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Oak St Sanitary Sew ExtensionMEMORANDUM April 29, 2002 TO: FROM: SUBJECT: The Honorable Mayor and City Council Members Michael C. Van Milligen, City Manager Qak Street Sanitary Sewer Extension Public Works Director Mike Koch is recommending adoption of the Final Assessment Schedule for the Oak Street Sanitary Sewer Extension Project. The total cost of the project is $107,799.32, with special assessments of $33,169.41. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Michael A. Koch, Public Works Director TO: FROM: SUBJECT: CITY OF DUBUQUE, IOWA MEMORANDUM Apdl 29, 2002 Michael C. Van Milligen, City Manager Michael A. Koch, Public Works Director Oak Street Sanitary Sewer Extension INTRODUCTION The enclosed resolution provides for the adoption of the Final Assessment Schedule for the Oak Street Sanitary Sewer Extension Project. DISCUSSION At the City Council meeting of Mamh 4, 2002, the City Council adopted a Preliminary Schedule of Final Assessment for the project. The adoption of this Preliminary Schedule allows the City approximately 45 days of administrative time to process financial assistance applications for Iow- to moderate-income families assessed on the project. The project has already been accepted and the Final Estimate approved by the City Council. As of the April 8, 2002 filing deadline, five property owners applied for financial assistance and received $21,227.30. RECOMMENDATION I recommend the adoption of the enclosed Resolution Approving the Final Schedule of Assessments for the Oak Street Sanitary Sewer Extension Project. The total cost of the project is $107,799.32, with special assessments of $33,169.41. ACTION TO BE TAKEN The City Council is requested to adopt the attached resolution adopting the Final Schedule of Assessments for the project. MAK/vjd Prepared by Gus Psihoyos, Assistant City Engineer cc: Pauline Joyce, Administrative Services Manager Todd irwin, Engineering RESOLUTION NO. 230-02 A RESOLUTION ADOPTING THE FINAL ASSESSMENT SCHEDULE FOR THE OAK STREET SANITARY SEWER EXTENSION PROJECT INCLUDING CERTAIN INFORMATION REQUIRED BY THE CODE OF IOWA, SPECIFICALLY, THE NUMBER OF ANNUAL INSTALLMENTS INTO WHICH ASSESSMENTS ARE DIVIDED, THE INTEREST OF ALL UNPAID INSTALLMENTS, THE TIME WHEN THE ASSESSMENTS ARE PAYABLE AND DIRECTING THE CLERK TO CERTIFY THE FINAL SCHEDULE AND TO PUBLISH NOTICE THEREOF NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That after full consideration of the final schedule of assessments and accompanying plat showing the assessments proposed to be made for the construction of the Oak Street Sanitary Sewer Extension Project under contract with Tschiggfrie Excavating of Dubuque, Iowa, which final plat and schedule were filed in the office of the City Clerk on the 2nd day of May, 2002, the said schedule of assessments be and the same is hereby approved and adopted. That there be, and is hereby assessed and levied as a special tax against and upon each of the lots, the respective sums indicated. Provided, further, that the amounts shown in said final schedule of assessments as deficiencies are found to be proper and levied conditionally against the respective properties benefited by the improvements as shown in the schedule, subject to the previsions of Section 384.63 of the Code of Iowa. Said assessments against said lots are hereby declared to be in proportion to the special benefits conferred and not in excess of twenty-five percent of the value of same. That the City Clerk be and is hereby directed to certify said schedule to the County Treasurer of Dubuque County, Iowa, and to publish notice of said certification once each week for two consecutive weeks in the manner provided in Section 362.3, the first publication of which shall be not more than fifteen days from the date of filing of the final schedule. On or before the date of the second publication of the notice, the City Clerk shall also mail a copy of said notice to property owners whose property is subject to assessment, as provided and directed in Section 384.60 of the Code of Iowa. That assessments may be paid in full or in part without interest at the office of the County Treasurer, at any time within 30 days after the date of the first publication of this notice of the filing of the final schedule of assessments with the County Treasurer. After 30 days unpaid assessments of $50.00 or more are payable in 10 annual installments and will draw annual interest at nine (9) percent (commencing on the date of acceptance of the work) computed to the December 1 next following the due dates of the respective installments as provided in Section 384.65 of the Code of Iowa. Each installment will be delinquent from October 1 following its due date on July 1 of each year. Property owners may elect to pay any annual installments semiannually in advance. Passed, adopted and approved this 2002. Attest: . , , 6th day of May, 2002. Terrance M. Duggan, Mayor Attest: Jeanne F. Schneider, City Clerk CITY OF DUBUQUE, IOWA OAK STREET SANITARY SEWER SCHEDULE OF VALUATION AND FINAL SCHEDULE OF FINAL ASSESSMENTS OWNER ADDRESS LOT DESCRIPTION LEGAL DROSS VALUATION VALUATION w/ DEFICIENCY TOTAL NET ~OT # SUSOiVISION ASSESSMENT IMPROVEMENT ASSESSMENT ~,SSESSMENT 1. John R. & Dianne Holmes 1005 Oak St. 2, Daniel W. & Kathy M. Walker 955 Oak St. 3. Joan M. Reimer f/k/a Joan Helbing 945 Oak ST. 4. Esther Winner 925 Oak St. 5. Richard W. & Mary J. Hillebrand 976 Oak 6. Ho0ward W. & Cecilia Rupp 866 Oak ST NOTICE OF FILING OF THE FINAL SCHEDULE OF ASSESSMENTS AGAINST BENEFITED PROPERTIES FOR THE OAK STREET SANITARY SEWER EXTENSION PROJECT WITHIN THE CITY OF DUBUQUE, IOWA TO THE PERSONS OWNING LAND LOCATED WITHIN THE DISTRICT DESCRIBED AS THE OAK STREET SANITARY SEWER EXTENSION PROJECT, WITHIN THE CITY OF DUBUQUE, IOWA: That the proposed district to be benefited and subject to assessment for the cost of such improvements is described as follows: 1. Lot 2 of 18 and Lot 19 of Union Addition 2. Lot 23 of Union Addition 3. Lot 25 of Union Addition 4. Lot 26 of Union Addition 5. N 60' of Lot 61 of Union Addition 6. Lot 2 of Lot 54 of Union Addition You are hereby notified that the final schedule of assessments against benefited properties within the District described as the Oak Street Sanitary Sewer Extension Project, has been adopted and assessments confirmed and levied by the City Council of Dubuque, Iowa, and that said schedule of assessments has been certified to the County Treasurer of Dubuque County, Iowa. YOU ARE FURTHER NOTIFIED THAT ASSESSMENTS MAY BE PAID IN FULL OR IN PART WITHOUT INTEREST AT THE OFFICE OF THE COUNTY TREASURER, DUBUQUE COUNTY COURTHOUSE, 720 CENTRAL AVENUE, DUBUQUE, IOWA, 52001 UNTIL After unpaid special assessments of $50.00 or more are payable in 10 annual installments and will draw annual interest at nine (9) percent computed to the December 1 next following the due dates of the respective installments as provided in Section 384.65 of the Code of Iowa. Each installment will be delinquent from October 1 following its due date on July 1st of each year. Property owners may elect to pay any' annual installment semiannually in advance. All properties located within the boundaries of the Oak Street Sanitary Sewer Extension Project above described have been assessed for the cost of the making of said improvements, the amount of each assessment and the amount of any conditional deficiency assessment having been set out in the schedule of assessments accompanying the same, which are now on file in the office of the County Treasurer of Dubuque County, Iowa. For further information you are referred to said schedule of assessments. This Notice given by direction of the City Council of the City of Dubuque, Iowa, as provided in Section 384.60 of the Code of Iowa. Jeanne A. Schneider, CMC City Clerk