Conference Center (Grand River Center) FY 2018 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 3.
ITEM TITLE: Grand River Center(Conference Center) Fiscal Year 2018
Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Recommended FY18 Conference Center CIP Supporting Documentation
Recommended FY18 Conference Center OP Supporting Documentation
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C TOTAL
Leisure Services/ General Government Grand River Center- Energy Efficiency DEPARTMENT: 33 PROJECT
Conference Center I Improvements FD/CIP NO: 350-2590 COST
1$ 70,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 10,000 Design& Engineering $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 20,000
$ 10,000 Construction $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 9,000 $ 80,000
$ - $ 20,000 TOTAL $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 100,000
B. PROJECT FINANCING
$ 20,000 Sales Tax Fund (20%) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 100,000
$ - $ 20,000 TOTAL $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 100,000
C. IMPACT-OPERATIONS
Operating Cost (Savings) $ (500) $ (1,000) $ (1,500) $ (2,000) $ (2,500) $ (7,500)
PROJECT DESCRIPTION
This project provides for energy saving improvements recommended by Alliant Energy Audit.
JUSTIFICATION
Implementation costs would be determined by the retro commissioning study to be completed in Fiscal Year 2016. Alliant Audit estimates savings of$69,925 in
energy costs each year. The City pays one half of the utilities thus the result would be positive savings to the City. Projects will include installing low wattage T8
lamps, replacing Halogen lamps with LED lamps, replacing MR16 Halogen lamps with LED lamps, installing LED fixtures in walk-in coolers and freezers, installing
Equipment manufacturing Corporation (ECM) evaporator for motors in walk-in coolers and freezers, installing kitchen exhaust hood fan controls, and installing
Variable-Frequency Drive (VFD) controls on the hot water and condenser water pumps. The payback of these improvements is between 1.8 - 6.4 years.
Another project would be to replace T12 with T8 fixtures, install exterior LED parking lot fixtures and install LED parking garage fixtures. The payback is estimated
between 8 - 8 1/2 years. Replacing fixtures will be completed in the spine and pre-function first, parking garage second, exhibit hall and then the parking lot
Rebates will be applied for the improvements that are eligible.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Regional Economy and Smart Energy Use.
113
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Paint Interior Rooms DEPARTMENT: 33 TOTAL
Conference Center and Areas PROJECT
FD/CIP NO: 350-2391 COST
$ 74,500
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 44,500 Construction $ 15,000 $ 15,000
$ — $ 44,500 TOTAL $ 15,000 $ 15,000 $ — $ — $ — $
B. PROJECT FINANCING
$ 44,500 Sales Tax Fund (20%) $ 15,000 $ 15,000
$ — $ 44,500 TOTAL $ 15,000 $ 15,000 $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for painting various parts of the Grand River Center interior rooms and areas.
JUSTIFICATION
The Fiscal Year 2018 project includes the back of house and other smaller rooms which are original paint and painting the meeting room prior to carpeting the
same room in the same year. Fiscal Year 2019 would be used to paint the Exhibit Hall.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
114
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Portable Bar DEPARTMENT: 33 TOTAL
Conference Center Replacement PROJECT
FD/CIP NO: 350-2650 COST
1$ 30,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 15,000 Equipment $ 15,000
$ — $ 15,000 TOTAL $ 15,000 $ — $ — $ — $ — $
B. PROJECT FINANCING
$ 15,000 Sales Tax Fund (20%) $ 15,000
$ — $ 15,000 TOTAL $ 15,000 $ — $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for replacing the six portable bars used at events and activities.
JUSTIFICATION
There were six portable bars purchased at the opening in 2003. Three would be replaced in Fiscal Year 2017 and the remaining three in Fiscal Year 2018.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
115
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- North Parking Lot DEPARTMENT: 55 TOTAL
Conference Center Pavement Repairs PROJECT
FD/CIP NO: 350-1516 COST
$ 55,000
•
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Design& Engineering $ 10,000
Construction $ 45,000
$ — $ — TOTAL $ 55,000 $ — $ — $ — $ — $
B. PROJECT FINANCING
$ — Sales Tax Fund (30%) $ 55,000
$ — $ — TOTAL $ 55,000 $ — $ — $ — $ — $ —
PROJECT DESCRIPTION
This project will allow for the repair and replacement of deteriorating concrete pavement panels at the north parking lot of the Grand River Center. This project will
also repair some areas where pavement settlement has occurred which is causing storm water drainage and ponding water issues.
JUSTIFICATION
By completing the repair and replacement of deteriorating concrete pavement panels and addressing the storm water drainage issues, this prolong the service life
of the parking lot pavement and eliminate the nuisance areas of ponding water where guests and citizens walk in the parking lot.
RELATIONSHIP TO OTHER PROJECTS
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
116
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Exterior Decorative DEPARTMENT: 55 TOTAL
Conference Center Concrete PROJECT
FD/CIP NO: 300-2710 COST
1$ 100,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Design& Engineering $ 15,000
Construction $ 85,000
$ — $ — TOTAL $ 100,000 $ — $ — $ — $ — $
B. PROJECT FINANCING
$ — Sales Tax Fund (30%) $ 100,000
$ — $ — TOTAL $ 100,000 $ — $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for removal and replacing damaged sections of decorative concrete walkways around the exterior Grand River Center.
JUSTIFICATION
The current walkways are made of decorative concrete (buff broomed, red brick stamped, gray broomed, red broomed, buff stamped with fossil and buff stamped)
the concrete is then sealed. The concrete is having corner chip breaks on the existing color change concrete shapes. Cracking is also beginning to occur. This
project includes repairs to the area around the front entrance driveway loop from 5th St to Bell Street, the concrete banding around the fountain area, the
decorative concrete pedestrian walk way from the front Northwest parking lot to the front building entrance, the North staircase from the Northeast Parking to the
Riverwalk, the South staircase from 5th Street Cul de Sac to the Riverwalk and the back complete back patio between the building and the Riverwalk. The project
would remove replace and restore concrete sections in all these areas.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
117
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Replace Carpet DEPARTMENT: 33 TOTAL
Conference Center PROJECT
FD/CIP NO: 102-2113 COST
350-2113 $ 500,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 17,000 Design& Engineering $ 5,000 $ 7,000
$ 233,000 Construction $ 95,000 $ 143,000
$ — $ 250,000 TOTAL $ — $ 100,000 $ 150,000 $ — $ — $
B. PROJECT FINANCING
Greater Downtown TIF $ 96,000 $ 150,000
$ 80,000 Sales Tax Fund (20%)
$ 170,000 DRA Distribution $ 4,000
$ — $ 250,000 TOTAL $ — $ 100,000 $ 150,000 $ — $ — $ —
PROJECT DESCRIPTION
This project provides for replacing the carpet in various rooms and areas throughout the Grand River Center.
JUSTIFICATION
Higher use areas of the convention center are on an eight-year replacement cycle. The River Room is popular for gatherings and weddings. The carpeting will
establish a new, fresh look to the room. Fiscal Year 2019 the six meeting rooms will need replacement carpet. In the next year the exhibit hall, exhibit hall pre-
function, green room and sky bridge carpets will need replacement.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
118
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Replace Electric DEPARTMENT: 33 PR
Conference Center Floor Boxes PROJECTAL
FD/CIP NO: 102-2651 COST
�$ 66,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 33,000 Construction $ — $ 33,000
$ — $ 33,000 TOTAL $ — $ 33,000 $ — $ — $ — $
B. PROJECT FINANCING
$ 33,000 DRA Distribution $ — $ 33,000
$ — $ 33,000 TOTAL $ — $ 33,000 $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for replacing the electric floor boxes in the meeting rooms.
JUSTIFICATION
The current floor boxes installed at original construction are not flush with the floor. This causes a trip hazard. Replacing them at the time of new carpet
installation will allow for ease of installation of these floor boxes. The Fiscal Year 2019 request would be for the meeting rooms.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
119
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Maintenance DEPARTMENT: 33 TOTAL
Conference Center Equipment Replacement PROJECT
FD/CIP NO: 102-2520 COST
1$ 81,805
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 6,305 $ 26,000 Equipment $ 32,000 $ 17,500
$ 6,305 $ 26,000 TOTAL $ — $ 32,000 $ — $ — $ 17,500 $
B. PROJECT FINANCING
$ 6,305 $ 26,000 DRA Distribution $ 32,000 $ 17,500
$ 6,305 $ 26,000 TOTAL $ — $ 32,000 $ — $ — $ 17,500 $ —
PROJECT DESCRIPTION
This project provides for purchasing and/or replacing Grand River Center maintenance equipment.
JUSTIFICATION
The current maintenance truck and snow plow were purchased in 2003. By Fiscal Year 2019 it will be 16 years old and in need of replacement. The purchase
would be a 4-wheel drive, 3/4 ton truck and blade.
The FY 22 equipment would be to replace the window washing system originally purchased in 2013 ($7500) and vacuums purchased in 2013 ($10,000).
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
120
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Upgrade AV DEPARTMENT: 33 TOTAL
Conference Center Equipment PROJECT
FD/CIP NO: 102-2389 COST
$ 106,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 6,000 Equipment $ 90,000 $ 10,000
$ — $ 6,000 TOTAL $ — $ 90,000 $ — $ 10,000 $ — $
B. PROJECT FINANCING
$ 6,000 DRA Distribution $ 90,000 $ 10,000
$ — $ 6,000 TOTAL $ — $ 90,000 $ — $ 10,000 $ — $ —
PROJECT DESCRIPTION
This project provides for replacing and upgrading audio visual equipment at the Grand River Center.
JUSTIFICATION
As technology changes the audio visual equipment needs of Conference Center users change. Fiscal Year 2017 provides for replacing six TVs in the spine area.
These TV's were purchased in 2009. Screens, blue-rays, televisions, projectors, sound systems and more need replaced and upgraded in Fiscal Year 2019. The
last upgrade was completed in Fiscal Year 2013.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
121
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Replace Fabric Wall DEPARTMENT: 33 PR
Conference Center Covering PROJECTAL
FD/CIP NO: 102-2112 COST
350-2112 $ 135,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 100,000 Construction $ 35,000
$ — $ 100,000 TOTAL $ — $ 35,000 $ — $ — $ — $
B. PROJECT FINANCING
$ 100,000 Sales Tax Fund (20%) $ 35,000
$ — $ 100,000 TOTAL $ — $ 35,000 $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for replacing the vinyl-like wall covering.
JUSTIFICATION
The wall covering in the ballroom was replaced in 2010. In Fiscal Year 2018 the wall covering will be in need of replacement due to wear and staining from heavy
use of the room. This is an eight-year replacement schedule. In Fiscal Year 2019 the meeting rooms will be in need of replacement due to wear and staining from
heavy use of the room.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
122
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Reupholster DEPARTMENT: 33 PR
Conference Center Furniture PROJECTAL
FD/CIP NO: 350- COST
$ 27,500
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Other $ 27,500
$ — $ — TOTAL $ — $ 27,500 $ — $ — $ — $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 27,500
$ — $ — TOTAL $ — $ 27,500 $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for reupholstering common space furniture.
JUSTIFICATION
There are benches, chairs and other seating that have been reupholstered once since the opening of the Grand River Center in 2003. By fiscal Year 2019 all
common space furniture located in the prefunction, spine and skywalk will be in need of reupholstery.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
123
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center Replace Bathroom DEPARTMENT: 33 TOTAL
Conference Center Sink Light Fixtures PROJECT
FD/CIP NO: 102- COST
$ 22,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Consultant Services $ 2,000
Equipment $ 20,000
$ — $ — TOTAL $ — $ 22,000 $ — $ — $ — $
B. PROJECT FINANCING
DRA Distribution $ 22,000
$ — $ — TOTAL $ — $ 22,000 $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for replacing the light fixtures above the sinks in the public restrooms at the Grand River Center.
JUSTIFICATION
The replacement of the light fixtures is necessary to begin as they are no longer manufactured thus parts are not available. They are the two fixtures on either side
of the mirror at each sink.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
124
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center-Technology DEPARTMENT: 33 PR
Conference Center Upgrades PROJECT
AL
FD/CIP NO: COST
1$ 59,300
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Other $ 59,000
$ — $ — TOTAL $ — $ 59,000 $ — $ — $ — $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 59,000
$ — $ — TOTAL $ — $ 59,000 $ — $ — $ — $ —
PROJECT DESCRIPTION
This project provides for upgrading technology within the Grand River Center to accommodate conferences that require greater connectivity, conferencing and
wireless capabilities.
JUSTIFICATION
The Grand River Center hosts numerous conferences, summits and seminars throughout the year. Each one has technology needs to connect to the outside
world. Upgrades to current systems must continuously be made to accommodate the requests of the renter. These include state and national associations as well
as local major employers.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
125
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Landscape DEPARTMENT: 33 PR
Conference Center Renovation PROJECTAL
FD/CIP NO: 350-2591 COST
1$ 30,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 15,000 Construction $ 15,000
$ — $ 15,000 TOTAL $ — $ — $ 15,000 $ — $ — $
B. PROJECT FINANCING
$ 15,000 Sales Tax Fund (20%) $ 15,000
$ — $ 15,000 TOTAL $ — $ — $ 15,000 $ — $ — $ —
PROJECT DESCRIPTION
This project provides for various landscape renovations.
JUSTIFICATION
The landscape around the Grand River Center has matured and various areas will need renovations. The islands in the parking lots, common space areas and all
have plant material that will need to be replaced. The funds will be used for landscape renovations.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties and Recreation Goal Seven: To enhance the visual attractiveness of the community and park system, objective 7.2) Consider providing flowers and
other landscaping accents to enhance the beauty of all park areas and City-owned property, including use of indigenous plants, where possible.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Regional Economy and Native Plants and Animals.
126
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Kitchen Equipment DEPARTMENT: 33 TOTAL
Conference Center Replacement/ Rebuild PROJECT
FD/CIP NO: 102-2588 COST
$ 94,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 29,437 $ 14,563 Equipment $ 50,000
$ 29,437 $ 14,563 TOTAL $ — $ — $ — $ 50,000 $ — $
B. PROJECT FINANCING
$ 29,437 $ 14,563 DRA Distribution $ 50,000
$ 29,437 $ 14,563 TOTAL $ — $ — $ — $ 50,000 $ — $ —
PROJECT DESCRIPTION
This project provides for replacing the equipment used in the kitchen.
JUSTIFICATION
By Fiscal Year 2017, all equipment will be fourteen years old and in need of replacement or rehab/rebuild. Fiscal Year 2018 would be to replace four hot boxes
used to hold food after cooked before serving and two more ice cubers. In Fiscal Year 2020 we would replace seven more hot boxes, fryers and refurbishing roll in
ovens and replace dish machine and convection oven. Fiscal Year 2021 would entail replacement of garbage disposals and compactor and ice machines will be
rehabbed.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
127
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Market Study and DEPARTMENT: 33 PR
Conference Center Facility Assessment PROJECTAL
FD/CIP NO: 360- COST
1$ 65,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Design& Engineering $ 65,000
$ — $ — TOTAL $ — $ — $ — $ — $ 65,000 $
B. PROJECT FINANCING
Greater Downtown TIF $ 65,000
$ — $ — TOTAL $ — $ — $ — $ — $ 65,000 $ —
PROJECT DESCRIPTION
This project provides for a facility assessment and market study in preparation of the Center's first 20 years.
JUSTIFICATION
The Grand River Center opened in 2003. In 2023 the facility will be 20 years old. Twenty years is the replacement cycle for many major mechanical systems
within a building. The assessment will review and make recommendations about system upgrades and replacements necessary. It would outline costs related to
those. It would consider things such as rest room and back of house renovations necessary for service and operation of our top notch facility. This assessment
considers the infrastructure of the building. Additionally the market study would consider competing facilities and market opportunities. This information would be
used in the consideration of the 20 year service cycle as well as if renovations to the meeting/event areas are necessary. These would be renovations beyond the
decor upgrades that have been ongoing and look at physical layouts and patterns. It would consider trends of the hospitality industry that can affect the market
share the Center has.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Regional Economy, Community Design and Green Buildings.
128
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center Replace Clouds DEPARTMENT: 33 PR
Conference Center PROJECTAL
FD/CIP NO: 350- COST
1$ 79,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Equipment $ 79,000
$ — $ — TOTAL $ — $ — $ — $ — $ 79,000 $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 79,000
$ — $ — TOTAL $ — $ — $ — $ — $ 79,000 $ —
PROJECT DESCRIPTION
This project provides for replacing the cloth "clouds"that hang over the pre-function area on the east side of the building and in the River Room.
JUSTIFICATION
The clouds were last replaced in 2013. By FY 22 they will be nine years old and will be discolored, cloth beginning to fail due to UV light and need to be updated.
The style may be changed to something new and rehung.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Element: Goals 7.3 Encourage the development and maintenance of riverfront facilities and 10.1
Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
129
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Exhibit Hall Concrete DEPARTMENT: 33 TOTAL
Conference Center Renovation PROJECT
FD/CIP NO: 350- COST
$ 24,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Professional Services $ 24,000
$ — $ — TOTAL $ — $ — $ — $ — $ 24,000 $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 24,000
$ — $ — TOTAL $ — $ — $ — $ — $ 24,000 $ —
PROJECT DESCRIPTION
This project provides for fixing all cracks and grinding concrete in exhibit hall then applying a reflector enhancer epoxy.
JUSTIFICATION
The concrete section of the Exhibit Hall floor is in need of renovation. It takes a lot of abuse as the staging area and entrance from machinery into the Exhibit Hall.
The concrete floor has cracks to fix and would be resealed with a reflector enhancer epoxy. This area is also up next to the concession stand thus is used by the
public and for events in the Hall.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Regional Economy.
130
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Leisure Services/ General Government Grand River Center- Replace Interior DEPARTMENT: 55 TOTAL
Conference Center Digital Signs PROJECT
FD/CIP NO: 350- COST
$ 71,700
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Equipment $ 71,700
$ — $ — TOTAL $ — $ — $ — $ — $ 71,700 $
B. PROJECT FINANCING
$ — Sales Tax Fund (20%) $ 71,700
$ — $ — TOTAL $ — $ — $ — $ — $ 71,700 $ —
PROJECT DESCRIPTION
This project provides for replacing twenty-five 12"and ten 15" room monitors.
JUSTIFICATION
The current monitors were purchased in 2015 and has a life of 7 years. The monitors welcome groups and show which group is in which room.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Regional Economy and Community Knowledge.
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Conference
Center
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GRAND RIVER CONFERENCE CENTER
FY 2016 FY 2017 FY 2018 % Change From
Budget Highlights Actual Budget Requested FY 2017 Budget
Expenses
Supplies and Services 274,098 383,301 357,129 -6.8%
Machinery and Equipment 14,000 0.0%
Total Expenses 274,098 383,301 371,129 -3.2%
Debt on Projects paid with Sales Tax Fund (20%) 5,840 5,719 9,890 72.9%
Property Tax Support 274,098 383,301 371,129 (12,172)
Percent Increase (Decrease) -3.2%
Improvement Package Summary
1 of 2
This improvement package would provide funding for 15 security cameras to be placed inside and
outside the Grand River Center (GRC). Currently GRC has cameras on the loading dock and an internal
system for the employee service area back of house. The safety and security of the many citizens and
visitors to the Grand River Center is of utmost importance. No security monitoring system is in place for
all the public areas as well as entrances and exits to the building.
The City Council has a high priority goal of surveillance camera funding under their Social/Cultural
Vibrancy five-year goal. There will be a recurring cost of approximately $4,100 a year for the
maintenance contract on the cameras starting in FY 2018. The first year is included in the purchase
price.
Related Cost: $ 70,000 Tax Funds Non-Recurring Recommend - No
Related Cost: $ 4,100 Tax Funds Recurring
Total Cost: $ 74,100
Property Tax Impact: $ 0.0312 0.29%
Activity: Conference Center
2 of 2
This decision package provides for the purchase of a rotary ironing press for GRC linens. The Center
does not have an iron, thus linens laundered at GRC are used on tables unpressed with many wrinkles.
Related Cost: $ 13,500 Tax Funds Non-Recurring Recommend - No
Property Tax Impact: $ 0.0057 0.05%
Activity: Conference Center
Significant Line Items
Supplies & Services
1. Platinum Hospitality privately manages the Grand River Center. The following expenses are the
responsibility of the City based on the Facility Management Agreement:
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50% of energy costs (gas and electric) are estimated to be $178,839 in FY 2017 and are
projected to be $158,157 in FY 2018.
y Insurance costs (property and general liability) are estimated to be $31,314 in FY 2017 and are
projected to be $26,446 in FY 2018.
Data Processing Maintenance Contracts is estimated to be $10,500 in FY 2017 and are
projected to be $10,710 in FY 2018 and represents the associated costs computer network
support and server maintenance.
y During FY 2013 an agreement was renegotiated to require a payment of 25% instead of 50% of
the actual Hotel/Motel Tax generated by the Grand Harbor Hotel. Payments and budget are as
follows:
FY 2015 - $87,342
FY 2016 - $88,101
FY 2017 - $88,216 (Budgeted)
FY 2018 - $89,616 (Projected)
2. The City is responsible for repairs and maintenance in excess of$1,000 individually and $15,000
in aggregate in any fiscal year. As per the new Management Agreement the limit and aggregate
will increase by the CPI as of July 1, 2015. The first years increase resulted in a change so that
the City is now responsible for repairs and maintenance in excess of$1,014 individually and
$15,239 in aggregate for the fiscal year. Historical actual maintenance costs have been as
follows:
FY 2015 - $36,368
FY 2016 - $86,869
FY 2017 - $70,000 (Budgeted)
FY 2018 - $71,400 (Projected)
Equipment
3. The following equipment will be replaced in FY 2018:
HVAC Computer $ 2,175
Copier $ 11,000
Security Camera (2 - Back Dock) $ 3,000
Total Equipment Replacements $ 14,000
Debt Service
4. FY 2018 Debt Service is as follows:
FY18 Payment Final Call
Debt Debt Series Source Purpose Paymen Date
Service Conference Center t
$ 9,890 2012D G.O. Sales Tax 20% Improvements 2027 2019
$ 9,890 Total FY18 Conference Center Debt Service
For Conference Center Performance Measures see Five Flags Civic Center Outline
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Recommended Operating Revenue Budget - Department Total
33 -CONF CENTER OPERATION
FY15 Actual FY16 Actual FY17 Adopted FY18 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 43235 PLATINUM HOLDINGS LEASE 69,089 69,842 72,332 72,219
43-USE OF MONEY AND PROPERTY 69,089 69,842 72,332 72,219
400 59350 FR SALES TAX CONSTRUCTION 5,940 5,840 5,719 9,890
59-TRANSFER IN AND INTERNAL 5,940 5,840 5,719 9,890
33-CONF CENTER OPERATION TOTAL 75,029 75,682 78,051 82,109
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Recommended Operating Expenditure Budget - Department Total
33 -CONF CENTER OPERATION
FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62061 DP EQUIP.MAINT CONTRACTS 0 0 10,500 10,710
100 62206 PROPERTY INSURANCE 29,078 29,252 30,363 25,488
100 62207 BOILER INSURANCE 4,210 4,432 4,432 0
100 62208 GENERAL LIABILITY INSURAN 1,072 957 951 958
100 62411 UTILITYEXP-ELECTRICITY122,857 124,251 132,685 129,221
100 62412 UTILITYEXP-GAS48,831 26,306 46,154 28,936
100 62431 PROPERTY MAINTENANCE 0 0 70,000 71,400
100 62664 LICENSE/PERMIT FEES 400 800 0 800
100 62761 PAY TO OTHER AGENCY 87,342 88,101 88,216 89,616
62-SUPPLIES AND SERVICES 293,790 274,099 383,301 357,129
100 71116 COPIER MACHINE 0 0 0 11,000
100 72417 CAMERA RELATED EQUIPMENT 0 0 0 3,000
71-EQUIPMENT 0 0 0 14,000
400 74111 PRINCIPAL PAYMENT 4,300 4,300 4,300 8,600
400 74112 INTEREST PAYMENT 1,640 1,540 1,419 1,290
74-DEBT SERVICE 5,940 5,840 5,719 9,890
33-CONF CENTER OPERATION TOTAL 299,730 I 279,939 389,020 I 381,019
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Recommended Expenditure Budget Report by Activity & Funding Source
33-CONF CENTER OPERATION
111 111 CONF CENTER OPERATIONS -33300
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 0 0 14,000
SUPPLIES AND SERVICES 274,098 383,301 357,129
ONF CENTER OPERATIONS 274,098 383,301
DEBT SERVICE
FUNDING SOURCE:DEBT SERVICE
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
DEBT SERVICE 5,840 5,719 9,890
.111
DEBT SERVICE 5,840 5,719 9,890
CONF CENTER OPERATION TOTAL $279,938.43 $389,020.00 $381,019.00
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Capital Improvement Projects by Department/Division
CONE CENTER OPERATION
CIP FY 15 Actual FY 16 Actual FY 17 Adopted FY 18 Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1022113 GRC-REPLACE CARPET 0 0 200,000 0
1022389 GRC-UPGRDE AV EQUIP 0 0 6,000 0
1022521 HVAC HANDLING UNITS 12,946 0 0 0
1022522 BOOKDROP 16,078 0 0 0
1022523 LIBRARY SANITARY LINE 9,891 0 0 0
1022588 GRC KITCHEN EQUIPMENT 0 29,437 0 0
1022589 GRC PAINT BRIDGE 0 0 0 0
1022651 GRC REPLC ELECTR FLR BOX 0 0 33,000 0
3002710 EXTERIOR DECORATIVE CONCR 0 0 0 100,000
3501516 GRC PARKING LOT REPAIRS 0 0 0 55,000
3501598 GRAND RIVER CTR MAINTENAN 36,368 65,321 0 0
3501990 GRAND RIVER CTR CHAIRS 0 0 52,700 0
3501993 GRAND RIVER CTR PAINT ENT 0 0 100,000 0
3502112 GRC-FABRIC WALL COVERING 0 0 0 0
3502113 GRC-REPLACE CARPET 0 0 0 0
3502391 GRC-PAINT OFFICE 0 0 15,000 15,000
3502519 GRC TECH REPLC SUPPORT 55,558 21,380 25,000 0
3502520 GRC MAIN EQUIP RPLC 0 6,305 26,000 0
3502590 GRC ENERGY EFFICIENCY IMP 0 0 20,000 10,000
3502591 GRC LANDSCAPE IMPROVEMENT 0 0 0 0
3502649 GRC REPLACE PATIO CAULK 0 0 20,000 0
3502650 GRC PORTABLE BAR REPLACEM 0 0 15,000 15,000
ONF CENTER OPERATION TOTAL 130,841
IIIII
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PROGRAM/
DEPT PROJECT DESCRIPTION FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 TOTAL PAGE
CONFERENCE CENTER
General Government
Energy Efficiency Improvements $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 113
Paint Interior Rooms and Areas $ 15,000 $ 15,000 $ - $ - $ - $ 30,000 114
Portable Bar Replacement $ 15,000 $ - $ - $ - $ - $ 15,000 115
North Parking Lot Pavement
Repair $ 55,000 $ - $ - $ - $ - $ 55,000 116
Replace Decorative Concrete $100,000 $ - $ - $ - $ - $ 100,000 117
Replace Carpet $ - $100,000 $150,000 $ - $ - $ 250,000 118
Replace Electric Floor Boxes $ - $ 33,000 $ - $ - $ - $ 33,000 119
Maintenance Equipment
Replacement $ - $ 32,000 $ - $ - $ 17,500 $ 49,500 120
Upgrade AV Equipment $ - $ 90,000 $ - $ 10,000 $ - $ 100,000 121
Replace Fabric Wall Covering $ - $ 35,000 $ - $ - $ - $ 35,000 122
Reupholster Furniture $ - $ 27,500 $ - $ - $ - $ 27,500 123
Replace Sink Light Fixture $ - $ 22,000 $ - $ - $ - $ 22,000 124
Technology Upgrades $ - $ 59,000 $ - $ - $ - $ 59,000 125
Landscape Renovation $ - $ - $ 15,000 $ - $ - $ 15,000 126
Kitchen Equipment Replacement/
Rebuild $ - $ - $ - $ 50,000 $ - $ 50,000 127
Market Study and Facility
Assessment $ - $ - $ - $ - $ 65,000 $ 65,000 128
Replace Clouds $ - $ - $ - $ - $ 79,000 $ 79,000 129
Exhibit Hall Concrete Renovation $ - $ - $ - $ - $ 24,000 $ 24,000 130
Replace Digital Indoor Signs $ - $ - $ - $ - $ 71,700 $ 71,700 131
Total- Conference Center $195,000 $423,500 $175,000 $ 70,000 $267,200
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GRAND RIVER CENTER
FY 2018
INFRASTRUCTURE AND AMENITIES SUPPORTING
ECONOMIC DEVELOPMENT, TOURISM AND
GROWTH
•$9.7 million economic impact
•Approx $175 per out of town guest
(2015 CVB calculations)
•184,983 Guests (55,500 out of town)
•155 corporate bookings, 214 local
corporate bookings, 18 state
associations, 5 national associations,
11 regional associations
HOW IS GRAND RIVER CENTER MAINTAINED?
Grand River Center building
•Owned by the City of Dubuque
•Capital improvements of the
building and grounds
responsibility of the City
HOW IS GRAND RIVER CENTER MANAGED ?
Day to Day Operations
•Management Agreement with
Platinum Hospitality
•Oversight provided by Leisure
Services
WHO PAYS FOR WHAT?
CITY
General Building Repairs and Maintenance -$71,400 annually
•City is responsible for items in excess of $1,014
individually and $15,239 in aggregate in any fiscal year
25% actual hotel/motel tax generated by Grand Harbor Resort
Property, boiler, and general liability insurance
50% gas and electric
Capital improvement projects
WHO PAYS FOR WHAT?
PLATINUM HOSPITALITY
•All other general building
repairs and maintenance
•All remaining operating
expenses
INVESTMENT UPGRADES IN 2016
•New carpeting spine and pre-function as well as
outside the meeting rooms, ballroom, and the
river room
•Painting areas of spine and pre-function
FY 18 CAPITAL IMPROVEMENT PROJECTS
Exterior Decorative Concrete Repairs $ 100,000
North Parking Lot Repairs $ 55,000
Paint Interior Rooms $ 15,000
Energy Efficiency Improvements $ 10,000
Portable Bar Replacement $ 15,000
QUESTIONS?