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US 52 Resurfacing_32nd to NW ArterialTHE CTTY OF DUB E Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager Dubuque ~.~~~ ~~r-~ 2007 SUBJECT: US 52 Resurfacing Project - 32nd Street to the Northwest Arterial (CIPs 3002025, 7201810, 3501011, 3501041) DATE: July 21, 2008 City Engineer Gus Psihoyos is recommending the initiation of the public bidding procedure for the US 52 Resurfacing Project - 32"d Street to the Northwest Arterial and that a public hearing be scheduled for August 18, 2008. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/Iw Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF ~„ Dubuque DUB AI-AmericaCity E ~ - Masterpiece on the Mississippi 2007 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer ~ SUBJECT: US 52 Resurfacing Project - 32"d Street to the Northwest Arterial (CIPs 3002025, 7201810, 3501011, 3501041) DATE: July 21, 2008 INTRODUCTION The enclosed resolutions authorize the public bidding procedure for the US 52 Resurfacing Project - 32"d Street to the Northwest Arterial. BACKGROUND In the fall of 1993, Flexsteel Industries, Dubuque County, and the City of Dubuque officially formed a partnership to address the drainage in the vicinity of Flexsteel. This multi-phase project involved: excavation of the existing Flexsteel detention basin to increase the available storage volume (fall, 1999 completion); installation of a second pump to lower water surface to two feet below the previous level (spring, 2001); and replacement of 24-inch diameter storm sewer with 48-inch diameter storm sewer from the Flexsteel pumping station across US 52 (May, 2007 completion). In addition to the storm sewer improvements, the Iowa Department of Transportation (Iowa DOT) indicated it would resurface US 52 (Central Avenue) from West 32"d Street to the Northwest Arterial. DISCUSSION The US 52 Resurfacing Project - 32"d Street to the Northwest Arterial will involve the asphalt resurfacing of US 52 (Central Avenue) and storm sewer improvements, from 32"d Street to the Northwest Arterial. In addition, this project will also include: 1) The installation of advance warning flashers to alert traffic of the northbound traffic signals at the Northwest Arterial. These flashers will be similar to the existing flashers used on US 20 by Menards. 2) Due to safety concerns, and in accordance with Envision 2010 goals, pedestrian crossing signals and a crosswalk will be installed for those who use the Northwest Arterial Hike/Bike Trail. The resurfacing and storm sewer improvements will be primarily funded by the Iowa Department of Transportation (Iowa DOT). Engineering staff is currently working with the Iowa DOT on a 28E Maintenance Agreement. This agreement is anticipated to be completed prior to award of the construction contract. PROJECT SCHEDULE The schedule for the project is as follows: Initiate Public Bidding Process August 4, 2008 Advertisement for Bids August 8, 2008 Notice of Public Hearing on Plans& Specifications August 8, 2008 Pre-Bid Meeting August 14, 2008 Public Hearing August 18, 2008 Receipt of Bids August 21, 2008 Award Construction Contract September 2, 2008 Project Completion Date November 15, 2008 RECOMMENDATION I recommend that the City Council establish a date for the public hearing and authorize the City Clerk to advertise for proposals. BUDGET IMPACT The estimate of probable cost for the US 52 Resurfacing Project - 32nd Street to the Northwest Arterial is as follows: Construction Contract Contingency (10%) Construction Engineering & Inspection (10%) Total Project Cost The project funding summary is as follows: CIP No. Fund Description 3002025 Hwy 52 Resurfacing (Iowa DOT Reimbursement) 7201810 US 52 Storm Sewer 3001011 Signalization Program 3501041 Curb/Catch Basin Replacement Total Project Funding Estimate $699,733.90 69, 973.39 76.970.73 $846,678.02 Fund Amount $618,920.30 160,000.00 14,641.00 53,116.72 $846,678.02 ACTION TO BE TAKEN The City Council is requested to establish the date of the public hearing and to authorize the City Clerk to advertise for proposals through adoption of the enclosed resolutions for the US 52 Resurfacing Project - 32"d Street to the Northwest Arterial. Prepared by Jon Dienst, PE cc: Jenny Larson, Budget Director Don Vogt, Public Works Director John Klostermann, Street & Sewer Maintenance Supervisor David Ness, PE Deron Muehring, Civil Engineer II RESOLUTION NO. 256-08 US 52 RESURFACING PROJECT 32ND STREET TO THE NORTHWEST ARTERIAL PRELIMINARY APPROVAL OF PLANS, .SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: the proposed plans, specifications, form of contract and estimated cost for the US 52 Resurfacing Project - 32nd Street to the Northwest Arterial, in the estimated amount $846,678.02, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. a public hearing will be held on the 18th day of August, 2008, at 6:30 p.m. in the Historic Federal Building Council Chambers at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. The US 52 Resurfacing Project - 32nd Street to the Northwest Arterial is hereby ordered. to be advertised for bids for construction. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. The City Clerk is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 21St day of August, 2008. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:30 p.m. on the 2nd day of .September, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Passed, adopted and approved this 4th day of August, 2008. Roy D. Buol, Mayor Attest: Jeanne F. Schneider, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE US 52 RESURFACING PROJECT - 32ND STREET TO THE NORTHWEST ARTERIAL NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the US 52 Resurfacing Project - 32nd Street to the Northwest Arterial, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18th day of August, 2008, in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: The US 52 Resurfacing Project - 32nd Street to the Northwest Arterial will involve the asphalt resurfacing of US 52 (Central Avenue) and storm sewer improvements, from 32nd Street to the Northwest Arterial. Deteriorated curb and gutter will be replaced. Afour-foot asphalt shoulder will be constructed on the east side of US 52 where curb and gutter do not currently exist. In addition to the resurfacing and drainage improvements, this project will also include: 1) The installation of advance warning flashers to alert traffic of the northbound traffic signals at the Northwest Arterial. 2) Pedestrian crossing signals and a crosswalk will be installed for those who use the Northwest Arterial Hike/Bike Trail. Any visual or hearing-impaired persons needing special assistance or persons with special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the day of 2008. ' Jeanne F. Schneider, CMC, City Clerk NOTICE TO BIDDERS CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT US 52 RESURFACING PROJECT 32ND STREET TO THE NORTHWEST ARTERIAL Time and Place for Filing Sealed Proposals. Sealed bids for the work composing each improvement as stated below must be filed before 2:00 p.m. on the 21St day of August, 2008, in the Office of the City Clerk, City Hall -First Floor, 50 West 13th Street, Dubuque, Iowa. Time and Placed Sealed Pro osals Will be O ened and Considered. Sealed proposals will be opened and bids tabulated at 2:00 p.m. on August 215 , 2008, at City Hall -Conference Room B, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council (Council) at its meeting on September 2"d 2008. The City of Dubuque, Iowa, reserves the right to reject any and all bids. Time for _Commencement and Completion of Work. Work on each improvement shall be commenced within 10 days after the Notice to Proceed has been issued and shall be fully completed by November 15th, 2008. Bid Security. Each bidder shall accompany its bid with a bid security as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The bid security shall be in the amount of ten percent (10%) of the amount of the contract and shall be in the form of a cashier's check or certified check drawn on a state- chartered or federally chartered bank, or a certified share draft drawn on a state- chartered or federally chartered credit union, or the governmental entity may provide for a bidder's bond with corporate surety satisfactory to the governmental entity. The bid bond shall contain no conditions excepted as provided in this section. Contract Documents. Copies of the construction documents may be obtained at the Engineering Department, City Hall -Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. No plan deposit is required. Preference for Iowa Products and Labor. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. Sales Tax. The bidder should not include sales tax in its bid. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. General Nature of Public Improvement. US 52 Resurfacing Project - 32nd Street to the Northwest Arterial (CIPs 3002025, 7201810, 3501011, 3501041) The US 52 Resurfacing Project - 32nd Street to the Northwest Arterial will involve the asphalt resurfacing of US 52 (Central Avenue) and storm sewer improvements, from 32nd Street to the Northwest Arterial. Deteriorated curb and gutter will be replaced. Afour-foot asphalt shoulder will be constructed on the east side of US 52 where curb and gutter do not currently exist. In addition to the resurfacing and drainage improvements, this project will also include: 1) The installation of advance warning flashers to alert traffic of the northbound traffic signals at the Northwest Arterial. 2) Pedestrian crossing signals and a crosswalk will be installed for those who use the Northwest Arterial Hike/Bike Trail. Pre-Bid Construction Conference. Each prospective bidder is encouraged to attend the Pre-Bid Construction Conference to be held at 10:00 AM on August 14th, 2008, in Conference Room A, City Hall, 50 West 13th Street, Dubuque, Iowa. Attendance by all prospective bidders is not mandatory but highly recommended. Published in the Telegraph Herald, August 8th, 2008.