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Five Flags Civic Center FY2018 Budget Presentation Copyright 2014 City of Dubuque Public Hearings # 2. ITEM TITLE: Five Flags Civic Center Fiscal Year 2018 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Recommended FY18 Five Flags OP Supporting Documentation Five Flags Civic Center 9- This page intentionally left blank. -10- FIVE FLAGS CIVIC CENTER DIVISION FY 2016 FY 2017 FY 2018 % Change From Budget Highlights Actual Budget Requested FY 2017 Budget Expenses Employee Expense 21,025 21,621 21,917 1.4% Supplies and Services 871,823 869,211 874,288 0.6% Total Expenses 892,848 890,832 896,205 0.6% Debt on Projects paid with Sales Tax Fund (30%) 46,920 68,141 48,111 -29.4% Property Tax Support 892,848 890,832 896,205 5,373 Percent Increase (Decrease) 0.6% Personnel -Authorized FTE 0.15 0.15 0.15 *Actual Benchmark for FY 2017 is $878,632, See explanation under#3 Civic Center Property Tax Support-(FY 2003- FY 2018) Percent Total Total Property Tax Increase/ Fiscal Year Budget/Actual Revenue Expenditures Support (Decrease) 2018 Projected - 896,205 896,205 0.60% 2017 Budgeted - 890,832 890,832 -0.23% 2016 Actual - 892,848 892,848 4.66% 2015 Actual - 853,128 853,128 1.99% 2014 Actual - 836,510 836,510 1.36% 2013 Actual - 825,314 825,314 0.13% 2012 Actual - 824,243 824,243 5.22% 2011 Actual - 783,331 783,331 -1.16% 2010 Actual - 792,493 792,493 1.32% 2009 Actual - 782,198 782,198 3.17% 2008 Actual - 758,136 758,136 -0.74% 2007 Actual - 763,782 763,782 28.39% 2006 Actual - 594,899 594,899 -25.61% 2005 Actual 5,811 799,710 799,710 23.95% 2004 Actual 663,546 1,308,708 645,162 -8.60% 2003 Actual 556,956 1,262,814 705,858 3.94% -11- Improvement Package Summary 1 of 1 This decision package provides for 30 surveillance cameras to be placed inside and outside Five Flags Civic Center. The traffic cameras in the area cover very little of the Five Flags sidewalks. The safety and security of the many citizens and visitors to Five Flags is of utmost importance. There also are no cameras in the areas where cash is taken, counted and prepared for deposit. The management company handles city funds and city accounts. The addition of cameras is important for internal controls mechanisms. There is no security monitoring system for common public areas as well as entrances and exits to the building. Phase 1 of project is in FY17 and installed infrastructure and 9 cameras. SMG, the management company, performed a risk assessment audit with police, fire and an FBI representative that requested consideration of cameras in specific locations. The City Council has a high priority goal of surveillance camera funding under their Social/Cultural Vibrancy five-year goal. There will be a recurring cost of approximately $9,600 a year for these cameras. The first year is included in the purchase price. Related Cost: $100,000 Tax Funds Non-Recurring Recommend - No Related Cost: $ 9,600 Tax Funds Recurring Total Cost: $109,600 Property Tax Impact: $ 0.0462 0.42% Activity: Civic Center Operations Significant Line Items Background 1. History: The City has contracted the firm, SMG, after Council approval in April 2004, to privately manage Five Flags Civic Center. SMG's original five year private management agreement began on July 1, 2004 and ended June 30, 2009. The current agreement expired June 30, 2014 and was extended for another five-year period ending June 30, 2019 and has a possible five- year extension clause after that. Employee Expense 2. FY 2018 employee expense reflects a 2.0% wage package increase. Supplies & Services 3. Benchmark Calculation: The benchmark is the amount the City sets for SMG of property tax needed to operate the Five Flags Civic Center. SMG is challenged to spend less than the Benchmark, thereby reducing the amount of property tax support needed. The benchmark is calculated by taking total expense less earned revenue for the Civic Center, to get the property tax support. This calculation was completed in the beginning by taking the average actual property tax support spent in FY 2002, 2003, and 2004 ($682,091) and then increased annually by an inflation factor. This amount includes SMG's projected management fee of$97,472 in FY -12- 2018. The Benchmark fee is set for the purpose of the budget with an estimated CPI and then adjusted by the actual May CPI after the budget is adopted to arrive at the actual Benchmark and management fee. 4. SMG's goal is to come in under the benchmark, but if the benchmark is not met, the City of Dubuque must pay any amount over the benchmark. SMG's incentive to meet the benchmark gives them $.50 of every dollar under the benchmark. Annual Benchmark Set for SMG: In FY 2014 the benchmark was $852,040 (prior year plus the May CPI of 1.4%), in FY 2015 the benchmark was $869,933 (prior year plus the May CPI of 2.1%), in FY 2016 the benchmark was $869,933 (prior year based on May CPI that remained the same), in FY 2017 the benchmark was $878,632 (prior year based on May CPI of 1%), and in FY 2018 the benchmark is anticipated to be $896,205 (prior year and anticipated May CPI of 2%). Actual Benchmark: It should be noted that the first year (FY 2005) of management, actual expenses were higher due to the transitioning of the employees. There were additional costs relating to unemployment insurance, vacation payoffs and prior year expenses that did not count against the benchmark. The Five Flags Civic Center was also under renovation soon after SMG started. It was expected that the first year of management would cost more.Also, the budget was initially set with the management fee ($75,000) added on top of the set benchmark. It was determined that the benchmark should already include SMG's management fee, and the actual benchmark was adjusted accordingly with the additional budget going back into General Fund. Following is a summary of annual results to date: Budgeted Actual Actual Prop. SMG Adj.Actual 50% Paid Under FY Benchmark Benchmark Tax Support Prop Tax Support Benchmark FY 2005 $ 757,091 $ 682,091 $ 793,899 $ 761,308 $ - FY 2006 $ 776,018 $ 701,190 $ 594,900 $ 633,067 $ 34,062 FY 2007 $ 701,190 $ 730,640 $ 763,782 $ 715,126 $ 7,757 FY 2008 $ 752,560 $ 750,367 $ 758,136 $ 741,179 $ 4,594 FY 2009 $ 772,878 $ 781,882 $ 782,198 $ 765,406 $ 8,238 FY 2010 $ 782,198 $ 781,882 $ 792,493 $ 768,192 $ 6,845 FY 2011 $ 805,356 $ 797,520 $ 783,331 $ 783,574 $ 3,973 FY 2012 $ 821,446 $ 826,231 $ 824,243 $ 803,791 $ 11,220 FY 2013 $ 851,225 $ 840,276 $ 825,314 $ 819,938 $ 10,169 FY 2014 $ 861,497 $ 852,040 $ 836,510 $ 829,105 $ 11,468 FY 2015 $ 869,484 $ 869,933 $ 853,128 $ 852,059 $ 8,937 FY 2016 $ 886,622 $ 869,933 $ 867,848 $ 869,714 $ 110 FY 2017 $ 887,332 $ 878,632 Analysis of Results to Date: When reconciling annual property tax support spent to the benchmark each year, the City adjusts the expenses for items that do not count against the benchmark (expenses that are the responsibility of the City). These expenses have included the initial cost of transitioning employees (unemployment insurance, vacation payoffs) and some equipment items not yet paid as of the transitioning date. Following is a summary -13- reflecting the amount the City has actually paid over or under the benchmark, without adjusting out expenses that do not count against benchmark, and the amount SMG has actually paid over or under the benchmark after expenditure adjustments, cash basis: Over/(Under) Benchmark Actual Actual Prop. SMG Adj. Actual City's SMG's FY Benchmark Tax Support Prop Tax Support Non Adj. Adj. Exp. FY 2005 $ 682,091 $ 793,899 $ 761,308 $ 111,808 a $ 79,217 FY2006 $ 701,190 $ 594,900 $ 633,067 $ (106,290) $ (68,123) FY2007 $ 730,640 $ 763,782 $ 715,126 $ 33,142 ° $ (15,514) FY2008 $ 750,367 $ 758,136 $ 741,179 $ 7,769 $ (9,188) FY2009 $ 781,882 $ 782,198 $ 765,406 $ 316 d $ (16,476) FY2010 $ 781,822 $ 792,493 $ 768,192 $ 10,671 e $ (13,630) FY 2011 $ 797,520 $ 783,331 $ 783,574 $ (14,189) f $ (13,946) FY 2012 $ 826,231 $ 824,243 $ 803,791 $ (1,988) g $ (22,440) FY 2013 $ 840,276 $ 825,314 $ 819,938 $ (14,962) h $ (20,338) FY 2014 $ 852,040 $ 836,510 $ 829,105 $ (15,530) $ (22,935) FY2015 $ 869,040 $ 853,128 $ 851,166 $ (15,912)] $ (17,874) FY 2016 $ 869,933 $ 867,848 $ 869,714 $ (2,085) k $ (219) Cumulative Total Over/(Under) the Benchmark Since Private Management by SMG in FY 2005 $ (7,250) $ (141,466) a FY 2005 was the first year for SMG vacation buyout Includes FY 2006 benchmark payment of$34,062 that was paid to SMG in FY 2007 Includes FY 2007 benchmark payment of$7,757 that was paid to SMG in FY 2008 Includes FY 2008 benchmark payment of$4,594 that was paid to SMG in FY 2009 e Includes FY 2009 benchmark payment of$8,237 that was paid to SMG in FY 2010 f Includes FY 2010 benchmark payment of$6,845 that was paid to SMG in FY 2011 e Includes FY 2011 benchmark payment of$6,973 that was paid to SMG in FY 2012 " Included FY 2012 benchmark payment of$11,220 that was paid to SMG in FY 2013 Includes FY 2013 benchmark payment of$10,169 that was paid to SMG in FY 2014 Includes FY 2014 benchmark payment of$11,468 that was paid to SMG in FY 2015 k Includes FY 2015 benchmark payment of$8,937 that was paid to SMG in FY 2016 Debt Service 5. FY 2018 Debt Service is as follows: FY18 Debt Final Call Service Debt Series Payment Source Purpose Payment Date $ 48,111 2012D G.O. Sales Tax 20% Civic Center Improvements 2030 2019 $ 48,111 Total FY18 Civic Center Debt Service -14- LEISURE SERVICES FACILITY DIVISION The Facility Division provides for the effective and efficient maintenance of buildings and equipment and administration of management contracts for Five Flags Civic Center and Grand River Center, ensuring facilities and programs that provide an increased QUALITY OF LIFE and creates opportunities for both citizens and visitors. Leisure Services Facility Division Five Flags Grand Rive Center I Center SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING Planning is necessary to develop an ongoing capital V improvement plan to keep up each building. SMG and Platinum Hospitality work together and separately to provide venues for conferences, weddings, family events, trade shows, entertainment, business PEOPLE meetings, events and more. Each works to meet the The Grand River Center as the needs of individuals, businesses and event planners. conference and education center , I` -ste. `— and Five Flags as the civic - .-- center both provide increased •r•-r;- nil, — quality of life for the residents of • s 'ill" . Dubuque as well as positive . NIA �'014.lg� visitor experiences for travelers to the area. �yy� ` ri,1'c-wilt' N i' s PARTNERSHIPS Efforts are coordinated with the Dubuque Area Visitor /1 and Convention Bureau. Often local professionals cv represent their professional association to bring their state and/or national conference to Dubuque. Partners at Five Flags include many theatrical and performing groups. -15- LEISURE SERVICES FACILITY DIVISION Property Tax Support $1,300,000 $1,280,000 $1,274,133 $1,267,334 $1,260,000 $1,240,000 $1,220,000 $1,200,000 $1,180,000 $1,166,946.35 $1,160,000 $1,140,000 Property Tax Support FY 2016 ■ FY 2017 FY 2018 The Leisure Services Facilities Division is supported by 0.15 full-time equivalent employees. Supplies and services accounts for 97.17% of the department expense as seen below. Overall, the department's expenses are expected to decrease by -0.53% in FY 2018 compared to FY 2017. Expenditure by Category by Fiscal Year $21,025 Employee Expense -I $21,621 d $21,917 $1,145,921 Supplies and Services $1,252,512 111.1"._ $1,231,417 Machinery and Equipment — $— $14,000 cs e Qc Qc e 5r1 cae 5ce, ss ss ss FY 2016 U FY 2017 FY 2018 -16- LEISURE SERVICES FACILITY DIVISION Overview Five Flags Civic Center is a City owned building managed day-to- day by SMG Management located in the heart of downtown. It is a multipurpose facility which hosts sporting events, theatrical — � performances, concerts, meetings and conventions, high school and community college graduations, sporting events and much FIVE FLAGS more. Five Flags Civic Center features an arena, historic theater, — meeting rooms and intimate performance stage called the Bijou DUBUQUE IOWA Room. The Grand River Center is a City owned building managed by Platinum Hospitality. Dubuque's iconic convention and education center is located in the Port of Dubuque overlooking the Mississippi River and Riverwalk. The conference center has meeting rooms, a ballroom and GRAND RIVER CENTER exhibit hall allowing a variety of uses of the space for large and small events. Leisure Services initiates capital improvement projects for these facilities ensuring the long-term viability and functionality of these buildings. ��'-'�f '� �� �K�Yr�• «as aha" � ,i. ; ..5�' fts Five Flags Civic Center Funding Summary FY 2017 FY 2018 FY 2016 Actual Budget Requested Expenditures $892,848 $890,832 $896,205 Resources $— $- s_ Five Flags Civic Center Position Summary FY 2018 Leisure Services Manager 0.15 Total FT Equivalent Employees 0.15 -17- LEISURE SERVICES FACILITY DIVISION _ Grand River Center Funding Summary FY 2016 FY 2017 FY 2018 Actual Budget Requested Expenditures $279,938 $389,020 $381,019 Resources $5,840 $5,719 $9,890 Highlights of the Past Year ▪ Events were held at Grand River Center 332 days out of 365 for 90% usage and recorded 184,983 attendees in calendar year 2016. • Five Flags hosted 259 performances / events over 308 event days with total attendance of 71 ,814 in Fiscal Year 2016. • Rebranded Five Flags Center with new logo and new website. • Five Flags added more ticketed programming including additional country, rock and Christian concerts; added more family entertainment and increased theater usage for concerts and off Broadway shows and continued to provide community events such as Dancing with the Stars and Toys for Tots holiday distribution. • Five Flags provided a venue for interlocal scenario training of law enforcement and emergency management. • John Deere 2016 Summit was held in Dubuque for the first time. There were 650 attendees from South America, Russia, England and the United States attending at the Grand River Center. • Capital improvements to each facility improve the experience of visitors and attendees. • Participated in the Arts and Culture Master Plan Study. City Council 2014-2016 Top Priority. Future Initiatives • Full building and marketing study/assessment will be initiated for Five Flags Civic Center which will evaluate and give direction for the future including viability, future uses, expansion or renovation. City Council 2016-2018 High Priority. • Increase programming at Five Flags for patrons under 21 years of age. • Introducing "VVags at the Flags" indoor dog park • Light fixtures at the Grand River Center will be switched over to LED lighting. • Ongoing capital improvements to maintain each building while improving visitor and citizen experiences. -18- LEISURE SERVICES FACILITY DIVISION Performance Measures Five Flags Civic Center and Grand River Center-Activity Statement • Provide venues for community and civic activities in addition to entertainment, cultural events and activities. • Events and activities bring tourists to Dubuque, increasing spending in our community. • Ensure positive experience of attendees with well maintained, professionally managed Centers. • Provide for QUALITY OF LIFE venues for our citizens and visitors. Outcome #1: Become a regional hub for arts and culture by partnering with arts and culture organizations. Five Flags Civic Center and Theater are home to arts and cultural opportunities as yell as community events. Performing arts events were held including Dubuque Symphony Orchestra, Rising Star Theater Company performances, high school performances, dance studio recitals and performances, Fly-By-Night Productions, Colts Drum & Bugle Corps and Julien Dubuque International Film Festival. 56% of activities at Five Flags were conceits. entertainment or performing arts. The Knight Fcundation and Gallup in the 2010 Soul of the Community Report found that a community's social offerings,openness and aesthetics in that order influence residents attachment to their community. Residents rate their community's availability of arts and cultural opportunities and social community events highest among social offer ngs. All contribute to the sou/of our community—Dubuque. / What does this mean to the citizens of Dubuque? Our citizens have many different kinds of opportunities to experience arts and culture at Five Flags Civic Center and Theater. -19- LEISURE SERVICES FACILITY DIVISION Outcome #2: Partner for support of families and children. Five Flags and Grand River Center host community events and activities that support families and children. This is just a partial list: Multicultural Family Center Indian Independence Day 4r Dubuque Senior and Hempstead High School graduations NICC graduation ceremony Sesame Street, Circus, Harlem Globetrotters performances Collegiate wrestling tournaments - VWVE Live wrestling . Indoor soccer practice ' ,n Gymnastics competitions Dance recitals and dance competitions a �,, ") Dancing with the Stars Maria House Opening Doors Gala , _ March of Dimes Chef's Auction Fundraiser Holy Family Gala ''1111-1", Special Olympics and kickoff dance party Dubuque County Early Childhood Kids' Expo 1:° Bald Eagle Days Mission of Mercy Dental Clinic What does this mean to the citizens of Dubuque? Children and families have access to two city-owned facilities that provide space for each event. Events include fundraisers that support non-profits that provide valuable services to children and families. Outcome #3: Infrastructure and amenities support economic development and growth. Conferences bring money into the local economy. The City of Dubuque and the Sustainable City Network hosted the 9th Annual Growing Sustainable Communities Conference. As hosts of the event, $21,000 was paid to Platinum Hospitality for rental and food services of the Grand River Center. Platinum Hospitality reinvested the fees into wages of staff living locally, local food and drink vendors, supplies for maintenance purchased from local businesses and more. There were 398 attendees from 22 states across the country for this two day event. Each year the Grand River Center hosts numerous conferences - national, regional and state. What does this mean to the citizens of Dubuque? Dollars are brought to Dubuque from conference attendees and spent at gas stations, retail shops and for airfare tickets in the Dubuque Regional Airport. -20- LEISURE SERVICES FACILITY DIVISION Outcome #4: Visitors have positive experience and return to the Five Flags and the Grand River Center and Dubuque. Those visitors to our community, Five Flags Civic Center and the Grand River Center have an economic impact on our community initially. Their exposure to Dubuque results in trips back to Dubuque for another conference or return trip with their family. In some cases visitors have decided to move and make Dubuque their home. Grand River Center has become a location for destination weddings. What does this mean to the citizens of Dubuque? Young professionals determine where they want to live then find a job there. Adult children whose parents still live in Dubuque are returning to raise their family. _roe IV I i I • i IAilJi 0,,,sRny ea9 - - Casting Crowns 17 6 15 -4 .;-Fr ' #4.:1-$0Niiii#4:6* '', i '.1,' , •: , . rivii 4. w 1" Ir V <_ S s !_ 's iii IF . ,: y. `,6 eve ; ' - --- Retro Rewind Maw the A-,... r FIVE FLAGS l Dubuque's Intloar Dog Perk' -21- This page intentionally left blank. _22_ Recommended Operating Revenue Budget - Department Total 32 -CIVIC CENTER DIVISION FY15 Actual FY16 Actual FY17 Adopted FY18 Recomm'd Fund Account Account Title Revenue Revenue Budget Budget 100 53620 REIMBURSEMENTS-GENERAL 0 25,000 0 0 53-MISCELLANEOUS 0 25,000 0 0 400 59240 FR DOWNTOWN TIF 0 0 18,959 0 400 59350 FR SALES TAX CONSTRUCTION 47,600 46,920 49,182 48,111 59-TRANSFER IN AND INTERNAL 47,600 46,920 68,141 48,111 32-CIVIC CENTER DIVISION TOTAL 47,600 71,920 68,141 48,111 -23- Recommended Operating Expenditure Budget - Department Total 32 -CIVIC CENTER DIVISION FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd Fund Account Account Title Expense Expense Budget Budget 100 61010 FULL-TIME EMPLOYEES 15,847 15,939 16,408 16,672 100 61310 IPERS 1,415 1,423 1,480 1,489 100 61320 SOCIAL SECURITY 1,168 1,172 1,255 1,275 100 61410 HEALTH INSURANCE 2,142 2,420 2,385 2,385 100 61415 WORKMENS'COMPENSATION 59 59 60 63 100 61416 LIFE INSURANCE 11 11 33 33 61-WAGES AND BENEFITS 20,642 21,024 21,621 21,917 100 62061 DP EQUIP.MAINT CONTRACTS 0 0 3,500 3,570 100 62090 PRINTING&BINDING 313 315 319 321 100 62110 COPYING/REPRODUCTION 847 1,034 1,750 1,034 100 62206 PROPERTY INSURANCE 22,991 23,128 24,007 20,153 100 62207 BOILER INSURANCE 1,015 1,015 1,015 0 100 62208 GENERAL LIABILITY INSURAN 80 81 84 87 100 62421 TELEPHONE 10,048 3,315 3,317 3,315 100 62667 INTERNET SERVICES 0 7,200 7,150 7,200 100 62761 PAY TO OTHER AGENCY 797,192 835,736 828,069 838,608 62-SUPPLIES AND SERVICES 832,486 871,824 869,211 874,288 400 74111 PRINCIPAL PAYMENT 32,800 32,800 48,578 35,700 400 74112 INTEREST PAYMENT 14,800 14,120 19,563 12,411 74-DEBT SERVICE 47,600 46,920 68,141 48,111 32-CIVIC CENTER DIVISION TOTAL 900,728 939,768 958,973 944,3161 -24- Recommended Expenditure Budget Report by Activity & Funding Source 32 -CIVIC CENTER DIVISION ' X11 'I '1 -32 00 FUNDING SOURCE:GENERAL Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget SUPPLIES AND SERVICES 871,823 869,211 874,288 WAGES AND BENEFITS 21,025 21,621 21,917 CIVIC CENTER ADMINISTRATI 892,848 DEBT SERVICE -3240 FUNDING SOURCE:DEBT SERVICE Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget DEBT SERVICE 46,920 68,141 48,111 DEBT SERVICE 46,920 68,141 CIVIC CENTER DIVISION TOTAL $939,767.92 $958,973.00 $944,316.00 -25- CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL- PERSONNEL COMPLEMENT 32 CIVIC CENTER DIVISION FY 2016 FY 2017 FY 2018 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672 TOTAL FULL TIME EMPLOYEES 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672 TOTAL CIVIC CENTER DIVISION 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672 -26- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2016 FY 2017 FY 2018 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Civic Center Administration 10032100 61010 100 3375 GE-41 LEISURE SERVICES MANAGER 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672 Total 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672 TOTAL CIVIC CENTER DIVISION 0.15 $ 15,903 0.15 $ 16,408 0.15 $ 16,672 -27- Capital Improvement Projects by Department/Division CIVIC CENTER DIVISION s FY 15 Actual FY 16 Actual FY 17 Adopted FY 18 Recomm'd CIP Number Capital Improvement Project Title Expense Expense Budget Budget 1002569 FF IMPROV-SMG CONTRIB 70,000 0 0 0 1021711 ARENA DOORS ON MAIN 0 0 0 11,500 1022513 THEATRE STAGE LIGHTING 20,520 0 0 0 3501538 SECURITY SYSTEM 0 0 30,000 0 3501617 LOCKER/SHOWER FACILITIES 0 0 0 0 3502378 ARENA ROOF 5,200 0 0 0 3502512 ARENA REPLACE CURTAINS 16,210 0 0 0 3502514 ARENA DECK RAILING 9,950 0 0 0 3502584 FF MARKET BUILD STUDY 0 0 0 0 3502647 ACCESSIBILITY BLDG MODIFI 0 0 15,000 10,000 3502709 CIVIC LED LIGHTING RETROF 0 0 0 10,000 3602583 ARENA ROOF A/C UNIT REPLC 0 0 0 0 CIVIC CENTER DIVISION TOTAL 11111 0 45,000 -28- PROGRAM /DEPT PROJECT DESCRIPTION FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 TOTAL PAGE CIVIC CENTER DIVISION Culture and Recreation General Accessibility Building Modifications $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 75 LED Lighting Retrofits $ 10,000 $ 40,000 $ - $ - $ - $ 50,000 76 Re-tile Bijou Room and Hallway $ - $ 10,000 $ - $ - $ - $ 10,000 77 Popcorn Popper $ - $ 15,000 $ - $ - $ - $ 15,000 78 Locker/Shower Facilities $ - $ 13,000 $ - $ - $ - $ 13,000 79 Seal Concrete Walkways $ - $ 16,737 $ - $ - $ - $ 16,737 80 Wireless Internet $ - $ - $ - $ 93,000 $ - $ 93,000 81 Exterior Brick Wall Replacement $ - $ - $ - $ 50,000 $ - $ 50,000 82 Remodel Concessions Gates A and C $ - $ - $ - $ - $ 9,500 $ 9,500 83 Floor Scrubber Replacement $ - $ - $ - $ - $ 10,000 $ 10,000 84 Table Replacement $ - $ - $ - $ - $ 41,000 $ 41,000 85 Arena Arena- Handicap Door Openers on Main Street Doors $ 11,500 $ - $ - $ - $ - $ 11,500 86 Arena- Replace Carpet and Tile $ - $ 75,000 $ - $ - $ - $ 75,000 87 Arena- Replace Chair Platform, Section 3 $ - $ 58,000 $ - $ - $ - $ 58,000 88 Arena Air Conditioner Replacement $ - $ 225,000 $ - $ - $ - $ 225,000 89 Arena Paint Ceiling $ - $ 79,311 $ - $ - $ - $ 79,311 90 Arena Pipe, Drape& Barricades $ - $ 10,000 $ - $ - $ - $ 10,000 91 Arena Roof $ - $ - $ 384,227 $ - $ - $ 384,227 92 Arena- Replace Stage Dimmer Lights $ - $ - $ 40,000 $ - $ - $ 40,000 93 Arena- Reseal Ballroom Floor $ - $ - $ 23,000 $ - $ - $ 23,000 94 Arena- Masking Equipment $ - $ - $ 20,000 $ - $ - $ 20,000 95 Arena- Backlight Five Flags on Northeast Corner of Arena $ - $ - $ - $ 16,500 $ - $ 16,500 96 Arena- Paint Exterior Steel Siding $ - $ - $ - $ 95,000 $ - $ 95,000 97 Arena Remodel Dressing Rooms $ - $ - $ - $ - $ 30,000 $ 30,000 98 Theater Theater-Window Wood Repairs $ - $ - $ 32,000 $ - $ - $ 32,000 99 Theater Renovate Dressing Rooms $ - $ - $ - $ 48,000 $ - $ 48,000 100 Theater- Replace Sound System $ - $ - $ - $ 32,000 $ - $ 32,000 101 Theater Scene Shop Ramp Removal $ - $ - $ - $ - $ 30,000 $ 30,000 102 Theater Upgrade Counter Weight System $ - $ - $ - $ - $ 87,000 $ 87,000 103 Total- Civic Center $ 31,500 $ 552,048 $ 509,227 $ 344,500 $ 217,500 $1,654,775 -29- This page intentionally left blank. -30- FIVE FLAGS CIVIC CENTER FY 2018 COUNCIL 2016-18 HIGH PRIORITY FIVE FLAGS CIVIC CENTER STUDY •RFP complete •Proposal received •Firms interviewed •Recommendation on March 6 Council agenda •Study to be complete late summer, 2017 MAINTAINING INFRASTRUCTURE IMPORTANT TO SOCIAL CULTURAL VIBRANCY •Tuckpointing of historic Theater ready to bid •Refurbishing of fire escape on historic Theater •Installation of 1st phase of camera project 259 performances/events over 308 event days with total attendance of 71,814 SOCIAL CULTURAL VIBRANCY IS AT PLAY AT FIVE FLAGS SOCIAL CULTURAL VIBRANCY •MFC India Independence Day •Dubuque Senior and Hempstead High School graduations •NICC graduation ceremony •Sesame Street, Circus, Harlem Globetrotters performances •Collegiate wrestling tournaments •WWE Live wrestling •Indoor soccer practice •Dance recitals and dance competitions •Dancing with the Stars •Mission of Mercy Dental Clinic SUPPORTING FAMILIES AND CHILDREN HOW IS FIVE FLAGS CIVIC CENTER MANAGED AND MAINTAINED? Day to day operations •Management Agreement •Oversight provided by Leisure Services Five Flags Civic Center and Theater buildings •Owned by the City of Dubuque •Capital improvements are the responsibility of the City HOW IS AGREEMENT ARRANGED? Benchmark established per Management Agreement CITY Capital improvements for buildings Benchmark If beat benchmark, shared 50/50 SMG All other general building repairs and maintenance All remaining operating expenses PUBLIC –PRIVATE PARTNERSHIP DUBUQUE’S SMG TEAM ARE LEADERS SMG CORPORATE-WIDE SMG RECOGNIZES FIVE FLAGS LOCAL STAFF •Featured in Pollstar for Chase Rice concert •Billy Currington advanced ticket sales •First completed Safety Program •100% training levels completion TAX SUPPORT HISTORY BUDGETED Tax Support ACTUAL Tax Support FY 2003 $705,858 FY 2004 FY 2005 $757,091 $645,162 $793,899 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 $776,018 $701,190 $752,560 $772,878 $782,198 $805,356 $821,446 $851,225 $861,497 $869,484 $869,933 $878,632 $594,900 $763,782 $758,136 $782,198 $792,493 $783,331 $824,243 $825,314 $836,510 $853,128 $867,848 $550,000 $650,000 $750,000 $850,000 $950,000 $1,050,000 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 SMG Contract Operations Expense vs. If City Operated Actual Tax Support If city kept operation, 3% each yr BENCHMARK HISTORY SMG Actual Benchmark SMG Actual Expense Amount Over/Under Benchmark 50% Payment FY 2005 $682,091 $761,308 $ 79,217 0 FY 2006 $701,190 $633,067 $(68,123)$34,062 FY 2007 $730,640 $715,126 $(15,514)$ 7,757 FY 2008 $750,367 $741,179 $( 9,188)$ 4,594 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 $781,882 $781,882 $797,520 $826,231 $840,276 $852,040 $869,933 $869,622 $765,406 $768,192 $783,574 $803,791 $819,938 $829,105 $851,166 $869,714 $(16,476) $(13,690) $(13,946) $(22,440) $(20,338) $(22,935) $(17,874) $(2,085) $ 8,238 $ 6,845 $ 6,973 $11,220 $10,169 $11,468 $ 8,937 $ 219 FY 2017 $878,632 $$ $600,000 $650,000 $700,000 $750,000 $800,000 $850,000 $900,000 FY 05 FY 06 FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 SMG Benchmark vs. Actual Expense SMG Actual Benchmark SMG Actual Expense PEOPLE ARE TALKING ABOUT WHAT IS HAPPENING AT FIVE FLAGS AND THEY ARE COMING…. NEW LOGO……. NEW WEBSITE…. SOCIAL MEDIA PRESENCE WHAT MAKES FIVE FLAGS UNIQUE? Circus DBQ Con Chase Rice Concert Retro Rewind Chase Rice Dock Dogs World Championship Dubuque Symphony Dock Dogs WWE LIVE Mission of Mercy Senior High Graduation Oak Ridge Boys Concert Casting Crowns FY 18 CAPITAL IMPROVEMENT PROJECTS Arena Handicap Doors on Main Street $ 11,500 Accessibility Building Modifications $ 10,000 LED Lighting Retrofits $ 10,000 QUESTIONS?