Fire Department Fiscal Year 2018 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 4.
ITEM TITLE: Fire Department Fiscal Year 2018 Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Recommended FY18 Fire CIP Supporting Documentation
Recommended FY18 Fire OP Supporting Documentation
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 10
Fire Public Safety Implement recommendations from DEPARTMENT: 13 TOTAL
Mechanical and Electrical System Design PROJECT
Study FD/CIP NO: 350-2575 COST
_$ 115,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Property Maintenance $ 15,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000
$ — $ — TOTAL $ 15,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 15,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000
$ — $ — TOTAL $ 15,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $
C. IMPACT-OPERATIONS
Operating Cost (Savings) $ — $ — $ — $ 8,139 $ 8,139 $ 8,139
Operating Revenue $ — $ — $ — $ — $ — $
PROJECT DESCRIPTION
Implement recommendations from the recent Heating, Ventilation, and Air Conditioning (HVAC) and Lighting study.
JUSTIFICATION
Modus consultants will be providing a five-year plan to improve HVAC and lighting at all six fire stations. This report seeks to identify cost-savings and energy
conservation projects among fire stations that will reduce the environmental impact and provide savings in operating costs.
RELATIONSHIP TO OTHER PROJECTS
This project is a follow up to the report done as part of a previous Capital Improvement Project in FY2017. That report was recommended by the city engineering
department to address issues of mechanical system age and condition in the fire stations. City Comprehensive Plan, infrastructure goal ten:To provide, maintain,
and improve City-owned buildings, structures, facilities, and properties. 10.1 - Support maintaining and improving the energy efficiency and aesthetic qualities of
City-owned buildings, structures, facilities, and properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
Economic Prosperity/Smart Energy Use - Energy conservation and expanded use of renewable energy as a means to save money and protect the environment.
1
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 10
Fire Public Safety Ladder Truck& Pumper Replacement DEPARTMENT: 13 PROAL
PROJECT
FD/CIP NO: 350-1794 COST
1$ 2,803,694
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Vehicle $ 408,000 $ — $ 432,847 $ — $ 1,530,000 $ 459,340
Vehicle $ 432,847
$ — $ — TOTAL $ 408,000 $ — $ 865,694 $ — $ 1,530,000 $ 459,340
B. PROJECT FINANCING
Dubuque County $ 144,282
GO Debt (Sales Tax Fund 20%) $ 408,000 $ 721,412 $ — $ 1,530,000 $ 459,340
$ — $ — TOTAL $ 408,000 $ — $ 865,694 $ — $ 1,530,000 $ 459,340
PROJECT DESCRIPTION
Replace a 1995 International/Simon pumper (FY2017-18). Replace 1998 Freightliner/Simon Hazmat truck and 1998 Freightliner/Simon pumper (FY2019-20) and
replace 1995 General Safety ladder truck(FY2021-22).
JUSTIFICATION
The fire apparatus replacement goals are: Pumper service life of 20 years with first 15 as front-line unit and last 5 as reserve unit. Ladder truck service life of 30
years with the first 20 as front-line unit and last 10 as reserve unit. The pumper purchased in 1995 would be replaced in FY2017-18 (23 years old). The
department Hazardous Materials response and command post vehicle (purchased in 1998)would be replaced in FY2019-20. This vehicle would be 22 years old
and does not have a backup or reserve available. The pumper purchased in 1998 would be replaced in FY2019-2020 (22 years old). The ladder truck purchased
in 1995 would be replaced in FY 2021-2022 (27 years old) placing a 21 year old ladder truck in reserve status.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Public Safety Goal Five: To prevent, control, suppress, and investigate fires, affect rescue, mitigate hazardous
material incidents, limit collateral damage, and manage emergencies; objective 5.2) Support protecting the lives and property of Dubuque citizens through the use
of trained personnel, ongoing education, and appropriate equipment, while striving for state-of-the-art technology.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Community Health & Safety and Environmental Integrity - Reliable response apparatus are an important
element to assure the Fire Department can provide quality services to improve the Safety of citizens and visitors. Clean Water/Healthy Air-The Hazmat response
unit is an important tool for reducing the environmental impact of a chemical release situation.
2
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 1C
Fire Public Safety ADA Compliance -All Stations DEPARTMENT: 13 TOTAL
PROJECT
FD/CIP NO: 350-1402 COST
_$ 79,000
•
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Design& Engineering $ 10,000
$ 35,000 Construction $ 34,000
$ — $ 35,000 TOTAL $ 44,000 $ — $ — $ — $ — $
B. PROJECT FINANCING
$ 35,000 Sales Tax Fund (20%) $ 44,000
$ — $ 35,000 TOTAL $ 44,000 $ — I$ — $ — $ — $ —
PROJECT DESCRIPTION
Three-year project (started in FY17) to remodel restrooms and doorways at fire stations to comply with the recent ADA inspection recommendations. For year 1
(FY2017) public restroom remodeling at Station 2 (2180 JFK) was completed.
Year 2 (FY2018) - Fire Headquarters re-design and install entrance ramp and railing, automatic door opener for main entry doors, and public restroom remodel for
ADA compliance $45000. Year 3 (FY2019) - Entry door modifications at Stations 3, 4, &5. Restroom modifications for ADA at Stations 3&4. Entry ramp
installations at Stations 3, 4, &6 $45,000
JUSTIFICATION
Recommendations for ADA compliance, door widths, access ramps, restroom facilities. 4 stations require various amounts of restroom remodeling and 2 stations
need substantial construction of access ramps. This project completes recommendations from the ADA Compliance Inspection of fire department facilities. Costs
include estimated architectural, engineering and permit fees.
RELATIONSHIP TO OTHER PROJECTS
Comprehensive Plan Infrastructure Goal 10.2-Support accessibility to City owned buildings, structures, facilities and properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
Environmental Integrity-Reasonable mobility, safe reasonable and equitable choices to access live, work and play opportunities.
3
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 10
Fire Public Safety Structural Repairs at Fire Stations 5 and 6 DEPARTMENT: 13 PROAL
PROJECT
FD/CIP NO: 350-2706 COST
$ 18,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Construction $ 11,000
Property Maintenance $ 7,000
$ — $ — TOTAL $ 18,000 $ — $ — $ — $ — $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 18,000
$ — $ — TOTAL $ 18,000 $ — $ — $ — $ — $ —
PROJECT DESCRIPTION
Tuck point and repair rock foundation of fire station 5 ($7,000). Rebuild interior stairway of fire station 6 ($11,000).
JUSTIFICATION
Fire Station Five - Rain and ground water is leaking into the basement at fire station five. The joints between the rock foundation have loose mortar and cracks
which allows water into the basement creating moisture problems. Storage and usable space are limited due to wet conditions in the basement. Fire Station Six -
City engineers have been evaluating the condition of the stairs which are pulling away from the wall supports due to settling of the building. Engineering has
determined that a total rebuild of the stairs are necessary.
RELATIONSHIP TO OTHER PROJECTS
City comprehensive plan, environmental integrity goal ten: To provide, maintain, and improve city-owned buildings, structures, facilities, and properties, 10.3 -
Utilize principles of good design and/or historic preservation in all public projects. Also public safety goal two: To maintain appropriate readiness response
capabilities in all areas of public safety, 2.2- Support safe and efficient buildings, facilities, vehicles, and equipment to support efforts of public safety agencies,
while striving for state-of-the-art technology.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
Economic Prosperity/Community Design -The built environment of the past, present, and future which contributes to its identity, heritage and sense of place. Also
Social/Cultural Vibrancy/Green Buildings-A productive and healthy built environment.
4
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 10
Fire Public Safety Shower Replacement at Fire Headquarters DEPARTMENT: 13 PROAL
PROJECT
FD/CIP NO: 350-1139 COST
$ 14,000
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Construction $ 14,000
$ — $ — TOTAL $ 14,000 $ — $ — $ — $ — $
B. PROJECT FINANCING
Sales Tax Fund (20%) $ 14,000
$ — $ — TOTAL $ 14,000 $ — $ — $ — $ — $ —
PROJECT DESCRIPTION
Replace three shower enclosures at Fire Headquarters.
JUSTIFICATION
Existing shower enclosures are leaking during use causing moisture behind walls and water to leak into first floor office space. Leak cannot be accessed without
tear out of plastic showers and opening a wall to access piping. Project provides for removal of old plastic enclosures, replace water and drain piping and install
tile in three showers.
RELATIONSHIP TO OTHER PROJECTS
City comprehensive plan goal ten: To provide, maintain, and improve city-owned buildings, structures, facilities and properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
Green Buildings, a productive and healthy built environment. Water leaks provide an environment for mold to form creating health hazards. Leaks also damage
structural components.
5
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 10
Fire Public Safety Fire Station Expansion/Relocation DEPARTMENT: 13 PROAL
PROJECT
FD/CIP NO: 102- COST
1$ 52,530
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
Design& Engineering $ 52,530 $ 129,899
Land and R.O.W. $ 682,890
Construction $ 1,121,102
Other $ 689,797
$ — $ — TOTAL $ — $ — $ — $ — $ 52,530 $ 2,623,688
B. PROJECT FINANCING
DRA Distribution $ 52,530 $ 2,623,688
$ — $ — TOTAL $ — $ — $ — $ — $ 52,530 $ 2,623,688
PROJECT DESCRIPTION
This project provides for a new west end fire station as development and annexation occurs. The site preparation costs would be $682,890. Operating costs
include insurance, utilities, equipment, maintenance, furniture, and other costs.
JUSTIFICATION
The design of this station is estimated to occur in Fiscal Year 2022, with construction in a future year, as development and annexation occur. Matrix Consulting
Group conducted a Municipal Fire and Emergency Service Response and Deployment Study for the City of Dubuque in 2006. Part of that study was an evaluation
of station needs based on near-term and long-term growth projections and evaluation of alternative station locations. Over 164,000 different scenarios were
evaluated. The report states, "As development occurs, the City should add one additional station and relocate one current station to accommodate the increase in
fire department workload. This scenario would consist of adding a station at or near Chavenelle& Radford to provide service to the west side of the City."
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Public Safety Goal Two: To maintain appropriate readiness response capabilities in all areas of public safety;
objective 2.2) Support safe and efficient building, facilities, vehicles, and equipment to support efforts of public safety agencies, while striving for state-of-the-art
technology.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the sustainability principle of Community Health Safety-providing systems to ensure all residents have access to healthy &safe life style
choices.
6
Fire
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FIRE DEPARTMENT
FY 2016 FY 2017 FY 2018 % Change From
Budget Highlights Actual Budget Requested FY 2017 Budget
Expenses
Employee Expense 9,886,874 9,910,893 10,033,125 1.2 %
Supplies and Services 742,963 888,592 878,217 (1.2)%
Machinery and Equipment 14,502 421,720 230,428 (45.4)%
Debt Service 187,554 210,187 189,905 (9.6)%
Total Expenses 10,831,893 11,431,392 11,331,675 (0.9)%
Resources
Operating Revenue 1,368,772 1,475,120 1,384,021 (6.2)%
Gaming/Sales Tax Abated Debt 85,272 92,597 129,446 39.8 %
Total Resources 1,454,044 1,567,717 1,513,467 (3.5)%
Property Tax Support 9,377,849 9,863,675 9,818,208 (45,467)
Percent Increase (Decrease) (0.5)%
Personnel -Authorized FTE 90.00 90.16 90.16
Improvement Package Summary
1 of 8
This improvement package would provide funding for electronic patient care reporting (PCR) system
upgrade integrated with the current records management system (RMS) to comply with state requirements
(NEMSIS 3).Also provides four (4) tablet computers for mobile PCR use by ambulances.
The department responds to approximately 4500 EMS calls each year. Each response requires a PCR
meeting Iowa Department of Public Health requirements. The fire department's current RMS NEMSIS 3
solution is a new module (FH Medic). This module requires a license upgrade for a mobile application.
Ambulances would be provided with tablets to allow for field mobile use of the PCR. This would include the
ability to capture patient signatures and speed the transfer of patient information to the hospital.
Relation to Council Goals: City Comprehensive Plan public safety goal 7.2 - Promote the provision of
prompt and efficient ambulance services and emergency medical care to those in need.
Related Cost: $ 12,000 Tax Funds Non-Recurring Recommend -Yes
Related Cost: $ 6,480 Tax Funds Recurring
Total Cost: $ 18,480
Property Tax Impact: $ 0.0078 0.07%
Activity: Ambulance
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2 of 8
This improvement package would provide funding for installation of ambulance cot loading system for two
(2) ambulances. 4500 ambulance patients are moved each year in and out of ambulances. Current
ambulance cots are loaded manually into and out of the ambulance. This improvement will provide for two
(2) font-line ambulances to have power load systems retrofitted. This system captures the ambulance cot
with the patient on-board and holds the weight as the cot is automatically retracted into the ambulance.
This system can reduce the potential for back and shoulder injuries to personnel. In addition, the patient
transfer in and out of the vehicle is more stable and safe. Power load also secures the cot in the ambulance
safely while meeting strict new federal standards. Patient and provider safety will be enhanced by this
improvement. Athird one will be purchased as part of the replacement ambulance being purchased in FY
2017.
Relation to Council Goals: City Comprehensive Plan public safety goal 7.1 - Promote the provision of first
responders to provide medical aid for emergency medical calls and accidents, including adequate staffing
levels.
Related Cost: $ 50,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0211 0.19%
Activity: Ambulance
3 of 8
This improvement package would provide funding for quick-response pumper. This vehicle would have
most of the ability of a larger pumper but with less water and hose. The pumper would be used for routine
use by Ladder Truck 512 for inspection and EMS response. The heavy ladder truck is currently being used
daily for these operations. The City Fleet Maintenance Supervisor has recommended reducing the routine
miles traveled by this $1.5 million ladder truck in order to prolong its service life and reduce costly repairs.
Additionally, this new vehicle would be capable of serving as a standard engine company in times of
weather emergencies such as snow storms. The reduced size and 4x4 capabilities would allow for access
on snow-covered streets or around downed trees. It could also be placed into service during disaster
operations as an additional response unit and assigned to hard-to-reach areas.
Relation to Council Goals: City Comprehensive Plan public safety goal 5.2 - Protect lives and property
through use of appropriate equipment, while striving for state-of-the-art technology. Also, public safety goal
6.4 - Promote appropriate disaster response training and equipment.
Related Cost: $ 225,000 Tax Funds Non-Recurring Recommend - No
Property Tax Impact: $ 0.0949 0.87%
Activity: Fire Suppression
4 of 8
This improvement package would provide funding for two training manikins to maintain paramedic skills.
Three out of four calls for service are EMS related. The department now has 78 paramedics that must
maintain a high skill level. These manikins provide important skill-level training in two areas. One is for
medical assessment and treatment of cardiac and stroke patients; the other for trauma injuries. This
improvement would allow for better in-house training opportunities in a hands-on environment while
reducing the need and cost of having personnel travel to training classes out of town. The goal is to
improve paramedic service to the community by maintaining a quality paramedic training program.
Relation to Council Goals: City Comprehensive Plan public safety goal 7.3 - Promote readiness state of
public safety personnel through appropriate training to meet required certifications.
Related Cost: $ 11,000 Tax Funds Non-Recurring Recommend -Yes
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Related Cost: $ 100 Tax Funds Recurring
Total Cost: $ 11,100
Property Tax Impact: $ 0.0047 0.04%
Activity: Fire Training
5 of 8
This improvement package would provide funding for Station 3 electrical outlet installation in various rooms
to meet current building code.Also replacement of a non-functioning electric heater on second floor.
Relation to Council Goals: City Comprehensive Plan infrastructure goal 10.1 - Support maintaining and
improving the energy efficiency and aesthetic qualities of city-owned buildings, structures, facilities, and
properties.
Related Cost: $ 2,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0008 0.01%
Activity: Fire Suppression
6 of 8
This improvement package would provide funding for Station 2 repair of apparatus door frame and
replacement of privacy fencing. The metal framing for the overhead door has rusted due to age and salt.
Wooden privacy fence is deteriorating from age and would be replaced with composite material.
Relation to Council Goals: City Comprehensive Plan infrastructure goal 10.1 - Support maintaining and
improving the energy efficiency and aesthetic qualities of city-owned buildings, structures, facilities, and
properties.
Related Cost: $ 3,000 Tax Funds Non-Recurring Recommend -Yes
Property Tax Impact: $ 0.0013 0.01%
Activity: Fire Suppression
7 of 8
This improvement package would provide funding for a drone/UAV for the Dubuque Fire Department. This
drone would be used for hazmat operations, search and rescue, fire operations, investigation, and training.
The drone would be capable of recording and streaming live images using either a HD video camera or a
thermal imager (heat signature camera). This aerial platform would also have the capabilities to deploy a
small payload with drop capability. Includes accessories for transporting and quick launching the drone and
charging the various batteries.
Relation to Council Goals: City Comprehensive Plan public safety goal 6.4 - Promote appropriate disaster
response training and equipment for public safety agencies.
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Related Cost: $ 11,000 Tax Funds Non-Recurring Recommend -Yes
Related Cost: $ 200 Tax Funds Recurring
Total Cost: $ 11,200
Property Tax Impact: $ 0.0047 0.04%
Activity: Fire Suppression
8 of 8
This improvement package would provide funding for Station 2 purchase of a garden tractor for snow
removal and mowing. Due to parking lot improvements in the past decade Station 2 now must clear 12,500
square feet of driveway and parking lot. This has become difficult using walk-behind snow blowers which
are not capable of removing snow from wide parking areas. Crews also work for hours clearing snow during
significant snowfalls, creating personnel fatigue and taking time away from other duties. More appropriate
equipment would also reduce the potential for injuries related to snow removal. This equipment would allow
for snow to be cleared quicker to lessen the problem of packed snow due to apparatus movement in and out
before the snow can be removed, which has caused slip and fall hazards.
Relation to Council Goals: City Comprehensive Plan infrastructure goal 5.2 - Encourage reasonable
removal of snow and ice accumulations from public sidewalks, steps, and walks.
Related Cost: $ 8,000 Tax Funds Non-Recurring Recommend - No
Property Tax Impact: $ 0.0034 0.03%
Activity: Fire Suppression
Significant Line Items
Employee Expense
1. FY 2018 employee expense reflects a 2.0% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution is unchanged at 8.93% and
the employee contribution is unchanged at 6.18% in FY 2018.
3. Fire and Police Retirement rates in FY 2018 decreased from 25.92% to 25.68% or a decrease of
(0.93)%; a savings of$15,119. The projected rate for FY 2018 provided by MFPRSI during FY 2016
was 23.30%.
The history of the change in rates is as follows:
Previous
Fiscal Year Rate New Rate % Change $ Change
2008 27.75% 25.48% (8.18)% $ (36,934)
2009 25.48% 18.75% (26.41)% $ (283,311)
2010 18.75% 17.00% (9.33)% $ (102,914)
2011 17.00% 19.90% 17.06% $ 166,238
2012 19.90% 24.76% 24.42% $ 279,685
2013 24.76% 26.12% 5.49% $ 79,641
2014 26.12% 30.12% 15.31% $ 288,363
2015 30.12% 30.41% 0.96% $ 29,399
2016 30.41% 27.77% (8.68)% $ (149,604)
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Previous
Fiscal Year Rate New Rate % Change $ Change
2017 27.77% 25.92% (6.66)% $ (75,018)
2018 25.92% 25.68% (0.93)% $ (15,119)
4. The City portion of health insurance expense is unchanged from $1,325 in FY 2017 to $1,325 in FY
2018 per month per contract.
5. Insurance Premiums decreased from $16,750 in FY 2017 to $14,025 in FY 2018. This line item is
the Fire stop loss insurance premium which is an ineligible expense under the worker's
compensation reserve.
6. Sick leave payout expense decreased from 99,216 in FY 2017 to $86,999 in FY 2018.
7. Police/Fire Injuries increased from $69,926 in FY 2017 to $75,520 in FY 2018 based on a ten year
average.
8. Overtime is unchanged from $45,745 in FY 2017 to $45,745 in FY 2018. FY 2016 Actual was
$202,376.
9. Overtime - CPAT training is unchanged from$6,500 in FY 2017 to $6,500 in FY 2018. FY 2016
Actual was $5,750.
Supplies & Services
10. Uniform Purchases increased from $30,000 in FY 2017 to $74,800 in FY 2018 due to the
replacement of 24 sets of worn turnout gear in FY 2018 ($48,000) which is replaced every ten years.
11. Education and Training decreased from $53,001 in FY 2017 to $51,998 in FY 2018 due to one-time
Dale Carnegie leadership training attended in FY 2017.
12. Motor Vehicle Fuel decreased from $56,707 in FY 2017 to $39,846 in FY 2018 based on FY 2016
Actual of$39,847.
13. Motor Vehicle Maintenance decreased from $239,967 in FY 2017 to $189,740 in FY 2018 based on
FY 2016 Actual of$172,520 plus 10%. FY 2017 included a one-time planned engine overhaul for
$25,000 for a ladder truck.
14. Software License Expense increased from $52,575 in FY 2017 to $59,342 in FY 2018 based on FY
2017 plus 13% due to increased cost for Accela permit software.
15. General Liability Insurance increased from $80,103 in FY 2017 to $83,704 in FY 2018 based on FY
2017 plus 4%.
16. Electricity Utility Expense increased from $55,826 in FY 2017 to $56,574 in FY 2018 based on FY
2016 Actual plus 4%.
17. Bill Collection Services decreased from $54,545 in FY 2017 to $53,129 in FY 2018 based on FY
2016 Actual of$51,437 plus 3%. This line item represents the Life Quest billing service for
Ambulance.
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18. Motor Vehicle Maintenance Outsourced increased from $36,031 in FY 2017 to $47,860 in FY 2018
based on a three year average plus 2%. FY 2016 Actual was $63,959.
19. Ambulance Medical Supplies increased from $41,091 in FY 2017 to $41,244 in FY 2018 based on
FY 2016 Actual plus 2%. This line item represents medical supplies for four ambulances.
Machinery & Equipment
20. Equipment replacement items include ($230,428):
Fire Administration
Fire Station Alerting System - 3 Year Project $ 103,000
Fire Suppression
Kitchen Appliances/Chairs $ 950
Furniture (Beds, Chairs) $ 5,100
Saws (2) $ 3,000
Mowing Equipment $ 500
Snow Blower $ 500
Ropes (2) $ 2,000
Safety Equipment - Fire $ 300
HAZMAT Respiratory Gear $ 4,043
Hose $ 7,500
Thermal Imaging Cameras (2) $ 12,000
Gas Powered Blower $ 3,000
Smart Phone $ 535
Ambulance
Ambulance Stair Chairs $ 4,000
Recommended Improvement Packages $ 84,000
Total Equipment $ 230,428
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Debt Service
21. FY 2018 Debt Service is as follows ($189,905):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 78,238 2017A G.O. Tax Levy Pumper Truck 2029 2025
$ 23,714 2012D G.O. General Fund Pumper Truck 2027 2019
$ 6,350 2012D G.O. General Fund Station #4 Improvements 2022 2019
$ 36,037 2014B G.O. Sales Tax 20% Fire Improvements 2034 2021
$ 25,653 2017B G.O Sales Tax 20% Ambulance Replacement 2028
$ 19,913 Planned Sales Tax 20% HAZMAT Truck Replacement 2038 2025
$ 189,905 Total Fire Debt Service
Revenue
22. County Share of HAZMAT team support increased from $73,862 in FY 2017 to $75,294 in FY 2018
based on FY 2016 Actual plus 2%. Funding represents one-third of the cost for consumable
equipment and one-third of one-third of labor costs for six positions. The increase is primarily due to
personnel costs increasing.
23. Ambulance Fees increased from $1,231,542 in FY 2017 ($277 per call) to $1,286,469 in FY 2018
($279 per call) based on FY 2016 Actual of$1,270,266. The projection is also based on call volume
and average pay back.Ambulance calls increased from 4,446 in FY 2017 to 4,611 calls in FY 2018.
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FIRE DEPARTMENT
Dubuque Fire Department works to protect, assist and educate our community and visitors with
pride, skill and compassion.
Dubuque Fire
Department
Administration
I
Emergency 1
Fire Suppression Medical Service Training Fire Prevention
(Ambulance)
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PEOPLE PLANNING
Provide quality Prepare and train with
assistance and other city departments,
solutions to our citizens county agencies,
health care providers,
and visitors who often and private agencies to
have nowhere to turn in assure quick response
time of need. We to disasters and
engage the community emergencies affecting
through school groups, _ - 411- ",
,, the community.
neighborhoods and \ l
community activities. ,1, i r
t • .; .).R
a ,��.
-I J
EE
,.. ;,
- ti 10 l ,
se lir 1/ , - _
PARTNERSHIPS
Create and maintain strong relationships with area fire, EMS, and law enforcement,
utilities, and health care providers to assure the best-possible response to emergencies.
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FIRE DEPARTMENT
Revenue and Property Tax Support
$10,000,000
$9,000,000
$8,000,000
$7,000,000 -
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
Gaming/Sales Tax Abated Debt Operating Revenue Property Tax Support
FY 2016 FY 2017 r FY 2018
The Fire Department is supported by 90.16 full-time equivalent employees, which accounts for 88.5% of the
department expense as seen below. Overall, the department's expenses are expected to decrease by
-0.87% in FY 2018 compared to FY 2017.
Expenditures by Category by Fiscal Year
$9,886,874
Employee Expense $9,910,893
$10,033,125
$742,963
Supplies and Services $888,592
$878,217
$14,502
Machinery and Equipment $421,720
$230,428
$187,554
Debt Service $210,187
$189,905
$0 $5,000,000 $10,000,000 $15,000,000
FY 2016 FY 2017 U FY 2018
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FIRE DEPARTMENT
Fire Administration
Overview
Fire Administration is responsible for developing long and short-range goals for fire and EMS
service, establishing policy for twenty-four hour a day operations and conducting all other
administrative duties of the Fire Department.
The Fire Department force consists of 90 personnel with 6 stations, housing 5 engines (pumpers),
2 ladder trucks, 3 ambulances, and a command vehicle.
Administration Funding Summary
FY 2016 FY 2017 FY 2018
Actual Budget Requested
Expenditures $396,441 $729,909 $528,354
Resources $11,416 $155,686 $8,478
Administration Position Summary
FY 2018
Fire Chief 1.00
Intern 0.16
Secretary 1.00
Total FT Equivalent Employees 2.16
Highlights of the Past Year
• Update to Strategic Plan Goals and Objectives
Based on employee input. Identified objectives recently completed and needed
improvements for the coming year.
DID YOU KNOW...
Members of the fire department
are available to attend your
neighborhood or service club
meeting? Call with your request
563-589-4160
• Creation of Department Policy Manual
▪ Updated employee rules and policies.
▪ Conversion of applicable general orders to policy statements.
• New Uniform Rules Implemented
▪ Changes to uniform requirements and department patch after collaborative efforts
with bargaining unit committee.
• Creation of an Employee Newsletter
▪ Information and communication of department interest communicated to all shifts and
stations on a regular basis.
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Future Initiatives
• Continue programming that encourages and supports fire service careers in
the community.
• Serve as mentors for paramedic and firefighting students who are not otherwise
affiliated with a response agency.
1 . Provide ride-a-long and job-shadow opportunities for six students in FY2017.
• Strengthen partnerships with local schools to educate youth on fire service/EMS
careers.
2. Participate in 5 career day activities and presentations to middle and high school
groups by January 1, 2018.
• Update agreements with other agencies.
• Complete a review and update of agreements with other agencies such as 28E and
mutual-aid by July 1, 2017.
• Continue to implement industry best practices to shorten response time to calls
for service.
1 . Determine priority hazard response improvements. Implement these into the dispatch system
by October 1, 2017.
2. Implement phase one of automatic alerting fire stations in FY2017.
3. Reduce response time by leaving the station within 80 seconds of dispatch.
4. Long-range benchmark goal of first unit on scene within 5 minutes 20 seconds of dispatch for
90% of calls.
First Unit Dispatch to On Scene FY 2016 FY 2015
Fire Suppression 90th Percentile 7.03 7:39
EMS 90th Percentile 17:26 10:06
• Seek industry best practices that reduce the road miles traveled by heavy fire
apparatus.
1 . Request alternate vehicle styles and features to maximize efficiency and funding for FY2018.
2. Review and refine computer dispatching system for various call types by July 1, 2017.
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FIRE DEPARTMENT
Performance Measures
Fire Administration -Activity Statement
Provide management, administrative and public information services to internal and external customers while
ensuring the efficient daily operation of the Dubuque Fire Department.
Goal: Social/Cultural Vibrancy Ota
Outcome #1: Recruit a diverse workforce that represents the citizens of the community
1. Supported a "Down Town"EMT training course in partnership with NICC to expand career training to
a broader audience of students.
2. For FY2016 a total of 53 hours of ride-a-long were provided to 12 people interested in fire service
careers or training in a fire/EMS related field.
3. Partnered with Multicultural Family Center and "Future Talk"program to create a career orientation
program for teenage youth. Programs were attended by 27 students.
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Goal: Financially Responsible & High Performance Organization
Outcome #2: Pursue National Accreditation
1. Annual appraisal of all major program activities completed in FY2017.
2. Established reporting mechanism for National Fire Protection Association response tracking.
3. Completed Standard of Cover document outlining current response capability baselines and
future benchmarks.
Outcome #3: Maintain a reliable fire apparatus fleet
1. Updated a five-year replacement schedule for apparatus.
2. Policies in place that maintain service life through reduction of miles traveled by heavy
ladder trucks.
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FIRE DEPARTMENT
Ladder Truck Miles
11,500 11,228
11,000
10,442
10,500
10,000
9,500 9,334
9,000
FY 2014 FY 2015 FY 2016
3. New ambulance chassis in service, providing better ride and improved fuel mileage.
4. Reduced the cost of replacing a command response vehicle while improving the backup unit
availability.
Training
Overview
The training activity provides training to the members of the fire department in all disciplines of our
response. In addition to member training this activity is also responsible for testing of apparatus pumps,
hose, and ladders. Training oversees promotional testing, entrance examinations, company training, and the
new member training academy. The training officer also serves as the department safety officer, and
hazardous materials response coordinator and provides training to other city department employees.
Training Funding Summary
FY 2017
FY 2016 Actual Budget FY 2018 Requested
Expenditures $151,303 $182,136 $197,355
Resources 988 74,112 —
Training Position Summary
FY 2018
Assistant Fire Chief 1.00
Total FT Equivalent Employee 1.00
HiahliahM of the Past Y
• Aggressive training to improve fire suppression response
• Three incident commanders are completing Blue Card training, a nationally
recognized certification to better coordinate and control the response to emergency
incidents.
• All firefighters were trained on new firefighting tactics based on the latest information
available from national studies and tests of modern fire behavior.
•
• Train on Special Hazards
• Hazardous Materials Team trained to contain materials released on both open water
and frozen waterways.
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FIRE DEPARTMENT
▪ Technical Rescue Team trained on swift water rescue techniques in cases of flash
flooding.
• Firefighters hired in 2016 completed an 8-week fire academy to prepare for active
firefighter assignments.
• Firefighter fitness
▪ All fire stations were provided with new fitness equipment using grant funds.
• Peer Fitness Trainers provided training for all firefighters on use of fitness equipment.
Future Initiative:
• Enhance EMS training
▪ Develop year-long training schedule to assure skills proficiency among all
paramedics.
▪ Pursue training manikins purchase to allow more hands-on skills training.
• Develop fire officer skills
▪ Three additional officers to Blue Card incident command training during FY 2018.
▪ Create officer development program and implement by January 1 , 2018.
• Provide training and support of firefighter fitness
▪ Maintain Peer Fitness Trainer certifications.
▪ Develop programs for wellness using the Wellness/fitness Initiatives guidelines from
national organizations.
• Assure the accuracy of training records and certification
• Ensure all firefighters are certified to a minimum of FF II and all promoted positions
have the proper level of certification.
Performance Measures
Training -Activity Statement
Develop and strengthen the firefighter's knowledge, skills and abilities so as to provide professional and
proficient service to the Dubuque Fire Department and the community it serves.
Goal: Financially Responsible & High Performance Organization/'
Outcome #1: Be prepared for high risk, low frequency events
1.
1. Technical Rescue Team trained on swift water rescue techniques in cases of flash flooding.
2. Six hazardous materials technicians attended river haz mat training in Prairie Du Chien
Wisconsin as part of the Dubuque Area Community Awareness and Emergency Response
group.
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FIRE DEPARTMENT
Outcome #2: Provide Current and Relevant Training
1. All firefighters participated in "Live Fire"drills at the county training center.
2. Three Assistant Fire Chiefs completed Blue Card incident command training with certification
expected in FY 2017.
3. All firefighters attended hands-on drills at acquired structures to refine use of strategy and tactics
procedures.
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Outcome #3: Promoting Firefighter fitness and wellness
1. Three PEER fitness trainers provided instruction on use of fitness equipment.
2. Successful Assistance to Firefighter's Grant provided for installation of various fitness
equipment on all fire stations.
Emergency Medical Services (Ambulance)
Overview
The ambulance activity is committed to safeguarding our citizens and visitors by providing
excellence in pre-hospital emergency medicine. The ambulance service delivers efficient, prompt
advanced life support and transportation in times of medical and traumatic need in both emergency
and non-emergency situations. Two paramedics staff each of the ambulances along with a first
arriving fire engine staffed with a paramedic.
Emergency Medical Services Funding Summary
FY 2016 Actual FY 2017 Budget FY 2018 Requested
Expenditures $1,693,776 $1,615,441 $1,703,949
Resources $1,267,806 $1,237,542 $1,292,469
Emergency Medical Services Position Summary
FY 2018
Ambulance Medical Officer 6.00
Fire Captain 2.00
Fire Lieutenant 4.00
EMS Supervisor 1.00
Total FT Equivalent Employees 13.00
Highlights of the Past Year
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FIRE DEPARTMENT
• Awarded EMS-Silver by the American Heart Association for excellence in heart attack
care.
MISSION.
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BECAUSE TIME MATTERS.
201E Mission:Lifeline'9 EMS Recognition
Dubuque Fire Department 2016
Dubuque,IA MISSION:
ELINE
• Implemented new options for heroin antagonist administration.
• Placed new ambulance in service.
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• Medical supply storage was moved to Headquarters to provide better tracking of
supplies.
Future Initiatives
• Determine the direction and initiatives recommended by the Iowa EMS Association
regarding mobile integrated health care.
• Implement EMS quality control measures that help develop a training needs analysis.
• Improve capabilities of Paramedic Engines
Maintain monthly EMS training across all shifts in addition to quarterly EMS
meetings.
• Maintain paramedic transition plan.
c All paramedic transitions complete by January 1 , 2018.
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FIRE DEPARTMENT
Performance Measures
Emergency Medical Services (Ambulance) -Activity Statement
Provide the highest level of pre-hospital care to our community.
Goal: Financially Responsible & High Performance Organization
Outcome #1: Provide advanced emergency care as quickly as possible while reducing on-
scene times for ambulances
1.
1. Paramedic engine companies had a travel time less than 4 minutes and 10 seconds to 90% of the
EMS calls for service. By maintaining good distribution of available companies patients start
receiving paramedic care quickly.
DID YOU KNOW?
Every fire engine or ladder truck is
staffed with a paramedic?This
assures the closest apparatus can
begin advanced care.
Outcome #2: Maintain out-of-hospital cardiac arrest survival above the national average of
10.6%
1. Survival rate for these patients in FY16 was 15.56%.
Cardiac Survival Rate
15.56
CATEGORY 1
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0 5 10 15 24
Dubuque Average National Average
2. Dubuque firefighters trained over 200 people in "Hands-only"CPR during EMS week in May
2016.
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FIRE DEPARTMENT
Outcome #3: Transition appropriate personnel from Iowa Paramedic certification to the new
level of Paramedic certification
1. All remaining Iowa paramedics will complete the transition in 2017.
DID YOU KNOW?
Fire engines and ambulances are
tracked by GPS so that the closest
unit is sent to your location.
Fire Suppression
Overview
The Fire Suppression activity protects life and property by responding to all types of calls for
service. Call types include but are not limited to: fires, hazardous material releases, specialized
rescues and emergency medical responses with the EMS activity resources. In addition the
suppression activity performs fire inspections and assigned rental housing inspections, hydrant
maintenance, personnel training and maintains/cleans all buildings, vehicles and equipment
assigned. The activity is provided from 6 fire station locations using 18 vehicles and 72 personnel
to maintain 24 hour per day availability.
Fire Suppression Funding Summary
FY 2017 FY 2018
FY 2016 Actual Budget Requested
Expenditures $8,140,161 $8,394,390 $8,436,906
Resources $87,252 $6,000 $81,294
Fire Suppression Position Summary
FY 2018
Assistant Fire Chief 3.00
Fire Captain 7.00
Fire Equipment Operator 24.00
Fire Lieutenant 14.00
Firefighter 24.00
Total FT Equivalent Employees 72.00
Highlights of the Past Year
• Business inspection program using in-service fire crews met all goals.
• Response times improved for EMS incidents even though call volume has increased.
• New uses for company tablet computers were initiated, including electronic filing of time
sheets. This reduces the need to drive vehicles to Headquarters to turn in paper copies.
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FIRE DEPARTMENT
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Future Initiatives
• Monitor and improve dispatch to enroute time of fire units.
• Establish target time of 80 seconds for fire responses 80% of the time.
• Establish target time of 60 seconds for EMS responses 80% of the time.
• Implement new fire attack training among all members and shifts.
• Complete a revision of department procedures for fire attack in FY 2017.
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• Establish a common review process for significant incidents that is used by all
shifts.
• Standardize the use of a common format and process to review performance of
responders by July 1 , 2017.
• Make this information available to all department members.
• Improve CAD/MCT issues using a formal review process.
• Quarterly review of dispatch issues with 911 communications manager.
• Develop and practice procedures for operations during system down-time.
Performance Measures
Fire Suppression -Activity Statement
Provide the highest level of pre-hospital care to our community.
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FIRE DEPARTMENT
Goal: Financially Responsible & High Performance Organization "1
Outcome #1: Control fires while still small, keeping property damage to a minimum for
property owners
1. Control fires by keeping flame spread within the room of origin at 65% of structure fires.
2. For FY2016, 73.3% of structure fires were controlled within the room-of-origin.
Fires Controlled Fires Controlled
FY2016 FY2015
•
■Fbme Confined ■Flame Confined
27% to Room of to Room of
Orig� 37% Origin
■Flame Spread63% ■FlameSpread
73% Beyond Room of Beyond Room
• Origi of Origin
Outcome #2: Reduce Fire Hazards through Inspections
1. In-service fire crews used tablet computers to complete 1110 business inspections in FY2015, an
increase of 280 inspections from the previous year.
DID YOU KNOW?
Firefighters perform inspections, present programs, flush fire hydrants, perform vehicle
and building maintenance, and do most of their training while in-service and available to
respond to calls for service?
Fire Prevention
Overview
The Fire Prevention Bureau is committed to preventing fires before they occur through community education
involving schools, neighborhood associations, civic groups and business. Fire prevention is also achieved
through safety inspections of rental and business occupancies. If a fire does occur the Fire Marshal's office
will investigate fire cause and origin of the affected property. Working with other city departments the Fire
Marshal's office reviews new construction and improvement plans in an effort to promote a safe working
environment and continued operation.
Fire Prevention Funding Summary
FY 2016
Actual FY 2017 Budget FY 2018 Requested
Expenditures $262,658.89 $299,329 275,206
Resources $1,310 $1,780 1,780
Fire Prevention Position Summary
FY 2018
Fire Marshall 1.00
Assistant Fire Marshall 1.00
Total FT Equivalent Employees 2.00
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FIRE DEPARTMENT
Highlights of the Past Year
• Implemented and managed a program to assure private fire hydrant serviceability.
• Worked extensively with Loras College on investigation and resolution of Visitation Hall fire
damage.
• FMO staff presented youth fire academy program for middle school-aged children and
Future Talk participants.
• Developed a partnership with the American Red Cross to supply smoke detectors for free
installation program.
Future Initiatives
• Develop and implement use of the compliance engine program to track private third-party
inspection of private fire protection systems.
• Develop and implement a fire escape inspection policy.
• Plan for second year of private fire hydrant inspection.
Performance Measures
Fire Prevention -Activity Statement
Protect and assist our community and visitors in cases of fires and other hazards through education, safety
inspections of existing properties and plan reviews of future projects.
Goal: Financially Responsible & High Performance Organization
Outcome #1: Ensure fire hydrant flushing program is maintained
1. Expanded tablet computer ability to include tracking and reporting of fire company hydrant flushing.
This data is now coordinated with water department data on a real-time basis.
Outcome #2: Ensure the reliability of privately owned fire hydrants
1. Partnered with Water Department to develop a process of compliance for required maintenance of
private hydrants by the registered owner. Due to this new program over half the private hydrants
have been inspected in the first year.
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FIRE DEPARTMENT
Business Inspections Completed
ALL TYPES
U 400 4UU b00 SUU 1000 12UU 1400
e 2016 2015 c 2014
Outcome #3: Maintain a robust program to install smoke detectors in targeted occupancies
Using grant funded smoke detectors from the Iowa State Fire Marshal and the American Red
Cross, Dubuque firefighters installed 685 detectors in 2016.
685 Detectors Installed
State Fire Marshal
Supplied
38%
Red Cross Supplied Lj
62%
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Recommended Operating Revenue Budget - Department Total
13 -FIRE DEPARTMENT
FY15 Actual FY16 Actual FY17 Adopted FY18 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42135 SERVICE STATION LICENSE 1,925 1,250 1,600 1,600
100 42140 BULK PLANT LICENSES 0 0 180 180
42-LICENSES AND PERMITS 1,925 1,250 1,780 1,780
400 44100 BAB SUBSIDY NON GRANT 18,584 17,779 0 17,779
44-INTERGOVERMENTAL 18,584 17,779 0 17,779
100 46205 COUNTY SHARE 69,550 71,889 73,862 75,294
46-LOCAL GRANT AND REIMBURSE 69,550 71,889 73,862 75,294
100 51905 AMBULANCE FEES 1,233,598 1,270,266 1,231,542 1,286,469
51-CHARGES FOR SERVICES 1,233,598 1,270,266 1,231,542 1,286,469
100 53102 PRIVATE PARTICIPANT 0 1,662 0 0
100 53403 IA DISTRICT COURT FINES 150 631 0 0
100 53530 SPECIALIZED SERVICES 19,267 18,657 13,500 12,500
100 53605 MISCELLANEOUS REVENUE 1,365 (5,347) 0 1,260
100 53610 INSURANCE CLAIMS 13,172 4,013 0 0
100 53615 DAMAGE CLAIMS 1,216 641 0 0
100 53620 REIMBURSEMENTS-GENERAL 29,443 4,122 7,000 6,718
100 53625 REIMBURSEMENTS-TRAINING 3,231 988 250 0
53-MISCELLANEOUS 67,844 25,367 20,750 20,478
100 54106 EQUIPMENT SALES 1,000 0 0 0
54-OTHER FINANCING SOURCES 1,000 0 0 0
400 59100 FR GENERAL 31,880 31,420 30,747 30,064
100 59210 FRDICW TIF 0 0 147,186 0
400 59350 FR SALES TAX CONSTRUCTION 5,067 36,074 61,850 81,603
59-TRANSFER IN AND INTERNAL 36,947 67,494 239,783 111,667
13-FIRE DEPARTMENT TOTAL 1,429,448 1,454,045 1,567,717 1,513,467
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Recommended Operating Expenditure Budget - Department Total
13 -FIRE DEPARTMENT
FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 5,738,182 5,936,254 6,161,667 6,296,055
100 61030 SEASONAL EMPLOYEES 0 516 3,448 3,504
100 61050 OVERTIME PAY 225,659 202,376 45,745 45,745
100 61052 OVERTIME-CPAT 0 5,750 6,500 6,500
100 61070 HOLIDAY PAY 213,035 220,643 227,288 236,964
100 61091 SICK LEAVE PAYOFF 79,910 98,551 99,216 86,999
100 61092 VACATION PAYOFF 18,987 14,178 0 0
100 61310 IPERS 4,119 4,188 4,537 4,610
100 61320 SOCIAL SECURITY 80,867 86,092 90,157 92,282
100 61370 POLICE&FIRE RETIREMENT 1,801,036 1,694,765 1,645,434 1,666,992
100 61410 HEALTH INSURANCE 1,285,200 1,452,338 1,431,000 1,430,989
100 61411 INSURANCE PREMIUM 0 0 16,750 14,025
100 61415 WORKMENS'COMPENSATION 168 166 171 176
100 61416 LIFE INSURANCE 3,773 3,801 12,341 12,614
100 61620 UNIFORM ALLOWANCE 46,378 44,890 48,400 47,850
100 61640 SAFETY EQUIPMENT 0 99 200 200
100 61660 EMPLOYEE PHYSICALS 5,149 5,679 5,252 6,100
100 61665 OTHER MEDICAL COSTS 18,574 28,222 38,061 0
100 61670 CIVIL SERVICE PHYSICALS 5,928 1,732 4,800 6,000
100 61675 POLICE/FIRE INJURIES 222,866 86,636 69,926 75,520
61-WAGES ANT)BENEFITS 9,749,831 9,886,876 9,910,893 10,033,125
100 62010 OFFICE SUPPLIES 401 547 410 558
100 62011 UNIFORM PURCHASES 29,900 20,022 30,000 74,800
100 62030 POSTAGE AND SHIPPING 559 552 587 1,048
100 62034 REPAIR PARTS/SUPPLIES 9,549 5,913 5,000 6,031
100 62051 RADIO BATTERY/REPAIR 7,843 1,243 5,000 2,500
100 62061 DP EQUIP.MAINT CONTRACTS 32,509 33,896 34,563 26,296
100 62090 PRINTING&BINDING 451 568 1,300 1,379
100 62110 COPYING/REPRODUCTION 1,308 1,193 1,400 1,193
100 62130 LEGAL NOTICES&ADS 786 2,616 0 2,669
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,021 1,305 1,953 1,946
100 62190 DUES&MEMBERSHIPS 935 1,395 954 1,423
100 62206 PROPERTY INSURANCE 8,042 8,090 8,397 7,049
100 62207 BOILER INSURANCE 554 554 554 0
100 62208 GENERAL LIABILITY INSURAN 79,231 76,585 80,103 83,704
100 62310 TRAVEL-CONFERENCES 1,291 2,500 5,000 5,600
100 62320 TRAVEL-CITY BUSINESS 2,762 231 300 235
100 62360 EDUCATION&TRAINING 24,367 26,357 53,001 51,998
100 62362 EDUCATION&TRAIN-CPAT 0 0 500 500
100 62411 UTILITYEXP-ELECTRICITY51,691 54,398 55,826 56,574
100 62412 UTILITY EXP-GAS 24,337 15,415 25,303 16,957
100 62421 TELEPHONE 9,848 8,727 8,894 8,728
100 62424 RADIO/PAGER FEE 7,400 7,400 7,400 0
100 62431 PROPERTY MAINTENANCE 40,451 31,355 32,025 36,983
100 62433 CUSTODIAL SERVICES 1,682 1,869 1,715 1,906
100 62434 HVAC MAINTENANCE 2,075 2,625 1,270 4,178
100 62436 RENTAL OF SPACE 6,996 8,576 7,572 9,055
100 62511 FUEL,MOTOR VEHICLE 63,009 39,847 56,707 39,846
100 62512 FUEL,OFF ROAD VEHICLE 458 0 412 400
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Recommended Operating Expenditure Budget - Department Total
13 -FIRE DEPARTMENT
FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62521 MOTOR VEHICLE MAINT. 174,802 172,520 239,967 189,740
100 62528 MOTOR VEH.MAINT.OUTSOUR 46,870 63,959 36,031 47,860
100 62611 MACH/EQUIP MAINTENANCE 8,901 9,866 11,075 15,364
100 62614 EQUIP MAINT CONTRACT 0 0 13,600 13,200
100 62639 LIQUID CO2/02 3,014 4,929 3,988 5,027
100 62642 FOOD PRODUCTS 189 214 200 218
100 62648 AMBULANCE MED SUPPLIES 40,287 40,436 41,091 41,244
100 62649 BEVERAGE/ICE 485 397 440 405
100 62663 SOFTWARE LICENSE EXP 7,174 31,721 52,575 59,342
100 62667 INTERNET SERVICES 880 1,939 1,320 1,800
100 62668 PROGRAM EQUIP/SUPPLIES 0 111 200 150
100 62696 OUTSIDE COLLECTOR EXPENSE 0 127 0 0
100 62716 CONSULTANT SERVICES 10,719 5,815 0 0
100 62725 BILL COLLECTION SERVICES 53,112 51,437 54,545 53,129
100 62727 FINANCIAL SERVICE FEES 112 0 0 0
100 62730 HAZARD SPILL CLEAN-UP 5,592 5,374 5,704 5,482
100 62732 TEMP HELPCONTRACT SERV. 1,521 341 1,710 1,700
100 62761 PAY TO OTHER AGENCY 1,000 0 0 0
100 62785 GIFT CARDS 50 0 0 0
1 62-SUPPLIES AND SERVICES 764,164 742,965 888,592 878,217
100 71120 PERIPHERALS,COMPUTER 0 135 1,200 4,000
100 71123 SOFTWARE 0 0 0 8,000
100 71156 FURNITURE 2,201 6,535 4,800 6,050
100 71310 AUTO/JEEP REPLACEMENT 0 0 60,000 0
100 71312 VAN/PICKUP/WAG REPL 0 0 70,000 0
100 71415 SAWS 0 0 3,000 3,000
100 71611 MOWING EQUIPMENT 764 1,112 1,100 1,000
100 72113 OTHER SAFETY EQUIPMENT 0 1,300 15,000 69,000
100 72114 CONFINED SPACE EQUIMENT 1,958 1,752 2,000 2,000
100 72116 SAFETY EQUIP.,FIRE DEPT 798 0 1,280 22,300
100 72410 PAGER/RADIO EQUIPMENT 0 0 7,200 0
100 72418 TELEPHONE RELATED 0 337 2,140 535
100 72419 PA SYSTEM 0 0 235,000 103,000
100 72611 HAZ.MAT.-RESP.GEAR 0 153 3,000 4,043
100 72613 HOSE 4,187 3,178 5,000 7,500
1 71-EQUIPMENT 9,908 14,502 410,720 230,428
100 73210 CONST CONTRACT-BLDG 0 0 11,000 0
73-CIP EXPENDITURES 0 0 11,000 0
400 74111 PRINCIPAL PAYMENT 82,750 113,279 131,309 139,633
400 74112 INTEREST PAYMENT 71,477 74,275 78,878 50,272
74-DEBT SERVICE 154,227 187,554 210,187 189,905
13-FIRE DEPARTMENT TOTAL 10,678,130 10,831,897 11,431,392 11,331,675 1
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Recommended Expenditure Budget Report by Activity & Funding Source
13-FIRE DEPARTMENT
FIRE ADMINISTRATION - 13100
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 0 285,715 103,000
SUPPLIES AND SERVICES 26,690 45,207 48,228
WAGES AND BENEFITS 369,751 398,987 377,126
FIRE ADMINISTRATION 396,441
FIRE TRAINING - 1320
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 0 535 11,000
SUPPLIES AND SERVICES 21,364 44,200 41,559
WAGES AND BENEFITS 129,939 137,401 144,796
FIRE TRAINING 151,303
AMBULANC ti
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 135 0 62,000
SUPPLIES AND SERVICES 167,428 177,476 182,071
WAGES AND BENEFITS 1,526,213 1,437,965 1,459,878
AMBULANCE 1,693,776 1,615,441 1,703,949
FIRE SUPPRESSION - 13400
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
UP EXPENDITURES 0 11,000 0
EQUIPMENT 14,367 95,400 54,428
SUPPLIES AND SERVICES 512,105 605,468 588,305
WAGES AND BENEFITS 7,613,688 7,682,522 7,794,173
FIRE SUPPRESSION 8,140,161 8,394,390
FIRE PREVENTION - 13700
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 0 29,070 0
SUPPLIES AND SERVICES 15,376 16,241 18,054
WAGES AND BENEFITS 247,283 254,018 257,152
FIRE PREVENTION 262,659 299,329
DEBT SERVICE - 13800
FUNDING SOURCE:DEBT SERVICE
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
DEBT SERVICE 187,554 210,187 189,905
DEBT SERVICE210,187 189,905
FIRE DEPARTMENT TOTAL =111 I SAI, $11,431,392.00 $11,331,675.00
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL-PERSONNEL COMPLEMENT
13 FIRE DEPARTMENT
FY 2016 FY 2017 FY 2018
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 7125 GE-44 FIRE CHIEF 1.00 $ 116,558 1.00 $ 125,712 1.00 $ 134,764
100 7025 GE-38 ASSISTANT FIRE CHIEF 3.00 $ 276,426 3.00 $ 285,219 3.00 $ 293,381
100 7000 GE-38 ASST FIRE CHIEF-FIRE MARSHALL 1.00 $ 89,711 1.00 $ 95,938 1.00 $ 97,481
100 7050 GE-38 ASST FIRE CHIEF-TRAINING (80) 1.00 $ 81,388 1.00 $ 88,622 1.00 $ 95,029
100 6975 GE-35 EMS SUPERVISOR 1.00 $ 80,361 1.00 $ 82,081 1.00 $ 83,382
100 6915 GE-34 ASST FIRE MARSHALL 1.00 $ 75,597 1.00 $ 77,393 1.00 $ 78,639
100 225 GE-25 SECRETARY 1.00 $ 46,351 1.00 $ 47,357 1.00 $ 48,120
100 6900 F-O5 FIRE CAPTAIN (112 HRS) 7.00 $ 508,086 7.00 $ 520,894 7.00 $ 531,314
100 F-O5 FIRE CAPTAIN -AMBULANCE 2.00 $ 145,615 2.00 $ 149,803 2.00 $ 151,033
100 F-04 FIRE LIEUTENANT-AMBULANCE 3.00 $ 202,509 4.00 $ 277,758 4.00 $ 282,986
100 6750 F-04 FIRE LIEUTENANT (112 HRS) 14.00 $ 961,938 14.00 $ 983,742 14.00 $ 1,001,588
100 6650 F-03 AMBULANCE MEDICAL OFFICER 6.00 $ 392,949 6.00 $ 403,342 6.00 $ 407,541
100 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 $ 1,544,616 23.00 $1,522,051 24.00 $ 1,613,624
100 6300 F-01 FIREFIGHTER 25.00 $ 1,484,797 25.00 $1,501,755 24.00 $ 1,477,173
TOTAL FULL TIME EMPLOYEES 90.00 $ 6,006,902 90.00 $6,161,667 90.00 $6,296,055
61030 Seasonal Employee Expense
100 NA-31 FIRE INTERN 0.00 $ - 0.16 $ 3,448 0.16 $ 3,504
TOTAL 0.00 $ - 0.16 $ 3,448 0.16 $ 3,504
SEASO
TOTAL FIRE DEPT. 90.00 $ 6,006,902 90.16 $6,165,115 90.16 $6,299,559
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CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2016 FY 2017 FY 2018
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Fire Administration-Full-lime
10013100 61010 100 225 GE-25 SECRETARY 1.00 $ 46,351 1.00 $ 47,357 1.00 $ 48,120
10013100 61010 100 7125 GE-44 FIRE CHIEF 1.00 $ 116,558 1.00 $ 125,712 1.00 $ 134,764
Total 2.00 $ 162,909 2.00 $ 173,069 2.00 $ 182,884
Fire Administration-Seasonal
10013100 61030 100 NA-31 FIRE INTERN 0.00 $ - 0.16 $ 3,448 0.16 $ 3,504
Total 0.00 $ - 0.16 $ 3,448 0.16 $ 3,504
Fire Suppression-Full-lime
10013400 61010 100 6625 F-02 FIRE EQUIPMENT OPERATOR 24.00 $1,544,616 23.00 $1,522,051 24.00 $1,613,624
10013400 61010 100 6900 F-05 FIRE CAPTAIN(112 HRS) 7.00 $ 508,086 7.00 $ 520,894 7.00 $ 531,314
10013400 61010 100 7025 GE-38 ASSISTANT FIRE CHIEF 3.00 $ 276,426 3.00 $ 285,219 3.00 $ 293,381
10013400 61010 100 6300 F-01 FIREFIGHTER 25.00 $1,484,797 25.00 $1,501,755 24.00 $1,477,173
10013400 61010 100 6750 F-04 FIRE LIEUTENANT(112 HRS) 14.00 $ 961,938 14.00 $ 983,742 14.00 $1,001,588
Total 73.00 $4,775,863 72.00 $4,813,661 72.00 $4,917,080
Fire Prevention-Full-lime
10013700 61010 100 6915 GE-34 ASST FIRE MARSHALL 1.00 $ 75,597 1.00 $ 77,393 1.00 $ 78,639
ASST FIRE CHIEF-FIRE
10013700 61010 100 7000 GE-38 MARSHALL 1.00 $ 89,711 1.00 $ 95,938 1.00 $ 97,481
Total 2.00 $ 165,308 2.00 $ 173,331 2.00 $ 176,120
Fire Training-Full-lime
ASST FIRE CHIEF-TRAINING
10013200 61010 100 7050 GE-38 (80) 1.00 $ 81,388 1.00 $ 88,622 1.00 $ 95,029
Total 1.00 $ 81,388 1.00 $ 88,622 1.00 $ 95,029
Ambulance
10013300 61010 100 6975 GE-35 EMS SUPERVISOR 1.00 $ 80,361 1.00 $ 82,081 1.00 $ 83,382
10013300 61010 100 F-05 CAPTAIN 2.00 $ 145,615 2.00 $ 149,803 2.00 $ 151,033
10013300 61010 100 F-04 LIEUTENANT 3.00 $ 202,509 4.00 $ 277,758 4.00 $ 282,986
AMBULANCE MEDICAL
10013300 61010 100 6650 F-03 OFFICER 6.00 $ 392,949 6.00 $ 403,342 6.00 $ 407,541
Total 12.00 $ 821,434 13.00 $ 912,984 13.00 $ 924,942
TOTAL FIRE DEPARTMENT 90.00 $6,006,902 90.16 $6,165,115 90.16 $6,299,559
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Capital Improvement Projects by Department/Division
Al FIRE DEPARTMENT
FY 15 Actual FY 16 Actual FY 17 Adopted FY 18 Recomm'd
CIP Number Capital Improvement Project Title Expense Expense Budget Budget
1002356 ASST FF GRANT/VIDEO CONF 21,247 0 0 0
1011135 OUTDOOR SIREN 28,597 0 0 0
1021026 STATION#5 INTERIOR&EXT 11,268 0 0 0
1021444 IMPROVEMENTS TO STATION 4 0 19,866 0 0
1021460 STATION#4 IMPROVEMENTS 27,888 1,000 0 0
1021755 MOBILE DATA/WIRELESS NETW 0 0 0 12,250
3501139 IMPR TO FIRE HEADQUARTERS 0 61,514 0 14,000
3501198 STATION#2 INTERIOR IMPRO 15,847 104,609 0 0
3501402 ADA COMPLIANCE 0 0 35,000 44,000
3501553 BREATHING AIR COMP FILTER 0 0 520,150 0
3501794 FIRE TRUCK REPLACEMENT 0 0 0 408,000
3502507 AMBULANCE REPLC 5,691 202,369 0 0
3502575 MECHANICAL/ELECTRICAL SYS 0 0 0 15,000
3502576 STATION4 SEWER LINE/PAINT 0 16,961 0 0
3502578 STATION 3 KITCHEN REMODEL 0 12,166 0 0
3502706 FIRE STSTION STRCTRE RPR 0 0 0 18,000
7102577 GREASE TRAPS FIRE STATION 0 1,296 0 0
FIRE DEPARTMENT Alli 110,537 MEM 555,150 511,251
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PROGRAM/
DEPT PROJECT DESCRIPTION FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 TOTAL PAGE
FIRE DEPARTMENT
Public Safety
Mechanical& Electrical System $ 15,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 115,000 1
Ladder Truck& Pumper
Replacement $ 408,000 $ — $ 865,694 $ — $1,530,000 $ 2,803,694 2
ADA Compliance-All Stations $ 44,000 $ — $ — $ — $ — $ 44,000 3
Fire Station Structure Repairs $ 18,000 $ — $ — $ — $ — $ 18,000 4
Fire HQ Shower Replacement $ 14,000 $ — $ — $ — $ — $ 14,000 5
Fire Station Expansion/Relocation $ — $ — $ — $ — $ 52,530 $ 52,530 6
Total- Fire Station $ 499,000 $ 25,000 $ 890,694 $ 25,000 $1,607,530 $ 3,047,224
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FY 2018 Budget Presentation
Statistical Summary
Calendar Year Call Volume by Type
0
500
1000
1500
2000
2500
3000
3500
4000
4500
5000
2014 / 5423 2015 / 5562 2016 / 6041
FIRE
EMS
HAZ
MAT
OTHER
Incident Composition
2%
73%
7%
18%
FIRE
EMS
HAZ MAT
OTHER
FIRST UNIT ARRIVAL PERFORMANCE
90TH Percentile
FIRE EMS
0.08:25 0.07:54
Prevention Efforts
Public Education Efforts
937 Public Education Events
685 Smoke Detectors Installed
Fire Control Outcomes
73%
27%
Flame Contained to Room of Origin
Flame Spread Beyond Room of Origin
Accomplishments
Administration Activity
Strategic Plan in place
–Annual Update of Goals & Objectives
–Second SWOT Analysis Completed
Policy Manual Updated
Solar Arrays on 5 Fire Stations
Training Activity
Multiple Fire Scene Operations
Drills
Blue Card Incident Command
Ambulance Activity
Silver Award from American Heart Association
Upgraded Options for Opioid Antagonist
Administration
New Ambulance
Suppression Activity
Uniform Conversion
Heavy Truck Miles Reduction
0
2000
4000
6000
8000
10000
12000
FY2014 FY2015 FY2016
Ladder Truck Miles
Prevention Activity
Private Fire
Hydrant
Program
415 Identified
307
108 INSPECTED
IN 2016
NEEDING
INSPECTION
Upcoming Initiatives
Improving Service Levels With Data
Standards of Cover
Data Analysis
0
10
20
30
40
50
60
70
80
90
100
Incidents by Hour of Day
Unit
Locations
Improving Service Levels
Emergency Medical Service
–Focus Group
–Quality Improvement Process
Improving Service Levels
After-Action Review Standard
–Consistent to All Shifts
–Criteria Based
–Shared Learning
Supporting Workforce Quality
Recruiting
–Job Fairs/Events
–Job Shadow
–Intern
Supporting Workforce Quality
Youth Programs
Future Talk
Multicultural
Family Center
Preparing for Major Incidents
Update to All Agreements
–Mutual Aid/28E
Compliance Engine Program
–Systems Maintenance/Enforcement
Planning for City Growth
Maximizing Current Resources
Computer Aided Dispatch
–Response based on call information
Planning for City Growth
Automatic Station Alerting
–Multi-year Project
Capital Improvements
Capital Improvements
Pumper Truck Replacement $408,000
–Replace 22 year old unit
Capital Improvements
STRUCTURE REPAIRS $18,000
Fire Station 5
–South Grandview
–Foundation Repair and
Sealing
Fire Station 6
–Rhomberg Ave
–Stairway Support
Capital Improvements
HVAC and Lighting ($15,000 FY2018)
–Multi-year CIP
–Implement Recommendations
–All Stations
Capital Improvements
Shower Replacement at Headquarters
–$14,000
Improvement Level Requests
Improvement Level Requests
Tablet Computers for Ambulances $4480
–Mobile, On-Scene Data Capture
–Recurring cost $480
EMS Reporting Software $14,000
–Improve Data Capture
–Maintains State Compliance
–Recurring cost $6000
Improvement Level Requests
Ambulance Cot Loading
Automation $ 50,000
Power Load for 2 Ambulances
–Reduces Manual Manipulations of
Cot in and Out of Ambulance
Third Unit to be Purchased with
New Ambulance
Improvement Level Requests
EMS Training Manikins $11,000
–Provide Hands-On Training
–Skills Maintenance for 78 Paramedics
–Recurring Cost $100
Improvement Level Requests
Station Maintenance/Repair
–Station 3 Electrical
–$2000
–Station 2 Door Frame and Fence
–$3000
Improvement Level Requests
Unmanned Aerial Vehicle (UAV) $11,000
–Video and Thermal Image Ability
–Payload Drop capabilities
–Recurring Cost $200
Thank You