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Planning Services Department Fiscal Year 2018 Budget PresentationCopyright 2014 City of Dubuque Public Hearings # 2. IT EM T IT LE:Planning Services Fiscal Year 2018 Budget Presentation SUM MARY: SUGGEST ED DISPOSIT ION: ATTACHMENTS: Description Type Rec ommended FY18 Planning CIP Supporting Documentation Rec ommended FY18 Planning OP Supporting Documentation 378 DEPARTMENT:STATE PROGRAM:PROJECT TITLE:PROGRAM:5C TOTAL PROJECT COST Planning Services Community & Economic Development Historic Preservation Technical Assistance Program DEPARTMENT:62 FD/CIP NO:102-2431 $45,000 2016 ACTUAL EXP 2017 AMENDED BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 BEYOND 2022 A. EXPENDITURE ITEMS $3,303 $5,000 Consultant Services $5,000 $15,000 $5,000 $5,000 $15,000 $3,303 $5,000 TOTAL $5,000 $15,000 $5,000 $5,000 $15,000 $— B. PROJECT FINANCING State Grant $10,000 $10,000 $3,303 $5,000 DRA Distribution $5,000 $5,000 $5,000 $5,000 $5,000 $3,303 $5,000 TOTAL $5,000 $15,000 $5,000 $5,000 $15,000 $— PROJECT DESCRIPTION This project provides for a phased program of historic and architectural surveys of Dubuque's older neighborhoods to identify cultural resources for planning and program implementation as well as neighborhood revitalization and sustainability. This project also supports registrations through nomination and listing of local historic districts, sites, and properties to the National Register of Historic Places, which facilitates access to historic tax credits and other preservation funding sources. This project can also assist with historic structure reports or surveys to facilitate rehab and adaptive reuse. City funds would be used to leverage state grants where feasible; state grants are highly competitive and can extend project time line. JUSTIFICATION This project helps to maintain status as a Certified Local Government (CLG) with the State of Iowa, historic and architectural surveys and registrations must be conducted. Between 2000 and 2005, nearly 5,000 structures in Dubuque's historic districts, conservation districts, and conservation planning areas were surveyed. These surveys and registrations assist Planning Services staff with conducting mandated Section 106 reviews of potential impacts to cultural resources for federally-funded housing rehab and other City projects. CLG status allows the City to conduct these reviews in-house, which streamlines project review. These surveys and registrations also assist with federal and state tax credit applications and disaster assistance. This project implements the Historic Preservation Commission's annual work plan, a key component of the City's Historic Preservation Program. RELATIONSHIP TO OTHER PROJECTS This project implements the Comprehensive Plan's Land Use and Urban Design Goal One: To protect and enhance the viability, livability and affordability of the city’s residential neighborhoods while integrating multifamily development throughout the community, objectives 1.4) Encourage preservation of historic and aesthetic character and function of established neighborhoods, 1.5) Encourage protection of existing residential areas from encroachment by incompatible development and 1.9) Support protection of historic neighborhoods from inappropriate development, inconsistent with existing historic development; Goal Two: Ensure that opportunities for convenient and concentrated commercial development are provided to support both the local and regional market, objective 2.4) Support preservation of historic and aesthetic character and function of established commercial districts; Goal Five: Encourage that the physical character and form of the city reflects its historic setting and that the built environment is compatible with the city’s natural environment, objective 5.2) Promote protection and preservation of the city’s historic buildings, urban pattern, and natural environment; Cultural Arts Goal Six: To safeguard the cultural and historic resources of the 379 community as critical to the quality of life and the attractiveness of Dubuque, objectives 6.1) Promote the preservation of historic buildings and architectural resources in the community with emphasis in areas of greatest need and 6.4) Promote increased appreciation, education, technical assistance and funding for the community’s historical and architectural heritage. RELATIONSHIP TO SUSTAINABILITY PRINCIPLES This project implements the Sustainable Principles of Community Design, Community Knowledge and Green Buildings 380 DEPARTMENT:STATE PROGRAM:PROJECT TITLE:PROGRAM:5C TOTAL PROJECT COST Planning Services Community & Economic Development Comprehensive Plan Update DEPARTMENT:62 FD/CIP NO:102-2623 $323,300 2016 ACTUAL EXP 2017 AMENDED BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 BEYOND 2022 A. EXPENDITURE ITEMS $145 $173,155 Consultant Services $150,000 $145 $173,155 TOTAL $150,000 $—$—$—$—$— B. PROJECT FINANCING $145 $173,155 DRA Distribution $150,000 $145 $173,155 TOTAL $150,000 $—$—$—$—$— PROJECT DESCRIPTION This project supports a significant update of the city's 2012 Comprehensive Plan to include Iowa Smart Planning recommended and required elements. The project also supports a robust and inclusive "Imagine Dubuque" community engagement process centered on the Sustainable Dubuque model to enrich the update. JUSTIFICATION The City Code defines the Comprehensive Plan as: “The community's principle tool to guide its future development, public policies and decision making.” The Comprehensive Plan outlines the vision for the future growth and development of the city. It is built with ideas and input from city residents, and reflects a consensus of community values. The plan provides a roadmap to guide the environmental integrity, social/cultural vibrancy, and economic prosperity of the city. Input from the community is critical to developing a community vision and updating the Comprehensive Plan. The Community Engagement Process is needed to solicit public input in an innovative and inclusive way, reaching out to stakeholders, residents, and business owners through a variety of media and interaction types. This outreach will be done with online engagement as well as print media and face-to-face interaction. The Community Engagement Process is a framework to better involve residents, especially those who were under-represented in past updates of the Comprehensive Plan. RELATIONSHIP TO OTHER PROJECTS The Dubuque Comprehensive Plan's goals help focus the major policy decisions of what services City government will provide, with direct correlation to CIP projects. RELATIONSHIP TO SUSTAINABILITY PRINCIPLES The Comprehensive Plan is built on the Sustainable Dubuque model, and directly supports the sustainability principle of Community Knowledge. -37- Planning Services -38- This page intentionally left blank. -39- PLANNING SERVICES DEPARTMENT SUMMARY Budget Highlights FY 2016 Actual FY 2017 Budget FY 2018 Requested % Change From FY 2017 Budget Expenses Employee Expense 734,694 747,142 764,999 2.4 % Supplies and Services 89,012 86,495 99,376 14.9 % Machinery and Equipment 1,500 550 1,690 207.3 % Total 825,206 834,187 866,065 3.8 % Resources Administrative Overhead Recharges 243,043 282,375 301,254 6.7 % Operating Revenue 60,179 42,228 57,003 35.0 % Total 303,222 324,603 358,257 10.4 % Property Tax Support 521,984 509,584 507,808 (1,776) Percent Increase (Decrease)(0.3)% Percent Self Supporting 36.7%38.9%41.4% Personnel - Authorized FTE 8.38 8.38 8.38 Improvement Package Summary 1 of 3 This decision package would provide funding for expenses related to the 2017 Upper Midwest Planning Conference. The City of Dubuque was selected to host the 2017 Upper Midwest Planning Conference, which includes the Iowa, Wisconsin, and Minnesota Chapters of the American Planning Association (APA) on October 5-6, 2017. The Planning Services Department anticipates some expenses during conference planning, which will be reimbursable by the Iowa APA Chapter and/or covered by conference receipts. Related Cost:$1,500 Tax Funds Non-Recurring Recommend - Yes Related Revenue:$1,500 Tax Funds Non-Recurring Net Cost:$— Property Tax Impact:$——% Activity: Planning/Historic Preservation 2 of 3 This decision package would provide funding for the Planning Technician to attend ESRI’s GeoDesign Summit in Redlands, California in January 2018. The GeoDesign Summit is a useful tool for a new approach to planning and design, one that utilizes the power of spatial planning, 3D, web applications and maps, open data, and the Internet of Things. The summit will build a stable foundation for the advancement of planning practices for the City of Dubuque. Knowledge of the use of this new technology would allow Planning staff to analyze the current infrastructure and develop new solutions. This summit is tailored for the planning process as well as an opportunity to network and develop -40- connections with other cities that can and will ensure Dubuque’s status as an innovatively planned community. Related Cost:$1,600 Tax Funds Non-Recurring Recommend - No Related Revenue:$593 Administrative Overhead Non-Recurring Net Cost:$1,007 Property Tax Impact:$0.0004 —% Activity: Planning/Historic Preservation 3 of 3 This decision package would provide funding for the purchase of computer tablet for the Planning Services Manager. The computer tablet would allow the Manager to have access to necessary information while attending meetings. It will also reduce copying of meeting materials; thus, a more sustainable result and greater efficiency. The ability to take notes and use technology to streamline processes is the goal. Related Cost:$1,040 Tax Funds Non-Recurring Recommend - Yes Related Cost:$480 Tax Funds Recurring Related Revenue:$386 Administrative Overhead Non-Recurring Related Revenue:$177 Administrative Overhead Recurring Net Cost:$957 Property Tax Impact:$0.0004 —% Activity: Planning Administration Significant Line Items Employee Expense 1. FY 2018 employee expense reflects a 2.0% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution is unchanged at 8.93% and the employee contribution is unchanged at 6.18% in FY 2018. 3. The City portion of health insurance expense is unchanged from $1,325 in FY 2017 to $1,325 in FY 2018 per month per contract. Supplies & Services 4. Software License expense increased from $12,095 in FY 2017 to $13,052 in FY 2018 based on FY 2016 Actual plus 2% for Acela Software. 5. Pay to Other Agency increased from $27,089 in FY 2017 to $28,242 in FY 2018 based on FY 2017 plus 4.26% for East Central Iowa Association. 6. Conferences Travel decreased from $10,250 in FY 2017 to $9,350 in FY 2018. Development Services was decreased -$900 based on actual cost of conferences. -41- Machinery and Equipment 7. The total equipment requested is as follows ($1,690): Development Services Chair $650 Recommended Improvement Package $1,040 Total $1,690 Revenue 8. Zoning administrative fees increased from $27,000 in FY 2017 to $35,070 in FY 2018 based a three year historical average. 9. Revenue received from Enterprise Funds for administrative overhead charges increased from $282,375 in FY 2017 to $301,254 in FY 2018. -42- This page intentionally left blank. -43- PLANNING SERVICES The mission of the Planning Services Department is to provide friendly, knowledgeable and professional City Planning, Historic Preservation and Development Services to city residents to ensure a Viable, Livable and Equitable Dubuque. SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS LEADING TO OUTCOMES -44- PLANNING SERVICES The Planning Services Department is supported by 8.38 full-time equivalent employees, which accounts for 88.33% of the department expense as seen below. Overall, the department's expenses are expected to increase by 3.82% in FY 2018 compared to FY 2017. Expenditures by Category by Fiscal Year -45- PLANNING SERVICES Development Services Overview Development Services focuses on fostering and building partnerships with residents, business owners, entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and coordination of public and private development activities in the city. This is achieved by providing accurate information concerning City plans, policies and ordinances to the Zoning Board of Adjustment, Zoning Advisory Commission and the City Council, and to other City staff, developers, applicants, and residents. Additionally, staff is continually working to build relationships with the community at large by encouraging voluntary compliance with the City’s zoning code to improve the quality of life in our neighborhoods and business districts. Development Service Funding Summary 10062400 FY 2016 Actual FY 2017 Budget FY 2018 Requested Expenditures $440,937 $439,717 $455,544 Resources $59,816 $42,228 $55,503 Development Service Position Summary FY 2018 Associate Planner 1.00 Assistant Planner 2.00 Zoning Enforcement Officer 1.00 Secretary 0.40 Total Full-Time Equivalent Employees 4.40 Highlights of Fiscal Year 2016 Interactive Zoning Map - The Interactive Zoning Map is an electronic map that allows users to zoom into an aerial photo of a property and receive parcel, address and zoning information. It was created to give 24 hour access to citizens, appraisers, Realtors, etc. 365 days a year. -46- PLANNING SERVICES Future Initiatives Ongoing, continuing evaluation of the Unified Development Code Performance Measures Development Service - Activity Statement Coordinate and facilitate development review and zoning compliance in an efficient and ‘people- oriented’ manner, fostering and building partnerships with residents, business owners, entrepreneurs and developers. Planning Services Staff conducts an ongoing customer service survey of applicants to the Zoning Board of Adjustment, Zoning Advisory Commission and Historic Preservation Commission. The survey inquiries about their experiences and the quality of services provided by staff. ***The above statistics are based on a voluntary customer survey and only reflect the results of those surveys received by the Planning Services Department during Fiscal Year 2015. -47- PLANNING SERVICES Goal: Planned and Managed Growth Outcome #1: Provide effective customer service, knowledge of development regulations and department efficiency to encourage voluntary compliance and effectively service the citizens of Dubuque. Planning Services staff work proactively and positively to educate the public on zoning regulation and encourage voluntary compliance with those regulations, facilitating planned and managed growth. SAME DAY REVIEW AND SIGN OFF • Limited Setback Waivers • Adjustment of Front Yard Setbacks Zoning Enforcement Officer responded to over Three-hundred and forty complaints in FY2016 within 24 hours of receiving a request. Development Review Team– Coordinating and facilitating site plan reviews among city departments (Engineering, Fire, Water, Building and Planning) for one-stop service to the applicant (developer, property owner, contractor, engineering/architectural firm) in as little as 7 Days. Goal: Partnering for a Better Dubuque Outcome #2: Provide seamless communication to ensure that the City Council, City Manager, Boards, Commissions, and citizens remain informed about development activities within the city. Information provided by Planning Services staff is a critical component of the decision making process. Providing information to various City departments, City Manager, City Council, boards and commissions through GIS mapping and analysis, written reports, or verbal presentations is vital to these groups making informed and impartial decisions regarding development. Zoning Board of Adjustment review and approval time is usually between 21-25 days from application deadline. Zoning Advisory Commission review and approval time is typically 55 days from application deadline. -48- PLANNING SERVICES City Planning / Historic Preservation Overview The primary function of City Planning is to engage the community in developing and updating a long-term vision and Comprehensive Plan for future growth and development. Historic Preservation works to promote, protect and enhance the city’s historic, cultural, aesthetic and environmental resources. Supporting the Long Range Planning Advisory Commission and Historic Preservation Commission in their roles and responsibilities is a primary responsibility of staff. Staff also ensures qualifying projects comply with State and Federal preservation requirements, such as Section 106 reviews. City Planning / Historic Preservation Funding Summary FY 2016 Actual FY 2017 Budget FY 2018 Requested Expenditures $384,269.14 $394,470 $410,521 Resources $243,405.91 $282,375 $302,754 City Planning / Historic Preservation Position Summary FY 2018 Planning Services Manager 1.00 Assistant Planner 1.00 Planning Technician 1.00 Secretary 0.60 Planning Intern 0.38 Total Full-Time Equivalent Employees 3.98 Highlights of Fiscal Year 2016 Historic Tax Credits Workshop - The Historic Preservation Commission along with city staff hosted an educational workshop on Iowa’s State Tax Credits. This introductory crash course was attended by more than 100 people and invoked additional conversation and enthusiasm for Historic Preservation in Dubuque. Eagle Point Park National Register of Historic Places (NRHP) Nomination- The City of Dubuque began the process of nominating Eagle Point Park to the National Register of Historic Places in FY2016. The nomination will provide much deserved recognition of the parks significance as well as create opportunities for financial incentives to preserve and enhance Eagle Point Park's historic and architectural significance to the community, state and nation. Future Initiatives City of Dubuque Comprehensive Plan: Imagine Dubuque - Beginning in FY2017, the City will launch a community engagement process to create a meaningful and focused plan for the City of Dubuque. The plan will reflect the shared vision and goals of Dubuque residents and stakeholders and establish a framework for implementation. -49- PLANNING SERVICES Historic Preservation Economic Impact Study- Develop an in-depth study which identifies the benefits preservation has on the community’s economic prosperity, environmental integrity and social and cultural vibrancy. Performance Measures City Planning and Historic Preservation - Activity Statement Coordinate city planning and historic preservation in an engaging and community-oriented manner which promotes, protects and enhances the City’s environmental, economic and cultural resources as well as facilitates future growth and development. Goal: Partnering for a Better Dubuque Outcome # 1: Manage the update of the City of Dubuque Comprehensive Plan using through collaborative public engagement opportunities. Drafting and implementing a citywide vision for future development is essential for the City of Dubuque. The Comprehensive Plan is a document which reflects the values of the community as a whole and is developed through extensive public engagement and consensus-building. The Comprehensive Plan is the principal opportunity for residents to communicate their values and vision for the future of the city. The goals and strategies outlined in the comprehensive plan are used to inform and plan important policy decisions such as land use and budgeting. Outcome #2: Promote, enhance and preserve the community’s historic and cultural resources. The Planning Services Department in conjunction with the Historic Preservation Commission provided technical assistance to property owners and developers on issues including funding sources, National Park Service Preservation Briefs, Secretary of the Interior ’s Standards for the Treatment of Historic Properties, and the City’s Architectural Guidelines. -50- This page intentionally left blank. -51- Recommended Operating Revenue Budget - Department Total 62 - PLANNING SERVICES Fund Account Account Title FY15 Actual Revenue FY16 Actual Revenue FY17 Adopted Budget FY18 Recomm'd Budget 100 51912 ZONING ADM FEES 32,131 35,070 27,000 35,070 100 51913 SUB PLAT REVIEW FEES 2,847 3,167 1,500 3,167 100 51915 TEMPORARY USE FEES 4,210 428 500 428 100 51917 BILLBOARD INSPECTION FEE 12,070 11,250 4,300 4,300 100 51925 MAP/TEXT SALES 12 160 10 160 51 - CHARGES FOR SERVICES 51,270 50,075 33,310 43,125 100 53,403 IA DISTRICT COURT FINES 0 0 0 3,340 100 53,530 SPECIALIZED SERVICES 8,710 8,710 8,710 8,710 100 53,605 MISCELLANEOUS REVENUE 68 792 89 90 100 53,620 REIMBURSEMENTS- GENERAL 393 601 119 1,738 53 - MISCELLANEOUS 8,778 9,502 8,799 12,140 100 59610 FR WPC OPERATING 74,336 41,301 87,436 135,510 100 59620 FR STORMWATER OPERATING 14,739 28,827 27,855 31,221 100 59630 FR PARKING OPERATING 13,196 14,872 14,371 15,590 100 59640 FR WATER UTILITY 72,176 0 0 8,288 100 59670 FR REFUSE COLLECTION 96,223 112,024 108,246 110,645 100 59940 FR DMASWA 41,723 46,019 44,467 0 59 - TRANSFER IN AND INTERNAL 312,393 243,043 282,375 301,254 62 - PLANNING SERVICES TOTAL 372,441 302,620 324,484 356,519 -52- Recommended Operating Expenditure Budget - Department Total 62 - PLANNING SERVICES Fund Account Account Title FY15 Actual Expense FY16 Actual Expense FY17 Adopted Budget FY 18 Recomm'd Budget 100 61010 FULL-TIME EMPLOYEES 500,942 500,996 521,306 536,414 100 61030 SEASONAL EMPLOYEES 4,899 4,106 7,870 7,997 100 61092 VACATION PAYOFF 788 0 0 0 100 61310 IPERS 44,905 44,937 47,254 48,616 100 61320 SOCIAL SECURITY 36,118 36,044 40,482 41,647 100 61410 HEALTH INSURANCE 114,240 145,234 127,200 127,198 100 61415 WORKMENS' COMPENSATION 2,009 1,921 1,989 2,037 100 61416 LIFE INSURANCE 444 441 1,041 1,075 100 61660 EMPLOYEE PHYSICALS 0 15 0 15 100 61680 EMPLOYEE MOVING EXPENSE 0 1,000 0 0 61 - WAGES AND BENEFITS 704,345 734,694 747,142 764,999 100 62010 OFFICE SUPPLIES 3,713 3,038 3,833 3,098 100 62030 POSTAGE AND SHIPPING 2,152 2,703 2,260 2,703 100 62050 OFFICE EQUIPMENT MAINT 0 783 0 799 100 62061 DP EQUIP. MAINT CONTRACTS 7,990 8,317 8,600 9,529 100 62090 PRINTING & BINDING 217 630 222 642 100 62110 COPYING/REPRODUCTION 12,326 10,222 875 3,181 100 62130 LEGAL NOTICES & ADS 2,140 1,204 1,768 1,442 100 62140 PROMOTION 0 378 430 386 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,527 1,170 1,558 1,193 100 62190 DUES & MEMBERSHIPS 774 804 789 820 100 62206 PROPERTY INSURANCE 158 159 165 139 100 62208 GENERAL LIABILITY INSURAN 4,761 4,717 4,902 5,081 100 62230 COURT COSTS & RECORD FEES 0 0 0 1,985 100 62310 TRAVEL-CONFERENCES 3,758 819 10,250 9,350 100 62320 TRAVEL-CITY BUSINESS 803 1,487 1,296 1,517 100 62340 MILEAGE/LOCAL TRANSP 687 386 701 838 100 62360 EDUCATION & TRAINING 670 1,288 4,022 4,950 100 62421 TELEPHONE 1,427 1,248 1,110 1,249 100 62436 RENTAL OF SPACE 2,664 3,024 2,745 3,084 100 62511 FUEL, MOTOR VEHICLE 577 418 519 418 100 62521 MOTOR VEHICLE MAINT.787 410 866 418 100 62528 MOTOR VEH. MAINT. OUTSOUR 45 327 0 0 100 62641 HOSPITALITY EXPENSE 0 365 0 0 100 62645 SPECIAL EVENTS 39 200 40 0 100 62663 SOFTWARE LICENSE EXP 57 12,796 12,095 13,052 100 62667 INTERNET SERVICES 960 405 360 960 100 62716 CONSULTANT SERVICES 0 0 0 2,500 100 62731 MISCELLANEOUS SERVICES 0 777 0 1,500 100 62756 SPIRIT RELATED EXPENSE 0 0 0 300 100 62761 PAY TO OTHER AGENCY 29,284 30,937 27,089 28,242 62 - SUPPLIES AND SERVICES 77,516 89,012 86,495 99,376 100 71120 PERIPHERALS, COMPUTER 0 780 0 1,040 100 71123 SOFTWARE 447 70 0 0 100 71211 DESKS/CHAIRS 0 650 0 650 100 72418 TELEPHONE RELATED 841 0 550 0 71 - EQUIPMENT 1,288 1,500 550 1,690 62 - PLANNING SERVICES TOTAL 783,149 825,206 834,187 866,065 -53- Recommended Expenditure Budget Report by Activity & Funding Source 62 - PLANNING SERVICES ADMINISTRATION - 62100 FUNDING SOURCE: GENERAL Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget EQUIPMENT 0 480 1,040 SUPPLIES AND SERVICES 3,671 8,060 8,172 WAGES AND BENEFITS 34,537 35,227 35,749 ADMINISTRATION 38,207 43,767 44,961 DEVELOPMENT SERVICES - 62400 FUNDING SOURCE: GENERAL Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget EQUIPMENT 1,430 70 650 SUPPLIES AND SERVICES 45,326 38,795 45,609 WAGES AND BENEFITS 394,181 400,852 409,285 DEVELOPMENT SERVICES 440,937 439,717 455,544 CITY PLANNING/HISTORIC PR- 62700 FUNDING SOURCE: GENERAL Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget EQUIPMENT 70 0 0 SUPPLIES AND SERVICES 40,016 39,640 45,595 WAGES AND BENEFITS 305,976 311,063 319,965 CITY PLANNING/HISTORIC PR 346,062 350,703 365,560 PLANNING SERVICES TOTAL $825,206.07 $834,187.00 $866,065.00 -54- C I T Y O F D U B U Q U E , I O W A DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 62 PLANNING SERVICES DEPT. FY 2016 FY 2017 FY 2018 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 5875 GE-40 CITY PLANNER 1.00 $104,457 1.00 $106,708 1.00 $108,427 100 5600 GE-35 ASSOCIATE PLANNER 1.00 $79,101 1.00 $81,606 1.00 $82,919 100 5275 GE-32 ASSISTANT PLANNER 3.00 $200,824 3.00 $205,254 3.00 $209,025 100 5230 GE-27 CODE INSPECTOR 1.00 $43,437 1.00 $44,174 1.00 $47,349 100 5225 GE-26 PLANNING TECHNICIAN 1.00 $41,226 1.00 $36,206 1.00 $40,129 100 225 GE-25 SECRETARY 1.00 $46,351 1.00 $47,358 1.00 $48,565 TOTAL FULL TIME EMPLOYEES 8.00 $515,396 8.00 $521,306 8.00 $536,414 61030 Seasonal Employee Expense 100 5250 NA-11 PLANNING INTERN 0.38 $7,710 0.38 $7,870 0.38 $7,997 TOTAL SEASONAL EMPLOYEES 0.38 $7,710 0.38 $7,870 0.38 $7,997 TOTAL PLANNING SERVICES DEPT 8.38 $523,106 8.38 $529,176 8.38 $544,411 -55- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2016 FY 2017 FY 2018 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Planning Administration-FT General Fund 10062100 61010 100 5875 GE-40 CITY PLANNER 0.25 $26,114 0.25 $26,677 0.25 $27,107 Total 0.25 $26,114 0.25 $26,677 0.25 $27,107 Development Services-FT General Fund 10062400 61010 100 225 GE-25 SECRETARY 0.40 $18,540 0.40 $18,943 0.40 $19,426 10062400 61010 100 5230 GE-27 CODE INSPECTOR 1.00 $43,437 1.00 $44,174 1.00 $47,349 10062400 61010 100 5275 GE-32 ASSISTANT PLANNER 2.00 $134,733 2.00 $137,727 2.00 $139,944 10062400 61010 100 5600 GE-35 ASSOCIATE PLANNER 1.00 $79,101 1.00 $81,606 1.00 $82,919 Total 4.40 $275,811 4.40 $282,450 4.40 $289,638 City Planning/Historic Pres.-FT General Fund 10062700 61010 100 225 GE-25 SECRETARY 0.60 $27,811 0.60 $28,415 0.60 $29,139 10062700 61010 100 5875 GE-40 CITY PLANNER 0.75 $78,343 0.75 $80,031 0.75 $81,320 10062700 61010 100 5275 GE-32 ASSISTANT PLANNER 1.00 $66,091 1.00 $67,527 1.00 $69,081 10062700 61010 100 5225 GE-26 PLANNING TECHNICIAN 1.00 $41,226 1.00 $36,206 1.00 $40,129 Total 3.35 $213,471 3.35 $212,179 3.35 $219,669 City Planning/Historic Pres.-Seasonal General Fund 10062700 61030 260 5250 NA-22 PLANNING INTERN 0.38 $7,710 0.38 $7,870 0.38 $7,997 Total 0.38 $7,710 0.38 $7,870 0.38 $7,997 TOTAL PLANNING SERVICES DEPT.8.38 $523,106 8.38 $529,176 8.38 $544,411 -56- Capital Improvement Projects by Department/Division PLANNING SERVICES CIP Number Capital Improvement Project Title FY 15 Actual Expense FY 16 Actual Expense FY 17 Adopted Budget FY 18 Recomm'd Budget 1021012 ANNEXATION STUDY/IMPLEMEN 0 0 10,000 0 1022431 HISTORIC PRES TECH ASSIST 19,910 3,303 5,000 5,000 1022432 HSTR/ARCH SURVYS AND EVAL 7,517 15,000 0 0 1022623 COMP PLAN COMM ENGAGE 0 0 150,000 150,000 3502430 TRAILS/COMPLETE STREETS 916 0 135,000 0 3502433 KIOSK MAP REPLACEMENTS 0 0 5,000 0 PLANNING SERVICES TOTAL 28,343 18,303 305,000 155,000 -57- PRGRM/ DEPT PROJECT DESCRIPTION FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 TOTAL PAGE PLANNING SERVICES Community and Economic Development Historic Preservation Technical Assistance Program $5,000 $15,000 $5,000 $5,000 $15,000 $45,000 379 Comprehensive Plan Update $150,000 $—$—$—$—$150,000 381 Total - Planning Services $155,000 $15,000 $5,000 $5,000 $15,000 $195,000 -58- This page intentionally left blank. Planning Services Department '1'1 1F CITY OF Budget Presentalion FY2018 DUB Masterpiece on the Mississippi 8.38 FTE Staff - Planning Services Manager -Associate Planner -Three (3) Assistant Planners -Zoning Enforcement Officer -Planning Technician -Planning Secretary -Planning Intern (Part -Time) 28 Volunteers on 1 Board and 3 Commissions Deixi rtment Mission PAVVI4Picitfillitiffilikuktockdr rweetpknijaktmwsces fbrAntSiWilmirividitimileimievilic, 5ffitifigheittirt '.: pvMMI.8I chWigillef IthcaWand Equitable Dubuque. City Council Goals & Priorities alh SUSTAINABLE DUBUQUE viable • livable • equitable Planned and Managed Growth Improved Connectivity Partnering for a Better Dubuque Financially Responsible City Government and High Performance Organization Economic Prosperity Social & Cultural Vibrancy Environmental Integrity Planning Services supports ALL of these Goals and Priorities Department Duties City Planning • IMAGINE • DUBUQUE • nIMAGINE DUBUQUE • IMAGINE DUBUQUE arr�su he Q� o e Lt nae Kaon e ong-tern?Vision for the Fut%re of gLAdvisory Commission tgifitbs • -Ida Sallee IMAGINE :•• DUBUQUE V eW at Visit www.Imaginedubuque.com 1^ al, your ideas Timeline 20t Community Workshops t Events: 2/21 Environmental / Ecological Integrity 4/21 Social t Cultural Vibrancy January • Future Land Use & Transportation • Environmental/ Ecological Working Group • Leadership Dubuque Workshop IMAGINE DUBUQUE ENVIRONMENTAL INTEGRITY WORKSHOP TUESDAY, FEBRUARY 21s' wwPOMOWWI,cw wUNDDn04A::0Mlr. Food+lewvcgesProilel : rte= SOCIAL + CULTURAL VIBRANCY WORKSHOP W RfM1l0MVCAV pI AU TO V YSDIO»JC ww[YUIK uWANLAMII tlM WEDNESDAY, APRIL 19T" OKAY THE LMOR(STAC", o1 E. 11RSTM17 .... tight RefreshrncnbRron/<l DOWNLOAD Thir INAVNC DUA*UC AM YIHI IMUWl DUWOul COM TODAY RSVP • MAOMOYAUOUL.COM /RS W May • Urban Design/ Placemaking Timer' 10'' Community Workshops t Events: 6/27 Equity Workshop EQUITY WORKSHOP ..,,f...ff,<..,,,o.cfo. 'o.,f.o,w:uf am,, —xV.N. TUESDAY, JUNE 2T- Ptcr.. % IAPVC tvY IXI OnWURSniff $00tl r UcvYdd<5 WC.ta:4 July • Draft Plan, Implementation • LRPAC August • Plan Review • Leadership Team September October • Adoption ANNEXATION STUDY Performance UPDATE Measures City Planning c Roughly 40,000 acres with the study area boundary cn 16 Pre -Annexation Agreements in FY2017 (40 Total) .0) Z 1 NORTH In Airport INI Parks City of Asbury Two Mile Fringe Department Duties Development Services 6indiiovides AfililkalSiOdwlinigabkital Zoning dloab,►iliacyt i 6n rofrdssieiap m e n t throughout Dubuque. Performance Measures Development Services Coordinating & Facilitating Development Activities NORTH 37 Zoning Advisory Commission Cases 65 Zoning Board of Adjustment Cases 46 Simple Plats Approved Performance Measures Development Services •4o 0 CV a N W 0 N s a) a) 371 Zoning Enforcement Cases Ea, 144 GS IC9 L +Ba Performance Measures Development Services Part of the City Council Vision "Dubuque citizens...achieve goals through partnerships" Council Goals Supported Planned and Managed Growth Partnering for a Better Dubuque Financially Responsible City Government and High Performance Organization Performance Measures Development Services C SUSTAINABLE DUBUQUE viable • 1iv ble • equitable Community Design Regional Economy Reasonable Mobility Clean Water Native Plants & Animals Health & Safety Performance Measures Development Services 0 CV a N W O tel s a) a) SAME DAY REVIEW AND SIGN OFF -Limited Setback Waivers -Adjustment of Front Yard Setbacks Customer Satisfaction Survey Results FY2016 ADEQUATELY INFORM APPLICANTS OF THE PROCESS EXPERTISE (KNOWLEDGEABLE) TIMELINESS ( PROMPT AND EFFICIENT) STAFF FRIENDLINESS 1 �7 8696 11- 36% 100% 096 2095 40°5 6093 8096 10096 10096 Performance Measures Development Services O N i a a •_N LL tom0 N • s a) a) • nlrcmOF DUBS+ E MtureppiaRml tic Mi ass!pyi Oovemment Services fe xma—a .a=r.,a i%d II.LJ Community, 4 Doing nosiness How r, I... Interactive Zoning Map _ A.e:ts %"ideos .'arks & 1 Recreating NS En aJeb T.:eju.e k LOCULeet r with Us Wry of !Moue= Lonuu t mlorc Udbaquc 9 Report a Concern Make a payment If, Cnnran11e we;lytaeo, City of Dubuque Zoning Cit of Dubuquc Plat they' 8 Zs n uy - 2uniru KW tie Welcome to me City Or D.DuqueS Zoning marl late a Iook around and see v,lut the sorting Is In your part of taarn. • mew are.- sat sr f"..“ Nam% Mr wino en -rye my sae, tin, env., am sw• tri et O*at ab Neon a a Le as ax IMO sem Carol eiad'a .iNe ave Feemstre •y.ul Cr .a.yJ. 111c Cal, FLay&+ avl+ t v.. iy soisvJLy'J� la �� •?Joann Cu . W (J= 0..3 to •1. P J p� .haT t r7..a..o to b ver,Sto. [anon. a•M •N= POO/ 04CLI let Oita OrasM1 M.N. • rcn envyen.ent wastes. Nil rcsmry..e • ......v il(r,.. ',run .va.w.eeros. qs.. rye, =• Y...n,.nv n.,, oO.....,. Mtrint u.y Mime* :e de boyo tone a:N Quid nee OK Department Duties Historic Preservation Promote, protect and enhance the City's historic, cultural, aesthetic and environmental resources. Performance EVALUATING AND PROTECTING Measures HISTORIC STRUCTURES Historic Preservation Over 6,000 Properties Surveyed for Historic Significance Over 2,000 Properties Protected from Demolition NORTH • Department Duties Historic Preservation Eioui ti e opgnscfiah t be ISlatirrinfarmirpnlierwation garitrdiss sgman ts, policies, and ordinances. Performance FACILITATING INVESTMENT Measures IN HISTORIC PROPERTIES Historic Preservation NORTH 24 Section 106 Evaluations 26 Staff Design Approvals 7 Facade Grant Approvals 9 HPC Design Reviews 2 HPC Demolition Reviews Performance Measures Historic Preservation Part of City Council Vision "...a Community celebrating culture and heritage [that] has actively preserved our `Masterpiece on the Mississippi'..." Council Goals Supported Planned and Managed Growth Partnering for a Better Dubuque Performance Measures Historic Preservation C'sUSTAINABLE DUBUQUE viable • Uvabr rquifabir Community Design Community Knowledge Regional Economy Resource Management Smart Energy Use Green Buildings Over 70 registered fi►•air inn nagtn!a .4440,nded Ph? Cily al Duhugue Histo is Presenalion Commission Presents GC ate :0 ister of Progress Historic Preservation Mississippi River State Review for Listing as Historic Place June 2017 a�. SMIRAS MEMORIAL SHELTER. EAGLE POI NI PARK. UUOUCU E. Improvement Packages Recommendations Amount 2017 Upper Midwest Planning Conference $1,500 Computer Tablet (Ipad)-Planning Services Manager $1,040 CIP Budget Recommendations FY 2018 FY 2019 Comprehensive Plan Update $150,000 $0 Historic Preservation Technical Assistance $5,000 $15,000 Thath You Any Questions? Planning Services Department 50 West 13th Street Dubuque IA 52001 (563) 589-4210 planning@cityofdubuque.org