Five Flags Civic Center FY2018 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 2.
ITEM TITLE: Five Flags Civic Center Fiscal Year 2018 Budget
Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Recommended FY18 Five Flags OP Supporting Documentation
Five Flags
Civic Center
9-
This page intentionally left blank.
-10-
FIVE FLAGS CIVIC CENTER DIVISION
FY 2016 FY 2017 FY 2018 % Change From
Budget Highlights Actual Budget Requested FY 2017 Budget
Expenses
Employee Expense 21,025 21,621 21,917 1.4%
Supplies and Services 871,823 869,211 874,288 0.6%
Total Expenses 892,848 890,832 896,205 0.6%
Debt on Projects paid with Sales Tax Fund (30%) 46,920 68,141 48,111 -29.4%
Property Tax Support 892,848 890,832 896,205 5,373
Percent Increase (Decrease) 0.6%
Personnel -Authorized FTE 0.15 0.15 0.15
*Actual Benchmark for FY 2017 is $878,632, See explanation under#3
Civic Center Property Tax Support-(FY 2003- FY 2018)
Percent
Total Total Property Tax Increase/
Fiscal Year Budget/Actual Revenue Expenditures Support (Decrease)
2018 Projected - 896,205 896,205 0.60%
2017 Budgeted - 890,832 890,832 -0.23%
2016 Actual - 892,848 892,848 4.66%
2015 Actual - 853,128 853,128 1.99%
2014 Actual - 836,510 836,510 1.36%
2013 Actual - 825,314 825,314 0.13%
2012 Actual - 824,243 824,243 5.22%
2011 Actual - 783,331 783,331 -1.16%
2010 Actual - 792,493 792,493 1.32%
2009 Actual - 782,198 782,198 3.17%
2008 Actual - 758,136 758,136 -0.74%
2007 Actual - 763,782 763,782 28.39%
2006 Actual - 594,899 594,899 -25.61%
2005 Actual 5,811 799,710 799,710 23.95%
2004 Actual 663,546 1,308,708 645,162 -8.60%
2003 Actual 556,956 1,262,814 705,858 3.94%
-11-
Improvement Package Summary
1 of 1
This decision package provides for 30 surveillance cameras to be placed inside and outside Five Flags
Civic Center. The traffic cameras in the area cover very little of the Five Flags sidewalks. The safety
and security of the many citizens and visitors to Five Flags is of utmost importance. There also are no
cameras in the areas where cash is taken, counted and prepared for deposit. The management
company handles city funds and city accounts. The addition of cameras is important for internal
controls mechanisms. There is no security monitoring system for common public areas as well as
entrances and exits to the building. Phase 1 of project is in FY17 and installed infrastructure and 9
cameras.
SMG, the management company, performed a risk assessment audit with police, fire and an FBI
representative that requested consideration of cameras in specific locations.
The City Council has a high priority goal of surveillance camera funding under their Social/Cultural
Vibrancy five-year goal. There will be a recurring cost of approximately $9,600 a year for these
cameras. The first year is included in the purchase price.
Related Cost: $100,000 Tax Funds Non-Recurring Recommend - No
Related Cost: $ 9,600 Tax Funds Recurring
Total Cost: $109,600
Property Tax Impact: $ 0.0462 0.42%
Activity: Civic Center Operations
Significant Line Items
Background
1. History: The City has contracted the firm, SMG, after Council approval in April 2004, to privately
manage Five Flags Civic Center. SMG's original five year private management agreement
began on July 1, 2004 and ended June 30, 2009. The current agreement expired June 30, 2014
and was extended for another five-year period ending June 30, 2019 and has a possible five-
year extension clause after that.
Employee Expense
2. FY 2018 employee expense reflects a 2.0% wage package increase.
Supplies & Services
3. Benchmark Calculation: The benchmark is the amount the City sets for SMG of property tax
needed to operate the Five Flags Civic Center. SMG is challenged to spend less than the
Benchmark, thereby reducing the amount of property tax support needed. The benchmark is
calculated by taking total expense less earned revenue for the Civic Center, to get the property
tax support. This calculation was completed in the beginning by taking the average actual
property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased annually
by an inflation factor. This amount includes SMG's projected management fee of$97,472 in FY
-12-
2018. The Benchmark fee is set for the purpose of the budget with an estimated CPI and then
adjusted by the actual May CPI after the budget is adopted to arrive at the actual Benchmark
and management fee.
4. SMG's goal is to come in under the benchmark, but if the benchmark is not met, the City of
Dubuque must pay any amount over the benchmark. SMG's incentive to meet the benchmark
gives them $.50 of every dollar under the benchmark.
Annual Benchmark Set for SMG: In FY 2014 the benchmark was $852,040 (prior year plus
the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May CPI of
2.1%), in FY 2016 the benchmark was $869,933 (prior year based on May CPI that remained
the same), in FY 2017 the benchmark was $878,632 (prior year based on May CPI of 1%), and
in FY 2018 the benchmark is anticipated to be $896,205 (prior year and anticipated May CPI of
2%).
Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual
expenses were higher due to the transitioning of the employees. There were additional costs
relating to unemployment insurance, vacation payoffs and prior year expenses that did not
count against the benchmark. The Five Flags Civic Center was also under renovation soon after
SMG started. It was expected that the first year of management would cost more.Also, the
budget was initially set with the management fee ($75,000) added on top of the set benchmark.
It was determined that the benchmark should already include SMG's management fee, and the
actual benchmark was adjusted accordingly with the additional budget going back into General
Fund.
Following is a summary of annual results to date:
Budgeted Actual Actual Prop. SMG Adj.Actual 50% Paid Under
FY Benchmark Benchmark Tax Support Prop Tax Support Benchmark
FY 2005 $ 757,091 $ 682,091 $ 793,899 $ 761,308 $ -
FY 2006 $ 776,018 $ 701,190 $ 594,900 $ 633,067 $ 34,062
FY 2007 $ 701,190 $ 730,640 $ 763,782 $ 715,126 $ 7,757
FY 2008 $ 752,560 $ 750,367 $ 758,136 $ 741,179 $ 4,594
FY 2009 $ 772,878 $ 781,882 $ 782,198 $ 765,406 $ 8,238
FY 2010 $ 782,198 $ 781,882 $ 792,493 $ 768,192 $ 6,845
FY 2011 $ 805,356 $ 797,520 $ 783,331 $ 783,574 $ 3,973
FY 2012 $ 821,446 $ 826,231 $ 824,243 $ 803,791 $ 11,220
FY 2013 $ 851,225 $ 840,276 $ 825,314 $ 819,938 $ 10,169
FY 2014 $ 861,497 $ 852,040 $ 836,510 $ 829,105 $ 11,468
FY 2015 $ 869,484 $ 869,933 $ 853,128 $ 852,059 $ 8,937
FY 2016 $ 886,622 $ 869,933 $ 867,848 $ 869,714 $ 110
FY 2017 $ 887,332 $ 878,632
Analysis of Results to Date: When reconciling annual property tax support spent to the
benchmark each year, the City adjusts the expenses for items that do not count against the
benchmark (expenses that are the responsibility of the City). These expenses have included
the initial cost of transitioning employees (unemployment insurance, vacation payoffs) and
some equipment items not yet paid as of the transitioning date. Following is a summary
-13-
reflecting the amount the City has actually paid over or under the benchmark, without adjusting
out expenses that do not count against benchmark, and the amount SMG has actually paid
over or under the benchmark after expenditure adjustments, cash basis:
Over/(Under) Benchmark
Actual Actual Prop. SMG Adj. Actual City's SMG's
FY Benchmark Tax Support Prop Tax Support Non Adj. Adj. Exp.
FY 2005 $ 682,091 $ 793,899 $ 761,308 $ 111,808 a $ 79,217
FY2006 $ 701,190 $ 594,900 $ 633,067 $ (106,290) $ (68,123)
FY2007 $ 730,640 $ 763,782 $ 715,126 $ 33,142 ° $ (15,514)
FY2008 $ 750,367 $ 758,136 $ 741,179 $ 7,769 $ (9,188)
FY2009 $ 781,882 $ 782,198 $ 765,406 $ 316 d $ (16,476)
FY2010 $ 781,822 $ 792,493 $ 768,192 $ 10,671 e $ (13,630)
FY 2011 $ 797,520 $ 783,331 $ 783,574 $ (14,189) f $ (13,946)
FY 2012 $ 826,231 $ 824,243 $ 803,791 $ (1,988) g $ (22,440)
FY 2013 $ 840,276 $ 825,314 $ 819,938 $ (14,962) h $ (20,338)
FY 2014 $ 852,040 $ 836,510 $ 829,105 $ (15,530) $ (22,935)
FY2015 $ 869,040 $ 853,128 $ 851,166 $ (15,912)] $ (17,874)
FY 2016 $ 869,933 $ 867,848 $ 869,714 $ (2,085) k $ (219)
Cumulative Total Over/(Under) the Benchmark Since
Private Management by SMG in FY 2005 $ (7,250) $ (141,466)
a FY 2005 was the first year for SMG vacation buyout
Includes FY 2006 benchmark payment of$34,062 that was paid to SMG in FY 2007
Includes FY 2007 benchmark payment of$7,757 that was paid to SMG in FY 2008
Includes FY 2008 benchmark payment of$4,594 that was paid to SMG in FY 2009
e Includes FY 2009 benchmark payment of$8,237 that was paid to SMG in FY 2010
f Includes FY 2010 benchmark payment of$6,845 that was paid to SMG in FY 2011
e Includes FY 2011 benchmark payment of$6,973 that was paid to SMG in FY 2012
" Included FY 2012 benchmark payment of$11,220 that was paid to SMG in FY 2013
Includes FY 2013 benchmark payment of$10,169 that was paid to SMG in FY 2014
Includes FY 2014 benchmark payment of$11,468 that was paid to SMG in FY 2015
k Includes FY 2015 benchmark payment of$8,937 that was paid to SMG in FY 2016
Debt Service
5. FY 2018 Debt Service is as follows:
FY18 Debt Final Call
Service Debt Series Payment Source Purpose Payment Date
$ 48,111 2012D G.O. Sales Tax 20% Civic Center Improvements 2030 2019
$ 48,111 Total FY18 Civic Center Debt Service
-14-
LEISURE SERVICES
FACILITY DIVISION
The Facility Division provides for the effective and efficient maintenance of buildings and
equipment and administration of management contracts for Five Flags Civic Center and Grand
River Center, ensuring facilities and programs that provide an increased QUALITY OF LIFE
and creates opportunities for both citizens and visitors.
Leisure
Services
Facility
Division
Five Flags Grand Rive
Center I Center
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNING
Planning is necessary to develop an ongoing capital
V improvement plan to keep up each building. SMG and
Platinum Hospitality work together and separately to
provide venues for conferences, weddings, family
events, trade shows, entertainment, business
PEOPLE meetings, events and more. Each works to meet the
The Grand River Center as the needs of individuals, businesses and event planners.
conference and education center , I` -ste. `—
and Five Flags as the civic - .--
center both provide increased •r•-r;- nil, —
quality of life for the residents of • s 'ill" .
Dubuque as well as positive . NIA �'014.lg�
visitor experiences for travelers
to the area. �yy�
` ri,1'c-wilt'
N i'
s
PARTNERSHIPS
Efforts are coordinated with the Dubuque Area Visitor /1
and Convention Bureau. Often local professionals cv
represent their professional association to bring their
state and/or national conference to Dubuque. Partners
at Five Flags include many theatrical and performing
groups.
-15-
LEISURE SERVICES
FACILITY DIVISION
Property Tax Support
$1,300,000
$1,280,000 $1,274,133 $1,267,334
$1,260,000
$1,240,000
$1,220,000
$1,200,000
$1,180,000 $1,166,946.35
$1,160,000
$1,140,000
Property Tax Support
FY 2016 ■ FY 2017 FY 2018
The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies
and services accounts for 97.17% of the department expense as seen below. Overall, the department's
expenses are expected to decrease by -0.53% in FY 2018 compared to FY 2017.
Expenditure by Category by Fiscal Year
$21,025
Employee Expense -I $21,621
d $21,917
$1,145,921
Supplies and Services $1,252,512
111.1"._ $1,231,417
Machinery and Equipment — $—
$14,000
cs e Qc Qc e
5r1 cae 5ce,
ss ss ss
FY 2016 U FY 2017 FY 2018
-16-
LEISURE SERVICES
FACILITY DIVISION
Overview
Five Flags Civic Center is a City owned building managed day-to-
day by SMG Management located in the heart of downtown. It is a
multipurpose facility which hosts sporting events, theatrical — �
performances, concerts, meetings and conventions, high school
and community college graduations, sporting events and much FIVE FLAGS
more. Five Flags Civic Center features an arena, historic theater, —
meeting rooms and intimate performance stage called the Bijou DUBUQUE IOWA
Room.
The Grand River Center is a City owned building managed by Platinum
Hospitality. Dubuque's iconic convention and education center is
located in the Port of Dubuque overlooking the Mississippi River and
Riverwalk. The conference center has meeting rooms, a ballroom and
GRAND RIVER CENTER exhibit hall allowing a variety of uses of the space for large and small
events.
Leisure Services initiates capital improvement projects for these facilities ensuring the long-term
viability and functionality of these buildings.
��'-'�f '� �� �K�Yr�• «as aha" � ,i. ; ..5�'
fts
Five Flags Civic Center Funding Summary
FY 2017 FY 2018
FY 2016 Actual Budget Requested
Expenditures $892,848 $890,832 $896,205
Resources $— $- s_
Five Flags Civic Center Position Summary
FY 2018
Leisure Services Manager 0.15
Total FT Equivalent Employees 0.15
-17-
LEISURE SERVICES
FACILITY DIVISION
_ Grand River Center Funding Summary
FY 2016 FY 2017 FY 2018
Actual Budget Requested
Expenditures $279,938 $389,020 $381,019
Resources $5,840 $5,719 $9,890
Highlights of the Past Year
▪ Events were held at Grand River Center 332 days out of 365 for 90% usage and recorded
184,983 attendees in calendar year 2016.
• Five Flags hosted 259 performances / events over 308 event days with total attendance of
71 ,814 in Fiscal Year 2016.
• Rebranded Five Flags Center with new logo and new website.
• Five Flags added more ticketed programming including additional country, rock and
Christian concerts; added more family entertainment and increased theater usage for
concerts and off Broadway shows and continued to provide community events such as
Dancing with the Stars and Toys for Tots holiday distribution.
• Five Flags provided a venue for interlocal scenario training of law enforcement and
emergency management.
• John Deere 2016 Summit was held in Dubuque for the first time. There were 650
attendees from South America, Russia, England and the United States attending at the
Grand River Center.
• Capital improvements to each facility improve the experience of visitors and attendees.
• Participated in the Arts and Culture Master Plan Study. City Council 2014-2016 Top
Priority.
Future Initiatives
• Full building and marketing study/assessment will be initiated for Five Flags Civic Center
which will evaluate and give direction for the future including viability, future uses,
expansion or renovation. City Council 2016-2018 High Priority.
• Increase programming at Five Flags for patrons under 21 years of age.
• Introducing "VVags at the Flags" indoor dog park
• Light fixtures at the Grand River Center will be switched over to LED lighting.
• Ongoing capital improvements to maintain each building while improving visitor and citizen
experiences.
-18-
LEISURE SERVICES
FACILITY DIVISION
Performance Measures
Five Flags Civic Center and Grand River Center-Activity Statement
• Provide venues for community and civic activities in addition to entertainment, cultural
events
and activities.
• Events and activities bring tourists to Dubuque, increasing spending in our community.
• Ensure positive experience of attendees with well maintained, professionally managed
Centers.
• Provide for QUALITY OF LIFE venues for our citizens and visitors.
Outcome #1: Become a regional hub for arts and culture by partnering with arts and
culture organizations.
Five Flags Civic Center and Theater are home to arts and cultural opportunities as yell as
community events. Performing arts events were held including Dubuque Symphony
Orchestra, Rising Star Theater Company performances, high school performances, dance
studio recitals and performances, Fly-By-Night Productions, Colts Drum & Bugle Corps and
Julien Dubuque International Film Festival. 56% of activities at Five Flags were conceits.
entertainment or performing arts.
The Knight Fcundation and
Gallup in the 2010 Soul of the
Community Report found that
a community's social
offerings,openness and
aesthetics in that order
influence residents
attachment to their
community. Residents rate
their community's
availability of arts and
cultural opportunities and
social community events
highest among social
offer ngs.
All contribute to the sou/of
our community—Dubuque.
/
What does this mean to the citizens of Dubuque?
Our citizens have many different kinds of opportunities to experience arts and culture at Five
Flags Civic Center and Theater.
-19-
LEISURE SERVICES
FACILITY DIVISION
Outcome #2: Partner for support of families and children.
Five Flags and Grand River Center host community events and activities that support families
and children. This is just a partial list:
Multicultural Family Center Indian Independence Day 4r
Dubuque Senior and Hempstead High School graduations
NICC graduation ceremony
Sesame Street, Circus, Harlem Globetrotters performances
Collegiate wrestling tournaments
-
VWVE Live wrestling .
Indoor soccer practice ' ,n
Gymnastics competitions
Dance recitals and dance competitions a
�,, ")
Dancing with the Stars
Maria House Opening Doors Gala , _
March of Dimes Chef's Auction Fundraiser
Holy Family Gala ''1111-1",
Special Olympics and kickoff dance party
Dubuque County Early Childhood Kids' Expo 1:°
Bald Eagle Days
Mission of Mercy Dental Clinic
What does this mean to the citizens of Dubuque?
Children and families have access to two city-owned facilities that provide space for each
event. Events include fundraisers that support non-profits that provide valuable services to
children and families.
Outcome #3: Infrastructure and amenities support economic development and growth.
Conferences bring money into the local economy. The City of Dubuque and the Sustainable
City Network hosted the 9th Annual Growing Sustainable Communities Conference. As hosts
of the event, $21,000 was paid to Platinum Hospitality for rental and food services of the Grand
River Center. Platinum Hospitality reinvested the fees into wages of staff living locally, local
food and drink vendors, supplies for maintenance purchased from local businesses and more.
There were 398 attendees from 22 states across the country for this two day event. Each year
the Grand River Center hosts numerous conferences - national, regional and state.
What does this mean to the citizens of Dubuque?
Dollars are brought to Dubuque from conference attendees and spent at gas stations, retail
shops and for airfare tickets in the Dubuque Regional Airport.
-20-
LEISURE SERVICES
FACILITY DIVISION
Outcome #4: Visitors have positive experience and return to the Five Flags and the
Grand River Center and Dubuque.
Those visitors to our community, Five Flags Civic Center and the Grand River Center have an
economic impact on our community initially. Their exposure to Dubuque results in trips back to
Dubuque for another conference or return trip with their family. In some cases visitors have
decided to move and make Dubuque their home. Grand River Center has become a location
for destination weddings.
What does this mean to the citizens of Dubuque?
Young professionals determine where they want to live then find a job there. Adult children
whose parents still live in Dubuque are returning to raise their family.
_roe
IV I i I • i
IAilJi
0,,,sRny ea9 - -
Casting Crowns
17 6 15
-4 .;-Fr
' #4.:1-$0Niiii#4:6* '', i '.1,' , •: , . rivii 4.
w 1" Ir V <_ S s !_
's iii IF
. ,: y.
`,6 eve ; '
- ---
Retro Rewind
Maw
the A-,... r
FIVE FLAGS l
Dubuque's Intloar Dog Perk'
-21-
This page intentionally left blank.
_22_
Recommended Operating Revenue Budget - Department Total
32 -CIVIC CENTER DIVISION
FY15 Actual FY16 Actual FY17 Adopted FY18 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 53620 REIMBURSEMENTS-GENERAL 0 25,000 0 0
53-MISCELLANEOUS 0 25,000 0 0
400 59240 FR DOWNTOWN TIF 0 0 18,959 0
400 59350 FR SALES TAX CONSTRUCTION 47,600 46,920 49,182 48,111
59-TRANSFER IN AND INTERNAL 47,600 46,920 68,141 48,111
32-CIVIC CENTER DIVISION TOTAL 47,600 71,920 68,141 48,111
-23-
Recommended Operating Expenditure Budget - Department Total
32 -CIVIC CENTER DIVISION
FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 15,847 15,939 16,408 16,672
100 61310 IPERS 1,415 1,423 1,480 1,489
100 61320 SOCIAL SECURITY 1,168 1,172 1,255 1,275
100 61410 HEALTH INSURANCE 2,142 2,420 2,385 2,385
100 61415 WORKMENS'COMPENSATION 59 59 60 63
100 61416 LIFE INSURANCE 11 11 33 33
61-WAGES AND BENEFITS 20,642 21,024 21,621 21,917
100 62061 DP EQUIP.MAINT CONTRACTS 0 0 3,500 3,570
100 62090 PRINTING&BINDING 313 315 319 321
100 62110 COPYING/REPRODUCTION 847 1,034 1,750 1,034
100 62206 PROPERTY INSURANCE 22,991 23,128 24,007 20,153
100 62207 BOILER INSURANCE 1,015 1,015 1,015 0
100 62208 GENERAL LIABILITY INSURAN 80 81 84 87
100 62421 TELEPHONE 10,048 3,315 3,317 3,315
100 62667 INTERNET SERVICES 0 7,200 7,150 7,200
100 62761 PAY TO OTHER AGENCY 797,192 835,736 828,069 838,608
62-SUPPLIES AND SERVICES 832,486 871,824 869,211 874,288
400 74111 PRINCIPAL PAYMENT 32,800 32,800 48,578 35,700
400 74112 INTEREST PAYMENT 14,800 14,120 19,563 12,411
74-DEBT SERVICE 47,600 46,920 68,141 48,111
32-CIVIC CENTER DIVISION TOTAL 900,728 939,768 958,973 944,3161
-24-
Recommended Expenditure Budget Report by Activity & Funding Source
32 -CIVIC CENTER DIVISION
' X11 'I '1 -32 00
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 871,823 869,211 874,288
WAGES AND BENEFITS 21,025 21,621 21,917
CIVIC CENTER ADMINISTRATI 892,848
DEBT SERVICE -3240
FUNDING SOURCE:DEBT SERVICE
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
DEBT SERVICE 46,920 68,141 48,111
DEBT SERVICE 46,920 68,141
CIVIC CENTER DIVISION TOTAL $939,767.92 $958,973.00 $944,316.00
-25-
CITY OF DUBUQUE , IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
32 CIVIC CENTER DIVISION
FY 2016 FY 2017 FY 2018
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672
TOTAL FULL TIME EMPLOYEES 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672
TOTAL CIVIC CENTER DIVISION 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672
-26-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2016 FY 2017 FY 2018
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Civic Center Administration
10032100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672
Total 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672
TOTAL CIVIC CENTER DIVISION 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672
-27-
Capital Improvement Projects by Department/Division
CIVIC CENTER DIVISION
s
FY 15 Actual FY 16 Actual FY 17 Adopted FY 18 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1002569 FF IMPROV-SMG CONTRIB 70,000 0 0 0
1021711 ARENA DOORS ON MAIN 0 0 0 11,500
1022513 THEATRE STAGE LIGHTING 20,520 0 0 0
3501538 SECURITY SYSTEM 0 0 30,000 0
3501617 LOCKER/SHOWER FACILITIES 0 0 0 0
3502378 ARENA ROOF 5,200 0 0 0
3502512 ARENA REPLACE CURTAINS 16,210 0 0 0
3502514 ARENA DECK RAILING 9,950 0 0 0
3502584 FF MARKET BUILD STUDY 0 0 0 0
3502647 ACCESSIBILITY BLDG MODIFI 0 0 15,000 10,000
3502709 CIVIC LED LIGHTING RETROF 0 0 0 10,000
3602583 ARENA ROOF A/C UNIT REPLC 0 0 0 0
CIVIC CENTER DIVISION TOTAL 11111 0 45,000
-28-
PROGRAM
/DEPT PROJECT DESCRIPTION FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 TOTAL PAGE
CIVIC CENTER DIVISION
Culture and Recreation
General
Accessibility Building
Modifications $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 75
LED Lighting Retrofits $ 10,000 $ 40,000 $ - $ - $ - $ 50,000 76
Re-tile Bijou Room and Hallway $ - $ 10,000 $ - $ - $ - $ 10,000 77
Popcorn Popper $ - $ 15,000 $ - $ - $ - $ 15,000 78
Locker/Shower Facilities $ - $ 13,000 $ - $ - $ - $ 13,000 79
Seal Concrete Walkways $ - $ 16,737 $ - $ - $ - $ 16,737 80
Wireless Internet $ - $ - $ - $ 93,000 $ - $ 93,000 81
Exterior Brick Wall Replacement $ - $ - $ - $ 50,000 $ - $ 50,000 82
Remodel Concessions Gates A
and C $ - $ - $ - $ - $ 9,500 $ 9,500 83
Floor Scrubber Replacement $ - $ - $ - $ - $ 10,000 $ 10,000 84
Table Replacement $ - $ - $ - $ - $ 41,000 $ 41,000 85
Arena
Arena- Handicap Door Openers
on Main Street Doors $ 11,500 $ - $ - $ - $ - $ 11,500 86
Arena- Replace Carpet and Tile $ - $ 75,000 $ - $ - $ - $ 75,000 87
Arena- Replace Chair Platform,
Section 3 $ - $ 58,000 $ - $ - $ - $ 58,000 88
Arena Air Conditioner
Replacement $ - $ 225,000 $ - $ - $ - $ 225,000 89
Arena Paint Ceiling $ - $ 79,311 $ - $ - $ - $ 79,311 90
Arena Pipe, Drape& Barricades $ - $ 10,000 $ - $ - $ - $ 10,000 91
Arena Roof $ - $ - $ 384,227 $ - $ - $ 384,227 92
Arena- Replace Stage Dimmer
Lights $ - $ - $ 40,000 $ - $ - $ 40,000 93
Arena- Reseal Ballroom Floor $ - $ - $ 23,000 $ - $ - $ 23,000 94
Arena- Masking Equipment $ - $ - $ 20,000 $ - $ - $ 20,000 95
Arena- Backlight Five Flags on
Northeast Corner of Arena $ - $ - $ - $ 16,500 $ - $ 16,500 96
Arena- Paint Exterior Steel
Siding $ - $ - $ - $ 95,000 $ - $ 95,000 97
Arena Remodel Dressing
Rooms $ - $ - $ - $ - $ 30,000 $ 30,000 98
Theater
Theater-Window Wood Repairs $ - $ - $ 32,000 $ - $ - $ 32,000 99
Theater Renovate Dressing
Rooms $ - $ - $ - $ 48,000 $ - $ 48,000 100
Theater- Replace Sound
System $ - $ - $ - $ 32,000 $ - $ 32,000 101
Theater Scene Shop Ramp
Removal $ - $ - $ - $ - $ 30,000 $ 30,000 102
Theater Upgrade Counter
Weight System $ - $ - $ - $ - $ 87,000 $ 87,000 103
Total- Civic Center $ 31,500 $ 552,048 $ 509,227 $ 344,500 $ 217,500 $1,654,775
-29-
This page intentionally left blank.
-30-
FIVE FLAGS CIVIC
CENTER
FY 2018
COUNCIL 2016-18 HIGH PRIORITY
FIVE FLAGS CIVIC CENTER STUDY
•RFP complete
•Proposal received
•Firms interviewed
•Recommendation on March 6 Council agenda
•Study to be complete late summer, 2017
MAINTAINING INFRASTRUCTURE IMPORTANT
TO SOCIAL CULTURAL VIBRANCY
•Tuckpointing of historic Theater ready
to bid
•Refurbishing of fire escape on historic
Theater
•Installation of 1st phase of camera
project
259 performances/events over 308
event days
with total attendance of 71,814
SOCIAL CULTURAL VIBRANCY IS
AT PLAY AT FIVE FLAGS
SOCIAL CULTURAL VIBRANCY
•MFC India Independence Day
•Dubuque Senior and Hempstead
High School graduations
•NICC graduation ceremony
•Sesame Street, Circus, Harlem
Globetrotters performances
•Collegiate wrestling tournaments
•WWE Live wrestling
•Indoor soccer practice
•Dance recitals and dance
competitions
•Dancing with the Stars
•Mission of Mercy Dental Clinic
SUPPORTING FAMILIES AND CHILDREN
HOW IS FIVE FLAGS CIVIC CENTER MANAGED
AND MAINTAINED?
Day to day operations
•Management Agreement
•Oversight provided by Leisure Services
Five Flags Civic Center and Theater buildings
•Owned by the City of Dubuque
•Capital improvements are the
responsibility of the City
HOW IS AGREEMENT ARRANGED?
Benchmark established per Management Agreement
CITY
Capital improvements for buildings
Benchmark
If beat benchmark, shared 50/50
SMG
All other general building repairs and maintenance
All remaining operating expenses
PUBLIC –PRIVATE PARTNERSHIP
DUBUQUE’S SMG TEAM ARE LEADERS
SMG CORPORATE-WIDE
SMG RECOGNIZES FIVE FLAGS LOCAL STAFF
•Featured in Pollstar for Chase Rice concert
•Billy Currington advanced ticket sales
•First completed Safety Program
•100% training levels completion
TAX SUPPORT HISTORY
BUDGETED
Tax Support
ACTUAL
Tax Support
FY 2003 $705,858
FY 2004
FY 2005 $757,091
$645,162
$793,899
FY 2006
FY 2007
FY 2008
FY 2009
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
FY 2017
$776,018
$701,190
$752,560
$772,878
$782,198
$805,356
$821,446
$851,225
$861,497
$869,484
$869,933
$878,632
$594,900
$763,782
$758,136
$782,198
$792,493
$783,331
$824,243
$825,314
$836,510
$853,128
$867,848
$550,000
$650,000
$750,000
$850,000
$950,000
$1,050,000
FY
02
FY
03
FY
04
FY
05
FY
06
FY
07
FY
08
FY
09
FY
10
FY
11
FY
12
FY
13
FY
14
FY
15
FY
16
SMG Contract Operations Expense
vs. If City Operated
Actual Tax Support If city kept operation, 3% each yr
BENCHMARK
HISTORY
SMG Actual
Benchmark
SMG
Actual
Expense
Amount
Over/Under
Benchmark
50%
Payment
FY 2005 $682,091 $761,308 $ 79,217 0
FY 2006 $701,190 $633,067 $(68,123)$34,062
FY 2007 $730,640 $715,126 $(15,514)$ 7,757
FY 2008 $750,367 $741,179 $( 9,188)$ 4,594
FY 2009
FY 2010
FY 2011
FY 2012
FY 2013
FY 2014
FY 2015
FY 2016
$781,882
$781,882
$797,520
$826,231
$840,276
$852,040
$869,933
$869,622
$765,406
$768,192
$783,574
$803,791
$819,938
$829,105
$851,166
$869,714
$(16,476)
$(13,690)
$(13,946)
$(22,440)
$(20,338)
$(22,935)
$(17,874)
$(2,085)
$ 8,238
$ 6,845
$ 6,973
$11,220
$10,169
$11,468
$ 8,937
$ 219
FY 2017 $878,632 $$
$600,000
$650,000
$700,000
$750,000
$800,000
$850,000
$900,000
FY
05
FY
06
FY
07
FY
08
FY
09
FY
10
FY
11
FY
12
FY
13
FY
14
FY
15
FY
16
SMG Benchmark vs. Actual Expense
SMG Actual Benchmark SMG Actual Expense
PEOPLE ARE TALKING ABOUT WHAT IS HAPPENING
AT FIVE FLAGS
AND
THEY ARE COMING….
NEW LOGO……. NEW WEBSITE….
SOCIAL MEDIA PRESENCE
WHAT MAKES FIVE FLAGS UNIQUE?
Circus
DBQ Con
Chase Rice Concert
Retro Rewind Chase Rice
Dock Dogs World
Championship
Dubuque Symphony
Dock Dogs
WWE LIVE
Mission of Mercy
Senior
High
Graduation
Oak Ridge
Boys Concert
Casting Crowns
FY 18 CAPITAL
IMPROVEMENT PROJECTS
Arena Handicap Doors on Main Street $ 11,500
Accessibility Building Modifications $ 10,000
LED Lighting Retrofits $ 10,000
QUESTIONS?