Eagle Point Water Plant Renovation Final AcceptanceTHE CTTY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Final Acceptance of the Eagle Point Water Plant Clear Well Renovation
Project Phase I - CIP #740-1828-62712 Clear Well Reservoirs
Rehabilitation Program
DATE: August 26, 2008
Water Department Manager Bob Green is recommending final acceptance of the Eagle
Point Water Plant Clear Well Renovation Project Phase I, as completed by Tricon
General Construction in the final contract amount of $751,181.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
(O"
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Bob Green, Water Department Manager
THE CITY OF ~ Dubuque
V L AN America CNy
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Masterpiece on the Mississippi
W
2007
TO: Michael C. Van Milligen, City Manager
FROM: Bob Green, Water Department Manager..
SUBJECT: Final Acceptance of the Eagle Point Water Plant Clear Well Renovation
Project Phase I - CIP #740-1828-62712 Clear Well Reservoirs
Rehabilitation Program
DATE: August 25, 2008
INTRODUCTION:
The enclosed Resolution and Certificate of Completion are provided for the acceptance
of the construction contract for the Clear Well Reservoirs Rehabilitation Project Phase I.
BACKGROUND:
The main focus of Phase I of this project was to repair and renovate the existing east
and west clear wells located at the Eagle Point Water Plant.
The repairs to the east clear well included, but not limited to, epoxy injecting cracks in
the roof and walls, repair of partial depth spalls in roof, repair of roof expansion joints,
and installation of an EPDM roof membrane.
Repair and renovation to the west clear well included, but not limited to, removal and
replacement of the roof and stubwall, epoxy injection of wall cracks, repair of existing
shotcrete coated walls, and removal and replacement of deteriorated portions of
masonry block wall.
Phase II of this project will focus on the interior wall coating of the west clear well. This
phase of the project will take place this winter with a late spring completion date.
DISCUSSION:
The Eagle Point clear well rehabilitation project Phase I was completed by Tricon
General Construction of Dubuque, Iowa, in the final contract amount of $751,180 which
is the original contract amount.
The Engineering fee for this project did increase from the original amount of $62,000 to
$108,000. This took place through two (2) Change Orders which relates to
approximately 14.5% of the project cost.
I will make an effort to explain this increase by the following explanation.
When selecting the engineering firm for this project it was unclear to the extent of what
the design and inspection services would be. This was due to the age and unknown
condition of these two tanks. The original proposed engineering fees for this project
was $62,000. This was based on the original idea that the repairs to these tanks could
be done in the estimated amount of $400,000.
However, during the engineering inspection it was discovered that both tanks were in
extremely poor condition structurally than originally thought. This resulted in additional
engineering design work to be performed focusing on its structure and for roof
replacement and for the need to coat the internal walls of the west tank.
The project increased from its original projected cost of $400,000 to $1,037.000.
Additional engineering fees (Change Order 1) requested at that time for design, future
construction and inspection services in the amount of $28,650 was approved. Since
then work continued on both clear wells with the completion of the east clear well.
The degree of difficulty with the west clear well being over 100 years old was more
demanding on design and inspection services than originally anticipated. The work
progressed much slower than expected. The project continued on track with the
structural work to be completed by mid May.
As a result of this additional engineering fees in the amount of $18,200 were being
requested through a second change order (Change Order 2) for final construction
inspection of the west tank and for Phase II of this project being the coating and
inspection of the west tank.
The internal coating to the west tank (Phase II) of this project will have to be delayed
until spring of 2009. It is our intention to bring this project out for bid this winter with a
late spring completion date.
RECOMMENDATION:
I recommend that the City Council approve the improvements and establish the final
contract at $751,180 for Phase I of this project.
BUDGET IMPACT:
The Project Cost Summary for the Clear Well Reservoirs Rehabilitation Project is as
follows:
Construction Contract Phase I
Contingency Phase I and II
Construction Engineering & Inspection
Phase I and II
BID AWARD FINAL
$751,180 $751,180
171, 000 124,150
62,000 108,850
TOTAL PROJECT COST PHASE I $860,030
The project funding summary is as follows:
CIP NO. FUND DESCRIPTION FUND AMOUNT
740-1828 Clear Well Reservr-Rehab $973,352.17
TOTAL PROJECT FUNDING $973,353.12
ACTION TO BE TAKEN:
The City Council is requested to adopt the attached Resolution and Certificate of
Completion accepting the improvement and establishing the final construction cost for
Phase I of the Clear Well Reservoirs Rehabilitation Project.
BG:ve
Attachments
Prepared by Robert M. Green, Water Department Manager
cc: Jenny Larson, Budget Director
RESOLUTION NO. 284-08
ACCEPTING THE EAGLE POINT WATER PLANT CLEAR WELL
REHABILITATION PROJECT PHASE I AND AUTHORIZING THE PAYMENT
OF THE CONTRACT AMOUNT TO THE CONTRACTOR
Whereas, the Public Improvement Contract for the Eagle Point Water Plant Clear
Well Rehabilitation Project Phase I (the Project) has been completed and Veenstra &
Kimm of West Des Moines, Iowa, the City's consulting engineering firm, has examined
the work and filed a certificate stating that the Project has been completed according to
the terms of the Public Improvement Contract and has recommended that the Project
be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The recommendatioh of the City's consulting firm is approved and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor from
the Water Department's FY-2008 Capital Improvement Program Budget Fund Code
740-1828 appropriation for the contract amount of $37,599 less any retained
percentage provided for therein as provided in Iowa Code chapter 573, and to pay such
retainage only in accordance with the provisions of Iowa Code chapter 573.
Passed, approved and adopted this 2nd day of September, 2008
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY'S CONSULTANT ENGINEER'S CERTIFICATE OF FINAL COMPLETION
OF THE EAGLE POINT WATER PLANT CLEAR WELL REHAEILITATION
PROJECT PHASE I
The undersigned City's Consultant Engineer for the City of Dubuque, Iowa,
hereby certifies that he has inspected the Eagle Point Water Plant Clear Well
Rehabilitation Project Phase I, that the Project has been performed in compliance with
the terms of the Public Improvement Contract, and that the total cost of the completed
work is $751,180.
Dated this 21st day of August, 2008
Leo F. Foley, P.E.
Veenstra & Kimm, Inc.
West Des Moines, Iowa
Filed in the office of the City Clerk on the 27th day of August, 2008.
Jeanne F. Schneider, CMC, City Clerk
CERTIFICATE OF COMPLETION
CLEAR WELL RENOVATION PROJECT
DUBUQUE, IOWA
August 5, 2008
We hereby certify that we have made an on-site review of the completed
construction of the Clear Well Renovation Project under the Contract as
performed by Tricon Construction Group.
As Engineers for the project it is our opinion that the work performed is in
substantial accordance with the plans and specifications, and that the final
amount of the contract is Seven Hundred Fifty One Thousand One Hundred
Eighty dollars and 00/100 Dollars. ($751,180.00).
VEENSTRA & KIMM, INC.
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Title ~°.~~-` < < ~(~"` -^ ~..~~-'
Date ~ (° ~ /~ ~~
Accepted: CITY OF DUBUQUE
By -
Title
Date
34322
CERTIFICATE OF COMPLETION
CLEAR WELL RENOVATION PROJECT
DUBUQUE, IOWA
August 5, 2008
We hereby certify that we have made an on-site review of the completed
construction of the Clear Well Renovation Project under the Contract as
performed by Tricon Construction Group.
As Engineers for the project it is our opinion that the work performed is in
substantial accordance with the plans and specifications, and that the final
amount of the contract is Seven Hundred Fifty One Thousand One Hundred
Eighty dollars and 00/100 Dollars. ($751,180.00).
VEENSTRA & KIMM, INC.
By ~~ ~ ~ ~~~_~~
Title ~'~ ~~ s ~ c / / ~/l ~_.~- ~ ~r~ f.!~
Date ~ ~l' = / `~' ,'f
Accepted: CITY OF DUBUQUE
By
Title
Date
34322