City Council Fiscal Year 2018 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 4.
ITEM TITLE: City Council Fiscal Year 2018 Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Recommended FY18 City Council OP Supporting Documentation
City Council
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CITY COUNCIL
FY 2016 FY 2017 FY 2018 % Change
FY 2017
ge
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 79,460 79,189 78,867 -0.4%
Supplies and Services 54,887 66,385 67,861 2.2%
Machinery and Equipment — 2,853 375 -86.9%
Total 134,347 148,427 147,103 -0.9%
Resources
Reimbursements 3,812 0.0%
Total 3,812 0.0%
Property Tax Support 130,535 148,427 147,103 (1,324)
Percent Increase (Decrease) -0.9%
Personnel -Authorized FTE 3.50 3.50 3.50
Significant Line Items
Employee Expense
1. The Iowa Public Employee Retirement System (IPERS) City contribution is unchanged at 8.93%
and the employee contribution is unchanged at 6.18% in FY 2018.
2. The Fiscal Year Hours budgeted decreased from 2,096 hours in FY 2017 to 2,080 hours in FY
2018 which reduced employee expense.
Supplies & Services
3. Conferences is unchanged from $25,640 in FY 2017 to $25,640 in FY 2018. This line item
includes $3,090 per City Council member ($21,630) for conferences, meetings and travel and
$4,800 for the Mayor for conference travel, including attendance at the US Conference of
Mayors meetings. It is believed that greater expectations for regional, state and federal
cooperation include some level of participation in the following: National League of Cities, Iowa
League of Cities, Iowa Department of Economic Development SMART Conference, Iowa
League Legislative Days, and other meetings that occur on issues or initiatives throughout the
year.
4. City Business Travel is unchanged from $7,000 in FY 2017 to $7,000 in FY 2018. This line item
is budgeted at $1,000 per Council Member and represents City business mileage
reimbursement.
5. Dues and Memberships increased from $17,089 in FY 2017 to $18,140 in FY 2018. This line
item is based on the actual cost of the membership to Iowa League of Cities (increased from
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$11,820 in FY 2017 to $12,529 in FY 2018) and US Conference of Mayors (increased from
$5,269 in FY 2017 to $5,611 in FY 2018).
6. Sister City Program increased from $5,680 in FY 2017 to $5,765 in FY 2018 due to an increase
in the international membership dues ($85).
Machinery & Equipment
7. Equipment replacement items at the maintenance level include ($375):
Mayor Smart Phone $375
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Recommended Operating Revenue Budget - Department Total
70-CITY COUNCIL
FY15Actual FY16Actual FY17 Adopted FY18 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 53605 MISCELLANEOUS REVENUE 0 15 0 0
100 53620 REIMBURSEMENTS-GENERAL 345 3,797 0 0
53-MISCELLANEOUS 345 3,812 0 0
70-CITY COUNCIL TOTAL 345 3,812 0 0
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Recommended Operating Expenditure Budget - Department Total
70-CITY COUNCIL
FY15 Actual FY16 Actual FY17 Adopted FY IS Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61020 PART-TIME EMPLOYEES 71,474 71,748 71,496 71,200
100 61310 IPERS 6,383 6,408 6,385 6,357
100 61320 SOCIAL SECURITY 1,036 1,040 1,035 1,035
100 61415 WORKMENS'COMPENSATION 238 264 273 275
61-WAGES AND BENEFITS 79,131 79,460 79,189 78,867
100 62010 OFFICE SUPPLIES 0 47 100 100
100 62030 POSTAGE AND SHIPPING 61 0 100 25
100 62050 OFFICE EQUIPMENT MAINT 610 438 610 463
100 62061 DP EQUIP.MAINT CONTRACTS 400 1,463 1,463 1,959
100 62090 PRINTING&BINDING 235 446 400 455
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 0 0 100 100
100 62190 DUES&MEMBERSHIPS 16,526 17,089 17,089 18,140
100 62208 GENERAL LIABILITY INSURAN 1,873 1,879 1,962 2,039
100 62240 MISCELLANEOUS 70 0 0 0
100 62310 TRAVEL-CONFERENCES 18,347 19,481 25,640 25,640
100 62320 TRAVEL-CITY BUSINESS 1,816 1,766 7,000 7,000
100 62340 MILEAGE/LOCAL TRANSP 355 0 464 300
100 62360 EDUCATION&TRAINING 0 348 3,500 3,500
100 62421 TELEPHONE 3,750 885 700 885
100 62424 RADIO/PAGERFEE 559 573 577 590
100 62662 SISTER CITY PROGRAM 3,732 4,436 5,680 5,765
100 62667 INTERNET SERVICES 1,334 1,113 1,000 900
100 62716 CONSULTANT SERVICES 123 4,921 0 0
100 62736 CATERING SERVICES 272 0 0 0
62-SUPPLIES AND SERVICES 50,063 54,885 66,385 67,861
100 72410 PAGER/RADIO EQUIPMENT 0 0 2,373 0
100 72418 TELEPHONE RELATED 610 0 480 375
71-EQUIPMENT 610 0 2,853 375
70-CITY COUNCIL TOTAL 129,804 134,345 148,427 147,103
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Recommended Expenditure Budget Report by Activity & Funding Source
70-CITY COUNCIL
EGISLATION& -70100
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FYIS Recomm'd Budget
EQUIPMENT 0 2,853 375
SUPPLIES AND SERVICES 54,887 66,385 67,861
WAGES AND BENEFITS 79,460 79,189 78,867
LEGISLATION&POLICY ,
CITY COUNCIL TOTAL $148,427.00
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CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
70 CITY COUNCIL
FY 2016 FY 2017 FY 2018
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61020 Part Time Employee Expense
100 175 NA-21 MAYOR 0.50 $ 13,100 0.50 $ 13,050 0.50 $ 13,000
100 12 NA-20 COUNCIL MEMBER 3.00 $ 58,668 3.00 $ 58,446 3.00 $ 58,200
TOTAL PART TIME EMPLOYEES 3.50 $ 71,768 3.50 $ 71,496 3.50 $ 71,200
TOTAL CITY COUNCIL 3.50 $ 71,768 3.50 $ 71,496 3.50 $ 71,200
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CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2016 FY 2017 FY 2018
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Council-PT
10070100 61020 100 175 NA-21 MAYOR 0.50 $ 13,100 0.50 $ 13,050 0.50 $ 13,000
10070100 61020 100 12 NA-20 COUNCIL MEMBER 3.00 $ 58,668 3.00 $ 58,446 3.00 $ 58,200
Total 3.50 $ 71,768 3.50 $ 71,496 3.50 $ 71,200
TOTAL CITY COUNCIL 3.50 $ 71,768 3.50 $ 71,496 3.50 $ 71,200
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