcomes. In addition, the for-profit organization had
limited educational experience with the targeted population. The Committee recommended
no funding and encouraged them to work with community agencies and schools to
establish a more research based program.
FOUR MOUNDS
Project Description: Washington Neighborhood On-line Resource Guide
The proposed project would develop an on-line neighborhood resource guide for the
Washington Neighborhood through a community partnership.
Total Project Cost: $ 12.975
CP2 Request: $ 9,615
National Objective: Low/moderate income area
CDBG Eligible Activity: Not eligible
Recommendation: 0
Comments: As per our HUD field office, the project does not meet the low/moderate
income area benefit since an online resource guide via the Internet is not limited to a
low/moderate income area but is available nationally. Therefore the project is ineligible. No
funding is recommended.
Evaluation Summa Eva luatio n
Crit eria P oints Amount
APPLICANT PROJECT 1 2 3 4 TOTAL RANK Re nested Recommended
Project Concern Shelter Plus Care Case Management 40 20 15 20 95 1 10,000 $10,000
Hillcrest Family Services Projects in Transition from Homelessness
(PATH)
35
15
15
18
83
2
13,219
$13,219
Community Foundation of Dubuque Area Senior Transportation
Greater Dubuque
35
10
8
12
65
3
11,000
$11,000
Make It a Great Day Children's Workshops 15 8 3 15 41 50,000 $0
Dubuque County Historical The Museum & Aquarium for All
Society
15
5
8
10
38
6,342
$0
Four Mounds Foundation Washington Neighborhood
On-line Resource Guide
0
9,615
not eli ible
Total 100,176 534,219
Evaluation Criteria:
1. Project Description Max 40 points
2. Measurable Steps and Outcomes Max 20 points
3. Organized Experience and Staff Capacity Max 20 points
4. Budget Max 20 points
F:\USERSWTAUKE\CP2\Review\09 cp2 Summary.doc
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