Asphalt Paving Program 2008_AwardTHE CITY OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2008 Asphalt Paving Program
(CIPs 3501866, 3902007, 3001972)
DATE: June 10, 2008
Sealed bids were received for the 2008 Asphalt Paving Program. City Engineer Gus
Psihoyos recommends award of the contract to the low bidder, River City Paving, Inc.,
in the amount of $208,354.63. This amount is 12.39% over the engineer's estimate of
probable cost. This cost is higher than expected due primarily to the increase in fuel
and oil costs.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Cam, ~~ ;
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Mich el C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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Masterpiece on the Mississippi
~;
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: 2008 Asphalt Paving Program
(CIPs 3501866, 3902007, 3001972)
DATE: June 9, 2008
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the 2008
Asphalt Paving Program.
DISCUSSION
The 2008 Asphalt Paving Program includes the following overlay improvements:
- Resurfacing of the main roadway and parking areas of Eagle Point Park.
- Milling and resurfacing of the parking lot adjacent to the Jet Center at the Dubuque
Regional Airport. It will also include the replacement of the entrance drive to the Jet
Center and expansion of parking on the south and east portions of the upper parking
lot adjacent to the Jet Center.
HMA full-depth patching along the curb of Hill Street at a few locations between 3`d
Street and Solon Street.
BID RESULTS
Sealed bids were received on the project on June 5, 2008. River City Paving, Inc., a
division of Mathy Construction, Inc. of Dubuque, Iowa, submitted the low base bid in the
amount of $208,354.63. This amount is 12.39% over the engineer's estimate of
probable cost. This cost is higher than expected due primarily to the increases in fuel
costs and oil costs. As an example, last year the price per ton of placed asphalt was
$50 per ton. This year the bid cost is $59 per ton, which is a 15% increase.
A summary of the bid proposals received is as follows:
Contractor Name Bid Amount
River City Paving Inc. $208,354.63
Tschiggfrie Excavating Co. $256,707.00
RECOMMENDATION
I recommend that the contract be awarded to River City Paving Inc., a division of Mathy
Construction, Inc. in the amount of $208,354.63.
BUDGET IMPACT
The estimate of probable cost for the 2008 Asphalt Paving Program is as follows:
Cost Estimate
Construction Contract $185,385.96
Contingency 18,538.60
Construction Engineering & Inspection 20,392.46
Total Project Cost $224,317.02
The project funding summary is as follows:
CIP No. Fund Description
3501866 Eagle Point Park -Overlay Main Road
3902007 Asphalt Pavement Maintenance for Parking Lots
3001972 2009 Annual Street Program
Total Project Funding
ACTION TO BE TAKEN
Bid Award
$ 208,354.63
18, 538.60
20,392.46
$247,285.69
Fund Amount
$ 127,000.00
$ 102,761.99
$ 17,523.70
$247,285.69
I recommend that the City Council adopt the attached resolution awarding the 2008
Asphalt Paving Program to River City Paving Inc., a division of Mathy Construction Inc.,
in the amount of $208,354.63.
Prepared by Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Operations & Maintenance Supervisor
Bob Green, Water Plant Manager
Gil Spence, Leisure Services Manager
Todd Dalsing, Dubuque Regional Airport
Bob Schiesl, Assistant City Engineer
Deron Muehring, Civil Engineer
RESOLUTION NO. 194-08
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 2008 ASPHALT
PAVING PROGRAM
Whereas, sealed proposals have been submitted by contractors for the 2008
Asphalt Paving Program (the Project) pursuant to Resolution No~.67-08 and Notice to
Bidders published in a, newspaper published in the City of Dubuque, Iowa on the 23~d
day of May, 2008.
Whereas, said sealed proposals were opened and .read on the 5t" day of June,
2008 and it has been determined that River City Paving Inc., a division of Mathy
Construction, Inc. of Dubuque, Iowa, with a bid in the amount of $208,354.63, is the
lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to River
City Paving Inc., a division of Mathy Construction Inc. and the City Manager is hereby
directed to execute a Public Improvement Contract on behalf of the City of Dubuque for
the Project.
Passed, approved and adopted this 16th day of June, 2008.
Attest:
Jeanne F. Schneider, CMC, City Clerk
Roy D. Buol, Mayor
City of Dubuque -Engineering Division
Bid Tabulation Form
REVISED PER ADDENDUM NO. 1
LETTING DATE: 05-Jun-08
BID PROPOSAL FOR: 2008 Asphalt Paving Program BIDDER: BIDDER:
Eagle Point Park Orive, Airport Parki ng, Hill Street Patches ENGINEER'S ESTIMATE Ri ver City Pavin g, Inc. Tschiggfrie Excavating Co.
BID ITEM DESCRIPTION PARKS
ESTIMATE AIRPORT LOT
ESTIMATE HILL STREET
QUANTITY
UNIT BID
QUANTITY ESTIMATE
UNIT COST
T ESTIMATE
OTAL COST
UNI BID
T COST
TOTAL COST BID
UNIT COST
TOTAL COST
QUANTITY OUANTITY ,
HMA PAVEMENT ,
1 Graded Stone Base 213.00 13.00 Ton 226.00 $ 13.80 $ 3,118.80 $ 14.20 $ 3,209.20 $ 17.00 $ 3,842.00
2 3" Crushed Stone Base _ 557.00 Ton 557.00 $ 11.50 $ 6,405.50 $ 14.75 $ 8,215.75 $ 15.00 $ 8,355.00
3 Excavation, Unclass'fiied 364.00 16.00 CY 380.00 $ 18.11 $ 6,881.80 $ 5.75 $ 2,185.00 $ 13.00 $ 4,940.00
4 HMA Full Depth Repair Hand Patches 34.00. SY 34.00 $ 92.00 $ 3,128.00 $ 62.95 $ 2.140.30 $ 69.00 $ 2.346.00
5 HMA 300k Wedge & Leveling Courses, 1/2" (PG 64-22) 381.00 Ton 381.00 $ 51.00 $ 19,431.00 $ 61.79 $ 23,541.99 $ 68.00 $ 25,908.00
6 HMA 300k, I, 1/2" (PG 64-22) 350.00 10.00 Ton 360.00 $ 51.00 $ 18,360.00 $ 58.32 $ 20,995.20 $ 64.00 $ 23,040.00
7 HMA 300k, S. 1/2" (PG 64-221 1143.00 224.00 9.00 Ton 1376.00 $ 51.00 $ 70.176.00 $ 57.94 $ 79,725.44 $ 64.00 $ 88,064.00
8 HMA Hand Patching 15.00 Ton 15.00 $ 92.00 $ 1,380.00 $ 90.00 $ 1,350.00 $ 99.00 $ 1,485.00
9 HMA Pavement Scarification -Full Size 870.00_ 410.00 SY 1280.00 $ 2.55 $ 3.264.00 _$ 9.71 $ 12,428.80 $ 11.00 $ 14,080.00
10 HMA Sawwt 460.00 135.00 LF 595.00 $ 2.20 $ 1,309.00 $ 2.25 $ 1,338.75 $ 3.00 $ 1,785.00
11 Cleaning and Preparation of Base 12953.00 _ 410.00 42.00 SY 13405.00 $ 1.05 $ 14,075.25 $ 0.92 $ 12.332.60 $ 1.00 $ 13,405.00
12 Adiustment of Fixtures Manhole 3.00 Each 3.00 $ 368.00 $ 1,104.00 $ 385.00 $ 1,155.00 $ 538.00 $ 1,614.00
13 Adiustment of Fixtures Water Valves/Monitor wells 1.00. Each 1.00 $ 326.00 $ 326.00 $ 340.00 $ 340.00 $ 505.00 $ 505.00
14 Adiustment of Fixtures Catch Basin Top _ 1.00 Each 1.00 $ 600.00 $ 600.00 $ 1.145.00 $ 1,145.00 $ 1,145.00 $ 1,145.00
15 Reconstruction of Catch Basin Top 2.00 Each 2.00 $ 1,000.00 $ 2,000.00 $ 160.00 $ 320.00 $ 1,226.00 $ 2,452.00
PC CONCRETE PAVEMENT ,
16 Remove and Replacement of PC Concrete Curb 8 Gutter 0.00 LF 0.00 $ 18.00 $ - $ 33.00 $ - $ 31.00 $ -
17 PC Concrete Sidewalk - 4" Remove & Construct 1280.00 SF 1280.00 $ 4.00 $ 5,120.00 $ 4.50 $ 5,760.00 $ 8.25 $ 10,560.00
18 PC Concrete Pavement (8") Class C w/cd baskets 206.00_ SY 206.00 $ 60.00 $ 12.360.00 $ 50.10 $ 10.320.60 $ 95.00 $ 19,570.00
19 PC Concrete Full Depth Repair Patches 140.00 SY 140.00 $ 40.00 $ 5,600.00 $ 54.25 $ 7,595.00 $ 121.00 $ 16,940.00
MISCELLANEOUS ,
20 Ba~IlTopsoil 224.00 SY 224.00 $ 5.04 $ 1,128.96 $ 4.00 $ 896.00 $ 4.00 $ 896.00
21 Sod 224.00 SY 224.00 $ 5.00 $ 1,120.00 $ 5.00 $ 1,120.00 $ 3.00 $ 672.00
22 Flapper 7.00- 2.00 Day 9.00 $ 315.00 $ 2,835.00 $ 285.00 $ 2.565.00 $ 285.00 $ 2,565.00
23 Traffic and Safetv Control 0.20 0.60 0.20 LS 1.00 $ 2,000.00 $ 2,000.00 $ 3,875.00 $ 3,875.00 $ 4,263.00 $ 4,263.00
24 Tree Preservation 1.00 _ LS 1.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 275.00 $ 275.00
25 Mobilization 0.50 0.50 LS 1.00 $ 3,162.65 $ 3,162.65 $ 5.300.00 $ 5,300.00 $ 8,000.00 $ 6,000.00
BID TOTAL: ~ S 185,385.96 I ~ $ 208,354.83 I ~ $ 256,707.00
(Bitl Item s No.t to 25 Total)
UnderlOver Engineers Estimate: I 12.4% 38.5%