Sutton Pool Parking Lot Resurfacing ProjectTHE CITY OF
~'`~
L~~~ ~
Mcrst~rpece ~r~ the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Sutton Pool Parking Lot Resurfacing Project
(CIPs 1021889, 7201059)
DATE: August 11, 2008
Dubuque
N~-AmericacitY
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Sutton Pool Parking Lot Resurfacing Project as completed by River City Paving
in the final contract amount of $31,493.95, which is a 79% increase from the original
contract amount of $17,593.19.
The cost increase is primarily due to additional grading and paving work required.
During the course of construction, additional pavement replacement was required due
to poor drainage conditions. An existing catch basin also had to be adjusted to improve
the drainage of the parking lot. There was also a utility conflict with the main water
transmission lines leading from the Eagle Point Water Plant. Additional protection
measures needed to be applied to protect the mains prior to paving.
This additional work was unforeseen since the original survey was conducted last year
prior to the harsh winter. The existing concrete parking stall panel heaved and caused
the majority of drainage issues that needed to be addressed.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece an the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Sutton Pool Parking Lot Resurfacing Project
(CIPs 1021889, 7201059)
DATE: August 11, 2008
Dubuque
alaamer(caCilll
2007
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Sutton Pool Parking Lot Resurfacing Project as completed by River City Paving
in the final contract amount of $31,493.95, which is a 79% increase from the original
contract amount of $17,593.19.
The cost increase is primarily due to additional grading and paving work required.
During the course of construction, additional pavement replacement was required due
to poor drainage conditions. An existing catch basin also had to be adjusted to improve
the drainage of the parking lot. There was also a utility conflict with the main water
transmission lines leading from the Eagle Point Water Plant. Additional protection
measures needed to be applied to protect the mains prior to paving.
~`e-
This additi al work was unforeseen since the original survey was conducted last year
prior to r harsh winter. The existing concrete parking stall panel heaved and caused
the majority of drainage issues that needed to be addressed.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CTTY OF Dubuque
.~-~
DUB E ~'"~'~~~~
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
SUBJECT: Sutton Pool Parking Lot Resurfacing Project
(CIPs 1021889, 7201059)
DATE: August 5, 2008
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for the
Sutton Pool Parking Lot Resurfacing Project.
BACKGROUND
The Sutton Pool Parking Lot Resurfacing Project involved the paving of the gravel
parking lot portion of the Sutton Pool parking lot with hot mix asphalt (HMA). Drainage
improvements were also made to ensure the parking lot would drain properly. Prior to
this project, rainwater would seep through the stone causing considerable ponding
and/or ice build-up. .Since the project was completed prior to the pool season, the
parking lot was available for patron use.
The project was awarded based on a competitive quotation process for public
improvements in accordance with Iowa Code, Section 26.14.
DISCUSSION
The Sutton Pool Parking Lot Resurfacing Project was completed by River City Paving,
Division of Mathy Construction Co. of Dubuque, Iowa, in the final contract amount of
$31,493.95, which is a 79% increase from the original contract in the amount of
$17,593.19.
The cost increase is primarily due to additional grading and paving work required.
During the course of construction, additional pavement replacement was required due
to poor drainage conditions. An existing catch basin also had to be adjusted to improve
the drainage of the parking lot. There was also a utility conflict with the main water
transmission lines leading from the Eagle Point Water Plant. Additional protection
measures needed be applied to protect the mains prior to paving.
This additional work was unforeseen since the original survey was conducted last year
prior to our harsh winter. The existing concrete parking stall panels heaved and caused
the majority of drainage issues that needed to be addressed.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $31,493.95 to River City Paving, Division of Mathy
Construction Co., for the Sutton Pool Parking Lot Resurfacing Project.
BUDGET IMPACT
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
1021889 Sutton Pool Resurfacing $30,000.00
7201059 Hawthorne Ramp/Kerper Storm Sewer 1,493.95
Total Project Funding 1 4 .95
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $31,493.95 to
River City Paving, A Division of Mathy Construction Co., for the Sutton Pool Parking Lot
Resurfacing Project.
Prepared by Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Gil Spence, Leisure Services Manager
RESOLUTION NO. 266-08
ACCEPTING THE SUTTON POOL PARKING LOT RESURFACING PROJECT
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Sutton Pool Parking Lot
Resurfacing Project (the Project) has been completed and the City Engineer has
examined the work and filed a certificate stating that the Project has been completed
according to the terms of the Public Improvement Contract and that the City Engineer
recommends that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Sutton Pool Resurfacing (CIP 1021889) and Hawthorne Ramp/Kerper Storm (CIP
7201059) appropriations for the contract amount of $31,493.95 less any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to pay such
retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 18th day of August, 2008.
Roy D. Buol, Mayor
Attest: Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SUTTON
POOL PARKING LOT RESURFACING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Sutton Pool Parking Lot Resurfacing Project, that the Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $31,493.95.
Dated this 13th day August, 2008.
City Engineer
Filed in the office of the City Clerk on the
13th day of August, 2008.
Jeanne F. Schneider, CMC, City Clerk