Carnegie Stout Public Library Renovation ProjectDubuque
THE CTTY OF ~~~~
ANf - iC~
DuB E
r
Masterpiece on the Mississippi
2007
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Carnegie-Stout Public Library Renovation Project
CIP's 1001141 and 1011141
DATE: September 8, 2008
City Engineer Gus Psihoyos is recommending approval of the plans, specifications,
form of contract and the estimated cost of $5,491,714 for the Carnegie-Stout Public
Library Renovation Project.
The City of Dubuque has retained The Durrant Group as the Construction Manager for
this project. The Construction Manager will coordinate the work of the multiple prime
contracts and the phased construction activities.
The project will be designed and constructed in such a manner so that the Library can
file for the U.S. Green Building Council's LEED (Leadership in Energy & Environmental
Design) certification. If granted, Carnegie-Stout Public Library will become the first
library in the State of Iowa to be LEED-EB (existing building) certified.
With soft costs the total project budget is $6,475,514.
The City of Dubuque will need to provide up front construction funds to cover pledge
payments that will be received by the Library during FY2010-FY2013. The total amount
of outstanding pledges in these years is $524,479. The City will also need to provide
$253,710 in construction funds to cover a partial contribution to the project from the
future sale of the Heade painting. The balance of the revenue from the Heade painting
sale will be directed toward repayment of the Library Gift Trusts. Should the Heade
painting sell for more than anticipated, the funds will go toward the optional add
alternates or unfunded project soft costs. If the Heade painting sells for less than
anticipated, the trust funds will not be replenished at this time. Any unfunded Gift Trust
Repayments will be repaid during future fiscal years as City funds become available.
The Engineering Staff has determined that starting construction of the project with less
than 5% contingency funds after the bids are awarded would not be prudent. The
current project budget shows a 10% contingency. Should the bids come in higher than
$4,696,134 the bids may need to be rejected and the project redesigned or a
determination must be made to delay another component of the project.
The total advance funding of $778,189 provided by the City will come from Fiscal Year
2008 land sales from Dubuque Industrial Center West and will be repaid as pledges are
paid to the Library. Repayment of the land sales is necessary in order to fund the future
development of industrial sites and other projects in Dubuque Industrial Center West.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Mil igen
MCVM:Iw
Attachment
CC: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, City Engineer
Dubuque
THE CITY OF i
~~ B ~ A1-Am~lca CAD
Masterpiece on the Mississippi
2007
TO: Michael C. Van Milligen, City Manag
FROM: Gus Psihoyos, City Engineer ,
SUBJECT: Carnegie-Stout Public Library Renovation Project
CIPs1001141 and 1011141
DATE: September 5, 2008
INTRODUCTION
The enclosed resolution is in reference to the public hearing on the Carnegie-Stout
Public Library Renovation Project.
BACKGROUND
Prior to the start of design work on the renovation project, the Carnegie-Stout
Public Library Board of Directors conducted a community survey to determine how
best the Library could meet the needs of its patrons. The survey results netted a
performance confidence level of ±95%. Over 66% of the survey respondents
answered the following community survey question with a rating of "Very
Important" and "Important" - "How important do you think these renovations are to
the Library's ability to continue offering its current level of services, as well as
improving its service to the citizens of Dubuque?". Survey respondents also
repeatedly mentioned the need for "more computers/internet access" and a "more
comfortable, inviting environment".
DISCUSSION
The Carnegie-Stout Public Library Renovation Project will not only maximize use
of space to accommodate the growing collections and expanded offering of
services, it will also restore "a cultural and historic treasure of Dubuque to its
original splendor".
The project will include:
- A complete renovation of all public and staff spaces.
- Update of the obsolete HVAC system to one that is designed to be
environmentally efficient.
- New furnishings and equipment.
- Expanded wireless access and computer services.
- New roof on the original building
- New sidewalk and steps including a snow melt system for the newer building.
- Upgraded security system.
- Reopening of the stairwell to the second level in the original building.
- Reopening of the original mezzanine and uncovering of the rear skylight in the
original building.
Multiple prime construction bids will be received for the following:
• Contract No. 1 -General Construction
• Contract No. 2 -Doors, Frames and Hardware (supply only)
• Contract No. 3 -Aluminum Entrances, Skylights & Glazing Systems
• Contract No. 4 -Painting and Wall Coverings
• Contract No. 5 -Acoustical Tile Ceilings
• Contract No. 6 -Flooring & Tile
• Contract No. 7 -Roofing
• Contract No. 8 -Elevator
• Contract No. 9 -Plumbing & Fire Protection Systems
• Contract No. 10 - HVAC Systems
• Contract No. 11 -Test, Adjust and Balance
• Contract No. 12 -Electrical Systems
The City of Dubuque has retained The Durrant Group as the Construction
Manager for this project. The Construction Manager will coordinate the work of the
multiple prime contracts and the phased construction activities.
The project will be designed and constructed in such a manner so that the Library
can file for the U.S. Green Building Council's LEED (Leadership in Energy &
Environmental Design) certification. If granted, Carnegie-Stout Public Library will
become the first library in the state of Iowa to be LEED-EB (existing building)
certified.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of
contract and the estimated cost for the Carnegie-Stout Public Library Renovation
Project.
BUDGET IMPACT
The estimate of probable cost for the Carnegie-Stout Public Library Renovation
Project is summarized as follows:
Construction Hard Costs
Base Construction Work $ 4,472,134
Contin enc - 10% $ 448,000
Hazardous Material Abatement $ 3,400
Fixtures, Furnishin s & E ui ment $ 568,180
Total -Bid Pro'ect Cost 5 491 714
O tional Construction Add Alternates:
1 Installation of New Elevator + $ 72,000
2 Room 315 -Staff Breakroom + $ 26,800
3 Misc. Technolo -Window treatments/Pro'ection Screens + $ 21,600
4 CCTV Securit S stem + $ 149,000
5 Re lace North Sk li ht on Historic Buildin + $ 175,000
O tional Add E ui ment Purchases b Libra
1 Desks/Chairs/Partitions/Etc. + $ 130,000
2 Self Book Check-Out Units 3 each + $ 99,000
3 New Com uters 10 each + $ 20,000
4 Public Furniture - Meetin Rooms/Mezzanine + $ 15,000
Pro'ect Soft Costs
En r./Arch./LEED Cert. Fees $ 565,000
Construction Mana ement Fees $ 366,000
Cit En ineerin Fees $ 30,000
Hazardous Material Abatement Testin $ 2,800
Misc. Costs -Builders Risk Ins., Cleanin , Tem . Si ns, etc. $ 20,000
Total - Pro'ect Soft Costs 983 800
TOTAh~.PROJ~CT:~OST.~;, ~ $ fi,475,514
The project funding summary is as follows:
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Furid Source. F hdrn
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Available Fundraising to Date (Cash and Pledges) "`** $ 1,746,782
Curtis Collection Sale $ 501,750
Heade Painting Sale (Estimated) $ 253,710
Total Library Funding $ 2,502,242
*** The City of Dubuque will need to provide up front construction funds to cover
pledge payments that will be received by the Library during FY 2010-FY 2013.
The total amount of outstanding pledges in these years is $524,479. The City will
also need to provide $253,710 in construction funds to cover a partial contribution
to the project from the future sale of the Heade painting. The balance of the
revenue from the Heade painting sale will be directed toward repayment of the
Library Gift Trusts. Should the Heade painting sell for more than anticipated, the
funds will go toward the optional add alternates or unfunded project soft costs. If
the Heade painting sells for less than anticipated, the trust funds will not be
replenished at this time. Any unfunded Gift Trust Repayments will be repaid
during future fiscal years as City funds become available.
The Engineering Staff has determined that starting construction of the project with
less than 5% contingency funds after the bids are awarded would not be prudent.
The current project budget shows a 10% contingency. Should the bids come in
higher than $4,696,134 ($4,472,134 + $224,000), the bids may need to be rejected
and the project redesigned or a determination must be made to delay another
component of the project.
The total advance funding of $778,189 provided by the City will come from Fiscal
Year 2008 land sales from Dubuque Industrial Center West and will be repaid as
pledges are paid to the Library (see attached table). Repayment of the land sales
is necessary in order to fund the future development of industrial sites and other
projects in Dubuque Industrial Center West.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract
and the estimated cost for the Carnegie-Stout Public Library Renovation Project.
cc: Jenny Larson, Budget Director
Susan Henricks, Library Director
Steve Brown, Project Manager
RESOLUTION NO. 330-08
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CARNEGIE-STOUT PUBLIC LIBRARY RENOVATION
PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Carnegie-Stout Public Library Renovation Project, in the estimated amount
$5,491,714.00, are hereby approved.
Passed, approved and adopted this 15th day of September, 2008.
Kevin J. Lynch, Mayor Pro-Tem
Attest:
Jeanne F. Schneider, CMC, City Clerk