Farley_High Bluff Street Storm Sewer AcceptanceTO: Honorable Mayor and City Council Members
FROM: Gus Psihoyos, City Engineer
SUBJECT: Farley and High Bluff Drainage Improvement Project
(CIP 7201908)
DATE: August 12, 2008
City Engineer Gus Psihoyos is recommending acceptance of the construction contract
for the Farley and High Bluff Drainage Improvement Project as completed by Drew
Cook & Sons Excavating, Inc. in final contract amount of $27,580.99, which is an 8.2%
decrease from the original contract amount.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
"~ ~i~
C=-
Michael C. Van illigen
MCVM/Iw
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
SUBJECT: Farley and High Bluff Drainage Improvement Project
(CIP 7201908)
DATE: August 11, 2008
INTRODUCTION
The enclosed resolution provides for the acceptance of the construction contract for
Farley and High Bluff Drainage Improvement Project.
BACKGROUND
The adopted FY08 CIP Budget included $77,000 For the Farley and High Bluff Drainage
Improvements Project.
The project was bid following the competitive quotation process for public improvements
as outlined in Section 26.14 of the Iowa Code. The contract was awarded to the low
bidder, Drew Cook & Sons in the amount of $29,835.11.
The project involved the extension of 230 feet of 15-inch diameter storm sewer and
adding intakes to alleviate the flooding at the Farley and High Bluff intersection. During
heavy rains, stormwater runoff near the Farley Street and High Bluff Street intersection
would pond to the extent that it would flow over the curb and onto private property
resulting in property damage.
DISCUSSON
The High Bluff Street Storm Sewer Project was completed in May of 2008 by Drew
Cook & Sons Excavating, Inc. of Dubuque, Iowa, in the final contract amount of
$27,580.99, which is an 8.2% decrease from the original contract in the amount of
$29,835.11.
RECOMMENDATION
I recommend that the City Council accept the improvements and to authorize the
payment of the contract amount of $27,580.99 to Drew Cook & Sons Excavating, Inc.
for the Farley High Bluff Street Storm Sewer Project.
BUDGET IMPACT
The final cost for the High Bluff Street Storm Sewer Project is as follows:
Construction Contract
Construction Engineering
Total Project Cost
Final
$27,580.99
7,618.06
$35,199.05
The project will be funded from the FY2008 $77,000 appropriation for the Farley and
High Bluff Drainage Improvement Project (CIP#7201908)
ACTION TO BE TAKEN
I respectfully request adoption of the attached resolution accepting the improvements
and authorizing payment of the contract in the amount of $27,580.00 to Drew Cook &
Sons Excavating, Inc. for the Farley High Bluff Street Storm Sewer Project.
Prepared by Deron Muehring, Civil Engineer II
cc: Jenny Larson, Budget Director
K:\PROJECTS\Storm and Sanitary\HIGH BLUFF STREET STORM\High Bluff Street Storm Sewer Project
Acceptance Memo.doc
RESOLUTION NO. 267-08
ACCEPTING THE FARLEY HIGH BLUFF STREET STORM SEWER PROJECT
AND AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
Whereas, the Public Improvement Contract for the Farley High Bluff Street Storm
Sewer Project (the Project) has been completed and the City Engineer has examined
the work and filed a certificate stating that the Project has been completed according to
the terms of the Public Improvement Contract and that the City Engineer recommends
that the Project be accepted; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the Project
is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Farley and High Bluff Drainage Improvements (CIP 7201908) appropriation for the
contract amount of $27,580.99 less any retained percentage provided for therein as
provided in Iowa Code chapter 573, and to pay such retainage only in accordance with
the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 18th day of August ,
>' ~,~
Roy D. Buol, Mayor
Attes
Jeanne F. Schneider, CMC, City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE FARLEY
HIGH BLUFF STREET STORM SEWER PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Farley High Bluff Street Storm Sewer Project, that the Project has
been perFormed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $35,199.05.
~~
Dated this 13th day of August, 2008.
City Engineer
Filed in the office of the City Clerk on the 13th day of August, 2008.
Jeanne F. Schneider, CMC, City Clerk
',_
THE CT1Y OF
DUB E
~~~~ /
City of Dubuque
Engineering
50. W. 13th Street
Dubuque,lA 52001
(563)589-4270
PROJECT CLOSE OUT FORM
rOJBC ame: HIGH BLUFF STREET i i,
STORM SEWER PROJECT ~',
CIP Number: CIP # 7zo1so6 i i
roject Contract Amount: $2x,635.11
Pro'ect Com letion Date: z-May-o8
on roc or ame: Drew Cook & sons
COntraCtOr AddreSS: 5200 Wolff Road
City, State, ZIP: Dubuque,lowa 52002
Contractor Tele hone: ss3-562-s2sz
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
1 15" RCP, Class III 226.33 LF $ 22.20 233.00 $ 5,172.60 102.95°~
2 Intake, 101-B 4 Each $ 1,900.00 4.00 $ 7,600.00 100.00%
3 Manhole Tap 1 Each $ 600.00 1.00 $ 600.00 100.00%
4 Bedding Stone, 1" Clean 55 Ton $ 11.50 74.42 $ 855.83 135.31
5 Backfill, Limestone 350 Ton $ 6.00 275.40 $ 1,652.40 78.69°h
6 Graded Stone Base 115 Ton $ 12.25 106.85 $ 1,308.91 92.91%
7 PCC Curb & Gutter, Including any removal 320 LF $ 17.00 185.00 $ 3,145.00 57.81%
8 4" PCC Sidewalk, Remove & Replace SO SF $ 5.00 206.50 $ 1,032.50 258.13%
9 6" PCC Sidewalk /Drive Approach, Remove 8 Replace 12 SY $ 55.00 0.00 $ - 0.00%
10 Landscape Restoration 1 LS $ 590.00 1.00 $ 590.00 100.00%
11 Traffic Control And Project Safety 1 LS $ 490.00 1.00 $ 490.00 100.00°k
12 Pavement, Remove & Replace 1 LS $ 4,890.00 1.00 $ 4,890.00 100.00%
SUB-TOTAL
.:::CHANGE ORDERS Sub Total $ 27,337.24
No. Date Description Total Change Order Amount Project Total
1
2
3
4 Curb & Gutter Replacement - 162.5 LF @ $1.501 $ 243.75
$ -
$ -
$ $
$
$
$ 243.75
-
- 100.00%
Sub Total $243.75
Payment Totals $ 27,580.99
Total Contract Work Performed to Date: $ 27,337.24
Total Change Order Work Performed to Date: $ 243.75
Total Contract and Change Order Work Performed to Date: $ 27,580.99
Miscellaneous Costs $
En ineerin $ 7,618.06
TOTAL FINAL PROJECT COSTS:
CERTIFICATE OF THE CONTRACTOR: To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and
material shown on the face of this Partial Payment form are correct and that all work has been performed and materials supplied in full accordance
with the terms and conditions of the contract documents and authorized changes thereto: that the following is a true and correct statement of the
contract up to and including the last day of the period covered by this payment and that no part of the "Total Amount Due" has been received. I
further certify that all Gaims outstanding as of this date against the undersigned as contractor for labor, materials, and expendable equipment
employed in the performance of said contract up to this date have been paid in full accordance with the requirements of said contract.
CONTRACTOR: D~eW COOk 8 Sons
BY:~ I'~~ l ~~ TITLE: X LCD M~V~.S~ ,Pyt~~ DATE: Lj-~S - ~1~
CERTIFICATE OF THE CITY ENGINEER: I cert'rfy that I have verified this payment, and that to the best of my knowledge and belief it is a true and
correct statement of work performed and materials supplied by the contractor, and that the contractors certified statement of the account and the
amount due is correct and just, and that all work and materials included in this Partial Payment have been performed in full accordance with the
terms and conditions of the contract documents and authorized changes thereto.
OWNER CITY OF DUBUQUE, IOWA
BY: u TITLE: ~~ ~'~' t/~~r DATE: ~ Z ~~
THE CITY OF
DUB E
~~~ ~ ~ /
City of Dubuque
Engineering
50. W. 13th Street
Dubuque,lA 52001
(563) 589-4270
PROJECT CLOSE OUT FORM
rojec ame: HIGH BLUFF STREET
STORM SEWER PROJECT
CIP Number: CIP # 72o1soa
roject Contract Amount: $zs,635.11
rPro'ect Com letion Date: 2-May-os
On raC Or ame: Drew Cook & sons
COntraCtOr Addres3: 5200 Wolff Road
city, State, Zlp: Dubuque,lowa 52002
Contractor Tele hone: 563-ss2-s2s2
ITEM
NO. CONTRACT ITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT UNIT PRICE PROJECT TOTAL
OUANTITY TOTAL PERCENT
COMPLETE
1 15" RCP, Class III 226.33 LF $ 22.20 233.00 $ 5,172.60 102.95%
2 Intake, 101-B 4 Each $ 1,900.00 4.00 $ 7,600.00 100.00%
3 Manhole Tap 1 Each $ 600.00 1.00 $ 600.00 100.00°~
4 Bedding Stone, 1"Clean 55 Ton $ 11.50 74.42 $ 855.83 135.31%
5 Backfill, Limestone 350 Ton $ 6.00 275.40 $ 1,652.40 78.69%
6 Graded Stone Base 115 Ton $ 12.25 106.85 $ 1,308.91 92.91%
7 PCC Curb & Gutter, Including any removal 320 LF $ 17.00 185.00 $ 3,145.00 57.81%
8 4" PCC Sidewalk, Remove & Replace 80 SF $ 5.00 206.50 $ 1,032.50 258.13%
9 6" PCC Sidewalk /Drive Approach, Remove & Replace 12 SY $ 55.00 0.00 $ - 0.00%
10 Landscape Restoration 1 LS $ 590.00 1.00 $ 590.00 100.00%
11 Traffic Control And Project Safety 1 LS $. 490.00 1.00 $ 490.00 100.00%
12 Pavement, Remove & Replace 1 LS $ 4,890.00 1.00 $ 4,890.00 100.00°~
SUB-TOTAL
CHANGE ORDERS Sub Total $ 27,337.24
No. Date Description Total Change Order Amount Project Total
1
2
3
4 Curb ~ Gutter Replacement - 162.5 LF @ $1.501 $ 243.75
$ -
$ -
$ $
$
$
$ 243.75
-
- 100.00%
Sub Total $243.75
Payment Totals $ 27,580.99
Total Contract Work Performed to Date: $ 27,337.24
Total Change Order Work Performed to Date: $ 243.75
Total Contract and Change Order Work Performed to Date: $ 27,580.99
Miscellaneous Costs $
En ineerin $ 7,618.06
TOTAL FINAL PROJECT COSTS:
CERTIFICATE OF THE CONTRACTOR: To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and
material shown on the face of this Partial Payment form are correct and that all work has been performed and materials supplied in full accordance
with the terms and conditions of the contract documents and authorized changes thereto: that the following is a true and correct statement of the
contract up to and including the last day of the period covered by this payment and that no part of the'Total Amount Due" has been received. I
further certify that all claims outstanding as of this date against the undersigned as contractor for labor, materials, and expendable equipment
employed in the performance of said contract up to this date have been paid in full accordance with the requirements of said contrail.
CONTRACTOR: Df@W COOk 8 SOILS
BY: L,C~CSJ ~`t~ IC TITLE: ~Ct_~ ~'re..ScC~.~k~l DATE: ,57y`O -~~
CERTIFICATE OF THE CITY ENGINEER: I certify that I have verified this payment, and that to the best of my knowledge and belief it is a true and
correct statement of work performed and materials supplied by the contractor, and that the contractor's certified statement of the account and the
amount due is correct and just, and that all work and materials included in this Partial Payment have been performed in full accordance with the
terms and conditions of the contract documents and authorized changes thereto.
OWNER CITY OF DUBUQUE, IOWA
BY: '~ TITLE: t ~'~ I1~~ DATE: ~ ~ Z _ "
THE CITY OF
Dus 's E
City of Dubuque
Engineering
50. W. 13th Street
Dubuque,lA 52001
(563) 589-4270
PROJECT CLOSE OUT FORM
rOJBC ame: HIGH BLUFF STREET
STORM SEWER PROJECT
CIP Number: CIP # 7zo1so6
';Project Contract Amount: $zss35.11
i';Pro'ect Com letion Date: z-May-oa
on rac or ame: Drew Cook ~ sons
Contractor Address: 5zoo Wolff Road
City, State, Zip: Dubuque,lowa 52002
COntraCtOr T@I@ hone: 563-582-9292
ITEM
NO. CONTRACTITEM
DESCRIPTION CONTRACT ITEM
QUANTITY UNIT UNIT PRICE PROJECT TOTAL
QUANTITY TOTAL PERCENT
COMPLETE
1 15" RCP, Class III 226.33 LF $ 22.20 233.00 $ 5,172.60 102.95%
2 Intake, 101-B 4 Each $ 1,900.00 4.00 $ 7,600.00 100.00%
3 Manhole Tap 1 Each $ 600.00 1.00 $ 600.00 100.00°~
4 Bedding Stone, 1" Clean 55 Ton $ 11.50 74.42 $ 855.83 135.31%
5 Backfill, Limestone 350 Ton $ 6.00 275.40 $ 1,652.40 78.69°k
6 Graded Stone Base 115 Ton $ 12.25 106.85 $ 1,308.91 92.91
7 PCC Curb & Gutter, InGuding any removal 320 LF $ 17.00 185.00 $ 3,145.00 57.81°k
8 4" PCC Sidewalk, Remove 8 Replace 80 SF $ 5.00 206.50 $ 1,032.50 258.13%
9 6" PCC Sidewalk /Drive Approach, Remove & Replace 12 SY $ 55.00 0.00 $ - 0.00 %
10 Landscape Restoration 1 LS $ 590.00 1.00 $ 590.00 100.00°h
11 Traffic Control And Project Safety 1 LS $ 490.00 1.00 $ 490.00 100.00 %
12 Pavement, Remove & Replace 1 LS $ 4,890.00 1.00 $ 4,890.00 100.00°h
SUB-TOTAL
CHANGE ORDERS Sub Total $ 27,337.24
No. Date Description Total Change Order Amount Project Total
1
2
3
4 Curb & Gutter Replacement - 162.5 LF ~ $1.50! $ 243.75
$ -
$ -
$ $
$
$
$ 243.75
-
- 100.00
Sub Total $243.75
Payment Totals $ 27,580.99
Total Contract Work Performed to Date: $ 27,337.24
Total Change Order Work Performed to Date: $ 243.75
Total Contract and Change Order Work Performed to Date: $ 27,580.99
Miscellaneous Casts $
En ineerin $ 7,618.06
TOTAL FINAL PROJECT COSTS:
CERTIFICATE OF THE CONTRACTOR: To the best of my knowledge and belief, I certify that all items, units, quantities, and prices of work and
material shown on the face of this Partial Payment form are correct and that all work has been performed and materials supplied in full accordance
with the terms and conditions of the contract documents and authorized changes thereto: that the following is a true and corect statement of the
contract up to and including the last day of the period covered by this payment and that no part of the "Total Amount Due" has been received. I
further certify that all claims outstanding as of this date against the undersigned as contractor for labor, materials, and expendable equipment
employed in the performance of said contract up to this date have been paid in full accordance with the requirements of said contract.
CONTRACTOR: Df@W COOk & SOnS
BY: ~~(_~~ ~(`~Q~ TITLE: 6r~~ ~j~V~c-~L{~~~ DATE: ~ ~~~
CERTIFICATE OF THE CITY ENGINEER: I certify that I have verified this payment, and that to the best of my knowledge and belief it is a true and
corect statement of work performed and materials supplied by the contractor, and that the contractor's certified statement of the account and the
amount due is corect and just, and that all work and materials included in this Partial Payment have been performed in full accordance with the
terms and conditions of the contract documents and authorized changes thereto.
OWNER CITY OF DUBUQUE, IOWA
BY: ~~ f TITLE: l~l ~ /1-T~ ~~~ DATE: 1.:~--Z .'