8 18 08 City Council Agenda_Icons
ROLL CALL ORDER
FOR MEETING OF
8/18/08
CONNORS
JONES
LYNCH
RESNICK
VOETBERG
BRAIG
BUOL
CITY OF DUBUQUE, IOWA
CITY COUNCIL MEETING
6:30 P.M.
HISTORIC FEDERAL BUILDING
MONDAY, AUGUST 18, 2008
PLEDGE OF ALLEGIANCE
INVOCATION
Sr. Jennifer Rausch, Sisters of the Presentation
PROCLAMATION
Irish Hooley Day (August 23, 2008)
Irish Hooley Day
CONSENT ITEMS
The consent agenda items are considered to be routine and non-controversial and all consent
items will be normally voted upon in a single motion without any separate discussion on a
particular item. If you would like to discuss one of the Consent Items, please go to the
microphone and be recognized by the Mayor and state the item you would like removed from
the Consent Agenda for separate discussion and consideration.
1. Minutes and Reports Submitted
City Council of 8/4; Civil Service Commission of 7/8; Enterprise Zone Commission of
8/11; Environmental Stewardship Advisory Commission of 8/5; Historic Preservation
Commission of 7/17; Human Rights Commission of 7/14
Proof of publication of City Council Proceedings of July 21, 2008 and List of Claims and
Summary of Revenues for Month Ended June 30, 2008
Suggested Disposition: Receive and File
Enterprise Zone
City CouncilCivil ServiceESACHistoric PreservationHuman Rights
2. Notice of Claims/Suits
Jay McDonald for vehicle damage; Rosamond K. Lytle for personal injury; Megan Hefel
for vehicle damage
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Megan Hefel for
vehicle damage; Jay McDonald for property damage; Rosamond K. Lytle for personal
injury/property damage
Suggested Disposition: Receive and File; Concur
Claims - ICAP
3. Civil Service Commission
Civil Service Commission submitting the certified lists for the positions of Public Safety
Dispatcher and Traffic Signal Technician II (as corrected).
Suggested Disposition: Receive and File; Make a Matter of Record
Public Safety Traffic Signal Tech II
DispatcherLtr
2
4. Citizen Communications
Petition from the residents of Heeb Street requesting a review of the City ordinance
requiring anyone parking on City streets to park with the direction of the flow of traffic.
Communication from Matt, Melanie and Isaiah Schlimm requesting the installation of
stop signs at the intersection of Sunnyview Drive and Saint Ambrose Street.
Suggested Disposition: Receive and File; Refer to City Manager
Heeb St PetitionSchlimm Ltr
5. Sutton Pool Parking Lot Resurfacing Project
City Manager recommending acceptance of the Sutton Pool Parking Lot Resurfacing
Project improvements and payment of the contract amount of $31,493.95 to River City
Paving.
RESOLUTION
Accepting the Sutton Pool Parking Lot Resurfacing Project and
authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
Sutton - MVM Memo
Sutton - Staff MemoSutton - Resolution
6. Request for Water Main Extension
Communication from Thomas L. Henschel, 995 June Drive, requesting that the City
extend the water main to Miller Road.
Suggested Disposition: Receive and File
Henschel Ltr
7. Miller Road – Request for Water Main Extension
City Manager advising that water main will be extended to properties in the first section
of Miller Road in response to a request from Kathy Bitter.
Suggested Disposition: Receive and File
3
Miller Rd - MVM Miller Rd - Bitter LtrMiller Rd - PhotosMiller Rd - 6 16 08
Miller Rd - Staff
MemoAttachmentsMemo
Memo
8. Farley and High Bluff Street Storm Sewer Project
City Manager recommending acceptance of the Farley and High Bluff Street Storm
Sewer Project and payment of the contract amount of $27,580.00 to Drew Cook & Sons
Excavating, Inc.
RESOLUTION
Accepting the Farley and High Bluff Street Storm Sewer Project and
authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
High Bluff - MVM High Bluff - Close
High Bluff - Staff High Bluff -
MemoOut Form
MemoResolution
9. Request for Proposals – KeyLine Transit System
City Manager recommending approval of the issuance of a Request for Proposals for a
Comprehensive Operational Analysis (COA) of the KeyLine Transit System.
Suggested Disposition: Receive and File; Approve
KeyLine - MVM MemoKeyLine - Staff MemoKeyLine - RFP
10. Collective Bargaining Agreement – Teamsters Local Union No. 421 (Bus
Operators)
City Manager recommending approval of a three-year collective bargaining agreement
between the City and the Teamsters Local Union No. 421.
RESOLUTION
Approving the Agreement between the City of Dubuque, Iowa and the
Teamsters Local Union No. 421 (Bus Operators) and authorizing the Mayor to sign the
Agreement
Suggested Disposition: Receive and File; Adopt Resolution
Teamsters - MVM Teamsters - Staff Teamsters -
MemoMemoResolution
4
11. PEG Capital Grant Expenditure Request
City Manager recommending approval of two requests for funding from the Capital
Grant for Access Equipment and Facilities.
Suggested Disposition: Receive and File; Approve
PEG - MVM MemoPEG - Staff MemoPEG - Mediacom PEG - City
ApplicationApplication
12. Acceptance of Deed – Purchase of 6900 University Avenue
City Manager recommending acceptance of the deed from Elaine M. White for property
located at 6900 University Avenue.
RESOLUTION
Accepting the deed to certain real estate in Dubuque County, Iowa from
Elaine M. White
Suggested Disposition: Receive and File; Adopt Resolution
Purchase - MVM
Purchase - BAL Purchase - Purchase - Warranty
Memo
MemoResolutionDeed
13. Plat of Survey – Westbrook Subdivision
Zoning Advisory Commission recommending approval of the Plat of Survey of Lot 1-6
and Lot 2-6 of Block 3 of Westbrook Subdivision.
RESOLUTION
Approving the Plat of Survey of Lot 1-6 and Lot 2-6 of Block 3 of
Westbrook Subdivision in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
Westbrook - ZAC LtrWestbrook - Staff Westbrook - Westbrook - Plat of
MemoResolutionSurvey
14. Dubuque County Board of Supervisors
Communication from the Dubuque County Board of Supervisors requesting that the City
review the intersection of Old Highway Road and Seippel Road regarding movement of
truck traffic.
Suggested Disposition: Receive and File; Refer to City Manager
5
Supv Ltr - Old Hwy
Rd
15. Couler Valley Drainage Area
City Manager submitting a response to Dubuque County Supervisor Donna Smith
nd
regarding the moving of dirt from the 32 Street Detention Basin to a location north of
Flexsteel Industries within the Couler Valley Drainage area.
Suggested Disposition: Receive and File
Couler Valley - 5/22/
Couler Valley - Staff Bd of Supvs LtrCouler Valley - ESC Storm Water Grading /
08 E-mail
MemoPermitDischarge PermitStormwater Plan
Army Corps of Eng IDNR Ltr - 11/09/04Allen Ltr - 10/29/04IDNR Ltr - 10/18/04Kritz Ltr to IDNRZBA Notice of
LtrDecision
16. International Economic Development Council (IEDC) Award
City Manager advising that the City of Dubuque has been selected for an Honorable
Mention Award in the Public-Private Partnerships (population 50,000-200,000) by the
International Economic Development Council for the America’s River.
Suggested Disposition: Receive and File
Award - MVM MemoIEDC Ltr
17. 2008 Comprehensive Plan
City Manager transmitting the Citizens Guide to the 2008 Comprehensive Plan and
2030 Future Land Use Map.
Suggested Disposition: Receive and File
2008 Comp Plan -
2008 Comp Plan -
MVM Memo
Staff Memo
Note: Citizens Guide to the 2008 Comprehensive Plan included as hard copy.
6
18. Settlement Agreement and General Release – Aerial Services, Inc.
City Manager recommending acceptance of a $52,884 payment from Aerial Services,
Inc. and approval of the Settlement Agreement related to the 2007 Orthophotography
and Mapping Project.
Suggested Disposition: Receive and File; Approve
Aerial Services - MVM Aerial Services - Settlement
MemoStaff MemoAgreement
19. University of Dubuque Fireworks Display
Communication from Steve Kelley, University of Dubuque, requesting permission to
display fireworks on September 6, 2008 at the new Chlapaty Sports Complex and to
close Grace Street from McCormick Street to Algona Street.
Suggested Disposition: Receive and File; Approve
UD Letter
UD Ltr #2
20. Liquor License Applications
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION
Granting the issuance of a Class “B” Beer Permit (5-Day Special Event)
to Riverfest; and a Class “C” Beer Permit to Family Mart, Kwik Stop Food Mart, and
Ron’s Discount Smokes
RESOLUTION
Granting the issuance of a Class “C” Beer/Liquor License to Fat
Tuesday’s, Courtside Sports Bar, Chances R, and Star Restaurant; Special Class “C”
(BW) Liquor License (5-Day Special Event) to Four Mounds Foundation; and a Class
“B” Wine Permit to Star Restaurant
Suggested Disposition: Receive and File; Adopt Resolutions
Resolution #1Resolution #2
Renewals - MVM Renewals - Staff
MemoMemo
7
ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date
indicated.
1. Quince Street Utility Project
City Manager recommending initiation of the public bidding process for the Quince
Street Utility Project and that a public hearing be set for September 2, 2008 to consider
approval of the plans and specifications, form of contract and estimated cost.
RESOLUTION
Preliminary approval of plans, specifications, form of contract, and
estimated cost, setting date of public hearing and ordering bids for the Quince Street
Utility Project
RESOLUTION
Approving the plat, schedule of assessments and estimate of total cost
and setting date of public hearing on Resolution of Necessity
RESOLUTION
of Necessity
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
9/2/08
Quince St - MVM
Quince St - Staff Qunice St - Quince St -
Memo
MemoResolutionsAssessments
2. Fire Station No. 2 Parking Lot Reconstruction Project
City Manager recommending initiation of the public bidding process for the Fire Station
No. 2 Parking Lot Reconstruction Project and that a public hearing be set for September
2, 2008 to consider approval of the plans and specifications, form of contract and
estimated cost.
RESOLUTION
Preliminary approval of plans, specifications, form of contract, and
estimated cost, setting date of public hearing and ordering bids for the Fire Station No. 2
Parking Lot Reconstruction Project
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
9/2/08
Fire Station - MVM
Fire Station - Staff Fire Station -
Memo
MemoResolution
8
BOARDS/COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions; applicant appointments will be made at the next City
Council meeting.
Airport Commission
One 4-year term through September 14, 2012 (Term of Czeshinski)
Applicant: Susan Czeshinski, 2203 Sunnyslope Drive
Appointments to the following Boards/Commissions:
Historic Preservation Commission (Langworthy District Interim Appointment)
One 3-year vacant term through July 1, 2011 (Term of Wainwright)
Applicant: Pamela Cleek, 285 Burch Street
TV Cable Community Teleprogramming Commission
One 3-year expired term through June 30, 2011 (Term of Hoverman)
Applicant: Sr. Carol Hoverman, 1555 White Street
Bd and Comm ListOverview SheetAirport ApplicationHPC ApplicationTV Cable Application
PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items.
Please come to the podium and state your name and address when the item you wish to
speak to is being considered.
SUSPEND THE RULES
1. Request to Rezone – 2635 / 2635 ½ University Avenue
Proof of publication on notice of hearing to consider a request from Greg Prehm,
Dubuque Property Management, to rezone property located at 2635 / 2635 ½ University
Avenue from R-1 Single-family Residential District and R-2 Two-Family Residential
District to PR Planned Residential District and Zoning Advisory Commission
recommending denial.
ORDINANCE
Amending Appendix A (the Zoning Ordinance) of the City of Dubuque
Code of Ordinances by reclassifying property located at 2635 / 2635 ½ University
Avenue from R-1 Single-family Residential District and R-2 Two-Family Residential
District to PR Planned Residential District and adopting a Conceptual Development
Plan
Suggested Disposition: Receive and File; Concur with Denial; or Motion B;
Motion A (Super Majority Vote)
University - University - Vicinity Conceptual University - Staff University -
University - ZAC Ltr
ApplicationMapDevelopment PlanReportOrdinance
9
Concept Plan - Old v Petitions & Citizen Submitted
NewCommentsPhotos
nd
2. U.S. Highway 52 Resurfacing – 32 Street to the Northwest Arterial Project
Proof of publication on notice of hearing to consider the plans and specifications, form
nd
of contract and estimated cost for the U.S. Highway 52 Resurfacing – 32 Street to the
Northwest Arterial Project and City Manager recommending approval.
RESOLUTION
Approving plans, specifications, form of contract, and estimated cost for
nd
the U.S. Highway 52 Resurfacing – 32 Street to the Northwest Arterial Project
Suggested Disposition: Receive and File; Adopt Resolution
Hwy 52 - MVM MemoHwy 52 - Staff MemoHwy 52 - Resolution
Material from August 4, 2008 City Council Meeting
Hwy 52 - MVM MemoHwy 52 - Staff MemoHwy 52 - Resolution
3. Green Alley Pilot Project
Proof of publication on notice of hearing to consider the plans and specifications, form
of contract and estimated cost for the Green Alley Pilot Project and City Manager
recommending approval.
RESOLUTION
Approving plans, specifications, form of contract, and estimated cost for
the Green Alley Pilot Project
Suggested Disposition: Receive and File; Adopt Resolution
Green Alley - MVM
Green Alley - Staff Green Alley -
Memo
MemoResolution
Material from August 4, 2008 City Council Meeting
Green Alley Project Green Alley Project -
Green Alley - MVM Green Alley - Staff Green Alley -
MapSamples
MemoMemoResolution
REINSTATE THE RULES
This action limits discussion to the City Council.
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ACTION ITEMS
These are items where discussion is held by the City Council – public comments are not
allowed except as authorized by the Mayor.
1. Tri-State Stamp Club
Request of Ted Clemens, Tri-State Stamp Club, to address the City Council concerning
the special cover which will be issued in connection with the November 1, 2008 stamp
show.
Suggested Disposition: Receive and File
Clemens' Ltr
2. Five Flags Report
Joyce White, General Manager of the Five Flags Center for SMG, to present a report on
the activity level of the Center in Fiscal Year 2008 and the prospects for Fiscal Year
2009.
Suggested Disposition: Receive and File
Five Flags - MVM
Five Flags - Staff Five Flags -
Memo
MemoPresentation
3. Settlement Agreement – Eagle Point Rock Face
City Manager recommending approval of the settlement agreement with Royal Oaks
Development for the Eagle Point Bluff Scaling and Tree Removal Project.
Suggested Disposition: Receive and File; Approve
Agreement - MVM Settlement - BAL
Settlement
MemoMemo
Agreement
4. Placement of Helicopter at Veterans’ Memorial Plaza
City Manager recommending approval of the placement of a Cobra Helicopter at the
Veterans’ Memorial Plaza at McAleece Park and Recreation Complex.
RESOLUTION
Approving the placement of a helicopter at Veterans’ Memorial Plaza at
the McAleece Park and Recreation Complex
Suggested Disposition: Receive and File; Adopt Resolution
11
Helicopter - MVM Helicopter - Drawing
Helicopter - Staff Helicopter -
Memo
MemoResolution
5. Amendments to Fiscal Year 2008 and Fiscal Year 2009 Annual Action Plans
City Manager recommending approval of an amendment to the Fiscal Year 2008 and
Fiscal Year 2009 Annual Action Plans for the City’s Community Development Block
Grant (CDBG) program.
RESOLUTION
Approving Fiscal Year 2008 Annual Action Plan Amendment #4 and
Fiscal Year 2009 Annual Action Plan Amendment #2 for Community Development Block
Grant Funds
Suggested Disposition: Receive and File; Adopt Resolution
Amendments - MVM
Amendments - Staff Amendments - Amendments -
Memo
MemoResolutionExhibits
6. Downtown Parking Needs Assessment Study
City Manager submitting the final report on the Downtown Parking Needs Assessment
Study and recommending a course of action.
Suggested Disposition: Receive and File; Concur
Parking - MVM MemoParking Study Final
Parking - Staff Memo
Report
7. Bee Branch Creek Restoration Project
City Manager recommending approval to negotiate a contract with Strand Associates,
Inc. to provide engineering and design services for the Bee Branch Creek Restoration
Project.
Suggested Disposition: Receive and File; Approve
Bee Branch - MVM Bee Branch - Staff
MemoMemo
12
8. Dubuque Industrial Center West – North Siegert Farm Grading Project
City Manager recommending award of the contract for the Dubuque Industrial Center
West – North Siegert Farm Grading Project to Frattalone Companies, Inc. in the amount
of $3,522,871.19.
RESOLUTION
Awarding public improvement contract for the Dubuque Industrial Center
West – North Siegert Farm Grading Project
Suggested Disposition: Receive and File; Adopt Resolution
DICW - MVM Memo
DICW - Staff MemoDICW - ResolutionDICW - Bid TabLetter of
Recommendation
9. Advisory Committee on Rules of Civil Procedure
City Manager advising that City Attorney Barry Lindahl has been appointed to the
Advisory Committee on Rules of Civil Procedure by the Supreme Court of Iowa, for a
three-year term ending September 30, 2011.
Suggested Disposition: Receive and File
Appointment - MVM
Supreme Court
Memo
Order
COUNCIL MEMBER REPORTS
PUBLIC INPUT
At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition – Chapter 21.5(1)(c)(j) 2007 Code of Iowa
Jeanne F. Schneider
August 14, 2008
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