CDBG - Fiscal Year 2018 Annual Action Plan (Program Year 2017)_Initiate Copyright 2014
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Community Development Block Grant- Fiscal Year 2018
Annual Action Plan
SUMMARY: City Manager recommending the City Council set a public
hearing for review of the Community Development Block
Grant Annual Action Plan on February 16, 2017 in
conjunction with the Housing & Community Development
Department's budget hearing.
RESOLUTION Setting a Public Hearing on the Fiscal Year
2018 (Program Year 2017) Community Development Block
Grant (CDBG)Annual Action Plan
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for 2/16/17
ATTACHMENTS:
Description Type
FY18 CDBG Annual Action Plan-MVM Memo Staff Memo
Staff Memo Staff Memo
FY 2018 Annual Action Plan for the use of Community Supporting Documentation
Development Block Grant
Resolution Resolutions
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Request to Schedule Public Hearing on Fiscal Year 2018
Community Development Block Grant Annual Action Plan
DATE: January 28, 2017
Housing and Community Development Department Director Alvin Nash is
recommending the City Council set a public hearing for review of the Community
Development Block Grant Annual Action Plan on February 16, 2017 in conjunction with
the Housing & Community Development Department's budget hearing.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ZyL1 -A^--
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing and Community Development Department Director
THE CITY OF Dubuque
DU B E 1114merica City
1111.1
Masterpiece on the Mississippi 2007-2012-2013
To: Michael Van Milligen, City Manager
From: Alvin Nash, Housing and Community Development Department
Subject: FY 2018 Annual Action Plan Public Hearing
Date: January 25, 2017
INTRODUCTION
The attached Fiscal Year 2018 Annual Action Plan is being submitted for inclusion in
the annual City budget. The Community Development Advisory Commission approved
the attached plan at the January 24, 2017 meeting. This memorandum requests a
public hearing be set by City Council for review of the Action Plan on February 16,
2017, in conjunction with the Housing & Community Development Department's budget
hearing.
DISCUSSION
The attached FY 2018 Annual Action Plan provides for use of Community Development
Block Grant (CDBG) funds for the anticipated entitlement of $954,011, with anticipated
revenues of$531,728 in program income for a total of$1,485,739. The City has not
received notice from HUD of the FY 2018 entitlement amount. The Action Plan will be
revised when the city receives notification of the proposed FY 2018 CDBG entitlement.
Due to the timing for the City budget process and the need for Commission review the
Plan, it is proposed that the Council set a public hearing for February 16th on the
attached FY18 Annual Plan which was reviewed by the Community Development
Advisory Commission at the January 24th meeting. If necessary, the plan will be revised
to reflect the actual FY 2018 funding allocation. The City Council public hearing would
be on the same day as the Housing and Community Development Department budget
hearing.
This request is for Council to hold a public hearing on February 16, 2017 in conjunction
with the department's budget hearing. A thirty day public comment period is required
prior to this meeting. Notice of the start of the 30 day comment period was published in
the Telegraph Herald on January 17, 2017. Final approval of the FY2018 Annual Plan
will occur after federal allocations of CDBG to entitlement communities are announced
later this year and the final plan will be adopted after a public hearing by the Community
Development Advisory Commission.
Page 1 of 2
Commission Action
On January 24th, the Community Development Advisory Commission reviewed the staff
recommended FY 2018 Annual Plan, and was asked to make a recommendation to
Council. By a vote of 7-0, the Community Development Advisory Commission
recommends approval of the FY 2018 Annual Action Plan for the use of CDBG.
RECOMMENDED ACTION
I recommend that the attached FY 2018 Annual Action Plans be included in the City
budget and a public hearing be scheduled with the Housing and Community
Development Department budget session on February 16th 2017.
Prepared by Erica Haugen, Community Development Specialist
Cc: Jenny Larson, Budget Services Manager
F:\Users\CDBG\CDBG\Hnnual Plan\FY 18\City Council\FY18 Plan Council Set Pub Hrg.mvm memo.doc
Page 2 of 2
RESOLUTION NO. 44-17
A RESOLUTION SETTING A PUBLIC HEARING ON THE FISCAL YEAR 2018
(PROGRAM YEAR 2017) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ANNUAL ACTION PLAN.
Whereas, the City of Dubuque has, through a series of public meetings and
hearings, finalized a .Fiscal Year 2018 (Program Year 2017) Community
Development Block Grant Annual Action Plan addressing both housing and non-
housing needs in the community; and
Whereas, copies of the draft Fiscal Year 2018 (Program Year 2017) CDBG Annual
Action Plan will be available for public comment for 30 days prior to City Council
action; and
Whereas, the City's Community Development Advisory Commission has reviewed
and recommended adoption of the Annual Action Plan on January 24, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the City Council will meet in the Historic Federal Building, Council
Chambers, 2nd Floor, 350 West 6th Street, Dubuque, Iowa at 6:00 p.m. on February
16, 2017 for the purpose of holding a public hearing and taking action on the Fiscal
Year 2018 (Program Year 2017) Community Development Block Grant Annual
Action Plan.
Section 2. That the City Clerk be and he is hereby authorized and directed to
publish a notice of such public hearing and the City Council's intent to review and
take action on the Fiscal Year 2018 (Program Year 2017) Community Development
Block Grant Annual Plan.
Passed, approved and adopted this 6th day of February, 0 17.
Trish L. Gleason, City Clerk
Roy D. Buol, Mayor
FOR REVIEW UNTIL February 16, 2017
City of Dubuque
Official Notice
PUBLIC HEARING
Notice is hereby given that the City of Dubuque's City Council will hold a public
hearing on Thursday, February 16th at 6:00 p.m. in the 2nd Floor of the Historic
Federal Building, City Council Chambers, 350 West 6th Street, Dubuque, Iowa.
The City Council will consider a proposed Annual Action Plan for the use of
Community Development Block Grant (CDBG) funds for programs in Fiscal Year 2018
that meet the priorities identified in the Consolidated Plan for Housing and Community
Development. The Annual Action Plan directs the use of CDBG funds for year three of
the five year Consolidated Plan. The Commission's recommendation will be
forwarded to the City Council for final action.
Interested parties may examine the contents of the proposed Plan at the City Clerk's
Office, City Hall, 50 West 13th Street; Carnegie Stout Public Library, 360 West 11th
Street; and the Housing and Community Development Department, 350 West 6th
Street, Suite 312, Dubuque Iowa and the City website at
www.cityofdubugue.org/CDBG
Comments may be submitted on or before the time of the public hearing to the
Housing and Community Development Department, 350 West 6th Street, Suite 312,
Dubuque Iowa 52001 (563-589-4239) or emailed to ehaugene-cityofdubugue.org. At
said time and place of public hearing all interested citizens and parties will be given an
opportunity to be heard for or against said Plan.
i
THE CITY OF Dubuque
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All-Amenca City
DUB E
1IIII®'
Masterpiece on the Mississippi 2007.2012.2013
PROPOSED
FY 2018 ANNUAL PLAN
FOR USE OF PROGRAM YEAR 2017
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
The FY 2018 Entitlement Allocations have not been announced. This
document is subject to revision.
Exhibit A
PREPARED BY THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
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CITY OF DUBUQUE, IOWA
FY 2018 ANNUAL ACTION PLAN
FOR THE USE OF PROGRAM YEAR 2017
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
The City of Dubuque distinguishes between four different but complementary areas of
program development in its overall CDBG program: Housing Development, Economic
Development, Neighborhood and Community Development and Planning &
Administration. The following description of activities summarizes the projects to be
completed in the FY 2018 Annual Action Plan with the use of CDBG funds:
HOUSING DEVELOPMENT PROGRAMS
First Time Home Buyer Program $50,000
This program provides for loans to assist low and moderate income families to purchase their first hom es.
These funds are used to cover the "entry costs" of homeownership—down payments and closing costs.
National Objective: Low and Moderate Income Housing
Location: Citywide
Proposed Accomplishments: 10 Households
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Homeowner Rehabilitation $159,234
1)Residential Rehabilitation Loan Program (7 Housing Units)
An on-going program to provide low-interest loans to qualified low and moderate-income
homeowners for the rehabilitation of substandard housing units.
2)Home Repair Program
Zero%loans to improve conditions of property for income-eligible homeowners
National Objective: Low and Moderate Income Housing
Location: Citywide
Proposed Accomplishments: See above
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Housing Code Enforcement $62,098
Intensive inspection program of rental units within low and moderate-income neighborhoods to ensure
safe and sanitary housing.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 400 Housing units
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Lead Paint Hazard Reduction $85,200
Provides activities in support of efforts to combat lead paint hazards in housing, including assessment and
lead paint reduction or abatement,with grants of up to$14,200 to low/moderate income residents.
Housing Rehabilitation Services and Staff $340,176
3
On-going staff support, including program management, technical assistance, loan packaging
and inspection,for the City's rehabilitation loan program.
Priority: High
Objective/Outcome: Decent Housing/Accessibility(DHI)
Purchase/Rehab/Resale $70,000
This program provides funding to address the redevelopment of derelict properties. Properties acquired
are resold to low/mod homebuyers or to property owners who will provide affordable rents.
Rental Unit Rehabilitation $119,885
1) Emergency Code Enforcement Loan Program
This program provides for loans to correct code deficiencies and, in particular, emergency or
health and safety corrections, for rental properties. The program aims at preventing the
displacement of economically disadvantaged tenants as a result of code enforcement actions.
2) Rental Unit Rehabilitation
Provides loans for property owners to correct code deficiencies and make substantial repairs to
sub-standard rental units.
3) Accessibility Rehab
This program provides forgivable loans to disabled tenants to make rental units accessible to the
physically disabled.
National Objective: Low and Moderate Income Housing
Location: Citywide
Proposed Accomplishments: 10 Housing units
Priority: High
Objective/Outcome: Decent Housing/Affordability(DH2)
Total Housing Programs $886,593
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ECONOMIC DEVELOPMENT PROGRAM
Commercial/Industrial Building Rehab Loan Program and Revolving Loan $0
This program provides low interest and forgivable loans/grants for rehabilitation of commercial and
industrial buildings in the City's older neighborhoods and downtown. Rehabilitation assistance is limited
to improvements to the exterior of the building and to the correction of code violations. On-going
revolving loan fund established.
National Objective: Removal of Slum and Blight
Location: Slum and Blight Area
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Economic Development Financial Assistance Program and Revolving Loan $0
This program provides both large and small businesses with attractive low-interest and forgivable loan
packages or grants to support local economic development efforts, including projects to create or retain
jobs, enhance the tax base and strengthen the local economy. To the greatest extent possible,these
investment capital funds are used to benefit low and moderate income citizens, address slum and blight
problems, leverage additional funding from state, federal and private sources and to assist in the retention
and expansion of existing local businesses.
National Objective: Low and Moderate Income Jobs
Location: Citywide
Priority: High
Objective/Outcome: Economic Opportunity/Sustainability(E03)
Microenterprise Financial Assistance Program $0
This program provides loans to small businesses,with 5 or fewer employees, including the owner(s), and
persons developing microenterprise businesses. Direct financial assistance may be used to establish,
expand,provide technical assistance and/or support services to low and moderate income individuals.
National Objective: Low and Moderate Clientele
Location: Citywide
Priority: Medium
Objective/Outcome: Economic Opportunity/Sustainability(E03)
Total Economic Development Programs $0
NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS
Accessible Curb Ramps $12,600
Replace curbs at intersections throughout the City with accessible ramps to make public sidewalks
accessible to persons with disabilities.
National Objective: Low and Moderate Income Benefit
Location: Citywide
Proposed Accomplishments: 4 Accessible ramps
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Neighborhood Infrastructure Improvements $93,400
National Objective: Low and Moderate Income Benefit
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
1)Neighborhood Street Overlays
Provides for pavement overlays in income eligible neighborhoods.
Location: Low/Moderate Income Areas
Proposed Accomplishments: 3 streets
2)Neighborhood Sidewalk Program
Grant program to income eligible homeowners, on a case-by-case basis,to pay a maximum of 75%
of the cost to repair public sidewalks in front of their home. Grant amount varies based on
5
percentage of area median income.
Location: City Wide
Proposed Accomplishments: 7 sidewalks
3)Neighborhood Lighting
An on-going program to provide additional lighting in residential low/moderate income
neighborhoods.
Location: Low/Moderate Income Areas
Proposed Accomplishments: 0 Light
Neighborhood Recreation Programs $136,228
An enhanced recreation program is offered in the City's older low and moderate-income neighborhoods to
meet the needs of at-risk youth promote self-esteem and build community. Activities include expanded
after-school programs, open gym,basketball league,music lessons,playtime for tots, scholarships, swim
passes, summer day camp and other recreational programs.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas or City wide
Proposed Accomplishments: 5730 persons
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SLI)
Neighborhood Support Grants $14,560
This grant program provides resources for organized neighborhoods in low/mod income areas to
encourage self-initiated revitalization efforts including physical improvements, clean-ups,communication
efforts or other special projects.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 2000 People
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Four Mounds HEART Program $10,000
Youth education program where youth experience hands-on learning while promoting neighborhood
revitalization and earning high school diploma.
National Objective: Low and Moderate Income Benefit
Location: Citywide
Proposed Accomplishments: 20 People
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL1)
Senior Center $18,200
Education and recreation services provided to elderly citizens at the Hills&Dales Lifetime Center.
National Objective: Low and Moderate Income Benefit
Location: Citywide
Proposed Accomplishments: 600 People
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL 1)
Washington Tool Library $15,790
An on-going free tool loan program operated by the Washington Neighborhood Tool Library,
A non-profit organization staffed by volunteers. Funds are used to buy and repair tools and operating
costs. Income eligible residents borrow tools at no charge for home repairs and improvements
National Objective: Low and Moderate Income Benefit
Location: City Wide
Proposed Accomplishments: 450 People
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL 1)
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Purchase of Services Grant $19,579
Local non-profits may apply for funding that meets the City Council Goals and Priorities for FY 2016.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: To be determined
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Zoning Inspection/Enforcement $8,710
This project provides funding for inspection/enforcement staff services to low/mod income areas for
zoning ordinance infractions and to provide support for neighborhood cleanup efforts.
National Objective: Low and Moderate Income Benefit
Location: Low/Moderate Income Areas
Proposed Accomplishments: 45 Housing Units
Objective/Outcome: Decent Housing/Sustainability (DH3)
Total Neighborhood and
Community Development Programs
$329,275
PLANNING AND ADMINISTRATION
Neighborhood Development Services&Staff $62,122
The Neighborhood Development Specialist coordinates the City's neighborhood Development programs
and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods.
Priority: High
Objective/Outcome: Suitable Living Environment/Accessibility(SL1)
Housing Planning/Administration Services and Staff $75,224
On-going staff support for general housing planning activities, including Consolidated Plan, and
department administration.
Priority: High
Objective/Outcome: Decent Housing/Accessibility(DHI)
CDBG Administration Services and Staff $132,525
Staff support for general management. Oversight and coordination of the Community Development Block
Grant program;assures compliance with federal regulations and reporting requirements. Includes$20,000
for consultant for Assessment of Fair Housing.
Priority: High
Objective/Outcome: Suitable Living Environment/Sustainability(SL3)
Total Planning and Administration $269,871
Grand Total: CDBG Funding Proposed for FY 2017 $1,485,739
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COMMUNITY DEVELOPMENT BLOCK GRANT
FY 2018 CDBG ANNUAL ACTION PLAN
FOR THE PERIOD ENDING June 30, 2018
PROJECTED SOURCES FY 2018
Entitlement 954,011
Program Income 531,728
Unprogrammed Funds
Total Sources 1,485,739
Proposed
Housing Development Programs: Accomplishments FY 2018
First Time Homebuyer Program 10 households 50,000
Homeowner Rehab Program 7 housing units 159,234
Housing Code Enforcement 350 housing units 62,098
Housing Rehabilitation Services and Staff 340,176
Lead Hazard Control Program 3 housing units 85,200
Purchase/Rehab/Resale 70,000
Rental Unit Rehabilitation 10 housing units 119,885
Housing Totals 886,593
Economic Development Programs:
E.D. Financial Assistance Program _
Microenterprise Assistance Program
Economic Development Totals -
Neighborhood and Community Development Programs
Accessible Curb Ramps 12 Accessible Ramps 12,600
Neighborhood Infrastructure Improvements 3 streets, 7 sidewalks, CDBG 93,400
Neighborhood Recreation Program 5730 persons 136,228
Neighborhood Support Grants 2000 people 14,560
Four Mounds HEART 10 people 10,000
Senior Center 600 people 18,408
Washington Tool Library 450 people 15,790
Zoning Inspection/Enforcement 45 housing units 8,710
Purchase of Services 19,579
Neighborhood & Comm Develop. Totals 329,275
Administration
Neighborhood Development Services and Staff 62,122
Housing Administration 75,224
CDBG Admin. Services and Staff 132,525
Administration Totals 269,871
Contingent
TOTAL CDBG 1,485,739
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COMMUNITY DEVELOPMENT BLOCK GRANT- FY 2018 ANNUAL ACTION PLAN: CAPS
20% ADMINISTRATIVE CAP 15% PUBLIC SERVICE CAP
Estimated FY 18 CDBG Allocation 954,011 954,011 FY 18 CDBG Allocation
Current Year Program Incom e 531.728 476,419 Previous Year Program Income
Total Available 1,485,739 1,430,430 Total Available
Cap% 20% 15% Public SeNce Cap %
Maximum allowed 297,148 214,565 Maximum allowed
ADMIN PUB SERVICE UNCAPPED
FY18 AP AMD1 FY18 AP AMD1 FY18 AP AMD1
First Ti m e H om eb uyer Frog ram 50,000
Homeowner Rehab Progarm 159,234
Housing Administration 75,224
Housing Code Enforcement 62,098
Housing Rehabilitation Services and Staff 340,176
Lead Hazard Control Program 85,200
Purchase/Rehab/Resale 70,000
Rental Unit Rehabilitation 119,885
Microenterprise Assistance Program 0
Harvest Kitchen and Bar 0
Accessible Curb Ramps 12,600
Information&Referral- Project Concern _ 0
Multicultural Center 0
3hborhood Development Services and Staff 62,122
Neighborhood Infrastructure Improvements 93,400
Neighborhood Recreation Program 136,228
Neighborhood Support Grants 14,560
Purchase of Services 19,579
Four Mounds HEART 10,000
Opening Doors
Senior Center 18,408
Washington Tool Library 15,790
Zoning Inspection/Enforcement 8,710
CDBG Adm in.Services and Staff 132,525
Contingency 0
TOTALS 269,871 0 214,565 0 1,001,303 0
OVER (27,277) (297,148) 0 (214,565)
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