Petrackis Field Infield Truf ReplacementTO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Petrakis Field Infield Turf Replacement Project, Project #1984
DATE: July 16, 2008
Leisure Services Manager Gil Spence is recommending initiation of the bidding process
for the Petrakis Field Infield Turf Replacement Project and that a public hearing be set
for August 4, 2008.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Mi ligen
MCVM/ems
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
THE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Petrakis Field Infield turf Replacement Project, Project #1984
DATE: July 15, 2008
INTRODUCTION
The purpose of this memorandum is to request that the City Council initiate the bidding
process for the Petrakis Field Infield Turf Replacement Project and set a public hearing
on the plans and specifications for August 4, 2008.
DISCUSSION
The FY 2009 C.I.P. budget contains $230,000 to replace the infield turf of Petrakis Field
with an artificial turf. Loras College approached the City with this project and agrees to
pay half the cost.
Loras College has placed Field Turf, a type of artificial turf on its football field and has
been very pleased with the results. This type of turf is also being used on many
baseball fields and almost eliminates rain-out games. Field Turf is a more consistent
playing surface and requires much less daily maintenance than the present surface.
The schedule for this project is as follows:
Initiate public bidding process
Advertise for bids
Notice of public hearing
on plans and specifications
Public hearing
Receipt of bids
Award construction contract
Project completion date
July 21, 2008
July 25, 2008
July 25, 2008
August 4, 2008
August 19, 2008
September 2, 2008
December 1, 2008
The estimated project costs are as follows:
Construction contract $ 190,000
Contingency $ 20,000
Engineering $ 20,000
Total $ 230,000
continued
Petrakis Field infield turf replacement
page two
ACTION STEP
The action requested is that the City Council initiate the bidding process for the Petrakis
Field Infield Turf Replacement Project and set a public hearing on the plans and
specifications on August 4, 2008.
GDS:et
attachments
Preparers Gil Spence Address: 2200 Bunker Hill Road Phone: 589-4263
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE PETRAKIS FIELD INFIELD TURF
REPLACEMENT PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Petrakis Field Infield Turf Replacement Project, in accordance
with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 4th day of August,
2008, in the Council Chambers, second floor of the Federal Building, 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Turf.
Replacement of the dirt infield of Petrakis Field with an artificial turf, Field
Any visual or hearing-impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of , 2008.
PK
Jeanne F. Schneider, CMC, City Clerk
Preparer: Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO.242-08
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE PETRAKIS FIELD INFIELD TURF
REPLACEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Petrkis Field Infield Turf Replacement Project, in the estimated amount of
$190,000, and hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
Passed, adopted and approved this 21st day of July, 2008
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
PK
Preparers Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 243-08
FIXING DATE OF PUBLIC HEARING. ON PLANS, SPECIFICATIONS, FORM
OF CONTRACT, AND ESTIMATED COST FOR THE PETRAKIS FIELD INFIELD
TURF REPLACEMENT PROJECT
Whereas, the City Council of the City of Dubuque, Iowa has given its preliminary
approval to the proposed plans, specifications, form of contract, and estimated cost for
the Petrakis Field Infield Turf Replacement Project and ordered the same to be on file
in the office of the City Clerk for public inspection.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 4th day of August, 2008, at 6:30 p.m. in
the Council Chambers, second floor of the Federal Building, 350 West 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the, attached notice
of the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Passed, adopted and approved this 2lst day of July , 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
PK
Preparers Gil D. Spence Address: 2200 Bunker Hill Road Phone: 589-4263
RESOLUTION NO. 244-08
ORDERING THE ADVERTISEMENT FOR BIDS FOR THE PETRAKIS FIELD
INFIELD TURF REPLACEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the Petrakis Field Infield Turf Replacement Project is hereby ordered to be
advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to accompany
each bid shall be in an amount which shall conform to the provisions of the Notice to
Bidders hereby approved.
That the City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published more than twenty days but not more than forty-five days
before the date for filing bids at 2:00 p.m. on the 19th day of August, 2008. Bids shall
be opened and read by the City Clerk at said time and will be submitted to the City
Council for final action at the City Council meeting to be held at 6:30 p.m. on the 2nd
day of September, 2008, in the Council Chambers, second floor of the Federal Building,
350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this day of , 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
PK