8 18 08 Clerk's Skeleton NotesCITY COUNCIL REGULAR SESSION, AUGUST 18, 2008
COUNCIL MET IN REGULAR SESSION AT 6:30 P.M. IN THE HISTORIC FEDERAL
BUILDING
PRESENT: MAYOR BUOL, COUNCIL MEMBERS CRAIG, C~NNORS, JONES, LYNCH,
RESN~CK, VOET,-BERG
CITY MANAGER VAN I~IILLIGEN; CITY ATTORNEYs`LINDAHL
ABSENT:
PLEDGE OF ALLEGIANCE
INVOCATION: Sr. Jennifer Rausch, Sisters of the Presentation
PROCLAMATION: Irish Hooley Day (August 23, 2008)
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1. Minutes and Reports Submitted
City Council of 8/4; Civil Service Commission of 7/8; Enterprise Zone Commission of
8/11; Environmental Stewardship Advisory Commission of 8/5; Historic Preservation
Commission of 7/17; Human Rights Commission of 7/14
Proof of publication of City Council Proceedings of July 21, 2008 and List of Claims and
Summary of Revenues for Month Ended June 30, 2008
Suggested Disposition: Receive and File
2. Notice of Claims/Suits
Jay McDonald for vehicle damage; Rosamond K. Lytle for personal injury; Megan Hefel
for vehicle damage
Suggested Disposition: Receive and File; Refer to City Attorney
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Megan Hefel for
vehicle damage; Jay McDonald for property damage; Rosamond K. Lytle for personal
injury/property damage
Suggested Disposition: Receive and File; Concur
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3. Civil Service Commission
Civil Service Commission submitting the certified lists for the positions of Public Safety
Dispatcher and Traffic Signal Technician II (as corrected).
Suggested Disposition: Receive and File; Make a Matter of Record
4. Citizen Communications
Petition from the residents of Heeb Street requesting a review of the City ordinance
requiring anyone parking on City streets to park with the direction of the flow of traffic.
Communication from Matt, Melanie and Isaiah Schlimm requesting the installation of
stop signs at the intersection of Sunnyview Drive and Saint Ambrose Street.
Suggested Disposition: Receive and File; Refer to City Manager
5. Sutton Pool Parking Lot Resurfacing Project
City Manager recommending acceptance of the Sutton Pool Parking Lot Resurfacing
Project improvements and payment of the contract amount of $31,493.95 to River City
Paving.
RESOLUTION Accepting the Sutton Pool Parking Lot Resurfacing
Project and authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
6. Request for Water Main Extension
Communication from Thomas L. Henschel, 995 June Drive, requesting that the City
extend the water main to Miller Road.
Suggested Disposition: Receive and File
7. Miller Road -Request for Water Main Extension
City Manager advising that water main will be extended to properties in the first section
of Miller Road in response to a request from Kathy Bitter.
Suggested Disposition: Receive and File
Ayes plays
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Jones
Lynch
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Braig
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8. Farley and High Bluff Street Storm Sewer Project
City Manager recommending acceptance of the Farley and High Bluff Street Storm
Sewer Project and payment of the contract amount of $27,580.00 to Drew Cook & Sons
Excavating, Inc.
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RESOLUTION ,~~.~°` Accepting the Farley and High Bluff Street Storm
Sewer Project and authorizing payment of the contract amount to the contractor
Suggested Disposition: Receive and File; Adopt Resolution
9. Request for Proposals -KeyLine Transit System
City Manager recommending approval of the issuance of a Request for Proposals for a
Comprehensive Operational Analysis (COA) of the KeyLine Transit System.
Suggested Disposition: Receive and File; Approve
10. Collective Bargaining Agreement -Teamsters Local Union No. 421 (Bus
Operators)
City Manager recommending approval of a three-year collective bargaining agreement
between the City and the Teamsters Local Union No. 421.
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RESOLUTION . ~ Approving the Agreement between the City of
Dubuque, Iowa and the Teamsters Local Union No. 421 (Bus Operators) and
authorizing the Mayor to sign the Agreement
Suggested Disposition: Receive and File; Adopt Resolution
Ayes Nays
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Jones
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Buol
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11. PEG Capital Grant Expenditure Request
City Manager recommending approval of two requests for funding from the Capital
Grant for Access Equipment and Facilities.
Suggested Disposition: Receive and File; Approve
12. Acceptance of Deed -Purchase of 6900 Pennsylvania Avenue
City Manager recommending acceptance of the deed from Elaine M. White for property
located at 6900 Pennsylvania Avenue.
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RESOLUTION ~ s' Accepting the deed to certain real estate in Dubuque
County, Iowa from Elaine M. White
Suggested Disposition: Receive and File; Adopt Resolution
13. Plat of Survey -Westbrook Subdivision
Zoning Advisory Commission recommending approval of the Plat of Survey of Lot 1-6
and Lot 2-6 of Block 3 of Westbrook Subdivision.
RESOLUTION ~x°~~ Approving the Plat of Survey of Lot 1-6 and Lot 2-6 of
Block 3 of Westbrook Subdivision in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution
14. Dubuque County Board of Supervisors
Communication from the Dubuque County Board of Supervisors requesting that the City
review the intersection of Old Highway Road and Seippel Road regarding movement of
truck traffic.
Suggested Disposition: Receive and File; Refer to City Manager
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15. Couler Valley Drainage Area
City Manager submitting a response to Dubuque County Supervisor Donna Smith
regarding the moving of dirt from the 32nd Street Detention Basin to a location north of
Flexsteel Industries within the Couler Valley Drainage area.
Suggested Disposition: Receive and File
16. International Economic Development Council (IEDC) Award
City Manager advising that the City of Dubuque has been selected for an Honorable
Mention Award in the Public-Private Partnerships (population 50,000-200,000) by the
International Economic Development Council for the America's River.
Suggested Disposition: Receive and File
17. 2008 Comprehensive Plan
City Manager transmitting the Citizens Guide to the 2008 Comprehensive Plan and
2030 Future Land Use Map.
Suggested Disposition: Receive and File
18. Settlement Agreement and General Release -Aerial Services, Inc.
City Manager recommending acceptance of a $52,884 payment from Aerial Services,
Inc. and approval of the Settlement Agreement related to the 2007 Orthophotography
and Mapping Project.
Suggested Disposition: Receive and File; Approve
19. University of Dubuque Fireworks Display
Communication from Steve Kelley, University of Dubuque, requesting permission to
display fireworks on September 6, 2008 at the new Chlapaty Sports Complex and to
close Grace Street from McCormick Street to Algona Street.
Suggested Disposition: Receive and File; Approve
Ayes plays
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Jones
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20. Liquor License Applications
City Manager recommending approval of annual liquor license renewals as submitted.
RESOLUTION °~~ f,, Granting the issuance of a Class "B" Beer Permit (5-Day
Special Event) to Riverfest; and a Class "C" Beer Permit to Family Mart, Kwik Stop
Food Mart, and Ron's Discount Smokes
RESOLUTION ~~~` ~' Granting the issuance of a Class "C" Beer/Liquor License
to Fat Tuesday's, Courtside Sports Bar, Chances R, and Star Restaurant; Special Class
"C" (BW) Liquor License (5-Day Special Event) to Four Mounds Foundation; and a
Class "B" Wine Permit to Star Restaurant
Suggested Disposition: Receive and File; Adopt Resolutions
Ayes Nays
Connors
Jones
Lynch
Resnick
Voetberg
Braig
Buol
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ITEMS TO BE SET FOR PUBLIC HEARING
These agenda items are being scheduled for a future public hearing on the date
indicated.
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1. Quince Street Utility Project
City Manager recommending initiation of the public bidding process for the Quince
Street Utility Project and that a public hearing be set for September 2, 2008 to consider
approval of the plans and specifications, form of contract and estimated cost.
RESOLUTION _ F . .~- Preliminary approval of plans, specifications, form of
contract, and estimated cost, setting date of public hearing and ordering bids for the
Quince Street Utility Project
RESOLUTION A , Approving the plat, schedule of assessments and
estimate of total cost and setting date of public hearing on Resolution of Necessity
RESOLUTION ~s~~ of Necessity
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
9/2/08
2. Fire Station No. 2 Parking Lot Reconstruction Project
City Manager recommending initiation of the public bidding process for the Fire Station
No. 2 Parking Lot Reconstruction Project and that a public hearing be set for September
2, 2008 to consider approval of the plans and specifications, form of contract and
estimated cost.
RESOLUTION ~` ~ ~° Preliminary approval of plans, specifications, form of
contract, and estimated cost, setting date of public hearing and ordering bids for the Fire
Station No. 2 Parking Lot Reconstruction Project
Suggested Disposition: Receive and File; Adopt Resolution; Public Hearing
9/2/08
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BOARDS/COMMISSIONS
Applicants are invited to address the City Council regarding their desire to serve on the
following Boards/Commissions; applicant appointments will be made at the next City
Council meeting.
Airport Commission
One 4-year term through September 14, 2012 (Term of Czeshinski)
Applicant: Susan Czeshinski, 2203 Sunnyslope Drive
Appointments to the following Boards/Commissions:
Historic Preservation Commission (Langworthy District Interim Appointment)
One 3-year vacant term through July 1, 2011 (Term of Wainwright)
Applicant: Pamela Cleek, 285 Burch Street
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TV Cable Community Teleprogramming Commission
One 3-year expired term through June 30, 2011 (Term of Hoverman)
Applicant: Sr. Carol Hoverman, 1555 White Street
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PUBLIC HEARINGS
Citizens are invited to address the City Council regarding the following agenda items.
Please come to the podium and state your name and address when the item you wish to
speak to is being considered.
SUSPEND THE RULES
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1.
Request to Rezone - 2635 / 2635'/2 University Avenue ~ °~ =,
Proof of publication on notice of hearing to consider a request from Greg Prehm,
Dubuque Property Management, to rezone property located at 2635 / 2635 %2 University
Avenue from R-1 Single-family Residential District and R-2 Two-Family Residential
District to PR Planned Residential District and Zoning Advisory Commission
recommending den I.,
ORDINANCE Amending Appendix A (the Zoning Ordinance) of the
City of Dubuque Code of Ordinances by reclassifying property located at 2635 / 2635 'h
University Avenue from R-1 Single-family Residential District and R-2 Two-Family
Residential District to PR Planned Residential District and adopting a Conceptual
Development Plan
Suggested Disposition: Receive and File; Concur with Denial; or Motion B;
Motion A (Super Majority Vote)
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2.
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U.S. Highway 52 Resurfacing - 32nd Street to the Northwest Arterial Project
Proof of publication on notice of hearing to consider the plans and specifications, form
of contract and estimated cost for the U.S. Highway 52 Resurfacing - 32nd Street to the
Northwest Arterial Project and City Manager recommending approval.
RESOLUTION ~`~ ~'~~
estimated cost for the U.S.
Arterial Project
Approving plans, specifications, form of contract, and
Highway 52 Resurfacing - 32nd Street to the Northwest
Suggested Disposition: Receive and File; Adopt Resolution
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3. Green Alley Pilot Project
Proof of publication on notice of hearing to consider the plans and specifications, form
of contract and estimated cost for the Green Alley Pilot Project and City Manager
recommending approval.
''~ Rescinding Resolution No. 265-08 which provided
RESOLUTION ` :~' ~f,
preliminary approval of plans, specifications, form of contract, and estimated cost and
ordered the advertisement for bids for the Green Alley Pilot Project
Suggested Disposition: Receive and File; Adopt Resolution
Ayes Nays
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REINSTATE THE RULES
This action limits discussion to the City Council.
Ayes Nays
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ACTT®N ITEMS ~+
These are items where discussion is held by the City Council -public comments are not
allowed except as authorized by the Mayor.
1. Tri-State Stamp Club
Request of Ted Clemens, Tri-State Stamp Club, to address the City Council concerning
the special cover which will be issued in connection with the November 1, 2008 stamp
show.
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Suggested Disposition: Receive and File
Ayes Nays
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2. Five Flags Report
Joyce White, General Manager of the Five Flags Center for SMG, to present a report on
the activity level of the Center in Fiscal Year 2008 and the prospects for Fiscal Year
2009.
Suggested Disposition: Receive and File
Ayes Nays
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3. Settlement Agreement -Eagle Point Rock Face
City Manager recommending approval of the settlement agreement with Royal Oaks
Development for the Eagle Point Bluff Scaling and Tree Removal Project. i
Suggested Disposition: Receive and File; Approve ;' ~
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Placement of Helicopter at Veterans' Memorial Plaza
City Manager recommending approval of the placement of a Cobra Helicopter at the
Veterans' Memorial Plaza at McAleece Park and Recreation Complex.
RESOLUTION .~:~ ~~ ,~ Approving the placement of a helicopter at Veterans'
Memorial Plaza at the McAleece Park and Recreation Complex
Suggested Disposition: Receive and File; Adopt Resolution
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5. Amendments to Fiscal Year 2008 and Fiscal Year 2009 Annual Action Plans
City Manager recommending approval of an amendment to the Fiscal Year 2008 and
Fiscal Year 2009 Annual Action Plans for the City's Community Development Block
Grant (CDBG) program.
RESOLUTION s Approving Fiscal Year 2008 Annual Action Plan ~~
Amendment #4 and Fiscal Year 2009 Annual Action Plan Amendment #2 for
Community Development Block Grant Funds
Suggested Disposition: Receive and File; Adopt Resolution
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6. Downtown Parking Needs Assessment Study "~~` ~` ~ ~~~~
City Manager submitting the final report on the Downtown Parking Needs Assessment 1, ~ ,
Study and recommending a course of action.
Suggested Disposition: Receive and File; Concur
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7. Bee Branch Creek Restoration Project
City Manager recommending approval to negotiate a contract with Strand Associates,
Inc. to provide engineering and design services for the Bee Branch Creek Restoration
Project.
Suggested Disposition: Receive and File; Approve
Ayes Nays
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8. Dubuque Industrial Center West -North Siegert Farm Grading Project
City Manager recommending award of the contract for the Dubuque Industrial Center
West -North Siegert Farm Grading Project to Frattalone Companies, Inc. in the amount
of $3,522,871.19.
RESOLUTION ~~_~'~°""' Awarding public improvement contract for the
Dubuque Industrial Center West -North Siegert Farm Grading Project
Suggested Disposition: Receive and File; Adopt Resolution
Ayes Nays
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9. Advisory Committee on Rules of Civil Procedure
City Manager advising that City Attorney Barry Lindahl has been appointed to the
Advisory Committee on Rules of Civil Procedure by the Supreme Court of Iowa, for a
three-year term ending September 30, 2011.
Suggested Disposition: Receive and File
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COUNCIL MEMBER REPORTS
PUBLIC INPUT
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At this time, anyone in the Council Chambers may address the Council on matters which are of
concern to that person and which are not an agenda item. Please take your place at the
microphone and state your name and address clearly. Proceed with your comments; however,
no formal action may be taken at this time on your comments because of the notice
requirements of the Iowa Open Meetings Law.
CLOSED SESSION
Pending Litigation and Property Acquisition -Chapter 21.5(1)(c)Q) 2007 Code of Iowa
Motion to go into Closed Session at
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Motion to adjourn at ~-,fir
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