IDOT Agreement 2009-16-008 Final US 52 ResurfacingT~~ cITY Q~ ~D,,u~b, u~q,~u,~e
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Agreement 2009-16-008 Final (U.S. 52 from 32nd Street
to NW Arterial in Dubuque)
STPN-52-2(95)--2J-31
STPN-52-2(97)--2J-31
DATE: August 26, 2008
City Engineer Gus Psihoyos is recommending approval of the Iowa Department of
Transportation Agreement for the Drainage Improvement and Hot Mix Asphalt
Resurfacing Project on U.S. 52 from 32"d Street to the Northwest Arterial.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
l
l~1~/1
Michae C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF ,,,. Dubuque
~~ ~ ~ All A1n~
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Masterpiece on the IVlzssissippr zoos
TO: Michael C. Van Milligen, City Ma ~~__
FROM: Gus Psiho os, Cit En meer ~`
Y Y 9~ ~ ;,.- _~ .
DATE:
August 26, 2008
SUBJECT: Agreement 2009-16-008
Arterial in Dubuque)
STPN-52-2(95)-2J-31
STPN-52-2(97)-2J-31
INTRODUCTION
Final (US 52 from 32"d Street to NW
The enclosed resolution authorizes the Mayor to execute the Iowa Department of
Transportation Agreement 2009-16-008 Final (US 52 from 32"d Street to NW Arterial in
Dubuque) for the Drainage Improvement and Hot Mix Asphalt (HMA) Resurfacing
Project on US 52 from 32" Street to the Northwest Arterial in Dubuque.
BACKGROUND
In the fall of 1993, Flexsteel Industries, Dubuque County, and the City of Dubuque
officially formed a partnership to address the drainage in the vicinity of Flexsteel. This
multi-phase project involved: excavation of the existing Flexsteel detention basin to
increase the available storage volume (fall, 1999 completion); installation of a second
pump to lower water surface to two feet below the previous level (spring, 2001); and the
first phase of stormwater drainage improvements that consist of the replacement of 24-
inch diameter storm sewer with 48-inch diameter storm sewer from the Flexsteel
pumping station across US 52 (May, 2007 completion).
In addition to the storm sewer improvements, the Iowa Department of Transportation
(Iowa DOT) indicated it would resurface US 52 (Central Avenue) from West 32"d Street
to the Northwest Arterial.
DISCUSSION
This agreement between the Iowa Department of Transportation (Iowa DOT) and the
City of Dubuque (City) provides the funding of the following two-phased Drainage
Improvement and Hot Mix Asphalt (HMA) Resurfacing Project on US 52 between 32"d
Street and the Northwest Arterial:
- Pavement Rehabilitation: Pavement rehabilitation including patching, intermittent curb
replacement, milling, 3-inch HMA resurfacing on US 52 from 32"d Street to the concrete
pavement placed as part of the NW Arterial project; and paving the granular shoulder
on the east side of US 52 from the end of the curb and gutter section near Gun Club
Road northerly to the Northwest Arterial.
- Construction of the second phase of storm sewer improvements between 32"d Street
and the Northwest Arterial
- A "Be Prepared to Stop When Flashing" installation for southbound US 52 in advance
of the Northwest Arterial. These flashers will be similar to the existing flashers used on
US 20 by Menards. Also, due to safety concerns, and in accordance with Envision 2010
goals, pedestrian crossing signals and a crosswalk will be installed for those who use
the Northwest Arterial Hike/Bike Trail.
RECOMMENDATION
I recommend that the City Council adopt the enclosed resolution and authorize the
Mayor to sign the Iowa Department of Transportation Agreement 2009-16-008 Final (US
52 from 32"d Street to NW Arterial in Dubuque) for the Drainage Improvement and Hot
Mix Asphalt (HMA) Resurfacing Project on US 52 between 32"d Street and the
Northwest Arterial.
BUDGET IMPACT
The summary of the project costs is as follows:
CIP Funding Source Amount
STPN Funds $ 801,020.67
7201810 US 52 Storm Sewer 209,405.27
3001011 Signalization Program 14,641.00
3501041 Curb/Catch Basin Replacement 53,116.72
Total Project Funding $1.078.183.66
ACTION TO BE TAKEN
I respectfully request that the City Council adopt the attached resolution and to
authorize the Mayor to sign the Iowa Department of Transportation Agreement 2009-16-
008 Final (US 52 from 32"d Street to NW Arterial in Dubuque) for the Drainage
Improvement and Hot Mix Asphalt (HMA) Resurfacing Project on US 52 from 32"d
Street to Northwest Arterial in Dubuque.
cc: Art Gourley, PE -Iowa Department of Transportation
Bob Green, Water Department Manager
Don Vogt, Public Works Director
John Klostermann, Maintenance Supervisor
Bob Schiesl, PE, Assistant City Engineer
Deron Muehring, Civil Engineer II
Jon Dienst, PE, Civil Engineer II
RESOLUTION NO. 288-08
RESOLUTION APPROVING THE IOWA DEPARTMENT OF
TRANSPORTATION AGREEMENT FOR 2009-16-008 FINAL (US 52 FROM
32ND STREET TO NW ARTERIAL IN DUBUQUE) FOR THE DRAINAGE
IMPROVEMENT AND HOT MIX ASPHALT (HMA) RESURFACING PROJECT
ON US 52 BETWEEN 32ND STREET AND THE NORTHWEST ARTERIAL
Whereas, the Iowa Department of Transportation (Iowa DOT) has made funds
available for the Drainage Improvement and Hot Mix Asphalt (HMA) Resurfacing Project
on US 52 from 32na Street to Northwest Arterial in Dubuque.
Whereas, the Drainage Improvement and Hot Mix Asphalt (HMA) Resurfacing
Project on US 52 from 32nd Street to Northwest Arterial in Dubuque has been developed
to include: Pavement rehabilitation including patching, intermittent curb replacement,
milling, 3-inch HMA resurfacing on US 52 from 32nd Street to the concrete pavement
placed as part of the NW Arterial project; and paving the granular shoulder on the east
side of US 52 from the end of the curb and gutter section near Gun Club Road northerly
to the Northwest Arterial; and construction of storm sewer improvements between 32nd
Street and the Northwest Arterial and a "Be Prepared to Stop When Flashing"
installation for southbound US 52 in advance of the Northwest Arterial.
Whereas, the Surface Transportation Program (STPN) Funds will be required to
complete said improvements of Primary Road US 52 between 32na Street and the
Northwest Arterial within Dubuque County, Iowa.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Iowa Department of Transportation Agreement 2009-16-
008 Final (US 52 from 32nd Street to NW Arterial in Dubuque) between the City of
Dubuque and the Iowa Department of Transportation be approved for the Drainage
Improvement and Hot Mix Asphalt (HMA) Resurfacing Project on US 52 from 32nd
Street to Northwest Arterial in Dubuque.
Section 2. That the Mayor be authorized and directed to execute two copies of
Iowa Department of Transportation Agreement 2009-16-008 Final (US 52 from 32nd
Street to NW Arterial in Dubuque).
Passed, approved and adopted this 2nd day of September, 2008.
Roy D. Buol, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
Iowa Department of Transportation
trict 6 Office PHONE: 319-364-0235
30 Sixteenth Avenue SW FAX: 319-364-9614
P.O. Box 3150, Cedar Rapids, IA 52406-3150
August 15, 2008
Roy Buol, Mayor
City of Dubuque
50 West 13th Street
Dubuque, Iowa 52001-4864
Ref: STPN-52-2(95~2J-31
STPN-52-2(97}-2J-31
Dubuque County
City of Dubuque
Agreement No. 2009-16-008
SUBJECT: Agreement 2009-16-008 Final (U.S. 52 from 32"a Street to NW Arterial in Dubuque)
Dear Mayor Buol:
Attached are two (2) copies of an agreement between the City of Dubuque and the Iowa Department
of Transportation for the above referenced project. The project involves Phase 2 of a two-phase
drainage improvement/Hot Mix Asphalt (HMA) resurfacing project on U.S. 52 between 32°d Street
(MP 49.42) and the NW Arterial (MP 50.38).
Please secure the necessary approvals and signatures of the appropriate City of Dubuque officials and
return both signed copies of the agreement to this office for further processing. An original of the
fully executed agreement will be forwarded to the City of Dubuque after final signature by our
department.
If you have any questions concerning this agreement, please contact me at the above listed phone
number.
Sincerely,
tmv ~C~hGn-c~~JC.Y~
James R. Schnoebelen, P. E.
District 6 Engineer
JRS/sjb
Enclosures (2)
~' ~ ~
_
,~
°~
i~~'strict 6 Office OFFICE: 319-364-0235
~~ 430 Sixteenth Avenue SW FAX: 319-364-9614
P.O. Box 3150, Cedar Rapids, IA 52406-3150
September 12, 2008
Mr. Gus Psihoyos, P. E.
City Engineer
City of Dubuque
50 West 13th Street
Dubuque, Iowa 52001-4864
Ref: STPN-52-2(95)-2J-31
STPN-52-2(97)-2J-31
Dubuque County
City of Dubuque
Agreement No. 2009-16-008
Staff Action No. 5-2009-0190
SUBJECT: Agreement 2009-16-008 Final (U.S. 52 from 32"d Street to NW Arterial in Dubuque)
Dear Mr. Psihoyos:
Attached is your original of the fully executed agreement between the City of Dubuque and the Iowa
Department of Transportation for the above referenced project. The project involves Phase 2 of a
two-phase drainage improvement/Hot Mix Asphalt (HMA) resurfacing project on U.S. 52 between
32"d Street (MP 49.42) and the NW Arterial (MP 50.38). .
Thank you for your cooperation in the processing of this agreement.
JRS/sjb
Enclosure (1)
Sincerely,
,. ~
James R. Schnoebelen, P. E.
District 6 Engineer
cc: Ken Yanna, P.E. Assistant District Engineer, Iowa DOT, Cedar Rapids, IA
Art Gourley, P. E., Area Engineer, Iowa DOT, Dyersville, IA
Bruce Kuehl, P. E., Construction Engineer, Iowa DOT, Cedar Rapids, IA
Kent Ellis, P. E., Local Systems Engineer, Iowa DOT, Cedar Rapids, IA
Doug Heeren, Eng. Tech. Sr., Iowa DOT, Cedar Rapids, IA
STAFF ACTION NO: S-2009-0190
COOPERATIVE AGREEMENT
County Dubuque
City Dubuque
Project No. STPN-52-2(95)--2J-31
STPN-52-2(97)--2J-31
Iowa DOT
Agreement No. 2009-16-008
his Agreement, is entered into by and between the Iowa Department of Transportation,
hereinafter designated the "DOT", and the City of Dubuque, Iowa, hereafter designated the
"CITY" in accordance with 761 Iowa Administrative Code Chapter 150 and Iowa Code sections
28E.12 and 306A;
WITNESSETH; that
WHEREAS, the CITY in j oint cooperation with the DOT proposes to establish or improve an
extension of Primary Road No. U.S. 52 within Dubuque County, Iowa; and
WHEREAS, the CITY and DOT are willing to jointly participate in said project, in the
manner hereinafter provided; and
WHEREAS, this Agreement reflects the current concept of this project which is subject to
modification by the DOT; and
NOW, THEREFORE, IT IS AGREED as follows:
1. The CITY will design, let, inspect and administer constriction of the following described
primary highway project in accordance with the project plans and DOT standard
specifications:
This project is Phase 2 of a two-phase drainage improvement/Hot Mix Asphalt
(HMA) resurfacing project on U.S. 52 between 32nd Street (MP 49.42) and the NW
Arterial (MP 50.38). The project provides for pavement rehabilitation including
patching, intermittent curb replacement, milling, 3-inch HMA resurfacing on U.S. 52
from 32nd Street to the newer Portland Cement Concrete (PCC) just south of the NW
Arterial, and paving the granular shoulder on the east side of U.S. 52 from the end of
the curb and gutter section near Gun Club Road northerly to the NW Arterial. The
project also includes construction of storm sewer improvements between 32nd Street
and the Northwest Arterial and a "Be Prepared to Stop When Flashing" installation
for southbound U.S. 52 in advance of the NW Arterial.
1
Special Provisions
2. The total construction cost is estimated at $846,678.02. The DOT will be responsible for
HMA paving, pavement scarification, patching, and removal/replacement of driveways and
sidewalks as shown in Exhibit "A".
3. The DOT will be responsible for the "Be Prepared to Stop When Flashing" installation for
southbound U.S. 52 in advance of the NW Arterial as part of Project No. STPN-52-2(97)--
2J-31.This project was set up to make signing improvements identified during and after the
safety audit on U.S. 52 from the NW Arterial to Luxemburg, Iowa.
4. The DOT will also be responsible for a share of the storm sewer costs based on 761 Iowa
Administrative Code Chapter 150.3(1)d and as detailed in Exhibit "B".
5. The DOT share of construction costs is estimated at $618,920.30. The CITY shall be
responsible for the remaining costs estimated at $227,757.72.
6. The DOT shall reimburse the CITY upon completion of the prof ect and proper billing by the
CITY. The actual amount of DOT reimbursement will be determined by the quantities in
place per unit bid prices plus or minus DOT approved contract change orders. The CITY will
obtain DOT concurrence of bids before award of the contract.
7. The CITY shall fiirnish three sets of as-built plans to the DOT upon completion of
construction.
8. The CITY shall be responsible for obtaining any permits, such as the Right to Occupyand/or
Perform Work Within theRight-of--Way, Permit of Access ,Utility Accommodation, Right
to Install and Maintain Traffic Control Devices, and/or other construction permits required
for the project prior to the start of construction. Neither the approval of the project funding
nor the signing of this agreement shall be construed as approval of any required permit from
the DOT.
9. U.S. 52 through-traffic will be maintained during the construction period.
10. If the CITY has completed a Flood Insurance Study (FIS) for an area which is affected by
the proposed Primary Highway prof ect and the FIS is modified, amended or revised in an
area affected by the project after the date of this Agreement, the CITY shall promptly
provide notice of the modification, amendment or revision to the DOT. If the CITY does
not have a detailed Flood Insurance Study (FIS) for an area which is affected by the
proposed Primary Highway project and the CITY does adopt an FIS in an area affected by
the project after the date of this Agreement, the CITY shall promptly provide notice of the
FIS to the DOT.
2
General Provisions
11. The CITY as well as their contractors, if any, agree to maintain all books, documents, papers,
accounting records and other evidence pertaining to all costs incurred under this Agreement
and to make such materials available at their respective offices at all reasonable times during
the Agreement period and for three years from the date of the final payment under the
Agreement, for inspection by the DOT, and copies thereof shall be furnished if requested. If
more than a nominal number of copies are requested the additional copies shall be furnished
at the expense of the requesting agency. The CITY will maintain these records.
12. The CITY will bear all costs except those allocated to the DOT under other terms of this
Agreement.
13. The CITY shall submit the plans, specifications, estimate, and all other contract documents
for review by the DOT prior to bid letting.
14. The CITY shall include in their Notice to Bidders that Sales Tax Exemption Certificates will
be issued, as provided for by Iowa Code section 423.3, subsection 80. The CITY shall. be
responsible for obtaining the sales tax exemption certificates through the Iowa Department of
Revenue and Finance. The CITY shall issue these certificates to the successful bidder and
any subcontractors to enable them to purchase qualifying materials for the project free of
sales tax.
15. The CITY, in cooperation with the DOT, will take whatever steps may be required to legally
establish the grade lines of the new highway facilities constructed under the project in
accordance with Iowa Code sections 313.21 and 364.15.
16. Upon completion of the project, no changes in the physical features thereof will be
undertaken or permitted without the prior written approval of the DOT.
17. Future maintenance of the primary highway within the project area will be carried out in
accordance with the terms and conditions contained in 761 Iowa Administrative Code
Chapter 150.
18. Any costs incurred by the CITY in performing its obligations hereunder will be borne
exclusively by the CITY without reimbursement by the DOT.
19. Subject to the provisions hereof, the CITY in accordance with 761 Iowa Administrative Code
sections 150.3(1)c and 150.4(2) will remove or cause to be removed (within the CITY
project limits) all encroachments or obstructions in the existing primary highway right of
way. The CITY will also prevent the erection and/or placement of any structure or
obstruction on said right of way or any additional right of way which is acquired for this
project including but not limited to private signs, buildings, pumps, and parking areas.
20. Subject to the approval of and without expense to the DOT, the CITY agrees to perform or
cause to be performed all relocations, alterations, adjustments or removals of existing utility
facilities within the CITY, including but are not limited to power, telephone lines, fiber
optics lines, natural gas pipelines, water mains and hydrants, curb boxes, utility accesses,
storm water intakes, sanitary sewers, and related poles, installations and appurtenances,
whether privately or publicly owned, and all parking meters, traffic signals and other
facilities or obstructions which are located within the limits of an established street or alley
and which will interfere with construction of the project and the clear zone, as provided in
Chapter 761 Iowa Administrative Code section 150.4(5) and in accordance with the Utility
Accommodation Policy of the DOT referenced therein.
21. With the exception of service connections no new or future utility occupancy ofproject right
of way, nor any fixture relocations of or alterations to existing utilities within said right of
way (except service connections), will be permitted or undertaken by the CITY without the
prior written approval of the DOT. All work will be performed in accordance with the Utility
Accommodation Policy and other applicable requirements of the DOT.
22. All storm sewers constructed as a part of the project will become the property of the CITY,
which will be responsible for their maintenance and operations. The CITY will not make any
connections to said storm sewers without the prior written approval of the DOT. The CITY
will prevent use of such storm sewers as a sanitary sewer.
23. In accordance with Iowa Code Chapter 216, the CITY shall not discriminate against any
person on the basis of race, color, creed, age, sex, sexual orientation, gender identity, national
origin, religion, pregnancy, or disability.
24. The CITY shall use positive efforts to solicit proposals or bids from and to utilize Targeted
Small Business (TSB) enterprises as consultants or contractors and ensure that the
consultants or contractors make positive efforts to utilize these enterprises as subconsultants,
subcontractors, suppliers or participants in the work covered by this agreement. Efforts shall
be made and documented in accordance with Exhibit "C" which is attached hereto and by
this reference incorporated into this agreement.
Miscellaneous Provisions
25. It is the intent of both (all) parties that no third party beneficiaries be created by this
Agreement.
26. If any section, provision, or part of this Agreement shall be found to be invalid or
unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any
section, provision, or part thereof not found to be invalid or unconstitutional, except to the
extent that the original intent of the Agreement cannot be fulfilled.
4
27. This Agreement maybe executed in two counterparts, each of which so executed. will be
deemed to be an original.
28. This document; as well as the unaffected. provisions of any previous agreement(s),
addendum(s), and/or amendment(s); represents the entire Agreement between the CITY and
DOT regarding this project. Any subsequent change or modification to the terms of this
Agreement will be in the form of a duly executed amendment to this document.
5
IN WITNESS WHEREOF, each of the parties hereto has executed Cooperative Agreement
No. 2009-16-008 as of the date shown opposite its signature below.
CITY OF DUBUQUE:
By:
Jeanne F. Schneiuer
Date September 2 200 8
certify that I am the Clerk of the CITY, and that
P, o y D . B u o 1 ,who signed said Agreement for and on behalf of the CITY was
duly authorized to execute the same on the 2nd day of s e p t e mb e r , 200 8
ity Clerk of Dubuque, Iowa.
IOWA DEPARTMENT OF TRANSPORTATION:
By; ^, ~r~r~~ .~ Date ~ ~C.~
Jarr~es R. Schnoebelen
District Engineer
District 6
200
6
City of Dubuque - Engineering Division
Project Cost Estimate
ENGINEERS
EXHIBIT A (1 of 2)
EXHIBIT A (1 of 2)
EXHIBIT B
0552 NORTH STORM SEWER IMPROVEMENT P1-1AS6 II
PIPE BACKPILL
UNIT TOTAL UNIT PIPE Tans/ UNR BACKEILL Clty-Share DOT Sheie D OT Share
N0, DESCRIP-TION gUAt4TfTY PR1CE PRICE gUANTITY PRICE. SUB=TOTAL LF Yons PRICE SU B-TOTAL {%) {%). j$)
1 Geanng6 GYUb¢mg 25000: SF $6.10 $ 2;500:00 P`t 37 LF 34" $,55.00 $ 2.035.00 2..2 81.4 $ 6.00 $ 486.40 100% 0% $ -
2 Lopspii.Slrip, Salvage; StoWpila antl Spraedng 3,OO~.CY $70.00 $~ 3;000.00 P+3 225 LF 42' $f5.00 $14,625.00 1.7 3823- $ 6.OD ~$ 2;295.00 106% 0% ~$ -
3 Lime 2eckfill 2450 Ton $6:00 $. 14,700.90. P-3 49 LP 15' $3Q.~0 ~$ 1;479.00 2:5 122.5 $ 6.00 "$ 735:00 0% 100% $ 2;205.00
4 Subbase {Patphes). fi05 SY $10.00 $ 6;OSOAO P-4 8.5 LF 15" $30.00 $. 256.00 2.5 21:5 $ 8.00 $ 127,50 0% 100% $ 382,50
5 Beddng Stqne, t" Clean 660 Ton $10.50 ~$ 6,300.00 P-5 148 LF 48" $70.0'0 $:10,360.00 2;3 '340.4 $ 6,00 ~$ 2;042.40 91% 9% $ 1,11622
6 Patches, FUlt D.epttrFnish, By Cbunt 2U Each $.500:00 $ 10,000 ~0 P-6 ~49 L-F 15" -.$30.00 $, 1,470.00 25 1225 $' 6.00 .$ 73$:00 0% 100.% :$ .2,205.00
7 Patches, FUll Depth_Finish,ByAree 560.SV $65:00 $ 36,400:00 P:7 10 LF 15" $30.00 $~ 300.00 2.5 25 $ 6.00 $ 150.00 0% 100% $ 450.00
8 RCP Storm Sewer l5" 231 LF '$30.00 $~ 8.930.00 P-8 ~20 LF 24" $45;00 $- 900.00 ?3 46 $' fi.OD S 276.00 10D°'u 0% -$ -
9 RCP Storm Sawer l6" 49 LF $40.00 S 1.980:00 F=9 2$5 LF 30`' $55.00 $12,925.00 22 @11 ~$ 6.06 $ 3J0~,00 8096 20% $ 3;205,40
10 RCP Storm Sawer24" 20 LF $45.00 $. 900.00 P-10 49 LF i 5" $30.00 $ 1,470-00 2.5 1225 $ 6,00 $ 735.00 0% tOD % $ 2,205.00
11 RCP Stann Sewer30" 212 LF $55.00 :$ 14,980.00 P-17 6'.5 LF 15" $30.00 $. 265.00 2.5 2,1,25 $- 6.00 $ 12750 0% t0U%' '$~ 382.56
12 RCPStorm Sawer36° .133~LF $60.90 $ 7:38090 P-12 '126 LF 3E" $60:00 $ 7.380.00 1.9 233.7 $ 6.00 80% 20%
13 RCP Slorm Seiner 42" 325 LF $65.00 $ 14{625.00 P-t6 49 LF t5" ,$30.00 $ 1,470,00 25 122:5 $ 6:00 $ 735.00 0% 100% -$ 2,205:00,
14. RCP Storm Sewer 48° 148-.LF $70.00 $~ 70.360100 A~79 49 LF 16" $40':00 .$~ 7;96000 2.4 1126 $ 6:00 $ 705.60 D% 100% $ 2;685.60
15 Storm Sauter, Manhbla7ype "M-A" 60" i_ Each $3,000.00 ~$ 3;ODO.Op STRUCTURE BACKPILL
16 Storm Seiner, ManFioleType"M-A"7?" 1 Eadi $3,700.00 $ 3,100.00 1 f2A-62. §3,900.h0 $: 3,900.00 i0 $~ 6.00 $ 60.00 106% 0% 'S --
17 S[onn Sewer, ManholaType ."M-A"84° 1. Each $4,400.00 $ 4.400:00 2 89-62 b1 1$3,90000 $~3960A0 70 $ 8:00 ~$ 6000 100% 0% 5 -~
18 Storm Sawer, Intake RA~O 4Each $3,300.00 .$ 14;OOO.b0 3 RA-43 $3.00,00 $ 3400,00 10 $ 600 $ 60.00 0% tOD% $ 3;46000
19 S[onn Sewer, intake RA-13 6 Each $3,400.00 $ -20.400.00 4 RA-43 $3,400:00 $- 3.400,00 10 $ 6.00 $ 60.00 0°h 100% $ 3_460.00
20 Slone Sewer, IntaKa~RA-62 9 Eech .9;3,900,00 $ 3,900:00 5 -64"TYPE"M-A"MH $4;400A0 $ 4,400.00 ~15 $ 6.00 ~$ 90A0 9150 9% $ 404:10
2l Starm Sewer, Intake RA-82 MorLfied 1:Each $3;900.00 $ 3;900,00 6 RA-43 $3,4g0;i)0 $~ 3,4CN.00 10 $ 6.00 "$ 60.00 0% 100% $ 31460:00
22 Vanetl Entrace~TrenCh Diain 25 LF $150.00 $ 3,750.00 7 RA-43 $3,400:00 $:3,400.00 10 $ 6.00 $ 60.00 Oe,6 100% $ 3,460900
23 Removal df intakes 4'Each $250:00 $ 1,OOO.A0 3 Trench Drain ~$3J50.00 $ 3,750.00 75 $ 6.00 $ ~ 90:00 tOD% 0% $ -
24 Seeding, FerfilizingB Muldting 2800"SY $0.25 $ 700.00 9 80°TYRE"M=A''f.1H $3,000.00 53,000.00 TO $ 6.00 $ 60.00 60;5 20% $ ~642.Ob
25 Soil Erosion, Silf fences for dihh Greck; 5b0 LF $2-50 $ 1,2$0.00 t0 R,9-4'3 $3,400100 $3;400A0 10 $ 6.60 $ 60.00 0% 100% $ 3;460:00
26 Soil Erosion, SilLfence t000.CF $2.50 3 2:500.00 ib RA-43~ .$3,400.00 $3,490.00 10 $ 6.00 ~$ 60.00 0% 100% $ 3,460.00
12 72"TYPE "M•A"tAH $3,70,0:00 $3,700;00 13 $ 6.0~ S 78.00 80% 20%~ S~ 755.60
TOTAL 5.198,So"S.Df} 16 RA-4,0~ $3506:00 $3,500:00 10. ,-$ 6.06 $ 64.00 645 100% $ 2,56400
17 RA-40 $3:500.00 $31500.00 10 ~$ 6.00 $ 60.00 0% 100% $ 3,560:00.
' 19 RA-40. $3,500,00 .$3;500.110 1D $ 6.00 $ 60.00 D% 100% $ 3,560.00
20 'RA-40 $3;500.00 $35bU.00 10 $ 6.00 $ 60.00 0% 100°.5 $ 3,560.00
UNIT PATCH
Patches Over E-3; -P-6, P-1 D, p-76,.&~P-T9 PRICE TOTAL
~Petdhes, Fall Deplh E lNSh, By Count 20 Eech $500;00 $ 10,000.00 0% 100% $ 10,000;00
Patches, Full Depth Fi nish, By Area 56051' '$65.00 $36,400.00 D% 100% $ 36,400.00
TOTAL ESTI MATED'OO T SHARE $100,193.92
9
EXHIBIT C
UTILIZATION OF TARGETED SMALL BUSINESS (TSB) ENTERPRISES
ON NON-FEDERAL AID PROJECTS
(THIRD-PARTY STATE-ASSISTED PROJECTS)
In accordance with Iowa Code Section 19B.7 and 541 Iowa Administrative Code (IAC) Chapter 4, it is the
policy of the Iowa Department of Transportation (Iowa DOT) that Targeted Small Business (TSB)
enterprises shall have the maximum practicable opportunity to participate in the performance of contracts
financed in whole or part with State funds.
Under this policy the Recipient shall be responsible to make a positive effort to solicit bids or proposals
from TSB firms and to utilize TSB firms as contractors or consultants. The Recipient shall also ensure that
the contractors or consultants make positive efforts to utilize TSB firms as subcontractors, subconsultants,
suppliers, or participants in the work covered by this agreement.
The Recipient's "positive efforts" shall include, but not be limited to:
1. Obtaining the names of qualified TSB firms from the Iowa Department of Inspections and Appeals
(515-281-7357) or from its website at: http://www.iowai.net/iowa/dia/tsb
2. Notifying qualified TSB firms of proposed projects involving State funding. Notification should be
made in sufficient time to allow the TSB firms to participate effectively in the bidding or request for
proposal (RFP) process.
3. Soliciting bids or proposals from qualified TSB firms on each project, and identifying for TSB firms
the availability of subcontract work.
4. Considering establishment of a percentage goal for TSB participation in each contract that is a
part of this project and for which State funds will be used. Contract goals may vary depending on
the type of project, the subcontracting opportunities available, the type of service or supplies
needed for the project, and the availability of qualified TSB firms in the area.
5. For construction contracts:
a) Including in the bid proposals a contract provision titled "TSB Affirmative Action
Responsibilities on Non-Federal Aid Projects (Third-Party State-Assisted Projects)" or a
similar document developed by the Recipient. This contract provision is available on-line at:
http://www.dot.state.ia.us/local_systems/publications/tsb_contract provision.pdf
b) Ensuring that the awarded contractor has and shall follow the contract provisions.
6. For consultant contracts:
a) Identifying the TSB goal in the Request for Proposal (RFP), if one has been set.
b) Ensuring that the selected consultant made a positive effort to meet the established TSB goal,
if any. This should include obtaining documentation from the consultant that includes a list of
TSB firms contacted; a list of TSB firms that responded with a subcontract proposal; and, if
the consultant does not propose to use a TSB firm that submitted a subcontract proposal, an
explanation why such a TSB firm will not be used.
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The Recipient shall provide the Iowa DOT the following documentation:
1. Copies of correspondence and replies, and written notes of personal and/or telephone contacts
with any TSB firms. Such documentation can be used to demonstrate the Recipient's positive
efforts and it should be placed in the general project file.
2. Bidding proposals or RFPs noting established TSB goals, if any.
3. The attached "Checklist and Certification." This form shall be filled out upon completion of each
project and forwarded to: Iowa Department of Transportation, EEO Administrator, Office of
Contracts, 800 Lincoln Way, Ames, IA 50010.
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CHECKLIST AND CERTIFICATION
For the Utilization of Targeted Small Businesses (TSB)
On Non-Federal-aid Projects (Third-Party State-Assisted Projects)
Recipient:
County:
1
2
3
4.
5.
Project Number:
Agreement Number:
Were the names of qualified TSB firms obtained from the Iowa Department of Inspections and Appeals? ^ YES ^ NO
If no, explain
Were qualified TSB firms notified of project? ^ YES ^ NO
If yes, by ^ letter, ^ telephone, ^ personal contact, or ^ other (specify)
If no, explain
Were bids or proposals solicited from qualified TSB firms? ^ YES ^ NO
If no, expla
Was a goal or percentage established for TSB participation? ^ YES ^ NO
If yes, what was the goal or percentage?
If no, explain why not:
Did the prime contractor or consultant use positive efforts to utilize TSB firms on subcontracts? ^ YES ^ NO
If no, what action was taken by Recipient?
Is documentation in files? ^ YES ^ NO
6. What was the dollar amount reimbursed to the Recipient
from the Iowa Department of Transportation?
What was the final project cost?
What was the dollar amount performed by TSB firms?
Name(s) and address(es) of the TSB firm(s)
(Use additional sheets if necessary)
Was the goal or percentage achieved? ^ YES ^ NO
If no, explain
As the duly authorized representative of the Recipient, I hereby certify that the Recipient used positive efforts to utilize TSB
firms as participants in the State-assisted contracts associated with this project.
Title
Signature
Date
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