Community Development Block Grant Annual Action Plan - FY 2017 Amendment 1 Copyright 2014
City of Dubuque Consent Items # 18.
ITEM TITLE: Community Development Block Grant Annual Action Plan -
Fiscal Year 2017 Amendment No. 1
SUMMARY: City Manager recommending approval of the FY 2017
Annual Action Plan—Amendment 1 for the Community
Development Block Grant program.
RESOLUTION Approving Fiscal Year 2017 (Program Year
2016)Annual Action Plan Amendment 1 for Community
Development Block Grant(CDBG) Funds
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
CDBG Amendment 1-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
FY 2017 Annual Action Plan Amendment 1 Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant FY17 Amendment 1
DATE: January 30, 2017
Housing & Community Development Department Director Alvin Nash is recommending
the City Council approve the FY 2017 Annual Action Plan —Amendment 1 for the
Community Development Block Grant program by approval of the resolution. This
amendment provides for an amendment to the FY 2016 and FY 2017 Annual Action
Plans by reallocating funds from the prior FY 2016 Annual Plan into the FY 2017
Annual Plan and reprogramming funds for existing and new projects.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing & Community Development Department Director
THE CITY OF Dubuque
AII11-America CiI.ty
UB E1
Masterpiece on the Mississippi 2007-2012-2013
TO: Mike VanMilligen, City Manager
FROM: Alvin Nash, Housing & Community Development Director
DATE: January 30, 2017
RE: Community Development Block Grant FY17 Amendment 1
Introduction
The purpose of this memorandum is to request City Council's approval of the
attached resolution approving FY 2017 Annual Action Plan —Amendment 1 for the
Community Development Block Grant (CDBG) program. This amendment provides
for an amendment to the FY 2016 and FY 2017 Annual Action Plans by reallocating
funds from the prior FY 2016 Annual Plan into the FY 2017 Annual Plan and
reprogramming funds for existing and new projects.
Federal regulations require that each year a city must prepare and file an Annual
Plan prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a
public participation process that includes a published notice, a public comment
period, and a public hearing. A city must follow its adopted plan as it expends
entitlement funds. If its revenues or activities change, the city must amend. This
requirement applies to plans for previous years as well as the current year.
The City of Dubuque has been allocated CDBG funds that have been programmed
for specific uses as per the adopted Annual Plan for Fiscal Year 2017. Since the
funds from FY 2016 have not been completely expended, the previously adopted
Plan remains in effect until amended to reflect changes in projects and funding need.
Discussion
The proposed amendment to the FY 2017 plan combines the allocations from the
previous year with the current program year. These changes will allow us to
respond to the needs of the community, improve the public's understanding of the
programs and facilitate the timely use of funds as required by HUD.
The existing FY 2017 Annual Plan allocated CDBG funds of$1,336,321 for
approved programs and activities. The amendment allocates $20,327 in funds
obligated in FY 2016 and $813,460 in carryover funds. The CDBG balance for
carryover and obligated funds as of June 30, 2016 is $833,787.
CDBG Entitlement FY 2017 $ 963,306
Projected Program Income $ 373,015
Obligated $ 20,327
Carryover Funds $ 813,460
Available Funds $2,170,108
Obligated funds are fiscal year 2016 funds that were obligated, but not spend during
the fiscal year. There were $20,327 in obligated funds. Carryover funds are funds that
were not spent during the fiscal year, but remain allocated to the program.
Amendment 1 recommends $813,460 be carried-over for expenditure in fiscal year
2017 programs for a total of$833,787 Prior Year CDBG balance.
Housing Development Programs had $563,519 in carryover funds. The First Time
Homebuyer Program carried over $15,000. The Historic Preservation Rehab Grant
carried over $10,000. Homeowner Rehabilitation carried over $290,656. The
Housing Rehabilitation Services and Staff activity carried over $3,279 to use for
education and training for the newly hired Rehabilitation Inspector. $28,400 in funds
were carried over by the Lead Hazard Control Program to use as a match for the
Federal Healthy Homes and Lead Hazard Control grant awarded to the City of
Dubuque in 2015. $70,000 was carried over for Purchas/Rehab/Resale. This funding
will be used to rehabilitate properties the City acquires, rehabilitates, and sells to
income-eligible homebuyers. $58,000 was carried over for Salvia House elevator to
increase the number of accessible units in the building.
Economic Development programs had $149,970 in carryover for the Microenterprise
Assistance Program. This funding was allocated to support small business
development in conjunction with the rehabilitation of housing and infrastructure
improvements associated with the HUD funding awarded in 2016 for the National
Disaster Resiliency Competition.
Neighborhood and Community Developments had $20,327 in funds that were
obligated in FY2016 for expenditure in FY2017. This included $17,447 in
Neighborhood Support Grants and $2,880 for the Senior Center (Hills & Dales Lifetime
Center). There were $99,970 in carryover funds. $20,711 were for Accessible Curb
Ramps and $79,250 was carried over for the Multi-Cultural Family Center for
accessibility improvements associated with the expansion of the center. The proposed
amendment re-allocates $20,000 from Purchase of Services to St. Mark Youth
Enrichment. St. Mark was awarded a $20,000 Purchase of Services Grant for FY
2017.
Commission Action
The Community Development Advisory Commission was presented Amendment 1 for
at the November 22, 2016 meeting. The Commission held a public hearing on the
proposed Amendment 1 on January 24th, 2018 after a 30 day public comment period.
By a vote of 7-0, the Community Development Advisory Commission recommends
approval of the FY 2017 Annual Action Plan Amendment 1 for the use of CDBG. No
2
public comment was received.
Requested Action
The requested action is for the Council to approve the Mayor's execution of the
attached resolution, approving the FY 2017 Annual Action Plan Amendment 1 .
3
RESOLUTION NO. 35-17
RESOLUTION APPROVING FISCAL YEAR 2017 (PROGRAM YEAR 2016) ANNUAL
ACTION PLAN AMENDMENT 1 FOR COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS.
Whereas, the City of Dubuque prepared and filed an Annual Action Plan for Fiscal
Years 2017; and
Whereas, the City of Dubuque now desires to amend said Annual Plan by
reallocating funds between existing activities and providing funds for new activities; and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and therefore must be approved by resolution of the City
Council after a public hearing by the Community Development Advisory Commission; and
Whereas, the City made available for public comment said Annual Action Plan
on November 22, 2016 and advertised a 30 day public comment period ending January
24, 2017; and
Whereas, the Community Development Advisory Commission reviewed said
amendment during a public hearing on January 24, 2016 and voted to approve said
amendment and recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plan for Fiscal Years 2016 and 2017 are hereby
rescinded and the balance of funds from these plans are incorporated into a Fiscal Year
2017 (Program Year 2016) Annual Action Plan — Amendment 1, attached hereto as
Exhibit A.
Section 2. That said Fiscal Year 2017 (Program Year 2016) Annual Action Plan
Amendment 1 attached hereto as Exhibit A is hereby approved.
Section 4. That the City Manager is hereby authorized and directed to submit a
copy of this resolution and amendment to the U.S. Department of Housing and Urban
Development.
Passed, approved and adopted this 6th day of February 2017.
Trish L. Gleason, Assistant City Clerk
Roy D. Buol, Mayor
THE CITY OF Dubuque
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All-Amenca City
DUB E
1IIII®'
Masterpiece on the Mississippi 2007.2012.2013
PROPOSED FY 2017
ANNUAL PLAN
AMENDMENT 1
FOR USE OF PROGRAM YEAR 2016
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
Exhibit A
PREPARED BY THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2017 CDBG ANNUAL ACTION PLAN AMENDMENT 1
FORTH PERIOD ENDING June 30,2017
PROJECTED SOURCES FY2017 FY2017
Entitlement 963,306 963,306
Program Income 373,015 373,015
Obligated 20,327
Prior Year Unexpended Funds 813,460
Total Sources 1,336,321 1,356,648
vroposea
Housing Development Programs: Accomplishments FY 2017 Obligated Carryover New Amendment 1
First Time Homebuyer Program 12 households 50,000 15,000 65,000
Historic Preservation Rehab Grant 0 10,000 10,000
Homeowner Rehab Program 11 housing units 59,234 290,656 349,890
Housing Code Enforcement 350 housing units 104,327 104,327
Housing Rehabilitation Services and Staff 391,294 3,279 394,573
Lead Hazard Control Program 3 housing units 60,000 28,400 88,400
Purchase/Rehab/Resale 109,295 70,760 180,055
Rental Unit Rehabilitation 10 housing units 50,000 87,424 137,424
Salvia House Elevator 1 Elevator - 58,000 58,000
Housing Totals 824,150 0 563,519 0 1,387,669
Economic Development Programs: 0
E.D. Financial Assistance Program -
Microenterprise Assistance Program 149,970 149,970
Economic Development Totals - - 149,970 - 149,970
Neighborhood and Community Development Programs 0
Accessible Curb Ramps 12 Accessible Ramps 12,600 20,711 33,311
Multi-Cultural Family Center accessibility/LMA 79,259 79,259
Neighborhood Infrastructure Improvements 3 streets,7 sidewalks 13,400 13,400
Neighborhood Recreation Program 5730 persons 135,045 135,045
Neighborhood Support Grants 2000 people 14,560 17,447 32,007
Four Mounds HEART 10 people 10,000 10,000
Senior Center 600 people 18,200 2,880 21,080
Washington Tool Library 450 people 15,790 15,790
Zoning Inspection/Enforcement 45 housing units 8,710 8,710
Purchase of Services 20,000 (20,000) 0
Saint Mark Youth Enrichment 20,000 20,000
Neighborhood&Comm. Develop. Totals 248,305 20,327 99,970 0 368,603
Administration 0
Neighborhood Development Services and Staff 83,967 83,967
Housing Administration 72,170 72,170
CDBG Admin. Services and Staff 107,729 107,729
Administration Totals 263,866 0 0 0 263,866
TOTAL CDBG 1,336,321 20,327 813,4601 01 2,170,108
Balance 0
COMMUNITY DEVELOPMENT BLOCK GRANT - FY 2015 ANNUAL ACTION PLAN: CAPS
20 % ADMINISTRATIVE CAP 15 % PUBLIC SERVICE CAP
Estimated FY 16 CDBG Allocation 963,306 963,306 FY 16 CDBG Allocation
Current Year Program Income 373.015 493,629 Previous Year Program Income
Total Available 1,336,321 1,456,935 Total Available
Cap% 20% 15% Public Service Cap%
Maximum allowed 267,264 218,540 Maximum allowed
ADMIN PUB SERVICE UNCAPPED
FY16 AP AMD 1 FY16 AP AMD 1 FY16 AP AMD 1
First Time Homebuyer Program 50,000 65,000
Historic Preservation Rehab Grant 10,000
Homeowner Rehab Progarm 59,234 349,890
Housing Administration 72,170 72,170
Housing Code Enforcement 104,327 104,327
Housing Rehabilitation Services and Staff 391,294 394,573
Lead Hazard Control Program 60,000 88,400
Purchase/Rehab/Resale 109,295 180,055
Rental Unit Rehabilitation 50,000 137,424
Salvia House Elevator 58,000
Microenterprise Assistance Program 0 149,970
Accessible Curb Ramps 12,600 33,311
Multicultural Center 0 79,259
Neighborhood Development Services and Staff 83,967 83,967
Neighborhood Infrastructure Improvements 13,400 13,400
Neighborhood Recreation Program 135,045 135,045
Neighborhood Support Grants 14,560 32,007
Purchase of Services 20,000 20,000
Four Mounds HEART 10,000 10,000
Senior Center 18,200 21,080
Washington Tool Library 15,790 15,790
Zoning Inspection/Enforcement 8,710 8,710
CDBG Admin.Services and Staff 107,729 107,729
Contingency 0
TOTALS 263,866 263,866 213,595 233,922 858,860 1,672,320
OVER (3,398) (3,398) (4,945) 15,382
F:\USERS\CDBG\CDBGWnnual Plan\FY 17Wmendments\[Amendment 1.xlsx]FY17
Prior Year Public Services 20,327
Public Service Cap (4,945)
FY16 AMD 1 FY17
263,866 263,866 Total 1,336,321
213,595 233,922 10ver/Underl 0
858,860 1,672,320 General Fund Expense
1,336,321 2,170,108
2,170,108
0