Miller Road Water Extension Request_BitterTHE CITY OF
DUB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kathy Bitter Water Request -Miller Road
DATE: ~ August 12, 2008
Dubuque
All-MN:rica City
1 i
2007
Water Department Manager Bob Green advises that the City will be placing a water
main on Miller Road in response to Ms. Kathy Bitter's request. It has been determined
that funds are available and adequate usage exists that water quality will not be an
issue on this line.
Michael C. Van Milligen
MCVM/Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
Kathy Bitter
1460 Miller Road
Dubuque, IA 52003
THE CTTY OF Dubuque
DUB E ~~
1 1
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager
SUBJECT: Kathy Bitter Water Request -Miller Road
DATE: August 11, 2008
The purpose of this memorandum is to respond to Mrs. Bitter's request for utility service
along Miller Road.
It was our recommendation to deny a previous request to extend a water main 650 feet
along Miller Road. This recommendation was based on an earlier calculation showing
that there would be water quality issues due to the lack of water turn over.
Since then we have revisited our numbers and have found an error with the previous
calculations.
The most recent calculations show that there should be sufficient water turn over and
that water quality should not be an issue in providing water service along Miller Road.
Since meeting last with City Council, staff has conducted a survey with those residents
along Miller Road in identifying those who would connect to city water should the water
main be extended.
There are approximately 2,900 lineal feet of Mlller Road remaining with out city water.
The estimated cost to extend water service to the end of Miller Road is $228,851. We
have identified this project for your review into three separate phases. Each phase will
show the number of residents desiring to connect and its construction cost.
PHASE 1
Total Estimated Cost $55,775
Residential properties that are eligible to connect to this section of water main are as
follows:
ADDRESS NAME CONNECTION FEE DESIRE TO CONNECT
Vacant Lot Dennis Frank $3,245 No
1411 Bill Blum $1,870 Yes -pending cost of
service line
1413 Matthew Booth $ 550 Yes -pending cost of
service line
1435 James Wagner $ 550 No reply from phone
message
Vacant Lot Joseph Bitter $3,025 No
1441 Steve Sabers $2,365 Yes
1449 Anthony Wright $ 154 No
1460 Joseph Bitter $1,540 Yes
1480 Clem Davis $1,100 Yes
1489 Don Walling $ 550 No
Total connection fees if all eligible residents in Phase 1 connect is $14,949. Actual
projected connection fees from verbal commitments to connect is $7,425.
PHASE 2
Total Estimated cost $88,838
Residential properties that are eligible to connect in this section of water mains are as
follows:
ADDRESS NAME CONNECTION FEE DESIRE TO CONNECT
1550 Robert Allen $1,650 No
1560 Charles Herrig $2,992 No
Vacant Lot Mark Henschel $1,925 No
1750 Daniel Schumac her $3,256 No reply to phone
message
1855 Lloyd Herman $2,596 Yes
1869 Marilyn White $1,540 No
Total connection fees if all residents in Phase 2 connect is $13,959. Actual connection
fees from verbal commitments to connect is $2,596.
PHASE 3
Total estimated cost $84,238
Residential properties that are eligible to connect to this section of water main are as
follows:
ADDRESS NAME CONNECTION FEE DESIRE TO CONNECT
1887 Thomas Henschel $ 660 Yes
Total connection fees if all eligible residents in Phase 3 connect is $660. Actual
connection fees from verbal commitment to connect is $660.
The Water Department in its Capitol Improvement Project Budget does identify the need
to extend water service in areas currently inside the city limits that are not being served.
This project is titled Water Main Extension, Code 42-740-1411 with an allocation of
$225,000 for this Fiscal Year. I have provided a copy of this budget document for your
review as an attachment.
ACTION
In review of these facts it is our recommendation that we proceed with the water main
extension identified as Phase I of the Miller Road Project in this memorandum at an
estimated cost of $55,775.
MRS. BITTER (MILLER ROAD) 2004 STREET REPAIR
This is the first that we have been made aware of this problem. I have asked Street
Maintenance Supervisor John Klostermann to inspect the street and provide feedback
to me on Mrs. Bitter's concern. His response is that filling these existing low areas will
most likely move the water from the existing low spots to other low spots in the street.
He is recommending that before any street surface repairs are made, drainage
improvements in this area should be considered. Those improvements may include
reestablishing the storm water ditch along the edge of the existing pavement,
installation of curb and gutter and/or installation of a storm sewer. I have attached a
copy of Mr. Klostermann's response for your review to this packet.
I am available at your convenience to discuss and answer any questions you may have.
BG:ve
Attachments
cc: File
We~~ter~^ ~ ST,~AP Q~~ r ~ PROJL .. ,.r ~TL `~ _'~ '~` I
~~4 p n Busirle s Tj i ( l "' to ,a'~in bc-fensio s ~ ~ ~D~PG'~.AA T
~; ~~ ~ ~ h ~~ ,~f~OJEG~T
EXP PRIOR ESTIMATED ~ '° ~• AnnualKP,ro9ran;
TO FY 08 FY Og PROJECT BUDGET 2008-09 2009-10 2010-11 2011-12 2012-13 BEYOND
2013
A. EXPENDITURE ITEMS
$ 15,000 Design & Engineering $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 15,000
Land and R.O.W.
$ 27,347 $ 567,764 Construction $ 210,000 $ 210,000 $ 210,000 $ 210,000 $ 160,000 $ 160,000
Other
$ 27,347 $ 582,764 TOTAL $ 225,000 $ 225,000 $ 225,000 $ 225,000 $ 175,000 $ 175,000
B. PROJECT FINANCING
$ 27,347 $ 582,764 Water Depreciation Fund
State Revolving Loan Funds $ 225,000 $ 225,000 $ ~ 225,000 $ 225,000_ $ 175,000 $ 175,000
$ 27,347 $ 582,764 TOTAL $ 225,000 $ 225,000 $. 225,000 $ 225,000 $ 175,000 $ 175,000
PROJECT DESCRIPTION
This project provides for water main extensions to the water system in areas currently inside the City limts that are not being served. ~ ~ ~ [ ~ O D V
JUSTIFICATION L r i
This project responds to requests for water service by residents and subdividers. With some extensions, it is prudent that the City defray the cost of larger size mains
needed for future planned expansion of the system. City staff has increased this program in recent years in an effort to improve water service availability within the City
limits. There are some current projects planned in Fispl Year 2009 and there are some existing uncommitted fund(s) balance. Some examples with cost estimates of
extensions that could take place in the next few years include the following:
Cost Estimate Project Name Cost Estimate Project Name
$150,000 Manson Road $55,000 Nightengale Court
$118,000 Miler Road $79,380 Nightengale Lane
$100,742 Blanche Avenue $29,700 Oneida
$38,679 Isbome Avenue $315,600 Peru Roadll'anzanite to Four Mounds
$135,000 Four Mounds Lane $234,000 Highway 20 W to Landfill
$125,400 Highway 521CentraU1900 ft. $109,373 North Cascade Road Phase II
$175,000 North Cascade Road $165,859 North Casgde Road MM Extension
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Land Use and Urban Design Element: Goals 2.2 and 3.1; and the Infrastructure Element: Goals 1.1, 11.1, and 11.7,
and will support the City's proposed annexation study.
332
FILE COPY
~ crnr of
DUB E
Masterpiece on the Mississippi
TO: Robert Green, Water Department Manager
FROM: John Klostermann, Street/Sewer Maintenance Supervisor
SUBJECT: Miller Road
DATE: June 20, 2008
Dubuque
>~.~a~~~
II ~-
2007
In this memorandum I will provide information concerning the condition of Miller Road.
Miller Road is an asphalt street constructed in various widths, with no curb and gutter,
and has an estimated °Over All Condition Rating" of 50 at the time of my inspection on
June 19th.
At your request I inspected the condition of Miller Road in the 1200 and 1300 blocks
which includes the area of the water main extension. I found that the center seam at ~-
1212 Miller Road needs patching and will be repaired by the Public Works Department.
I also noted several minor settlements in the water main excavation near 1233 and
1301. While these minor settlements hold about 1-2 inches of water on the pavement
after it rains, defects like these are very difficult to repair. Filling these existing low
areas will most likely move the water from the existing low spots to other low spots in
the street.
I would recommend that before any street surface repairs are made, drainage
improvements in this area should be considered. Those improvements may include re-
establishing the storm water ditch along the edge of the existing pavement, installation
of curb and gutter and/or installation of a storm sewer.
If you need additional information, please contact me.
Cc: Don Vogt.
Gus Psihoyos
June 5, 2008
RE: Water supply to Miller Road
Dear Honorable Mayor and City Council Members:
I am requesting the following issue to be brought before you at the June 16, 200$ city
council meeting. I am available to speak to address the issue or answer questions, if
needed.
We would like city water made available on our street, Miller Road. Miller Road is at the
bottom of Kelly Lane at the intersection of Manson, Old Mill and Kelly Lane. We realize
there are some difficulties, mainly the fact that the street is very narrow. Water was
brought partway down the street in 2004. We have heard from the water department that
money is an issue and they need more people to agree to sign up before they wil4 commit
to bringing it further. When they brought water in 2004 they passed three homes and
didn't require them to hook up, nor did they even ask if they wanted to at that time. It
was brought 600 feet at a cost to the city of about $55,000 for one homeowner. Miller
Road is unique in that several of the homes here are built a long distance from the road
and most likely would never hook up because the homeowner cost would be very high
compared to repairing or re-drilling a well. There are many of us closer to the road that
would like the option of hooking up to city water in the event that our wells fail or other
circumstances arise. We are requesting the water came approximately 660 feet, or to
accommodate as far as 1500 Miller. The proposed addition would cost about $58,000.
Although there are nine or more homeowners in between there are only four, in my
opinion, who would ever hook up. The water department has denied us twice due to lack
of commitment by homeowners to hook up now. The current rate for the homeowner is
$11 per Linear foot of frontage. Together the four homes [Sabers at 1441 (i 50 feet);
Bitters at 1460 (140 feet); Davis at 1480 (107 feet); Allen at 1500 (150 feet)] have a
combined linear footage of frontage of S47 feet. This at most would bring the city $6017
toward the project.
Currently the Davis family has unsafe water and is looking at thousands of dollars in
repairs to their well, Mrs. Davis has health issues that make safe water imperative. It is
unfortunate that they may be forced to spend money on a well and still not have access to
the wonderful water Dubuque is known for. They are probably the only family that
would commit to hooking up immediately. Their cost would be $1177 to the city. That
[eaves the city without $4840 it would like from the other three homeowners right now.
This seems unlikely that this amount of money would stop a project of this size.
What also must be remembered is that all of these residents are currently paying city
taxes. We have city sewer, but as you are all aware, the city water is a wonderful asset.
We feel we are paying these taxes without the amenity. There probably are not many
homes in the city, paying city taxes, that don't at least have the option to have city water.
I spoke with Brant from the water department and he was very helpful. He said that the
water department's goal is to have everyone possible hooked up. Although the
department sees this project as unworthy, the residents do. ~
Secondly, when the water was brought in 2004 the repair work to the street was~v~~ pooh ~
leaving very large sunken areas in front of l 233 and the community mailboxes ~~t~vvaulcl~
-- '7l
be very nice if the city would finish this work. Since our street is very narrow, ~t
t this
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area is full of water or ice it is dangerous. ~ ~,,~
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Respectfully, ~ C ~
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Kathy Bitter
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1460 Miller, Dubuque, IA 563-583-4170
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TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager~~ ,
SUBJECT: Ms. Kathy Bitter's Letter dated June 5, 2008/Watermain Extension -Miller
Road
DATE: June 16, 2008
The purpose of this memorandum is to respond to Ms. Bitter's letter dated June 5, 2008.
In 2004, a watermain request was made by Jeff Meyers to extend water service
approximately 550 feet along Miller Road to his new home at an estimated cost of
$39,150.00.
Monies were available and the request was approved. During this project, a total of
nine other residents along Miller Road signed a request to have this watermain
extended an additional 825 feet to serve them. The spokesperson for these people at
that time was Ms. Bitter.
Their request was to have the watermain extended at that time and be allowed to
connect later.
In addition, they requested that their connection fees be frozen at that current rate until
such time they decide to connect.
This request was denied at that time due to lack of funds, their request to freeze the
connection fees, the fact that none of the residents will be connecting to the system and
due to water quality concerns with stagnant water in the distribution system.
Recently we received a request from Mr. Davis at 1480 Miller Road to connect to the
city water system. The Davis' have just recently purchased this home and found the
well water quality to be unacceptable for their needs.
Because of this they requested to us that the water main be extended to their property.
This request was reviewed. The project would consist of extending the watermain
approximately 660 lineal feet at an estimated cost of $55,000.
In discussing this with Mr. Davis, I explained to him that the City Water Department
operates on its revenues. In addition, I explained that funds were not currently available
to support this project and that the Water Department would need to borrow the monies
for the project. I advised Mr. Davis that his request at this time is being denied. Mr.
Davis advised me that his neighbors wanted to connect to the system with him.
asked Mr. Davis if he could take the lead with his neighbors to sign a petition
requesting that the watermain be extended to their properties and that they would
connect to the system.
then advised him that I would take their request and submit in next year's CIP budget.
have not received any further requests or information since my conversation with Mr.
Davis.
2004 -Street Repair
This is the first that we have been made aware of this problem. In reviewing the section
of street we found some spots that could use some attention. We will schedule staff to
repair these later this summer.
Staff and I are available at your convenience to discuss and answer any questions you
may have.
BG:ve
Attachments
cc: File