US 20 Devon to Menards Capacity Improvements II AcceptanceTO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project-Phase II,
Traffic Signal and Intelligent Transportation System Improvements
(STP-A-020-9(187)--22-31)
DATE: July 16, 2008
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the US 20 (Devon Drive to Menards) Capacity Improvements Project-Phase II,
Traffic Signal and Intelligent Transportation System Improvements as completed by
Voltmer, Inc. in the final contract amount of $271,588.75.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
~l ~~
Mich el C. Van Milligen
MCVM/ems
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
THE CITY OF
D ~,J L E All-America City
Masterpiece on the Mississippi 9
2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer ,
SUBJECT: US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase II, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(187)--22-31)
DATE: July 15, 2008
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic
Signal and Intelligent Transportation System Improvements (STP-A-020-9(187)--22-31).
BACKGROUND
The US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic
Signal and Intelligent Transportation System Improvements (STP-A-020-9(187)--22-31)
involved camera installation and traffic signalization improvements on US 20 at the
Menards entrance, Iowa 32 (Northwest Arterial), Wacker Drive, John F. Kennedy Road,
and Devon Drive. Fiber optics was also installed in the existing conduit from Devon
Drive to City Hall.
DISCUSSION
The US 20 (Devon Drive to Menards) Capacity Improvements Project -Phase II, Traffic
Signal and Intelligent Transportation System Improvements (STP-A-020-9(187)--22-31
was completed by Voltmer, Inc. of Decorah, Iowa, in the final contract amount of
$271,558.75, which is an 1.05% increase from the original contract in the amount of
$268,740.00. This cost increase is due to an upgrade in camera technology from 26x
zoom to 36x zoom.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $271,558.75 to Voltmer, Inc. for the US 20 (Devon Drive to
Menards) Capacity Improvements Project -Phase II, Traffic Signal and Intelligent
Transportation System Improvements (STP-A-020-9(187)--22-31).
BUDGET IMPACT
The estimate of final costs for the US 20 (Devon Drive to Menards) Capacity
Improvements Project -Phase II, Traffic Signal and Intelligent Transportation System
Improvements (STP-A-020-9(187)--22-31) is summarized as follows:
Construction Contract -Phase I
Contingency
Engineering
Bid Award
$268,740.00
26,200.00
43,230.00
Final
$271,558.75
0
38,644.99
Total Project Cost
$338,170.00
$310,203.74
The Final total cost for both Phase I and Phase II improvements is summarized as
follows:
Final
Phase I
Phase II
Total Project Costs
$ 255,457.52
310,203.74
$565,661.26
The project funding summary for both Phase I and Phase II is as follows:
CIP No. Fund Description Fund Amount
3001749 Iowa Clean Air Attainment Program (ICAAP) Funding $260,370.00
3001266 Traffic Signal Interconnect 151,291.26
1021609 Fiber Optic Conduit -Private Subdivisions & Misc. Projects 154,000.00
Total Project Funding
ACTION TO BE TAKEN
$565,661.26
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $271,558.75 to
Voltmer, Inc. for the US 20 (Devon Drive to Menards) Capacity Improvements Project -
Phase II, Traffic Signal and Intelligent Transportation System Improvements (STP-A-
020-9(187)--22-31).
Prepared by David Ness, PE
cc: Roger Walton, District Staff Engineer, Iowa DOT
Jenny Larson, Budget Director
Bob Schiesl, Assistant City Engineer
RESOLUTION NO. 229-08
ACCEPTING THE US 20 (DEVON DRIVE TO MENARDS) CAPACITY
IMPROVEMENTS PROJECT -PHASE II, TRAFFIC SIGNAL AND INTELLIGENT
TRANSPORTATION SYSTEM IMPROVEMENTS (STP-A-020-9(187)--22-31) AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the US 20 (Devon Drive to
Menards) Capacity Improvements Project -Phase II, Traffic Signal and Intelligent
Transportation System Improvements (STP-A-020-9(187)--22-31) (the Project) has
been completed and the City Engineer has examined the work and filed a certificate
stating that the Project has been completed according to the terms of the Public
Improvement Contract and that the City Engineer recommends that the Project be
accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Iowa Clean Air Attainment Program (ICAAP--$154,000.00) and Fiber Optic Conduit
- Private Subdivisions & Miscellaneous Project ($117,558.75) appropriations for the
contract amount of $271,558.75 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 21st day of July, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE US 20
(DEVON DRIVE TO MENARDS) CAPACITY IMPROVEMENTS PROJECT -
PHASE II, TRAFFIC SINGAL AND INTELLIGENT TRANSPORTATION
SYSTEM IMPROVEMENT (STP-A-020-9(187)--22-31)
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the US 20 (Devon Drive to Menards) Capacity Improvements Project
- Phase II, Traffic Signal and Intelligent Transportation System Improvements (STP-A-
020-9(187)--22-31), that the Project has been performed in compliance with the terms of
the Public Improvement Contract, and that the total cost of the completed work is
$556,661.26.
Dated this 17th day of July, 2008
City Engineer
Filed in the office of the City Clerk on the 17th day of July, 208
Jeanne F. Schneider, CMC, City Clerk
City of Dubuque -Engineering Division
Final Payment Form
PARTIAL PAYMENT NO: Council Final DATE: June 16
2008
,
PROJECT NAME: US 20 (Devon Ddve to Menards) Capacity Improvements Project - Phase I Traffic Sig nal and Inte lligent Trensporta0on System
STP-A-020-9f 187)--22-31
CONTRACTOR: Vokmer Inc CONTRACT AMOUNT: $268,740.00
UNIT UNIT COST U
BID ITEM DESCRIPTION ~ NED
~O
AT
QUANTITY DATE TO D
E
10 25250000100
Traffic Signalization
t
Lump
$ 2fi2,340.00 1.0000 ..
$ `[62,340.00
20 252&8445110 Traffic Control 1 LUMP $ 1,400.00 1 $ 1,400.00
30 2533-4980005 Mobilization 1 LUMP $ 5,000.00 1 $ 5,000.00
TOTAL AMOUNT EARNED TO DATE: S 268,740.00
::hari3r Grd ~x - E~~a Work Items .
..Item
Et 7001 Traffic Signalization (Camera Upgrade)
E2
E3
QUANTITY UNIT UNIT COS7 QTO DATE AMOUONTDEARNED
1 LUMP $ 2,818.75 1 2,818.75
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: 2,818.75
TOTAL AMOUNT EARNED TO DATE: 271,558.75
TOTAL DUE CONTRACTOR: 271,558.75
ENGINEERING DESIGN: 28,452.50
PROJECT ADMINISTRATION: 10,192.49
TOTAL IMPROVEMENT COST: 310,203.74
CERTIFICATE OF THE CITY MANAGER:
I hereby certity that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
Michael V i en, City Manager
City of ub Iowa
APPROVED:
Gus Psihoyos, City Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Vollmer, Ina contractor for the above improvement, does hereby accept the
above 'Total Due Contractor", es toll seklement for all claims for said improvement.
CONTRACTOR: Vol ,Inc j
BY: ynf
TITLE: ! 1 2 5 l (~ Q Vvt
DATE: ~~ ` 3-
City of Dubuque -Engineering Division
Final Payment Form
PARTIAL PAYMENT NO: Council Final DATE: June 16, 2008
PROJECT NAME: US 20 (Devon Drive to Menards) Capacity Improvements Project - Phase I Traffic Sicnal and Intelligent Transportation System
STP-A-0205(187)-22-31
CONTRACTOR: Vollmer Inc CONTRACT AMOUNT: 5268,740.00
BID UNIT UNR COST QUANTITY AMOUNT EARNED
BID ITEM DESCRIPTION
QUANTITY TO DATE TO DATE
lv G515-~wuluu Traffic Srgnahzaaon 1 Lump S 262,340.00 1.WW $ 262,340.00
20 252&8445110 Traffic Control 1 LUMP $ 1,400.00 1 $ 1,400.00
30 2533-4980075 Mobilization 1 LUMP $ S,OOfi.00 t $ 5,000.00
TOTAL AMOUNT EARNED TO DATE: $ 268,740.00
Chnngo Groer- E~tre Work Itnnis
Item QUA D ITY UNIT UNIT CUS I TO DATE AM~ O DATENED
E1 7001 Traffic Signalizafion (Camera Upgrade) 1 LUMP $ 2,818.75 1 2,818.75
E2
E3
TOTAL AMOUNT EARNED TO DATE -CHANGE ORDERS: 2,818.75
TOTAL AMOUNT EARNED TO DATE: 271,558.75
TOTAL DUE CONTRACTOR: 277,558.75
ENGINEERING DESIGN: 28,452.50
PROJECT ADMINISTRATION: 10,792.49
TOTAL IMPROVEMENT COST: 310,203.74
CERTIFICATE OF THE CITY MANAGER:
I hereby certify that the above statement shows in detail the correct amount of all work required to complete the above improvement.
APPROVED:
Michael Van 'Ilig i y e//~
city of 9a, Iowa
APPROVED: ' 4-R
Gus Psihoyos, Ciy Engineer
City of Dubuque, Iowa
CERTIFICATE OF THE CONTRACTOR:
The undersigned, Voltmer, Inc contractor for the above improvement, does hereby accept the
above "Total Due Contractor", as full settlement for all Gaims for said improvement.
CONTRACTOR: nor, I
BY:
TITLE: Pre. S 1 ()L Qp.N,~
DATE: "~ - ~"" O J