Justing Assistance Grant Application 2008TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2008 Justice Assistance Grant (JAG) Application
DATE: June 11, 2008
Chief of Police Kim Wadding is recommending approval of the 2008 Justice Assistant
Grant (JAG) Application in the amount of $20,040.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~~
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Kim B. Wadding, Chief of Police
THE CITY OF ~~~
I~I7B ~ UE
Masterpiece on the Mississippi
Date: June 6, 2008
To: Michael C. Van Milligen
City Manager
From: Kim B. Wadding
Police Chief
MEMORANDUM
Re: 2008 Justice Assistance Grant (JAG) Application
INTRODUCTION:
The purpose of this memorandum is to request City Council consideration for the
approval of the 2008 Justice Assistance Grant (JAG) application. The grant is for
$20,040 and requires no cash match. The grant period is four years.
BACKGROUND:
For the past years, the police department has participated with the Edward Byrne
Memorial Justice Assistance Grant allowing the department to obtain overtime funds,
equipment, and supplies for various prevention and enforcement activities. Again this
year, the 2008 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
provides federal criminal justice funding to state and local jurisdictions. JAG funds
support all components of the criminal justice system, from multijurisdictional drug and
gang task forces to crime prevention and domestic violence programs, courts,
corrections, treatment, and justice information sharing initiatives.
The purpose of the Edward Byrne Memorial Justice Assistance Grant is to assist local
units of government with grant funds for local initiatives, technical assistance, training,
personnel, equipment, supplies, contractual support, and information systems for
criminal justice for any one or more of the following purpose areas:
• Law Enforcement Programs
• Prosecution and Court Programs
• Prevention and Education Programs
• Corrections and Community Corrections Programs
• Drug Treatment and Enforcement Programs
• Planning, Evaluation, and Technology Improvement Programs
• Crime Victim and Witness Programs (other than compensation)
DISCUSSION:
In consideration of the purpose areas, the Dubuque Police 2008 Justice Assistance
Grant application requests funds for four key law enforcement components:
A) Dubuque Drug Task Force -Providing overtime funds for the Dubuque Drug
Task Force for use in the identification, investigation, apprehension, and
prosecution of illegal drug distributors, manufacturers, and users.
B) Territory Accountability Design Initiatives -Providing overtime funds for
Special Project Enforcement Teams for the enforcement and apprehension
related to various crime spree efforts. These special "task force" enforcement
teams are formed tactically to suppress crime sprees related to area burglaries,
robberies, identity thefts, organized shoplifting, alcohol, financial crimes, and other
organized joint criminal behaviors.
C) Police Tacfica/ Response -Providing overtime funds for Special Weapons
response for barricaded subjects, hostage situations, and critical incidence
response to industry, business and school situations. Additionally, these funds
are used to purchase special equipment and clothing related to tactical
responses.
D) Citizen Police Academy -Providing overtime funds for instructors and funds for
supplies and materials.
Attached is the written grant application narrative and budget information detailing the
above four components.
RECOMMENDATION:
The 2008 Justice Assistance Grant provides the police department with funds to support
the four listed law enforcement initiatives. I recommend City Council consideration to
approve the 2008 Justice Assistance Grant application and submit the application by
the due date of July 8, 2008 in the amount of $20,040.
ACTION REQUESTED:
We request City Council consideration and approval of the 2008 Justice Assistance
Grant (JAG) application to be submitted to the U.S. Department of Justice Programs by
July 8, 2008 in the amount of $20,040.
Cc: Cindy Steinhauser, Assistant City Manager
Jenny Larson, Budget Director
Jeanne Schneider, City Clerk
Project
SUMMARY:
The City of Dubuque and Dubuque County 2008 Law Enforcement and Prevention
Project consists of four components with the mission to assist local law enforcement
with its enforcement, intervention and prevention efforts. The four components include:
A) Dubuque Drug Task Force -Providing overtime funds for the Dubuque Drug Task
Force for use in the identification, investigation, apprehension, and prosecution of
illegal drug distributors, manufacturers, and users.
B) Territory Accountability Design Initiatives -Providing overtime funds for Special
Project Enforcement Teams and tactical operations for the enforcement and
apprehension related to various crime spree efforts. These special "task force"
enforcement teams are formed tactically to suppress crime sprees related to area
burglaries, robberies, identity thefts, organized shoplifting, alcohol, financial crimes,
and other organized joint criminal behaviors.
C) Police Tactical Response -Providing overtime funds for Special Weapons response
for barricaded subjects, hostage situations, and critical incidence response to
industry, business and school situations. Additionally, these funds are used to
purchase special equipment related to these rapid responses.
D) Citizen Police Academy -Providing overtime funds for instructors and funds for
supplies and materials for the 13-week instruction.
PROBLEM STATEMENT/NEEDS ASSESSMENT:
A) Dubuque Drug Task Force -Providing overtime funds for the Dubuque Drug
Task Force for use in the identification, investigation, apprehension, and
prosecution of illegal drug distributors, manufacturers, and users.
The City of Dubuque and Dubuque County Law Enforcement and Prevention Project
allows additional staff hours to key enforcement areas. The Dubuque Drug Task Force
is a combined group of law enforcement officers from the Dubuque County Sheriff's
Office and the Dubuque Police Department. Over the last year, Dubuque County has
continued to initiate a number of investigations related to illegal drug distribution. This
creates a consistent and continuous strain on current resources. The grant application
allows overtime funds for task force officers to continue their investigations past regular
duty hours.
B) Territory Accountability Design Initiatives -Providing overtime funds for
Special Project Enforcement Teams and tactical response for the enforcement
and apprehension related to various crime spree efforts. These special "task
force" enforcement teams and tactical team response are formed tactically to
suppress crime sprees related to area burglaries, robberies, identity thefts,
Dubuque
Dubuque County
Enforcement and Prevention
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organized shoplifting, alcohol, financial crimes, and other organized joint criminal
behaviors.
Currently the Dubuque Police Department has implemented the Territory Accountability
Design (TAD). The Territory Accountability Design uses up-to-date crime analysis to
identify and attack ongoing crime patterns and trends. The Territory Accountability
Design originates from the department's patrol division and consists of seven patrol
territories with each patrol Lieutenant responsible for an individual territory. Each
month the Territory Lieutenant captures and reviews the Territory Monthly Summary
and submits the report to the District Patrol Captain. The Territory Monthly Summary
contains monthly statistics with recommendations for follow up action. Each District
Patrol Captain is responsible to oversee each assigned Territory Lieutenant. As crime
patterns and/or safety concerns emerge, the Territory Lieutenant addresses the
concerns with the District Patrol Captain. In consultation, extra resources are applied
beyond the daily assignments through the allocation of overtime resources through a
Special Operations request. This may include: the use of drug task force officers,
canine, investigative teams, or any other police resource used to address the issue.
To record and document, the Territory Lieutenant completes the Special Operation
request outlining the concern, what resources are to be used, the budget impact and
the anticipated result. Once the Special Operation request is completed, it is submitted
for approval. A Special Operation consists of three or more officers engaged in an
activity lasting three or more hours focused toward an identified concern (drug traffic,
assaults, disturbances, traffic congestion, robberies, burglaries, thefts, etc.). A Special
Operation is coordinated and supervised by a rank of Lieutenant or above.
To assist and strengthen coordination, the Community Oriented Policing (COP) Captain
coordinates and assists the Territory Lieutenants and District Patrol Captains regarding
ongoing community policing tactics and strategies and assists with any follow up
meetings with neighbors, neighborhood groups, business leaders, school officials, and
anyone else involved or potentially affected by the ongoing concerns and Special
Operations. As an operational cornerstone, the Territory Accountability Design
empowers and encourages cooperation, collaboration, and partnerships both within and
outside the department.
C) Police Tactical Response -Providing overtime funds for Special Weapons
response for barricaded subjects, hostage situations, and critical incidence
response to industry, business and school situations. Additionally, these funds
are used to purchase special equipment related to these rapid responses.
The City of Dubuque has a tactical response team comprised of patrol and investigative
officers trained in tactical response. Grant funding financially supports through
overtime funds team call-out for high-risk situations and tactical response. As this team
grows, grant funding allows the addition of specialized equipment and clothing for this
team.
D) Citizen Police Academy -Providing overtime funds for instructors and funds
for supplies and materials for the 13-week instruction.
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Prevention activities include an annual Citizen's Police Academy (CPA) for citizens to
experience a 13-week program of how police operations function. The grant funds class
supplies and materials along with overtime funds for instructors.
BUDGET:
1. PERSONNEL SERVICES
Item Quantity Description Single Total Cost
Cost
A 100 Overtime Hours for Drug Task Force Officers for the $34.65 $3,465
Hours investigation of crimes related to illegal drug per hour
enforcement.
B 120 Overtime Hours -Special Enforcement Teams and $34.65 $4,157
Hours tactical response for Crime Spree Task Forces per hour
(burglaries, robberies, etc.) and tactical operations.
C 105 Overtime Hours for Citizen Police Academy Instructors. $34.65 $3,638
Hours per hour
SUBTOTAL -- Personnel Services $11,260
2. CITIZEN POLICE ACADEMY SUPPLIES & MATERIALS
Item Description Single
Cost Total Cost
A Citizen Police Academy Promotional materials: brochures, shirts,
plaques, instructional books and materials. $2,240 $2,240
SUBTOTAL -- Supplies & Materials $ 2,240
3. SPECIAL TACTICS SUPPLIES 8~ EQUIPMENT
Item Description Single
Cost Total Cost
A Protective and Specialized Clothing $1,540 $1,540
B Special Weapons and Associated Equipment & Supplies $5,000 $5,000
SUBTOTAL -- Special Supplies & Equipment $6,540
TOTAL GRANT REQUEST
$20,040
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