Dubuque Metropolitan Area Solid Waste Agency FY18 Budget & Fee Schedule Copyright 2014
City of Dubuque Consent Items # 17.
ITEM TITLE: Dubuque Metropolitan Area Solid Waste Agency
(DMASWA)
SUMMARY: Correspondence from the DMASWA notifying the City of
the Agency's Fiscal Year 2018 budget and fee schedule
approved by the Agency's Board of Directors on
December 21 , 2016.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
DMASWA FY18 Budget and Fee Schedule Supporting Documentation
Dubuque Metropolit Area Solid Waste Agency `RECEIVED�'""'
providing environmentally sound,,solid waste solutions
17 JA -9A11- l7
January 3, 2017ILY 'A I°�<-'8 Office
I 'u lk l
Dubuque City Clerk a C..ei.. ° r,
Attn: Kevin Firnstahl
50 W. 13th St.
Dubuque IA, 52001
Dear City Clerk:
The purpose of this letter is to notify you of the Dubuque Metropolitan Area Solid Waste
Agency's FY18 budget and fee schedule, which were approved by the Agency's Board of
Directors on December 21, 2016. The FY18 fees will go into effect on July 1, 2017. Copies of
the FY18 budget and fee schedule are attached.
The only changes to the fee schedule are an increase to the contract fee by 3% from FY17, the
minimum fee for a car is increases from $11.00 to $12.00, and screen disposal fees will
increase from $10.00 to $15 each in the coming year. Screens include all televisions, monitors,
and laptop computers.
The Dubuque Metropolitan Area Solid Waste Agency is a 28E partnership of the County and
City of Dubuque. The Agency owns and operates essential public utility infrastructure, including
our area's only municipal solid waste landfill, publicly-owned yard debris and food scraps
composting facility, and regional household hazardous materials collection facility. In addition,
the Agency sponsors an electronic scrap recycling program, eleven recyclables drop-off
stations, and partners with the local privately-owned and operated materials recovery facility.
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The Agency receives no tax or per capita fee subsidies, relying solely on the fees charged at its
facilities to operate as the not-for-profit, solid waste management utility for Dubuque and
Delaware counties. When you require assistance with your community's solid waste needs or
for a presentation on the services the Agency can provide your community please do not
hesitate to contact Agency Administrator John Foster at 'foster _cityofdubugue.orq or 563-589-
4354. It truly appreciates your past and future support.
Sincerely,
M67t,4,
Mona Manternach
Dubuque Metropolitan Area Solid Waste Agency
Board Secretary
Attachments
925 Kerper Court I Dubuque, IA 52001-2405 Phone: 563-589-4250 www.dmaswa.org
C:\Users\lfoster\Documents\A Local Docs\Budget\Letter-Template Rate&Budget City Clerks 18.doc
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RESOLUTION NO. 2017 . i
ADOPTING THE DUBUQUE METROPOLITAN AREA SOLID WASTE I
AGENCY FISCAL YEAR 2018 ANNUAL BUDGET
WHEREAS, a resolution passed and adopted by the Dubuque
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Metropolitan Area Solid Waste Agency on April 26, 1976 requires the preparation
and adoption of an annual revenue and expenditure budget; and
1 II
WHEREAS, the attached FY 2018 Operating Budget was prepared and
presented to the Board of Directors for their consideration and discussion; and,
WHEREAS, the attached three-year, FY 2018-2020 Program,_
Equipment, and Capital Improvement Project Budget provides the estimated
costs for those projects and equipment, and schedules the year during which the
expenditure will be undertaken;and,
` II
WHEREAS, the Program, Equipment, and Capital Improvement Projects. p
for the first year are included in the Fiscal Year 2018 budget and the remaining
budgetary items are to be reconsidered annually by the Board of Directors and
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appropriately revised; and, p
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WHEREAS, the adoption of the FY 2018 Operating, Program, Equipment,
and Capital Improvement Project Budgets are a prudent measure to provide
continuity of programs and is in the best interest of the Agency. ?
NOW, THEREFORE, BE IT RESOLVED BY THE DIRECTORS OF THE
DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY;
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Section 1. That the annual budget for the fiscal year 2018, starting July 1, 1
2017 and ending June 30, 2018, as set forth in the DMASWA 28E agreement,
showing the revenue estimates and appropriation expenditures and allocations to
programs and activities for said year, attached hereto be and is hereby adopted.
Section 2. That the Fiscal Year 2018 —2020 Programs, Capital
improvement, and Equipment Budget and schedule for the period beginning July
1, 2017, set out in the attached hereto be and is hereby adopted, subject to
annual review and revision.
Section 3. The Secretary of the Agency is authorized and directed to
forward copies of the approved budget for Fiscal Year 2018 Budget to the
municipalities of Dubuque county,
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Fussed, adopted and approved this 21st day of December, 2016.
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David T. Resnick, G airperson
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Attest:
Mary Ann Specht, Acting Secretary t
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@MASWA FY 2018 Budget
Revenue Projections $ 5,557 066
Landfill Bond Series 2016(Projected Carry Over) $ 3,495,116
Operating Budget $ (4,106,654)
Program Budget $ (176,405)
Capital Improvement Budget $ (3,632,772) I
Equipment Budget $ (43,250)
Closure/PostClosure Payment $ (234,941) a
Operating Reserve Payment $ (615,998)
Total To/From Reserve Fund $ 182,162
REItEIUUE"FRt}IECTtfNS B`ITACCf}llNT
Interest,Rent,&Royalties(Account 43) $ 37,889
State Grants(Account 45) $ 100,000
Service Fees(Account 51) $ 5;337,143
Internal Service Fees(Account 53) $ 12,710
Proceeds of Assets Sales and Long Term Debt(Account 54) $ 69,324 I
Total Revenue Projected $ 5,557,066
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EXPENSES BY ACCOUNT i
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Operations Budget by Account
Personnel(Account 61) $ 1,162,883
Operating Supplies and Services(Account 62) $ 1,824,122
Administrative Overhead(Account 63) $ 72,843
Equipment(Account 71) $ 23,575
Debt Service(Account 74) $ 667,559
City of Dubuque Overhead(Account 91) $ 355,672
Total $ 4,106,654
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Program Expenditure Budget Addition(s)
Organic Waste Management Study $60,000
Total Program Costs $61000
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Landfill Bond Series 2016(Projected Carry Over) $ 3,495,316
Capitial Improvement Projects
Environmental Management System/Comp Plan $ 8,000
Computer Replacement $ 3,050
Cell 9 Phase 3 Expansion $ 3,495,116
Radio Communication Replacement(72410) $ 58,696
Haz Store Building Replacement $ 127,910
Total $ 3,692,772
Equipment Purchases
Roll Off Containers(Customer Drop Off Area) $ 15,000
Camera Equipment Replacement $ 28,250
$ 43,250
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DMASWA FY 2018 - 2020 Budget (Activity 94082800)
PROGRAM, EQUIPMENT, &CAPITAL IMPROVEMENT DETAILED EXPENDITURES
Recommended
Budget Projected Budgets
Fiscal Year Ending June 30, 2018 2019 2020
PROGRAM and PLANNING ,
62669 Programming Planning Expenditures $ 30,000 $ 30,000 $ 30,000
62712 Consulting Engineers $ 80,000 $ 30,000 $ 30,000
62721 Ops and Financial Analysis $ 8,000 $ 8,000 $ 8,000 I
62765 Waste Minimization Grants $ 50,000 $ 50,000 $ 50,000
62779 Airspace Survey/Dirt Use/Compaction Study $ 8,405 $ 8,405 $ 8,405
Total Program Casts $ 176,405 $ 126,405 $ 126,405
EQUIPMENT
71328 Roll Off Containers $ 15,000 $ - $ 15,750
71540 3471 Trash Compactor(Rebuild/Replacement) $ - $ 925,000 $ -
72417 Camera Equipment Replacement $ 28,250 $ - $, - I
71318 3456 Crawler Dozer Replacement $ - $ - $ 384,375
62615 3475 Haul Truck(Rebuild) $ - $ - $ 175,000
71315 Mechanic Truck Addition $ - $ - $ 94,451
71314 3450 Pickup Ford F-150 $ - $ - $ 26,540
71550 Waste Wizard $ - $ - $ 26,922 i
Total Equipment Costs $ 43,250 $ 925,000 $ 723,038
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CAPITAL IMPROVEMENT PROJECTS
2268 Environmental Management System/Camp Plan $ 8,000 $ 8,000 $ 8,000
1069 Computer Replacement(Servers,phones,computers) $ 3,050 $ 40,992 $ 8,192
2685 Short Term Facilities $ - $ - $ 2,110;076
2702 Cell 9 Phase 3 Expansion $ 3,495,116 $ - $ -
2604 Radia Communication Replacement(72410) $ 58,696 $ - $
73410 Haz Store Building Replacement $ 127,910 $ - $ -
TBD Cell 9 Verticle Expansion $ - $ $ 1,409,260
TBD Water main extension $ - $ 379,470 $ -
Total Capital Project Costs $ 3,692,772 $ 428,462 $ 3,535,528
Annual Capital Programs,Projects and Equipment Costs $ 3,912,427 $ 1,479,867 $ 4,384,971
%Change from previous year #REF! -62.18% 196,31%
Note-Inflation=2.5%/year
Closure/PostClosure Payments $ 234,941 $ 234,941 $ 234,941
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