City Clerk's Office Fiscal Year 2018 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 5.
ITEM TITLE: City Clerk's Office Fiscal Year 2018 Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Recommended FY18 City Clerk OP Supporting Documentation
City Clerk
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CITY CLERK
% Chane
FY 2016 FY 2017 FY 2018 From FY 2017
Budget Highlights Actual Budget Requested Budget
Expenses
Employee Expense 302,471 301,143 298,966 -0.7%
Supplies and Services 95,638 86,882 124,167 42.9%
Machinery and Equipment 1,100 0.0%
Total 399,209 388,025 423,133 9.0%
Resources
Administrative Overhead Recharges 76,716 89,675 120,296 34.1%
Operating Revenue 153,084 148,900 158,078 6.2%
Total 229,800 238,575 278,374 16.7%
Property Tax Support 169,409 149,450 144,759 (4,691)
Percent Increase (Decrease)--w/o election exp&Code of Ordinance Update -42.4%
Percent Increase (Decrease)--w/election exp &Code of Ordinance Update -3.1%
Personnel-Authorized FTE 3.00 3.00 3.00
Significant Line Items
Employee Expense
1. FY 2018 employee expense reflects a 2.0% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution is unchanged at 8.93%
and the employee contribution is unchanged at 6.18% in FY 2018.
3. The City portion of health insurance expense is unchanged from $1,325 in FY 2017 to $1,325 in
FY 2018 per month per contract.
4. Sick leave payout decreased from $4,621 in FY 2017 to $0 in FY 2018.
5. Overtime is unchanged from $3,000 in to $3,000 in. FY 2016 Actual was $3,775.
Supplies & Services
6. Code Supplements increased from $9,000 in FY 2017 to $9,641 in FY 2018 based on FY 2016
Actual of $9,452 plus 2%.
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7. Civil Service decreased from $16,378 in FY 2017 to $13,250 in FY 2018 based on an average
of FY 2016 actual of$9,921 and the FY 2017 Budget based on the number of retirements.
8. Legal Notices and Ads decreased from $21,500 in FY 2017 to $14,752 in FY 2018 based on FY
2016 Actual of $14,462. The City Clerk's Office began recharging departments for notices in
FY 2016.
9. Election increased from $0 in FY 2017 to $40,000 in FY 2018 and is typically an every other
yearexpense.
10. Refunds increased from $10,000 in FY 2017 to $12,000 in FY 2018 . This line item represents
special event deposit refunds and the liquor license refunds and there has been an increase in
the special event applications. This expense is offset by the events revenue line item.
Revenue
11. Beer/Liquor Combination Licenses increased from $120,000 in FY 2017 to $120,086 in FY 2018
based on FY 2016 actual of$120,086.
12. Revenue received from Enterprise Funds for administrative overhead charges is increased from
$89,675 in FY 2017 to $120,296 in FY 2018.
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CITY CLERK'S OFFICE
The City Clerk's Office is the official record keeper for the City Council. The City Clerk's Office
prepares, administers, maintains and distributes records of all City Council actions as well as
provides City Council members and City staff the necessary documents for fulfillment of their
respective legislative and administrative responsibilities. The City Clerk's Office administers
programs covered by the State Civil Service law and issues licenses and permits for
categorical businesses and activities as set out by ordinance and state law.
City Council
City Clerk's Office
GN Clerk,
�istane Gry Clerk and Permit GeM1
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PEOPLE
The City Clerk's Office strives to provide
courteous and professional service while
offering access to official records and
servlces through current web page PARTNERSHIPS
information, initiation of boards and The City Clerk's Office partners with citizens,
commissions memberships, City Life and staff, multiple local and state agencies and
Speakers Bureau programs, and Sister businesses to aid in effectively conducting
Citv relationships. buslness by utilizing and sharing knowledge to
serve as a resource for general city
information. These partnerships include: State
Alcohol Beverages Division, Iowa League of
PLANNING Cities, Dubuque Main Street, Greater
Dubuque Development Corporation, media
City Clerk staff participate in local, outlets, non-proflt special events organizers,
regional and national efforts that community service agencies, and Dubuque
advance the City's mission statement County offices.
and City Council priorities as well as OUTCOME
to help in educating the public on the
duties and purpose of the City Clerk'sLDUtMT
Ofice.
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CITY CLERK'S OFFICE
Resources and Property Tax Support
Resources and Property Tax Support
250,000
200,000
150,000
100,000
50,000
0
Administrative Overhead Operating Revenue Property Tax Support
0 FY 2016 FY 2017 1 FY 2018
The City Clerks Department is supported by 3.00 full-time equivalent employees, which accounts for
70.66% of the department expense as seen below. Overall, the departments' expenses are expected to
increase by 9.05% in FY 2018 compared to FY 2017.
Expenditures by Category by Fiscal Year
$302,471
Employee Expense $301,143
$95,638
Supplies and Services 986,882
$124,167
$1,100
Machinery and Equipment $—
$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000
FY 2016 FY 2017 FY 2018
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CITY CLERK'S OFFICE
Overview
The City Clerk's Office serves as a general information center for citizens and is directly
responsible to the City Council for preparation of agendas and maintaining minutes and official
records for the City.
MMMMMMO OTHER OFFICE IN MUNICIPAL SERVICE HAS SO MANY CONTRACTS. IT SERVES THE MAYOR,
THE CITY COUNCIL, THE CITY MANAGER,AND ALL ADMINISTRATIVE DEPARTMENTS WITHOUT
EXCEPTION. ALL OF THEM CALL UPON IT,ALMOST DAILY FOR SOME SERVICE OR INFORMATION.
ITS WORK IS NOT SPECTACULAR BUT IT DEMANDS VERSATILITY ALERTNESS ACCURACY AND
NO END OF PATIENCE. THE PUBLIC DOES NOT REALIZE HOW MANY LOOSE ENDS OF CITY
ADMINISTRATION THIS OFFICE PULLSTOGETHER.11
-Professor William Bennefi Munro(1934)
Administration: Responsible for records management for all
documents related to City Council meetings maintaining compliance with
state and local codes and City policies.
Boards and Commissions: Facilitates the advertisement of vacancies, receipt of
applications, and processing of Oaths of Office for the City's boards and
commissions including orientation and Intercultural Communication training in
partnership with the Human Rights Department.
Civil Service: Provides administrative duties for the Civil Service
Commission as provided by Chapter 400 of the Iowa State Code in
partnership wth the Personnel Department.
Permits and Licenses Administered:
1.Alcoholic beverage sales and service licenses
2. Bicycle
3. Second-hand merchandise dealers
4. Solicitors licenses
5. Taxi company and operator licenses
6. Tobacco sales
Special Events: Processes requests for special events, festivals, and block parties through an on
line permit process and vAth the review and approval by the Special Events Committee and the
Iowa Alcohol Beverage Division.
Sister City Relationships Advisory Commission: Promote Dubuque's global
presence and diversity in accordance with the Commission's mission statement and that
of the Sister Cities International organization.
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CITY CLERK'S OFFICE
",Umignts of the vast Year
• The establishment and distribution of new Boards and Commissions Brochure in
conjunction with the Public Information Office
• 167 safe and community focused Special Events were permitted
• Ordinance Updates:
• 30 Individual Boards and Commissions in conjunction with the Legal Department
• Motorized Vehicles For Hire
• Taxi Business and Driver Permits
• TNC Transportation Network Companies
• Paperless liquor license approval process established
• A detailed online information page established for the Alliant Amphitheater usage in
conjunction with the Leisure Services Department and Legal Department
• Established a Dubuque presence on the Francophone/Francophile Cities Network
webpage
• Examination of Public Records Administrative Policy updated
Future Initiatives
• Establish a "Notify Me" email notification system for the Boards and Commissions
vacancies
• Establish the Sister City Relationships Advisory Commission as a 501 c3 non-profit
organization to expand its mission
• Establish a new Mobile Vender application by combining current, similar applications to
streamline the process
• Continued execution of records reorganization, retention and management
Performance Measures
City Clerk's Office -Activity State
The City Clerk's Office is committed to accurately recording and preserving the actions
of the City Council; providing information and support to the Mayor and City Council,
City staff, and the public in a timely, courteous, and fiscally responsible manner to
encourage a transparent city government.
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CITY CLERK'S OFFICE
Goal: Financially Responsible & High Performance Organization
Outcome #1: Provide the Mayor and City Council information as they work to serve the
residents of Dubuque.
The Office of the City Clerk strives to provide accurate, effective and efficient documents
allowing the Mayor and City Council to make educated and informed decisions.
The Department will accomplish this objective by focusing on the following:
• Prepare and distribute agenda materials in a timely, efficient, and streamlined manner.
• Emphasize electronic access initiatives that increase information availability while
reducing cost.
• Promote the "Notify Me" feature on the City of Dubuque's website
www.cityofdubugue.org enhancing citizen's accessibility to City Council agenda
documents, related supporting documents, video feeds of meetings, and past and
current minutes.
• •
Agenda Items 1148 1039 1023 1063 1141
Resolutions 352 320 352 291 481
Ordinances 56 51 66 54 67
CITIZEN SUBSCRIBERS
"Notify Me" Subscribers 334 388 439 479 523
Council Events Calendar 83
City Clerk Events Calendar 51
What's in it for me...(WIFM)?
Citizens can access a video explaining how the City of Dubuque City
R
Council meetings function and learn the procedures set by code
governing such things as public participation and council actionable items
at www.cityofdubugue.org
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CITY CLERK'S OFFICE
Outcome #2: Enhance the accessibility for citizen to pertinent City documents.
The Office of the City Clerk aims to ensure that pertinent documents are readily available and
accessible to the public so they can access pertinent documents in a timely and more efficient
manner.
The Department will accomplish this objective by focusing on the following:
• Sorting, scanning and archiving documents effectively allowing increased and improved
access to maintain and preserve materials online.
• Working toward succession planning to provide appropriate cross training among staff,
as well as, provide opportunities to encourage certification and higher education for
staff; saving tax dollars through efficiencies and sharing of office duties.
• Maintaining exceptional customer service through a high level of integrity to encourage
citizen collaboration.
OFFlCIAE PROCEEDINGS
CITY COUNCIL
CITY OF DUBUQUE
THE YEAR 1906.
e What's in it for me?
Citizens can access pertinent documents in a timely and more efficient
manner as well as increasing staff's ability to respond quickly and
accurately to customer requests thus bolstering a more transparent
government.
Example of accessible, searchable documents include:
• Resolution Lists - 1981 to present
• Ordinance Lists — 1981 to present
• City Council Official Proceedings - 1907 to present
• City Council on line agendas - 2011 to present
• City Council electronic agenda packets — 2000 to present
• Other Archived documents
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CITY CLERK'S OFFICE
A&- a. Goal: Partnering for a Better Dubuque
Outcome #3: Enhance partnerships with business owners, special events coordinators,
boards and commission members and community organizations to ensure effective and
compliant relationships.
The Office of the City Clerk works directly with multiple entities through the application,
licensing and permitting process to ensure that pertinent documents are readily available and
accessible to the public in a timely and efficient manner.
The Department will accomplish this objective by focusing on the following:
• Provide citizens with relevant and consistent information pertaining to services,
programs, events, and regulations allowing them to engage city services in a
knowledgeable and convenient manner.
• Working directly with the Civil Service Commission to ensure fair practices in the
appointment and promotion to a Civil Service position. In doing so, the City Clerk staff
oversees entry-level and promotional written tests; ensuring the integrity, unbiased and
impartial nature of the testing process.
• Recruit and retain a diverse, inclusive, and qualified pool of boards and commission
applicants by:
Using multiple forms of advertising, announcements and search strategies
designed to find qualified applicants
Including wording that emphasizes the city's commitment to diversity
Identifying new and creative avenues to publicize the position
Engage in inclusive recruitment activities and proactive outreach
.
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CITY CLERK'S OFFICE
PARTNER CONNECTIONS
Special Event permits issued 126 139 123 132 167
Liquor license applications processed 258 276 279 260 240
Tobacco permit applications processed 68 75 80 86 82
Other Licenses issued
(Bike, Peddler's,Transient Merchants,Taxi Company/Drivers) 189 220 231 238 220
Boards & Commission applications
processed 1 84 1 122 1 88 1 101 1 87
Civil Service tests administered 22 17 20 16 91
Civil Service applicants tested 1013 1038 708 682 15
What's in it for me..(WIFM)?
The City Clerk's Office is located on the first floor of City Hall and is open
from 8.00 a.m. to 5.00 p.m. Monday through Friday for face to face
communications as well as providing an extensive amount of information
and fillable applications from the City's website at www.cityofdubugue.org.
Allowing citizens to do business based on their availability rather than
traditional City Hall hours.
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Recommended Operating Revenue Budget - Department Total
73 -CITY CLERK'S OFFICE
FY15Actual FY16Actual FY17 Adopted FYIS Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42105 BUSINESS LICENSES 6,835 6,275 7,100 6,275
100 42110 CIGARETTE LICENSES 8,425 7,785 8,000 7,785
100 42115 BEER/LIQUOR COMB-LICENSE 123,202 120,086 120,000 120,086
100 42130 BICYCLELICENSES 560 640 500 580
42-LICENSES AND PERMITS 139,022 134,786 135,600 134,726
100 51965 EVENTS REVENUE 4,900 7,650 5,000 7,650
100 51981 COPY SERVICE CHARGES 0 0 0 0
51-CHARGES FOR SERVICES 4,900 7,650 5,000 7,650
100 53208 SPECIAL EVENT DEPOSIT 7,622 10,050 8,000 10,000
100 53620 REIMBURSEMENTS-GENERAL 529 598 300 5,702
53-MISCELLANEOUS 8,151 10,648 8,300 15,702
100 59610 FR WPC OPERATING 23,908 13,037 27,767 44,176
100 59620 FR STORMWATER OPERATING 4,740 9,099 8,846 10,178
100 59630 FR PARKING OPERATING 4,244 4,694 4,564 5,082
100 59640 FR WATER UTILITY 23,214 0 0 2,702
100 59670 FR REFUSE COLLECTION 30,948 35,360 34,376 36,070
100 59940 FRDMASWA 13,419 14,526 14,122 22,088
59-TRANSFER IN AND INTERNAL 100,473 76,716 89,675 120,296
73-CITY CLERK'S OFFICE TOTAL 252,546 229,800 238,575 278,374
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Recommended Operating Expenditure Budget - Department Total
73 -CITY CLERK'S OFFICE
FY15 Actual FY16 Actual FY17 Adopted FY IS Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 192,557 197,791 205,221 207,625
100 61020 PART-TIME EMPLOYEES 0 2,505 0 0
100 61050 OVERTIME PAY 5,860 3,775 3,000 3,000
100 61091 SICK LEAVE PAYOFF 10,900 10,900 4,621 0
100 61310 IPERS 17,718 18,224 18,944 19,158
100 61320 SOCIAL SECURITY 15,778 16,136 16,581 16,412
100 61410 HEALTH INSURANCE 42,840 48,411 47,700 47,700
100 61415 WORKMENS'COMPENSATION 689 701 753 797
100 61416 LIFE INSURANCE 184 184 411 362
100 61655 CAR ALLOWANCE 3,830 3,845 3,912 3,912
61-WAGES AND BENEFITS 290,356 302,472 301,143 298,966
100 62010 OFFICE SUPPLIES 2,087 1,177 1,891 1,200
100 62030 POSTAGE AND SHIPPING 1,071 1,147 1,125 1,147
100 62031 PROCESSING MATERIALS 333 318 357 324
100 62050 OFFICE EQUIPMENT MAINT 206 219 210 224
100 62061 DP EQUIP.MAINT CONTRACTS 1,154 1,604 1,605 1,395
100 62090 PRINTING&BINDING 39 1,146 1,012 1,699
100 62110 COPYING/REPRODUCTION 677 647 678 647
100 62120 CODE SUPPLEMENTS 8,151 9,452 9,000 9,641
100 62130 LEGAL NOTICES&ADS 21,134 14,462 21,500 14,752
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 636 536 687 547
100 62190 DUES&MEMBERSHIPS 2,225 2,195 2,305 2,245
100 62204 REFUNDS 9,041 9,634 10,000 12,000
100 62208 GENERAL LIABILITY INSURAN 1,605 1,610 1,681 1,748
100 62230 COURT COSTS&RECORD FEES 2,645 3,011 2,750 3,071
100 62240 MISCELLANEOUS 0 300 0 0
100 62310 TRAVEL-CONFERENCES 616 108 2,425 3,930
100 62320 TRAVEL-CITY BUSINESS 0 310 543 135
100 62340 MILEAGE/LOCAL TRANSP 99 155 145 160
100 62360 EDUCATION&TRAINING 2,794 2,843 6,455 6,050
100 62421 TELEPHONE 3,089 2,481 2,344 948
100 62424 RADIO/PAGERFEE 280 287 287 295
100 62436 RENTAL OF SPACE 444 504 504 514
100 62645 SPECIAL EVENTS 773 1,148 3,000 2,500
100 62663 SOFTWARE LICENSE EXP 45 42 0 43
100 62684 CIVIL SERVICE EXPENSE 4,293 9,921 16,378 13,250
100 62698 ELECTION EXPENSES 0 24,791 0 40,000
100 62716 CONSULTANT SERVICES 1,662 0 0 0
100 62761 PAY TO OTHER AGENCY 0 5,590 0 5,702
62-SUPPLIES AND SERVICES 65,099 95,638 86,882 124,167
100 71211 DESKS/CHAIRS 0 1,100 0 0
100 72418 TELEPHONE RELATED 437 0 0 0
71-EQUIPMENT 437 1,100 0 0
73-CITY CLERK'S OFFICE TOTAL 355,892 399,210 388,025 423,133
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Recommended Expenditure Budget Report by Activity & Funding Source
73 -CITY CLERK'S OFFICE
CITY CLERK
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FYIS Recomm'd Budget
EQUIPMENT 1,100 0 0
SUPPLIES AND SERVICES 95,638 86,882 124,167
WAGES AND BENEFITS 302,471 301,143 298,966
rTCITY CLERK 388,025
Y CLERK'S OFFICE TOTAL $388,025.00
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL -PERSONNEL COMPLEMENT
73 CITY CLERK
FY 2016 FY 2017 FY 2018
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 9350 Contract CITY CLERK 1.00 $ 97,553 1.00 $ 100,007 1.00 $ 100,201
100 8925 GE-29 ASSISTANT CITY CLERK 1.00 $ 52,720 1.00 $ 56,752 1.00 $ 58,033
100 8875 GE-26 PERMIT CLERK 1.00 $ 45,697 1.00 $ 48,462 1.00 $ 49,391
TOTAL FULL TIME EMPLOYEES 3.00 $ 195,970 3.00 $ 205,221 3.00 $ 207,625
TOTAL CITY CLERK'S OFFICE 3.00 $ 195,970 3.00 $ 205,221 3.00 $ 207,625
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2016 FY 2017 FY 2018
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Clerks Office
10073100 61010 100 9350 CONT CITY CLERK 1.00 $ 97,553 1.00 $ 100,007 1.00 $100,201
10073100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 45,697 1.00 $ 48,462 1.00 $ 49,391
10073100 61010 100 8925 GE-29 ASSISTANT CITY CLERK 1.00 $ 52,720 1.00 $ 56,752 1.00 $ 58,033
Total 3.00 $ 195,970 3.00 $ 205,221 3.00 $207,625
TOTAL CITY CLERK'S OFFICE 3.00 $ 195,970 3.00 $ 205,221 3.00 $207,625
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City Clerk's Office FY18 Budget Presentation
C 0 MMHTTEE MEM : E ° SHIL S
• Intercultural Competency Communications Team
• Employee Wellness Committee
• Prescott Elementary School Partnership Committee
• Employee Recognition Committee
City Clerk's Office FY18 Budget Presentation
TiWA DUTESASEVIES
City Council Support
• Produce and finalize accurate records of the legislative
actions of the City Council and provide accessibility to the
public.
• Permanently protect and preserve the vital legislative
records adopted by the City Council as the statutory
custodian of records
• City Council election materials
• Posting , publication and processing of public notices and
official documents in compliance with state and local law
City Clerk's Office FY18 Budget Presentation
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archived Agreements,
Correspondence
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online, sent to media,
Publication citizens and prepped
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Signatures, recording, keeper for City
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City Clerk's Office FY18 Budget Presentation
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�9 97Y A D D UTIIES .
Issuance of License and Permits Boards and Commissions
• Beer, wine, and liquor licenses - 243 • Track membership
• Bicycle licenses - 87 • Oaths of Office
• Business licenses - 43 • Orientation
o Secondhand Dealers
o Pawn Brokers Civil• Junk and Salvage Sales Service Commission
• Food vender license - 3 • Meetings
• Special event, festival, and parade permits - • Test Administration
210 • Applicants tested
• Solicitors license - 6 • Hearings
• Tobacco / vapor permit - 82
• Taxi - 78 Sister City Relationships Advisory
o Business Commission
o Drivers
■ Dornbirn Austria
Customer service to citizens and staff
• City Hall general information center • Handan, China
• Animal impound intakes
• Notary Public services ■ Pyatigorsk, Russia
City Clerk's Office FY18 Budget Presentation
The City Clerk's Office
fielded 3 E phone calls in FY 16
for a total of 663 hours of stakeholder contact.
Total Calls
J
FY 16 39, 115
i
FY 15 35,4
FY 14 24, 4
0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000
City Clerk's Office FY18 Budget Presentation
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City Clerk's Office FY18 Budget Presentation
` THECrrYOF Du�bu�qu
Commission Members Addresses - \.__. _ DUBi E Ira
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City Clerk's Office FY18 Budget Presentation
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City Clerk's Office FY18 Budget Presentation
CHTYo UNECIEL 0 LCY AGEN D
Goal : Goal :
Fiscally Responsible 1 High-Performing Partnering for a Better Dubuque:
Organization People, Planning and Partnerships
Outcomes : Outcome:
- Easy, convenient access to City - Increase resident engagement in the
information and services by residents. City's governance process
- Transparent City government Value to Residents :
- Residents enjoy more ownership in the
Value to Residents : end product; more residents involved
- Professional , customer-oriented service in the process and support the
outcome.
City Clerk's Office FY18 Budget Presentation
CHTY UNCHI IIICY IGEN D A
Goal :
Social/Cultural Vibrancy
Outcome,
- Continue to become an inclusive community in which all feel welcome and
included , and leaving no one behind
- Become a regional hug for arts and culture
- Have citizens feeling they are part of the solution
- Maintain Transparency and increase trust in City Government
Value to Residents:
- Equal treatment for all by City staff
- City services are available for all and delivered in an equitable and fair manner
- Opportunities to experience arts and culture
City Clerk's Office FY18 Budget Presentation
ACC PIHSHMENTS
1VI :
f..
• �pNux+ mr'
The establishment and distribution of new Boards andu %
*44
Commissions Brochure in conjunction with the Public
Information Office BOARDS and
COMMISS
• Permitting of 200+ safe and community focused Special Events
affecting thousands of participants
• A more detailed online information page established for the e
Alliant Amphitheater in conjunction with the Leisure Services EVENTS
Department and the City Attorney's OfficeAgreefnent and
Permit Application
DUB S
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n w�Wk
• Paperless Liquor license approval process established in
conjunction with the Iowa Alcohol Beverage Division
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• Established a Dubuque presence on the
it J•a R�X51 t viW2 ref.Yak's eNlinfu.+;.qtr+ fm
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Francophone/Francophile Cities Network webpage
• Organization of archived records stored off-site
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City Clerk's Office FY18 Budget Presentation
UTU2 � HNT1JlL1VES
• Establish a "Notify Me" automated notification system for
the Boards and Commissions vacancies
• Establish a new Mobile Vender application by combining
current, similar applications to streamline the process
• Establish the Sister City Relationships Advisory Commission
partnership and Memorandum of Understanding with the
Convention and Visitors Bureau
• Ongoing records organization plan
• Explore digitizing records currently on microfilm
City Clerk's Office FY18 Budget Presentation
❑ D GEU
Expenditures by Category by Fiscal Year
$0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000
I $1 , 100
Equipment $0
$0
$124 167
Supplies/Services $86,882
$95,638
+,298,966
Employee $301 , 143
Expense
$302,471
■ FY 18 Request ❑ FY 17 FY 16
City Clerk's Office FY18 Budget Presentation
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For more information and access to on line recourses ,
please visit www. cityofdubuque . org.