Uptown Rec Pro Agree ISU ExtMEMORANDUM
April 29, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Agreement with ISU Extension Services for Uptown Recreation Programs
Leisure Services Manager Gil Spence recommends approval of the grant agreement
with ISU Extension Services to provide summer programs as part of the Uptown
Recreation Program. CDBG funds are used for these programs, so the Department of
Housing and Urban Development requires this formal grant agreement.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gil D. Spence, Leisure Services Manager
CITY OF DUBUQUE, IOWA
MEMORANDUM
April 25, 2002
TO: Michael C. Van Milligen, City Manager
FROM: Gil D. Spence, Leisure Services Manager
SUBJECT: Agreement with ISU Extension Services
for Uptown Recreation Programs
INTRODUCTION
The purpose of this memorandum is to request City Council approval of the grant
agreement with ISU Extension Services to provide summer programs as part of the
Uptown Recreation Program.
DISCUSSION
ISU Extension will provide the attached listing of recreation programs this summer to be
included in our Uptown Recreation Program. Cost for these programs is $2,000.
CDBG funds are used for these programs so the Department of Housing and Urban
Development requires this formal grant agreement.
ACTION STEP
The action requested is that the City Council approve the grant agreement and
authorize the City Manager to sign it.
GDS:et
attachment
GRANT AGREEMENT
Recreation Classes
FY 2002
This AGREEMENT dated as of the 6th day of May, 2002, is entered into by and
between the CITY OF DUBUQUE, IOWA, a municipal corporation organized and
existing under the laws of the State of Iowa (hereinafter referred to as the "City") and
the ISU Extension, with its principal place of business in Dubuque, Iowa, (hereinafter
referred to as the "Extension").
WITNESSETH:
Whereas, the City is a participating city in the Community Development Block
Grant Program of the United States Department of Housing and Urban Development;
and
Whereas, the City wishes to engage the Extension to assist the City of
Dubuque in utilizing such funds.
NOW THEREFORE, in consideration of the premises and respective covenants,
agreements and representations hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES/CONTRACT TERMS
A. Extension shall provide the following services to eligible residents of the
City of Dubuque in a manner satisfactory to the City and consistent with
any standards required as a condition of providing these funds. Such
program will include the following activities eligible under the Community
Development Block Grant Program:
To plan, organize and conduct recreation programs for Iow/moderate
youth as described in Attachment B.
These activities are in accordance with specifications as required by the
Leisure Services Department of the City. In the event of a conflict between
such applicant's proposals and the provisions herein, that provision which
in the opinion of the City provides the greatest benefit to the City shall
prevail. Failure of the Extension to provide any of the services proposed
shall be deemed a material breach of this Agreement.
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B. The Extension certifies that the activities carried out with funds provided
under this Agreement will meet the CDBG program's National Objectives:
(Attachment A lists the income guidelines).
570.208(a)(2) Limited clientele activities: An activity which benefits
a limited clientele, at least 51 percent of whom are Iow-or-moderate-
income persons requires information on family size, income, ethnic
origin and female head of household.
Performance Monitoring. The City will monitor the performance of the
Extension against goals and performance standards required herein.
Substandard performance as determined by the City, which includes
noncompliance with the Community Development Block Grant (CDBG)
program, will constitute noncompliance with this agreement. If action to
correct such substandard performance is not taken by the Extension within
a reasonable period of time after being notified by the City contract
suspension or termination procedures will be initiated.
II. GRANT TERMS
City agrees to grant to Extension an amount not to exceed 92,000 subject to
the terms and conditions set forth herein which terms and conditions Extension
accepts.
III. TIME OF PERFORMANCE
IV.
Services of the Extension shall start on the 10th day of June, 2002, and ends
on the 2nd day of August, 2002. The term of this Agreement and the
provisions herein shall be extended to cover any additional time period during
which the Extension remains in control of CDBG funds or other assets including
program income.
BUDGET
The costs of the program will be incurred by the Extension for personnel,
rental, supplies and all costs related to the implementation of this program as
agreed to by the City's Leisure Services Department.
Any indirect costs charged must be consistent with the conditions of Paragraph
VIII (C)(3) of this Agreement. In addition, the City may require a more detailed
budget breakdown, and the Extension shall provide such supplementary budget
information in a timely fashion in the form and content prescribed by the City.
Any amendments to this budget must be approved in writing by the City and
the Extension.
V. PAYMENT
VI.
A. It is expressly agreed and understood that the total amount to be paid by
the City under this contract shall not exceed 82,000.00.
B. The Extension is to be paid upon completion of all programs.
NOTICES: Communication and details concerning this contract shall be
directed to the following contract representatives:
CITY
Gil D. Spence
Leisure Services Department
2200 Bunker Hill Road
Dubuque, Iowa 52001-3010
DUBUQUE COUNTY EXTENSION
Mary Beth Foster
Dubuque County Extension
14742 Route 20
Dubuque, Iowa 52003
VII. GENERAL CONDITIONS
Az
General Compliance
The Extension agrees to comply with the requirements of Title 24 Code of
Federal Regulations, Part 570 of the Housing and Urban Development
regulations concerning Community Development Block Grants (CDBG) and
all federal regulations and policies issued pursuant to these regulations. The
Extension further agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available. The Extension
agrees to comply with all applicable federal, state and local laws and
regulations governing the funds provided under this contract.
Independent Contractor
Nothing contained in this Agreement is intended to, or shall be construed in
any manner, as creating or establishing the relationship of employer/
employee between the parties. The Extension shall at all times remain an
independent contractor with respect to the services to be performed under
this Agreement. The City shall be exempt from payment of all
Unemployment Compensation, FICA, retirement, life and/or medical
insurance and Workers' Compensation Insurance as the Extension is an
independent contractor.
C. Hold Harmless
The Extension shall hold harmless, defend and indemnify the City from any
and all claims, actions, suits, charges and judgements whatsoever that arise
out of the Extension's performance or nonperformance of the services or
subject matter called for in this Agreement.
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D. Workers' Compensation
The Extension shall provide Workers' Compensation Insurance coverage for
all employees involved in the performance of this contract.
Insurance and Bonding
The Extension shall maintain insurance to the extent and against such
hazards and liabilities as are in keeping with the current insurance program
of City.
F. Grantor Recognition
The Extension shall insure recognition of the role of the City in providing
services through the contract. All activities, facilities and items utilized
pursuant to this contract shall be prominently labeled as to funding source.
In addition, the Extension will include a reference to the support provided
herein in all publications made possible with funds available under this
contract.
G. Amendments
City or Extension may amend this Agreement at any time provided that
such amendments make specific reference to this Agreement, and are
executed in writing, signed by a duly authorized representative of both
organizations, and approved by the City's governing body. Such
amendments shalt not invalidate this Agreement, nor relieve or release City
or Extension from its obligations under this Agreement.
City may, in its discretion, amend this Agreement to conform with federal,
state or local governmental guidelines, policies and available funding
amounts, or for other reasons. If such amendments result in a change in
the funding, the scope of services, or schedule of, the activities to be
undertaken as part of this Agreement, such modifications will be
incorporated only by written amendment signed by both City and Extension.
H. Suspension or Termination
Either party may terminate this contract at any time by giving written notice
to the other party of such termination and specifying the effective date
thereof at least thirty (30) days before the effective date of such
termination. Partial termination of the Scope of Service in Paragraph I A
above may only be undertaken with the prior written approval of City. In
the event of any termination for convenience, all finished or unfinished
documents, data, studies, surveys, maps, models, photographs, reports or
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other materials prepared by Extension under this Agreement shall, at the
option of the City, become the property of the City, and Extension shall be
entitled to receive just and equitable compensation for any satisfactory
work completed on such documents or material prior to the termination but
in no event shall Extension receive more than the amount specified in
Paragraph Il.
City may also suspend or terminate this Agreement, in whole or in part, if
Extension materially fails to comply with any term of this Agreement, or
with any of the rules, regulations or provisions referred to herein; and the
City may declare the Extension ineligible for any further participation in City
contracts, in addition to other remedies as provided by law. In the event
there is probable cause to believe the Extension is in noncompliance with
any applicable rules or regulations, the City may withhold up to fifteen (1 5)
percent of said contract funds until such time as the Extension is found to
be in compliance by the City, or is otherwise adjudicated to be in
compliance.
IN WITNESS WHEREOF, the parties have executed this contract as of the date first
written above.
CITY OF DUBUQUE
DUBUQUE C9UONTY EXTENSION
Michael C. Van Milligen
City Manager
Calvin Johannes
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Attachment A
CITY OF DUBUQUE, IOWA
INCOME GUIDELINES FOR
FINANCIAL ASSISTANCE
Maximum Annual Income
Fami/y Size
Very Iow/ncome
1 811,450
2 813,100
3 814,750
4 816,400
5 $17,700
6 819,000
7 820,300
8 or more 821,600
Low Income
819,100
821,850
824,550
827,300
829,500
831,650
833,850
836,050
Moderate Income
830,600
$34,950
839,300
843,700
847,150
850,650
854,150
857,650
*Subject to change
Revised April 25, 2002
Department of Housing and Urban Development
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DIG THOSE DINOSAURS
Dinosaur lovers unite!! Youth, ages 6 thru 8, will discover how these creatures
really lived and how big dinosaurs really were, Enjoy dinosaur crafts and activities.
Offered in cooperation with Dubuque County Extension Service. COST; Free or $5.
THURSDAY and FRIDAY, JULY 18TH and 19TH
9:00 a.m. to 12:00 noon
Comiskey Center, 255 East 24th Street, Activity #3500.310
FIZZ, BUBBLE, GOO
For youth, ages 7 thru 10. Have you ever wondered ..."What makes an 'Alka
Seltzer' fizz?" Have you tried to make your own bubble blower? Come and
explore the wonders of science by designing and implementing many
experiments. Learn how to make Glurch and Oobleck and discover what
"mystery compounds" are in your house! Offered in cooperation with Dubuque
County Extension Service. COST: Free or $5.
THURSDAY and FRIDAY
JULY 25TH and 26TH
9:00 a.m, to 12:00 noon
at Comiskey Center, 255 East 24th Street. Activity #3300.310.
BABY-SITTING AND CHILD CARE
Learning to be responsible, thinking about safety in all situations, planning fun and
appropriate activities and role playing guidance techniques will all be part of this session for
age 10 and older. Offered in cooperation with Dubuque County Extension Service.
COST: Free or $5.
THURSDAY and FRIDAY, JUNE 27TH and 28TH
9:00 a.m. to 12:00 noon
Comiskey Center, 255 East 24th Street
Activity #4400.310.
THURSDAY and FRIDAY, AUGUST 1ST and 2ND
9:00 a.m. to 12:00 noon
Comiskey Center, 255 East 24th Street
Activity #4400.320.
MONDAY and TUESDAY, AUGUST 5TH and 6TH
9:00 a.m. to 12:00 noon
St. Mark Community Center, 1201 Locust Street
Activity #4400.330.
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NATURE TIME
Playground sites will host a nature study
weekly that will involve hands-on
activities to help us appreciate the world
around us and be responsible for caring
for it. For ages 8 thru 14. No registration
necessary. Offered in cooperation with
Dubuque County Extension Service.
FREE.
MONDAYS
JUNE 10TH thru AUGUST 5TH
6:30 to 7:30 p.m.
Allison-Henderson Park, 1500 Loras Blvd.
TUESDAYS
JUNE 11TH thru AUGUST 6TH
6:30 to 7:30 p.m.
Burden Park, 2701 Burden Avenue
THURSDAYS
JUNE 13TH thru AUGUST 8TH
9:30 to 10:30 a.m.
Lincoln School, 1105 West 5th Street
THURSDAYS
JUNE 13TH thru AUGUST 8TH
1:00 to 2:00 p.m.
Comiskey Park, 255 East 24th Street
GROWING IN THE GARDEN
Garden based fun and learning for
kids who have completed
kindergarten thru third grade
(ages 6 thru 9). Curious kids
will learn about themselves,
h ea It h y f o ods,a n d t h e ":~" "
environment while getting their hands
dirty and having fun. Offered in
cooperation with Dubuque County
Extension Service.
COST: Free or 95.
MONDAYS
JUNE 10TH thru AUGUST 5TH
10:00 a.m. to 12:00 noon
Marshall School, 1450 Rhomberg Avenue
Activity #4000.310.
MONDAYS
JUNE 10TH thru AUGUST 5TH
1:00 to 3:00 p.m.
Lincoln School, 1105 West 5th Street
Activity #4000.320.
WEDNESDAYS
JUNE 12TH thru AUGUST 7TH
10:00 a.m. to 12:00 noon, Stonehill Care
Center, 3485 Windsor Avenue
Activity #4000.330.
FUN WITH PUPPETS AND PAPER
Puppets are magical beings that spring to life from your imagination!
Youth, ages 6 thru 9 can join in the fun as we make a variety of
puppets and other creative art activities with paper. Offered in cooperation
with Dubuque County Extension Service. COST: Free or 95.
WEDNESDAY and FRIDAY
JULY 3RD and 5TH
9:00 a.m. to 12:00 noon,
Comiskey Center, 255 East 24th Street
Activity #4600.310.
CITY OF DUBUQUE, LE/SURE SERVICES DEPARTMENT
(563) 589-4263
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