Montcrest Street Sanitary Sewer Extension Project_Plans and SpecsTHE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Montcrest Sanitary Sewer Extension Project
CIP 7101309
DATE: September 8, 2008
City Engineer Gus Psihoyos is recommending approval of the plans, specifications,
form of contract and the estimated cost of $59,632.45 and to adopt the Resolution of
Necessity and the Preliminary Schedule of Assessments for the Montcrest Sanitary
Sewer Extension Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
V
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF Dubuque
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Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: September 5, 2008
SUBJECT: Montcrest Sanitary Sewer Extension Project
CIP 7101309
INTRODUCTION
The purpose of this memo is to request adoption and approval of the attached
resolutions to be considered at the public hearing on the Montcrest Sanitary Sewer
Extension Project.
BACKGROUND
In December 1994, the City Council directed staff to enforce connection to sanitary
sewers for properties that were within 200 feet of public sanitary sewer main as
specified in Section 44-14 of the Code of Ordinances. To date, 129 connections have
been made out of an identified 158 residences. The more difficult, costly connections
remain.
The City Council recognized the increased financial hardship due to these more difficult
connections. In September of 1996 they established a policy to cap a property owner's
financial participation for the connection to the City sewer main at fifteen percent (15%)
of the value of the property. Since FY98 the CIP budget has included the annual
Sanitary Lateral Connection Assistance Program (CIP#7101309).
In December of 2001 the City Council revised the policy. To avoid inconsistencies and
irregularities with private bids, the City now administers the bidding process. In addition,
the policy now allows for an appraisal to establish the value of the property. Previously,
the assessed value was utilized.
DISCUSSION
Three of the properties within 200 feet of the City sewer main and are still on a septic
system are 795 Montcrest Street, 805 Montcrest Street, and 777 Seward Street. The
proposed Montcrest Sanitary Sewer Extension Project includes the extension of 475
feet of 8-inch diameter sanitary sewer main, the installation of 255 of 4-inch diameter
sewer laterals from the main to the three houses, and ditch remediation at the end of
Spires Court. Once complete, the three homes will be connected to the City's sanitary
sewer system.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and the estimated cost and to adopt the Resolution of Necessity and the Preliminary
Schedule of Assessments for the Montcrest Sanitary Sewer Extension Project.
BUDGET IMPACT
The estimate of probable cost for Montcrest Sanitary Sewer Extension Project is
summarized as follows:
Estimate
Construction Contract $47,140.28
Contingency (10%) 4,714.03
Construction Engineering & Inspection (15%) 7,778.15
Total Project Cost $59,632.45
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
7101309 Sanitary Lateral Connection Assistance Program $23,378.40
Special Assessments 25,311.80
7201004 Stormwater Ditch Remediation 10,942.25
Total Project Funding $59,632.45
ACTION TO BE TAKEN
I respectfully request that the City Council adopt and approve the attached resolutions
that approve the plans, specifications, form of contract and the estimated cost and
adopt the Resolution of Necessity and the Preliminary Schedule of Assessments for the
Montcrest Sanitary Sewer Extension Project.
Prepared by Deron Muehring, Civil Engineer
cc: Jenny Larson, Budget Director
Deron Muehring, Civil Engineer
RESOLUTION NO. 327-08
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE MONTCREST SANITARY SEWER EXTENSION
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Montcrest Sanitary Sewer Extension Project, in the estimated amount $59,632.45,
are hereby approved.
Passed, approved and adopted this 15th day of September, 2008.
Kevin J. Lynch, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 328-08
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION
OF NECESSITY PROPOSED FOR THE MONTCREST SANITARY SEWER
EXTENSION PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the
Montcrest Sanitary Sewer Extension Project has given notice of the public hearing
thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have
been heard and consideration given to all objections and is pending before this Council;
and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
x Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Preliminary Schedule of Assessments attached
hereto as Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Deferred for later consideration to a, City Council meeting to be held on the
day of , 2008, next at 6:30 p.m. in the Historic Federal Building
Council Chambers (second floor), 350 West 6t" Street, with jurisdiction retained
for further consideration and action at the adjourned meeting.
Abandoned.
Passed, approved and adopted this 15th day of September, 2008.
Kevin J. Lynch, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 329-08
APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST
FOR THE
MONTCREST SANITARY SEWER EXTENSION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plat, schedule of assessments, and estimate of total cost for
the Montcrest Sanitary Sewer Extension Project are hereby approved.
Passed, approved and adopted this 15th day of September, 2008.
Kevin J. Lynch, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk
CITY OF DUBUQUE, IOWA
MONTCREST SANITARY SEWER PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENT:
The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be
assessed against each lot and the valuations shown opposite each lot are hereby fixed as true valuations of such lots by the city council of the Ciry of Dubuque, Iowa.
OWNER ADDRESS FULL LEGAL DESCRIPTION PARCEL GROSS VALUATION VALUATION wl DEFICIENCY TOTAL NET
________________________________ ________________________________ ___SUBDIVISION NUMBER ASSESSMENT ______IMPROVEMENT ASSESSMENT ASSESSMENT
1 PENHOLLOW, GERALD L 8 CHRIST 777 SEWARD STREET INCL PLEASANT VIEW 10.23-227-011 $ 5,704.50 $ 38,030.00 $ 48,816.59 $ - $ 5,704.50
2 IMCKHAM, LYLE K III & MARLENE K 795 MONTCREST LOT 15 8 16 PLEASANT VIEW ADD PLEASANT VIEW ADD 10.23-231-001 $ 9,814.69 $ 116,260.00 $ 126,074.69 $ - $ 9.814.69
3 HAUGEN, LAWRENCE H 8 RUTH 805 MONTCREST LOT 17 8 18 PLEASANT VIEW ADD 805-805 1/2 MONTCREST 'LEASANT VIEW ADD 10.23-230.005 $ 9,792.60 $ 71,080.00 $ 80,872.60 $ - $ 9,792.60
TOTALS $ 25,311.80 $ $ 25,311.80