Quince Street Underground Utility Reconstruction ProjectTHE CITY OF Dubuque
--..
Dui E A~~~
i
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Quince Street Underground Utility Reconstruction Project
(Reconstruction of Sanitary Sewer, Storm Sewer, and Watermain)
(CIP 7101903, 7201008, 7401405 & 3002079)
DATE: September 8, 2008
Sealed bids were received on September 4, 2008, for the Quince Street Underground
Utility Reconstruction Project. City Engineer Gus Psihoyos is recommending award to
the low bidder, Top Grade Excavating, Inc., in the amount of $107,453.25.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
V
Mic ael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
D'UB E
~ -
Masterpiece on tl~e Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 5, 2008
SUBJECT: Quince Street Underground Utility Reconstruction Project
(Reconstruction of Sanitary Sewer, Storm Sewer, and Watermain)
(CIP 7101903, 7201008, 7401405 & 3002079)
INTRODUCTION
The enclosed resolution authorizes the award of the construction contract for the
Quince Street Underground Utility Reconstruction Project.
DISCUSSION
The Quince Street Underground Utility Reconstruction Project will provide for the
reconstruction of all public underground utilities and replacement of the existing asphalt
street pavement.
The project will incorporate the following upgrades to the existing sanitary sewer
system: the complete reconstruction of approximately 220 lineal feet of 8-inch mainline
sewer; the reconstruction of 1 deteriorated brick manhole; and the replacement of 6
private sanitary sewer laterals. The cost for the individual sanitary sewer lateral
replacements will be assessed to each respective private property owner.
The project will also include the reconstruction of approximately 360 lineal feet of
watermain and the replacement of 1 lead residential water service. The cost of the
individual lead residential water service replacement will be assessed to the respective
private property owner.
The project also provides for the construction of approximately 365 lineal feet of new
storm sewer which will manage and improve storm water conveyance in the area.
BID RESULTS
Sealed bids were received on September 4, 2008. Top Grade Excavating, Inc. of
Epworth, Iowa, submitted the low base bid in the amount of $107,453.25. This amount
is 1.1 % over the engineer's estimate of $106,256.80.
A summary of the bid proposals received is as follows:
Contractor Name Bid Amount
Top Grade Excavating, Inc. $107,453.25
Drew Cook & Sons Excavating, Inc. $114,282.00
Horsfield Construction, Inc. $116,690.00
Connolly Construction, Inc. $123,692.75
RECOMMENDATION
I recommend that the contract for the Quince Street Underground Utility Reconstruction
Project be awarded to Top Grade Excavating, Inc. in the amount of $107,453.25.
BUDGET IMPACT
The estimate of probable cost for the Quince Street Underground Utility Reconstruction
Project is as follows:
Construction Contract
Contingency (10%)
Construction Engineering & Inspection (15%)
Total Project Cost
Estimate
$106,256.80
10,625.68
17.532.37
$134,414.85
Bid Award
$107,453.25
10,625.68
17, 532.37
$135,611.30
The estimated project category costs are as follows:
Cost Summary /Description
Street Restoration Improvements
Water Main Improvements
Sanitary Sewer Improvements
Storm Sewer Improvements
Total Project Cost
Amount
$ 34, 360.89
22,142.18
44,821.20
34.287.03
$135,611.30
The project funding summary is as follows:
CIP No. Fund Description
3002079 Quince Street Resurfacing
7401405 Water Main Replacement Program
Special Assessment -Water Services, Residential Property
7101903 Quince Street Sanitary Sewer Reconstruction
Special Assessment -Sanitary Lateral, Residential Property
7201008 Storm Sewer Improvement/Extension
Total Project Funding
Fund Amount
$34,360.89
20,715.80
$1,426.38
39,000.00
5,821.20
34,287.03
$135,611.30
The Quince Street Underground Utility Reconstruction Project will be funded through
the annual capital improvement project appropriation of City funds as noted above in the
amount of $128,363.72. The project, as outlined, will require Special Assessments in
the amount of $7,247.58 and expenditure from the FY2009 Annual Street Construction
Program (Funded through Local Option Sales Tax) in the amount of $34,360.89.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution awarding the Quince
Street Underground Utility Reconstruction Project to Top Grade Excavating, Inc. in the
amount of $107,453.25.
Prepared by Jon Dienst, Civil Engineer
cc: Jenny Larson, Budget Director
Don Vogt, Public Works Director
John Klostermann, Street & Sewer Maintenance Supervisor
Bob Green, Water Department Manager
Bob Schiesl, Assistant City Engineer
Greg Doeden, Civil Engineer
Deron Muehring, Civil Engineer
RESOLUTION NO. 308-08
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE QUINCE
STREET UNDERGROUND UTILITY RECONSTRUCTION PROJECT
Whereas, sealed proposals have been submitted by contractors for the Quince
Street Underground Utility Reconstruction Project (the Project) pursuant to Resolution
No. ____ and Notice to Bidders published in a newspaper published in the City of
Dubuque, Iowa on the 22nd day of August, 2008.
Whereas, said sealed proposals were opened and read on the 4th day of
September, 2008, and it has been determined that Top Grande Excavating, Inc. of
Epworth, Iowa, with a bid in the amount of $107,452.25, it the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Top
Grade Excavating, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 15th day of September, 2008.
Kevin J. Lynch, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE • ENGINEERING DIVISION -BID TABULATION SHEET
BID TABULATION FOR: QUINCE STREET UNDERGROUND BID DATE: 9/4/2008 BIDDER: BIDDER:
UTILITY RECONSTRUCTION PROJECT Toa Grade Excavating. Inc. Drew Cook 8 Sons Excavating
BID ITEM DESCRIPTION UNIT QUANTNTY UN T COST ESCOST E UNIT COST COST UNI BCOST COST
BASE BID:
DEMOLITION & REMOVAL..:
~ ~ I I
1 Remove Curb & Gutter LF 295 $2.05 $604.75 $ 2.50 $ 737.50 $ 6.00 ~ $ ~~ 1
770
00
2 Abandon Existing Pipe & Manhole CY 0.5 $103.00 $51.50 $ 1,500.00 $ 750.00 $ 590.00 $ ,
.
295
00
3 Remove Existing Manhole Each 2 $257
50 $515
00 $ 275
00 $ 550
00 $ 400
00 .
. . . . . $ 800.00
EXCAVATION 8 STONE
4 Excavation, Unclassfied CY 300 $6.75 $2,025.00 $ 12.25 $ 3,675.00 $ 6.50 $ 1
950.00
5 Excavation, Rock CY 40 $110.00 $4,400.00 $ 110.00 $ 4,400.00 $ 70.00 $ ,
2
800.00
6 Backfill, Limestone Ton 1,300 $13.70 $17,810.00 $ 6.75 $ 8,775.00 $ 7.00 $ ,
9
100
00
7 Backfill, Topsoil SY 100 $12.00 $1,200.00 $ 7.00 $ 700.00 $ 6.50 $ ,
.
650
00
8 Graded Stone Base
" Ton 350 $11.85 $4,147.50 $ 12.50 $ 4,375.00 $ 14.00 $ .
4
900.00
9 3
Crushed Stone Base Ton 140 $12.00 $1
680
00 $ 12
50 $ 1
750
00 $ 14
00 ,
,
. . ,
. . $ 1,960.00
PAVEMENT
- -
~
10 HMA 300k Binder Course 1/2" (PG 64-22) Ton 115 $65.00 $7,475.00 $ 74.80 $ 8,602.00 $ 69.00 $ 7
935.00
11 HMA 300k SuAace Course 1!2" (PG 70.26) Ton 115 $66.00 $7,590.00 $ 74.80 $ 8,602.00 $ 69.00 $ ,
7
935.00
12 Fixture Adjustment EA 1 $175.00 $175.00 $ 200.00 $ 200.00 $ 400.00 $ ,
400
00
13 PC Concrete Driveway 6", Remove & Construct SY 10 $41.00 $410.00 $ 40.00 $ 400.00 $ 38.00 $ .
380
00
14 PC Concrete Sidewalk, 4", Remove & ConsWct SF 60 $5.00 $3110.00 $ 10.00 $ 600.00 $ 5.00 $ .
300
00
15 PC Concrete Curb and Gutter, 2.5', Construct LF 295 $17.00 $5,015.00 $ 20.00 $ 5,900.00 $ 15.00 $ .
4,425.00
STORM SEWER ._ z
16 Stortn Sewer, 18" RCP, CL III LF 365 $28.00 $10,220.00 $ 32.50 $ 11,862.50 $ 40.00 $ 14
600
00
17 Storm Water Curb Opening Neenah R-3262-3 Each 1 $115.50 $115.50 I $ 120.00 $ 120.00 I $ 100.00 $ ,
.
100.00 l
Bid Tabulation Sheet 1 of 4
CITY OF DUBUQUE -ENGINEERING DIVISION -BID TABULATION SHEET
BID TABULATION FOR: QUINCE STREET UNDERGROUND BID DATE: 9/4!2008
UTILITY RECONSTRUCTION PROJECT
BIDDER:
Too Grade Excavating. Inc.
BIDDER:
Drew Cook & Sons Excavating
BID ITEM DESCRIPTION UNIT QUANTITY UNITICOST ESCOSTTE UNIT COST COST I UNIT COST COST
SANITARY SEWER
18 _8"PVC w./Bedding LF 220.0 $33.00 $7
260
00
19 48" Diameter Manhole Base Each 1 $765.00 ,
.
$765.00
2D 48" Diameter Manhole Sidewall VF 6.1 $100.00 $610.00
21 Manhole Frame E Cover Each 1 $250.00 $250.00
22 4"PVC Lateral w./Beddi LF 120 $32.00 $3,840.00
23 8"x4"PVC Wye Each 6 $130.00 $780
00
24 Locate Existing Lateral/Exploration Each 6 $149.50 .
$897.00
WATER MAIN
25 6" DIP, Class 52 w./Polywrap LF 860 $29.50 $10,620.00
26 6" Mega Lug MJ Each 8 $50.25 $402.00
27 6" Bend MJ x MJ Each 4 $154.00 $616.00
28 Tracer Wire Access Box Each 1 $68.00 $68.00
29 Copper Tracer Wire LF 370 $0.40 $148.00
30 3/4" Copper Service Line TYPE K LF 80 $30.00 $2
400.00
31 _Water Service Lines Stop Box Curb Stop Tap Installation 3/4" Each 1 $682.05 ,
$682.05
32 3/4"Copper Service Reconnect Each 5 $475.00 $2,375.00
MISCELLANEOUS
33 Sawcut, Concrete LF 30 $4.50 $135.00
34 Sawcut, Asphalt LF 50 $4.00 $200.00
35 Sod SY 100 $7.00 $700.00
36 Watering MGAL 5 $60.00 $300.00
37 Tree Preservation Measures LS 1 $500.00 $500.00 ~'
38 Dust Control Surface Treatment MGAL 5 $60.00 $300.00
39 Erosion Control Plan -Operating Procedures LS 1 $1,500.00 $1,500.00
40 Traffic Control & Safety Control LS 1 $2,000.00 $2,000.00
41 Existing Water Service Stop Box Clean Repair and Adjust Each 5 $200.00 $1 000 OD
42 Mobilization LS 1 $4,174.50 $4,174.50
Bid Sub-Total $106,256.80
Contingency $10,625.68
Cons[niction Engineering & Inspection $17,532.37
Total Construction Estimate: $134 414.85
BASE BID (%) OVER /UNDER (-):
$ 39.50 ~ $ 8,690.00
$ 850.00 $ 850.00
$ 125.50 $ 765.55
$ 400.00 $ 400.00
$ 38.00 $ 4,560.00
$ 94.00 $ 564.00
$ 275.00 $ 1,650.00
$ 32.50 $ 11,700.00
$ 45.65 $ 365.20
$ 115.00 $ 460.00
$ 55.00 $ 55.00
$ 0.45 $ 166.50
$ 28.25 $ 2,260.00
$ 522.00 $ 522.00
$ 395.00 $ 1,975.00
$ 10.00 $ 300.00
$ 10.00 $ 500.00
$ 10.00 $ 1,000.00
$ 15.00 $ 75.00
$ 250.00 $ 250.00
$ 50.00 $ 250.00
$ 500.00 $ 500.00
$ 1,846.00 $ 1,846.00
$ 250.00 $ 1,250.00
$ _ 4,500.00 $ 4,500.00
Bid sub-7ota1 S107,453.25
1.1
$ 29.00 $ 6,380.00
$ 500.00 $ 500.00
$ 90.00 $ 549.00
$ 325.00 $ 325.00
$ 31.00 $ 3,720.00
$ 120.00 $ 720.00
$ 200.00 $ 1,200.00
$ 42.00 $ 15,120.00
$ 36.00 $ 288.00
$ 100.00 $ 400.00
$ 50.00 $ 50.00
$ 0.50 $ 185.00
$ 21.00 $ 1,680.00
$ 200.00 $ 200.00
$ 250.00 $ 1,250.00
$ 3.00 $ 90.00
$ 2.50 $ 125.00
$ 11.00 $ 1,100.00
$ 75.00 $ 375.00
$ 2,000.00 $ 2,000.00
$ 75.00 $ 375.00
$ 2,000.00 $ 2,000.00
$ 1,850.00 $ 1,850.00
$ 500.00 $ 2, 500.00
$ 11,000.00 $ 11,000.00
BidSUb-Trnai $114,2$2,U0
% Under/Over 7.6%
Bid Tabulation Sheet 2 of 4
CITY OF DUBUQUE -ENGINEERING DIVISION -BID TABULATION SHEET
BID TABULATION FOR: QUINCE STREET UNDERGROUND BID DATE: 9/4/2008
UTILITY RECONSTRUCTION PROJECT
BIDDER: BIDDER:
Horsfield Construction. Inc. Connolly Construction. Inc.
BID ITEM DESCRIPTION UNIT QUANTITY UNITI COST E COSTTE UNIT COST COST UNIT OST COST
BASE BID:
DEMOLITION 3 REMOVAL I
1 Remove Curb & Gutter ~
2 LF 295 ~ $2.05 $604.75 $ 1.00 $ 295.00 $ 5.95 $ 25 ~
1
755
Abandon Existing Pipe & Manhole
CY
0.5
$103.00
$51.50
$
1,000.00
$
500.00
$
680
00
$ i
,
.
340
00
3 Remove Existing Manhole Each 2 $257
50 $515
00 $ 500
00 $ . .
. . . 1,000.00 $ 315.00 $ 630.00
EXCAVATION 8 STONE
4 Excavalion, UnclassiFed CY 300 $6.75 $2,025.00 $ 15.00 $ 4,500.00 $ 9
75 $ 2
925
00
5 Excavation, Rock
6 CY 40 $110.00 $4,400.00 $ 100.00 $ 4,000.00 $ .
110.00 $ ,
.
4
400.00
Backfill, Limestone Ton 1,300 $13.70 $17,810.00 $ 7.00 $ 9,100.00 $ 7
95 $ ,
10
335
00
7 Backfill, Topsoil SY 100 $12.00 $1,200.00 $ 10.00 $ 1,000.00 $ .
13
25 $ ,
.
1
325
00
8 Graded Slone Base
" Ton 350 $11.85 $4,147.50 $ 14.00 $ 4 900.00 $ .
13.25 $ ,
.
4
637
50
9 3
Crushed Sfone Base Ton 140 $12
00 $1
680
00 $ 13
00 ,
.
. ,
. . $ 1,820.00 $ 14.65 $ 2,051.00
PAVEMENT-;
10 HMA 300k Bmder Course 1/2" (PG 64-22) Ton 115 $65.00 $7,475.00 $ 80
00 $ 9
200
00 $ 74
90 $ 8
613
50
11 HMA 300k Surface Course 1/2" (PG 70.28) Ton 115 $66
00 $7
590
00 $ .
80
00 $ ,
.
9
200
00 . ,
.
12 Fixture Adjustment
EA
1 . ,
. . ,
. $ 74.90 $ 8,613.50
13 PC Concrete Driveway 6" Remove & Construct
SY
1 $175.00 $175.00 $ 300.00 $ 300.00 $ 535.00 $ 535.00
14 PC Concrete Sidewalk
4"
Remove 8 Construct
SF 0 $41.00 $410.00 $ 40.00 $ 400.00 $ 59.00 $ 590.00
,
,
15 PC Concrete Curb and Gutter
2
5'
Construct 60 $5.00 $300.00 $ 10.00 $ 600.00 $ 6.00 $ 360.00
,
.
, LF 295 $17.00 $5,015.00 $ 20.00 $ 5,900.00 $ 17.00 $ 5,015.00
STORM SENIER
16 Storm Sewer, 18" RCP, CL 111 LF 365 $28.00 $10,220.00 $ 40.00 $ 14,600.00 $ 38
65 $ 14
107
25
17 Storm Water Curb Openin Neenah R~3262.3 Each 1 $115.50 $115.50 $ 100.00 $ 100.00 $ .
295.00 $ ,
.
295.00
BiC Ta6ulatbn Sheet 3 or 4
CITY OF DUBUQUE -ENGINEERING DIVISION -BID TABULATION SHEET
BID TABULATION FOR: QUINCE STREET UNDERGROUND BID DATE: 9/4!2008
UTILITY RECONSTRUCTION PROJECT
BIDDER: BIDDER:
HorsTield Construction. Inc. Connolly Construction. Inc.
BID ITEM DESCRIPTION UNIT QUANTITY UNITICOST ESCOSTTE UNIBCOST COST UNIT COST COST
SANITARY SEWER
18 8"PVC w./Bedding LF 220.0 $33.00 $7,260.00
t9 48" Diameter Manhole Base Each 1 $765.00 $765.00
20 48" Diameter Manhole Sidewall VF 6.1 $100.00 $610.00
21 Manhole Frame 8 Cover Each 1 $250.00 $250.00
22 4"PVC Lateral w.lBedding LF 120 $32.00 $3,840.00
23 8"x4" PVC Wye Each 6 $130.00 $780.00
24 Locate Existing Lateral/Exploration Each 6 $149.50 $897.00
WATER MAIN
25 6"DIP, Class 52 w./Polywrap
LF
26 6"Mega Lug MJ Each
27 6" Bend MJ x MJ Each
28 Tracer Wire Access Box Each
29 Copper Tracer Wire LF
30 3/4" Copper Service Line TYPE K LF
31 Water Service Lines Stop Box Curb Stop Tap Installation 3/4" Each
32 3/4" Copper Service Reconnect Each
360 $29.50 $10,620.00
8 $50.25 $402.00
4 $154.00 $616.00
1 $68.00 $68.00
370 $0.40 $148.00
80 $30.00 $2,400.00
1 $682.05 $682.05
5 $475.00 $2,375.00
MISCELLANEOUS
33 Sawcut, Concrete LF 30 $4.50 $135.00
34 Sawwt, Asphalt LF 50 $4.00 $200.00
35 Sod SY 100 $7.00 $700.00
36 Watering MGAL 5 $60.00 $300.00
37 Tree Preservation Measures LS 1 $500.00 $500.00
38 Dust Control Surface Treatment MGAL 5 $60.00 $300.00
39 Erosion Control Plan -Operating Procedures LS 1 $1,500.00 $1,500.00
40 Traffic Control 8 Safety Control LS 1 $2,000.00 $2,000.00
41 Existing Water Service Stop Box Clean Repair and Adjust Each 5 $200.00 $1,000.00
42 Mobilization LS 1 $4,174.50 $4,174.50
Bid Sub-Total $106,256.80
Contingency $10,625.68
Construction Engineering 8 Inspection $17,532.37
Total Construction Estimate: $134,414.86
BASE BID (%) OVER /UNDER (-):
$ 42.00 $ 9,240.00
$ 700.00 $ 700.00
$ 150.00 $ 915.00
$ 500.00 $ 500.00
$ 41.00 $ 4,920.00
$ 110.00 $ 660.00
$ 250.00 $ 1,500.00
$ 35.00 $ 12,600.00
$ 55.00 $ 440.00
$ 100.00 $ 400.00
$ 75.00 $ 75.00
$ 0.50 $ 185.00
$ 40.00 $ 3,200.00
$ 500.00 $ 500.00
$ 500.00 $ 2,500.00
$ 8.00 $ 240.00
$ 6.00 $ 300.00
$ 10.00 $ 1,000.00
$ 50.00 $ 250.00
$ 100.00 $ 100.00
$ 50.00 $ 250.00
$ 750.00 $ 750.00
$ 2,000.00 $ 2,000.00
$ zlo.oo $ 1,oso.oo
$ 5,000.00 $ 5,000.00
$ 45.65 $ 10,043.00
$ 520.00 $ 520.00
$ 161.00 $ 982.10
$ 435.00 $ 435.00
$ 20.40 $ 2,448.00
$ 121.00 $ 726.00
$ 370.00 $ 2,220.00
$ 36.30 $ 13,068.00
$ 59.80 $ 478.40
$ 123.50 $ 494.00
$ 50.00 $ 50.00
$ 0.70 $ 259.00
$ 14.20 $ 1,136.00
$ 635.00 $ 635.00
$ a9s.oo $ z,a8a.oo
$ 4.00 $ 120.00
$ 2.40 $ 120.00
$ 82.65 $ 8,265.00
$ 82.65 $ 413.25
$ 1,862.00 $ 1,862.00
$ 153.00 $ 765.00
$ 1,650.00 $ 1,650.00
$ 2,030.00 $ 2,030.00
$ als.oo $ 2,o7s.oo
_$ 3,890.00 $ 3,890.00
8ia sub-Total $116,690.00
% Under/Over 9.82%
eid seo-row 5123,692.75
16.41 %
BiA Tabulation Sheet 4 ofd