Building Services Fiscal Year 2018 Budget Presentation Copyright 2014
City of Dubuque Public Hearings # 5.
ITEM TITLE: Building Services Fiscal Year 2018 Budget Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Recommended FY18 Building CIP Supporting Documentation
Recommended FY18 Building Services OP Supporting Documentation
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 1C
Building Services General Government Downtown ADA Assistance DEPARTMENT: 57 TOTAL
PROJECT
FD/CIP NO: 360-2424 COST
$116,859
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 6,050 $ 11,499 Construction $ 10,000 $ 20,500 $ 16,010 $ 26,010 $ 26,790
$ 6,050 $ 11,499 TOTAL $ 10,000 $ 20,500 $ 16,010 $ 26,010 $ 26,790 $
B. PROJECT FINANCING
$ 6,050 $ 11,499 Greater Downtown TIF $ 10,000 $ 20,500 $ 16,010 $ 26,010 $ 26,790
$ 6,050 $ 11,499 TOTAL $ 10,000 $ 20,500 $ 16,010 $ 26,010 $ 26,790 $ —
PROJECT DESCRIPTION
This program will assist property owners, primarily in the Downtown Urban Renewal Area in making structural changes that make their properties more accessible.
The maximum reimbursement a property could receive will be equal to or less than 50% of the after tax credit project costs, with a maximum of$5,000 reimbursed
per property.
JUSTIFICATION
This program will assist in reaching one of the City Council's priorities of an Accessible Dubuque.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Land Use and Urban Design Goal Eight:To provide physical accessibility throughout the city, objectives 8.3)
Facilitate, where possible, enhanced accessibility within existing development and 8.5) Promote assurance with the provision of access to persons with disabilities.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Reasonable Mobility, Green Buildings and Regional Economy.
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DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 1C
Building Services General Government ADA Compliance Consultant DEPARTMENT: 57 PRPROJECT
FD/CIP NO: 350-2678 COST
$ 150,OOOI
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 60,000 Construction $ 40,000 $ 50,000
$ — $ 60,000 TOTAL $ — $ — $ 40,000 $ 50,000 $ — $
B. PROJECT FINANCING
$ 60,000 Sales Tax Fund (20%) $ 40,000 $ 50,000
$ — $ 60,000 TOTAL $ — $ — $ 40,000 $ 50,000 $ — $ —
PROJECT DESCRIPTION
This provides for a system-wide site access audit for accessibility in all city facilities as well as a program and services access assessment audit.
JUSTIFICATION
The reports will provide a time line for needed improvements to make the city of Dubuque facilities and programs available to all. An access audit and transition
plan are required components of an ADA transition plan. FY 17 will include access assessments at Flora, Murphy, Eagle Point, AY McDonald and Miller-Riverview
Parks, Bergfeld Recreation Area and other high priority facilities(City Hall, City Hall Annex, Historic Federal Building). FY 18 will include access assessments for
Alison-Hendersen Park, Comiskey Park, other neighborhood parks and other city facilities including Bunker Hill, Five Flags, Grand River Center, as well as
program assessment for city departments. FY 19 will include access assessments for remaining mini-parks, facilities as well as program assessment for the
remainder of city departments. This program will assist in reaching one of the City Council's priorities of an Accessible Dubuque.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Land Use and Urban Design Goal Eight:To provide physical accessibility throughout the city, objectives 8.3)
Facilitate, where possible, enhanced accessibility within existing development and Goal Ten: To provide, maintain, and improve City-owned buildings, structures,
facilities, and properties objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned Buildings, structures,
facilities and properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principles of Reasonable Mobility, Community Design and Green Buildings.
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DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Building Services General Government City Hall Maintenance/Remodel DEPARTMENT: 57 PRPROJECT
FD/CIP NO: 350-1045 COST
$ 594,696
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 2,695 $ 4,060 Design& Engineering $ 17,122 $ 2,186 $ 2,252 $ 2,320 $ 2,390
$ 91,171 $ 243,943 Construction $ 40,923 $ 48,951 $ 44,024 $ 45,645 $ 47,014
$ 93,866 $ 248,003 TOTAL $ 58,045 $ 51,137 $ 46,276 $ 47,965 $ 49,404 $
B. PROJECT FINANCING
$ 93,866 $ 248,003 Sales Tax Fund (20%) $ 58,045 $ 51,137 $ 46,276 $ 47,965 $ 49,404
$ 93,866 $ 248,003 TOTAL $ 58,045 $ 51,137 $ 46,276 $ 47,965 $ 49,404 $ -
PROJECT DESCRIPTION
This project allows for an expenditure of$42,060 per year for normal maintenance. Projects budgeted and yet to be completed include: In FY17, three older HVAC
units will be replaced for$126,000. FY16 includes$45,000 to upgrade the electrical service at City Hall to 1000 AMPS and upgrade three sub-panels to 100A. FY
17 includes$38,600 for remodeling of Building Services Department. The remodeling includes new carpet, reconfiguration of the existing workstations and the
addition of a security door and ADA counter for servicing the general public. The department was last remodeled in FY 06. The carpet is showing significant signs
of wear and is torn in several locations which can no longer be addressed through regular maintenance and cleaning. The office layout is inefficient for work flow
and unwelcoming for customer service delivery and employee safety. It is difficult to see customers coming in for assistance and there is no consultation area for
the co-location of city code books, plans set or for inspectors to go over code requirements with developers, contractors or citizens. FY 17 also includes new
carpet for the Personnel department and stairway to Conference Room A. FY18 Includes$15,000 to do a preliminary assessment of City Hall and develop a
schedule for long-term maintenance of the building exterior and interior mechanical components.
JUSTIFICATION
These improvements represent a continuation of rehabilitation efforts for better utilization of space in City Hall and to upgrade the environmental quality of the
building.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objectives 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties and 10.3) Utilize principles of good design and/or historic preservation in all public projects and Land Use and Urban Design Goal Nine: To promote
principles of good urban design as part of all development, objective 9.1) Support enhancement of the aesthetics of new and existing development-- design,
landscaping, parking, signage --with special sensitivity to the historic character and building materials found in the community.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Resource Management and Green Buildings.
322
DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Building Services General Government General Building Maintenance DEPARTMENT: 57 PROAL
PROJECT
FD/CIP NO: 350-1428 COST
$281,627
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 18,469 $ 63,031 Construction $ 53,045 $ 54,637 $ 56,276 $ 57,965 $ 59,704
$ 18,469 $ 63,031 TOTAL $ 53,045 $ 54,637 $ 56,276 $ 57,965 $ 59,704 $
B. PROJECT FINANCING
$ 18,469 $ 63,031 Sales Tax Fund (20%) $ 53,045 $ 54,637 $ 56,276 $ 57,965 $ 59,704
$ 18,469 $ 63,031 TOTAL $ 53,045 $ 54,637 $ 56,276 $ 57,965 $ 59,704 $ —
PROJECT DESCRIPTION
This project provides an annual expenditure each year for use in general maintenance of City buildings such as maintaining the electrical, heating, and air
conditioning systems and providing for emergency repairs. In the past, furnaces, air conditioners, water heaters and lighting fixtures have been replaced.
JUSTIFICATION
This project provides a source of funds for emergency repairs to City buildings, repairs of the mechanical systems as well as unanticipated replacements.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten: To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objective 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Smart Energy Use and Green Buildings.
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DEPARTMENT: STATE PROGRAM: PROJECT TITLE: PROGRAM: 6C
Building Services General Government City Hall Annex Maintenance DEPARTMENT: 57 PRPROJECT
FD/CIP NO: 350-1757 COST
1$ 96,818
2016 2017
ACTUAL AMENDED BEYOND
EXP BUDGET PROJECT BUDGET 2017-18 2018-19 2019-20 2020-21 2021-22 2022
A. EXPENDITURE ITEMS
$ 1,030 Design& Engineering $ 3,030 $ 1,064 $ 1,096 $ 1,129 $ 1,163
$ 15,526 $ 32,857 Construction $ 49,270 $ 9,577 $ 9,864 $ 10,160 $ 10,465
$ 15,526 $ 33,887 TOTAL $ 52,300 $ 10,641 $ 10,960 $ 11,289 $ 11,628 $
B. PROJECT FINANCING
$ 15,526 $ 33,887 Sales Tax Fund (20%) $ 52,300 $ 10,641 $ 10,960 $ 11,289 $ 11,628
$ 15,526 $ 33,887 TOTAL $ 52,300 $ 10,641 $ 10,960 $ 11,289 $ 11,628 $ -
PROJECT DESCRIPTION
In FY16, light fixtures will be upgraded and additional wiring improvements will be made ($6500.00). In FY18, window and door replacements and design is
planned ($45,800).
JUSTIFICATION
These improvements represent a continuation of rehabilitation efforts and to upgrade the environmental quality of the building.
RELATIONSHIP TO OTHER PROJECTS
This project implements the Comprehensive Plan's Infrastructure Goal Ten:To provide, maintain, and improve City-owned buildings, structures, facilities, and
properties, objectives 10.1) Support maintaining and improving the energy efficiency and aesthetic qualities of City-owned buildings, structures, facilities, and
properties and 10.3) Utilize principles of good design and/or historic preservation in all public projects and Land Use and Urban Design Goal Nine: To promote
principles of good urban design as part of all development, objective 9.1) Support enhancement of the aesthetics of new and existing development--design,
landscaping, parking, signage --with special sensitivity to the historic character and building materials found in the community.
RELATIONSHIP TO SUSTAINABILITY PRINCIPLES
This project implements the Sustainable Principle of Smart Energy Use and Green Buildings.
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Building Services
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BUILDING SERVICES DEPARTMENT
FY 2016 FY 2017 FY 2018 % Change From
Budget Highlights Actual Budget Requested FY 2017 Budget
Expenses
Employee Expense 1,111,322 1,183,002 1,059,428 (10.4)%
Supplies and Services 357,066 306,493 356,585 16.3 %
Machinery and Equipment 1,078 5,318 20,200 279.8 %
Debt Service 119,250 119,323 119,794 0.4 %
Total Expenses 1,588,716 1,614,136 1,556,007 (3.6)%
Resources
Reimbursement Federal Building Maintenance 215,361 207,362 238,358 14.9 %
Sales Tax 20% Abated Debt 119,250 119,323 119,794 0.4 %
Operating Revenue 619,892 694,330 705,783 1.6 %
Total Resources 954,503 1,021,015 1,063,935 4.2 %
Property Tax Support 634,213 593,121 492,072 (101,049)
Percent Increase (Decrease) (17.0)%
Personnel -Authorized FTE 13.50 13.50 12.75
INSPECTIONS
FY 2016 FY 2017 FY 2018 % Change From
Budget Highlights Actual Budget Requested FY 2017 Budget
Expenses
Employee Expense 781,161 850,792 685,430 (19.4)%
Supplies and Services 116,017 83,193 111,912 34.5 %
Machinery and Equipment 1,078 5,318 20,200 279.8 %
Total Expenses 898,256 939,303 817,542 (13.0)%
Resources
Operating Revenue 619,315 694,030 705,414 1.6 %
Property Tax Support 278,941 245,273 112,128 (133,145)
Percent Increase (Decrease) (54.3)%
Percent Self Supporting 68.9% 73.9% 86.3%
Personnel -Authorized FTE 8.50 8.50 7.75
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BUILDING MAINTENANCE
FY 2016 FY 2017 FY 2018 % Change From
Budget Highlights Actual Budget Requested FY 2017 Budget
Expenses
Employee Expense 330,161 332,210 373,998 12.6%
Supplies and Services 241,048 223,300 244,673 9.6%
Debt Service 119,250 119,323 119,794 0.4%
Total Expenses 690,459 674,833 738,465 9.4%
Resources
Reimbursement Federal Bldg. Maintenance 215,361 207,362 238,358 14.9%
Sales Tax 20% Abated Debt 119,250 119,323 119,794 0.4%
Misc. Reimbursement 577 300 369 23.0%
Total Resources 335,188 326,985 358,521 9.6%
Property Tax Support 355,271 347,848 379,944 32,096
Percent Increase (Decrease) 9.2%
Personnel -Authorized FTE 5.00 5.00 5.00
*Includes budgets for maintaining City Hall, City Hall Annex, Multicultural Family Center, 5th St Restroom & Ice
Arena.
** Federal Building Maintenance Activity was moved to the Housing Department in FY 2009 with the exception
that Federal Building Maintenance personnel remains in Building Services.
Improvement Package Summary
1 of 3
This improvement package would provide funding to perform emergency abatement work and/or Court
Ordered work which directly relate code violations that are creating public endangerment or public
nuisances in lack of property owners taking responsibility to make the repair. This improvement
package directly ties to stronger code enforcement and maintaining a safer community by removing
public nuisances and/or public endangerment issues. This also supports the C.H.A.N.G.E. program by
helping to maintain properties which are left neglected hindering the revitalization process of targeted
neighborhoods. The funds requested includes $2,000 for engineering services; $5,000 for contractor
services; and $4,000 for demolition services.
Related Cost: $ 11,000 Tax Funds Recurring Recommend -Yes
Property Tax Impact: $ 0.0046 0.04%
Activity: Administration/Building Code Enforcement
2 of 3
This improvement package would provide funds for a new automatic floor scrubber to be used at City
Hall in the basement, main floor, second floor, and third floor corridors that have vinyl composition tile
flooring installed. This machine would replace the old method of mop and bucket to clean our floors.
This machine would reduce water usage and also avoids spreading dirty water back across the floor
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during the cleaning cycle, it has a 20" diameter cleaning brush which will operate more effective and
efficiently compared to the regular mopping routine.
This improvement lines up with higher performance organization by cutting time spent mopping the
corridors, while also saving resources in the amount of water used annually to clean these floors.
Related Cost: $ 3,800 Tax Funds Non-Recurring Recommend - No
Property Tax Impact: $ 0.0016 0.01%
Activity: Building Maintenance
3 of 3
This improvement package would provide funds for Permit Clerk to attend training and education to
earn a Permit Technician Certification through the International Code Council. This is a two-day course
followed up with an exam to earn your Permit Technician certification. This training covers building
administration, legal aspects, customer service, basic plan review, inspection process, zoning
requirements, dealing with difficult customers, and basic occupancy and egress requirements. This
training and certification will also benefit or BCEGS and allow is to potentially gain a higher ISO rating
for our Department. This Improvement package supports High Performance Organization. This
improvement package included education and exam fees, books, and travel to the Edu Code training.
Related Cost: $ 1,700 Tax Funds Non-Recurring Recommend -Yes
Related Cost: $ 300 Tax Funds Recurring
Total Cost: $ 2,000
Property Tax Impact: $ 0.0008 0.01%
Activity: Administration
Significant Line Items
Employee Expense
1. FY 2018 employee expense reflects a 2.0% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution is unchanged at 8.93%
and the employee contribution is unchanged at 6.18% in FY 2018.
3. The City portion of health insurance expense is unchanged from $1,325 in FY 2017 to $1,325 in
FY 2018 per month per contract.
4. The part-time Inspector II position became vacant during FY 2017 and is recommended to be
eliminated in FY 2018 (-0.75 FTE) which is a savings of$66,112 in FY 2018.
5. The full-time Inspector II position is frozen until June 30, 2018 with a cost savings of$87,131.
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Supplies & Services
6. Property Maintenance increased from $32,650 in FY 2017 to $41,000 in FY 2018. City Hall
Maintenance increased from $21,281 in FY 2017 to $25,566 FY 2018 based on expected
maintenance. 5th Street Restrooms increased from $515 in FY 2017 to $2,414 in FY 2018
based on FY 2016 Actual of$2,367 plus 2%. City Annex increased from $6,120 in FY 2017 to
$9,020 in FY 2018 due to adding $2,900 in FY 2018 to install conference room lighting. This line
item represents lighting repairs, roof repairs, rug cleaning service, permit and inspection fees,
sprinkler inspection, HVAC maintenance, fuel for generator and other repairs.
7. Equipment Maintenance Contracts decreased from $22,309 in FY 2017 to $22,050 in FY 2018
based on FY 2017.
8. Software License decreased from $29,856 in FY 2017 to $28,441 in FY 2018. The prior year
request to purchase automatic vehicle location software was not needed which has a recurring
savings of$1,060 due to using existing software using tablets. In addition, the I-Codes software
for International Code was purchases on a three year contract which has a savings of$4,596 in
FY 2018.Accela Permit software increased 2% from FY17 actual of$24,190. In addition, there
is $2,000 added for additional custom changes that may be needed for Accela which will be
implemented January 2017.
9. Electricity increased from $70,831 in FY 2017 to $82,985 in FY 2018. $7,200 was added for the
Colts Building that was purchased in November 2016. The existing budget was increased 4%
from FY 2016 Actual.
10. Natural Gas decreased from $13,780 in FY 2017 to $12,764 in FY 2018. $3,000 was added for
the Colts Building that was purchased in November 2016. The existing budget was increased
10% from FY 2016 Actual.
11. Stormwater decreased from$29,856 in FY 2017 to $28,441 in FY 2018 based on FY 2016
Actual of$24,950 plus the planned Stormwater rate increased for FY 2017 and FY 2018.
12. Property Insurance decreased from $26,447 in FY 2017 to $22,700 in FY 2018 based on FY
2017 less -14% due to new contracts negotiated.
Machinery & Equipment
1. Equipment replacement items include ($20,200):
Inspection
2008 Chevy Malibu $ 20,200
Total Equipment $ 20,200
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Debt Service
13. FY 2018 debt service includes the following ($119,794):
Final Call
Amount Debt Series Source Purpose Payment Date
$ 3,735 2017A G.O. Sales Tax 20% Smart Meters 2030 2015
$ 56,550 2011B G.O. Sales Tax 20% Engine House #1 2031 2018
$ 34,365 2012D G.O. Sales Tax 20% City Hall Tuckpointing 2032 2019
$ 25,144 2014B G.O. Sales Tax 20% City Hall HVAC 2034 2021
$ 119,794 Total Building Services Debt Service
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Revenue
14. Building Permits decreased from $474,400 in FY 2017 to $468,150 in FY 2018 based on FY
2017 year-to-date collections of$252,123. FY 2016 Actual was $411,093.
15. Plan Check Fees increased from $13,200 in to $21,600 in based on FY 2017 year-to-date
collections of$13,810. FY 2016 Actual was $15,568.
16. Electrical Permits decreased from $72,150 in FY 2017 to $70,000 in FY 2018. based on FY
2017 Budget. FY 2016 Actual was $59,119.
17. Mechanical Permits is unchanged from $60,280 in FY 2017 to $60,280 in FY 2018 based on FY
2017 Budget. FY 2016 Actual was $58,915.A decrease in this account is realized when there is
an increase in the Plumbing Permits due to the permits covering similar improvements.
18. Plumbing Permits is unchanged from $68,750 in FY 2017 to $68,750 in FY 2018 based on FY
2017 Budget. FY 2016 Actual was $62,487.
19. The Inspections maintenance level budget is 86.28% self-supporting in FY 2018 as compared to
73.89% self-supporting in FY 2017.
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BUILDING SERVICES
Building Services mission is to provide the highest quality service through a code compliant process to
construct safe, resilient, sustainable structures while protecting the health, safety and welfare of our
inclusive and equitable community.
Building
Services
I
I I
Code Facilty
Compliance Management
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PLANNING
Building Services Provides for long-
term safe development of the
�7
- ----- Dubuque community thru regular
adoption of current International
Building codes.
PEOPLE = -- -Facilitate high-quality development
Interact daily with ------ ----.
., -., thru coordinated plan review
citizens, contractors, I -_ p .. processes with other depts.
developers and other :.
-.
-Preserve historic assets and
professionals who #
contribute to the physical #i sustainability of historic building code
development of the .-4. and energy conservation code.
Dubuque community. 'i.
Building services also -Promote community accessibility
work with mechanical, \ thru development of ADA
plumbing, electrical and \ assessment of city facility and
appeals board to interpret services
and resolve code issues PARTNERSHIPS
and to produce easily Building Services staff coordinate with many City, public
understood information. sector, private sector and institutions. Some of these
ADA creation physically partnerships include Iowa Association of Building
accessible community Officials, International Code Council, National Fire
•
Protection Association, Great Plains ADAG, Iowa
Association of Building Officials, Electrical Inspectors
and Plumbing & Mechanical Officials, local Utilities
including Black Hills, Alliant Energy and Maquoketa
REC, Architects, Engineers, Developers, Contractors,
Dubuque Main Street.
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BUILDING SERVICES
Resources and Property Tax Support
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Reimb Federal Building Operating Revenue Property Tax Support
FY 2016 FY 2017 FY 2018
The Building Services Department is supported by 12.75 full-time equivalent employees, which
accounts for 68.09% of the department expense as seen below. Overall, the department's expenses
are expected to decrease by -3.60% in FY 2018 compared to FY 2017.
Expenditures by Category by Fiscal Year
$1,111,322
Employee Expense $1,183,002
$1,059,428
Supplies and Services $306,493
$356,585
$1,078
Machinery and Equipment $5,318
' $20,200
$119,250
Debt $119,323
$119,794
$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000
FY 2016 FY 2017 U FY 2018
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BUILDING SERVICES
Code Compliance
Overview
Code Compliance: Code Compliance provides for the professional review of plans and
construction code interpretations to developers, designers and the general public. This
includes the inspections of all commercial and residential construction activities including
signage, consultations on code requirements, orders for corrective action, notices of violation,
municipal infractions, certificates and letters of occupancy; inspects places of public
accommodation for compliance with the ADA; licenses vacant and abandoned buildings
(VAB's) and storage containers; inspects properties for compliance with property maintenance
codes; and staffs the 4 department boards: Electrical, Mechanical, Plumbing and Board of
Appeals. Building Services also interacts with contractors and citizens in the issuance of
permits, scheduling of inspections and safe occupancy of all structures.
Accurate plan reviews improve
bidding accuracy, reduces change
orders or cost increases, and avoids
frustration and time delays. Building
Services staff holds and maintains
ICC, NEC, and ADA certifications
through continuing education and
testing.
Problem Property Management: This activity receives citizen concerns, conducts
inspections, issues orders, issues notices of violation and municipal infractions for vacant and
abandoned and under-maintained buildings; and issues licenses and conducts site inspections
for storage containers.
Code Compliance Funding Summary
FY 2018
FY 2016 Actual FY 2017 Budget Requested
Expenditures $898,256 $939,303 $817,542
Resources $619,315 $694,030 $705,414
Code Compliance Position Summary
FY 2018
Building Services Manager 1.00
Permit Clerk 1.00
Inspector II--FT 5.00
Inspector II--PT 0.75
Total Full-Time Equivalent Employees 7.75
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BUILDING SERVICES
Highlights of the Past Year
• A total of 4,131 building permits were issued in Calendar Year 2016:
• Building Permits Issued: 1401
• Electrical Permits Issued: 852
• Plumbing Permits Issued: 807
• Mechanical Permits Issued:1071
• A total of 100 new single family homes were constructed in calendar year 2016 an
increase of 19 homes from Calendar 2015.
• Our staff has completed over 400 hours of plan reviews in 2016, with over 90
commercial construction projects, and over 100 single family homes. Plan review
revenue was over $22,000 in CY16, which is averaged by number of projects reviewed
this is only $110 per project, a very low cost compared to the benefit received in the
reduction of change orders and time delays during construction.
• A total of 802 buildings have been inspected to date for ADA compliance. Sixty-one
percent (62%) have achieved full compliance and thirty-nine percent (55%) are partially
compliant.
• Our staff has inspected and issued over 25 vacant abandon licenses in CY16, which is
an increase from 5 in CY15.
• Inspection Staff has spent over 300 hours this year on problem property inspections
which are unrelated to revenue from permitted work.
• Implementation of Accela permitting software offering huge benefits to the public and
private sector allowing them real time access to all permit documents.
Future Initiatives
• Continue support and outreach to the public assisting them during the planning phases
of the projects or during enforcement actions, properly explaining the newly adopted
2015 I-Codes and any exceptions that can be utilized all the way from paper to
completion on all projects.
• Coordination of public education and training on impact and roll-out of Accela, the new
permitting software. Provide the public with proper training so they can utilize the
benefits of the software, data available, and save them time, money, and work delays.
• Remain active with problem property enforcement through collaborative efforts with all
City Departments.
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BUILDING SERVICES
Performance Measures
Code Compliance -Activity Statement
Provide management, administrative and public information services to intemal and extemal customers while
ensuring the efficient daily operation of the Dubuque Fire Department.
Goal: Economic Prosperity
Outcome#1: Maintain safe, accessible buildings for the public to work in
• Performed Plan Reviews on over 200 projects in the past year
• Provided informative and detailed inspections assisting our permit holders in making
their projects code compliant and safe on over 4000 permits.
• Proper Plan Reviews and Informative Inspections remove costly change orders, time
delays, and frustration, enhancing the quality and effectiveness of the service we offer.
Citizen Impact: Citizens can be confident their buildings are bid accurately, constructed safely,
meet all required codes, and completed on time and within budget due to proper planning and
effective communication between the public and private sector
Outcome#2: Maintain high quality structures and voluntary compliance with Building
codes.
• Providing Plan reviews and inspections per the 2015 Energy Code for all aspects of
construction, while encouraging and promoting the use of solar power, and other Green
Building alternatives.
• Utilization of the compliance method of scoring the project from the 2015 International
Existing Building Code, or Article V of the Historic Building Ordinance to help sustain
and preserve the Historical character of our structures while still making them safe,
resilient, and energy efficient.
• Reduction of energy consumption due tighter building envelopes and new energy code
requirements, increase in solar permitted projects.
• Detailed and supportive FOG plan reviews and inspections are being performed greatly
reducing the amount of FOG into our sanitary system.
• Re-Development of our existing Historical buildings avoiding vacancies, blight, or de-
construction to sustain the fabric and history of our community.
Citizen Impact:Knowledgeable staff performing plan reviews assisting owners, developers,
contractors, and architects work thru construction challenges to meet standards without
compromising safety, energy loss, FOG, or historical integrity of our existing buildings.
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BUILDING SERVICES
Ali4Goal: Improved Connectivity
Outcome #3: Reduced blight within the city. Proactive code enforcement efforts
reducing problem properties and blight to sustain and increase property values.
• Increase code enforcement efforts on problem properties and VAB licenses and
inspection. Over 25 VAB licenses issued and inspected, and over 300 hours in problem
property code enforcement.
Building Services
• Reduction of unlicensed and un-inspected VAB's, harder collaborates with
code enforcement on problem properties has motivated multiple City
owners to repair, renovate, or sell to a responsible owner Departments enforcing
will repair and maintain the property. p
on problem properties to
rcducc blight and
• Safer and cleaner communities with increased pride and motivation in our citizens to
maintain their properties through the reduction of problem properties. Quality living
conditions that are safe, healthy, clean and code compliant.
Facility Management
Overview
Building Services Department provides Facility Management services for City Hall, City Hall
Annex, Historic Federal Building and the Ruby Sutton Building, formerly known as the
Multicultural Family Center (MCFC), and the 5th Street Restrooms. Responsibilities include
routine custodial services, maintenance, repairs, and monitoring or HVAC systems. Our staff is
responsible for planning and projecting major renovation work and non-routine replacement of
equipment. Staff schedules routine maintenance on our generators, elevators, HVAC
equipment, fire alarm and sprinkler systems, backflow valves, and security systems. Manage
the ordering of all janitorial supplies needed to perform our routine services per facility.
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-127-
BUILDING SERVICES
These facilities are open to the public Monday through Friday, 8 a.m. to 5 p.m. In addition, the
MCFC is open during the evening hours and weekends occasionally hosting public events.
The Historic Federal Building is also open in the evenings for City Council meetings and work
sessions, City Commission meetings, public meetings and other special programs throughout
the year. The Federal building also has leased space to other tenants; Juvenile Court Services,
United State Postal Service, and others that draw in hundreds of employees working in this
facility each day, and thousands of citizens on an annual basis. City Hall restrooms and
exterior grounds are used to host the Farmers Market Event each summer, allowing thousands
of citizen's access to our public restrooms, and providing valuable space for vendors around
the exterior of City Hall. Our Maintenance Supervisor and our four-person Custodial Staff
maintain over 115,000 square feet of interior floor space on a daily basis.
Facility Management Funding Summary
FY 2018
FY 2016 Actual FY 2017 Budget Requested
Expenditures $333,231 $327,482 $360,240
Resources $215,938 $207,662 $238,727
Facility Management Position Summary
FY 2018
Maintenance Worker 1.00
Custodian 4.00
Total Full-Time Equivalent Employees 5.00
Highlights of the Past Year
• Custodial Staff additionally provided cleaning services to Bunker Hill, Allison Henderson,
and Commiskey Park on a weekly basis.
• Completion of City Hall Electrical Upgrade Project
• Consultant completed the ADA Accessibility study of our four facilities
• Replacement of two HVAC Air Handlers at City Hall
• Implemented In-Vision Facility Management Software
• Implemented additional routine maintenance and service checks on HVAC equipment to
avoid major repair costs.
• Building Services office completed minor renovation work
• Information Services offices completed minor renovation work
• City Hall Annex Air Handler replaced
• Constructed a Mothers room at City Hall Annex
Future Initiatives
• City Hall HVAC equipment replacement and upgrades to be done
• City Hall Annex window replacement project
• HVAC Assessment study for the Federal Building
• City Hall Personnel Department renovation work and carpet replacement including the
corridor and stairs leading to the basement
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BUILDING SERVICES
• City Hall flooring to be replaced in basement corridor from south entrance to elevator
• City Hall Sidewalk Heat system to be connected to the existing 13th street side manifold
• Compose and release RFP's for the ADA improvements to be made to each facility
based on our consultant's reports.
Performance Measures
Facility Management -Activity Statement
Maintain City facilities in a safe, sanitary and comfortable condition.
Goal: Financially Responsible & High Performance Organization
Outcome #1: Create safe and welcoming buildings for the public and employees
• Make ADA accessibility improvements based on the Consultants inspection and reports.
• Continue to construct a facility maintenance data base to insure all facilities are well
maintained and proper service schedules are being met.
• Utilize the facility management software and data base to accurately address long-term
maintenance issues and building preservation.
Did you know on average over 3,000
people come to City Hall for Farmers
Market every Saturday from May to
October.
Citizen Impact: Maintaining city facilities ensures efficient and cost effective operations that
protect the investment of taxpayers. Regular maintenance also preserves the character of City-owned
historic buildings.
Outcome #2: Serve as a positive and responsible Landlord
•
• Work to positively educate the public on how historic buildings can be redeveloped,
maintained and put back into productive use.
• Develop facility management plan to insure all facilities are well maintained and well
managed.
• Lead by example by making annual strides to reduce energy consumption per facility by
making steady sustainable and resilient improvements.
Citizen Impact:As a Facility Manger maintaining quality facilities attracts tenants and provides a
revenue stream for the city and reduces costs to the tax payer Taking a leadership role in reducing
energy consumption promotes others to do the same and creates an attractive work environment for
current and new employees.
-129-
Recommended Operating Revenue Budget - Department Total
57- BUILDING SAFETY
FY15 Actual FY16 Actual FY17 Adopted FY18 Recomm'd
Fund Account Account Title Revenue Revenue Budget Budget
100 42165 ABANDONED BLDG LICENSES 600 7,900 2,250 7,900
100 42205 BUILDINGPERMITS 331,578 411,093 474,400 468,150
100 42210 ELECTRICAL PERMITS 62,384 59,119 72,150 70,000
100 42215 MECHANICAL PERMITS 54,901 58,915 60,280 60,280
100 42220 PLUMBING PERMITS 51,887 62,487 68,750 68,750
100 42260 PERMIT,MISC 5,290 3,934 3,000 3,934
42-LICENSES AND PERMITS 506,640 603,448 680,830 679,014
100 43310 FEDERAL BUILDING LEASES 0 208 0 0
43-USE OF MONEY AND PROPERTY 0 208 0 0
100 51914 PLAN CHECK FEES 8,528 15,568 13,200 21,600
51-CHARGES FOR SERVICES 8,528 15,568 13,200 21,600
100 53403 IA DISTRICT COURT FINES 2,025 225 0 4,800
100 53605 MISCELLANEOUS REVENUE 300 369 300 369
100 53610 INSURANCE CLAIMS 883 0 0 0
100 53620 REIMBURSEMENTS-GENERAL 10 23 0 0
53-MISCELLANEOUS 3,218 617 300 5,169
100 54109 SALVAGE SALES 0 51 0 0
54-OTHER FINANCING SOURCES 0 51 0 0
400 59350 FR SALES TAX CONSTRUCTION 98,713 119,250 119,323 119,794
59-TRANSFER IN AND INTERNAL 98,713 119,250 119,323 119,794
57-BUILDING SAFETY TOTAL 617,099 739,142 813,653 825,577
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Recommended Operating Expenditure Budget - Department Total
57- BUILDING SAFETY
FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 61010 FULL-TIME EMPLOYEES 647,884 657,567 714,863 669,664
100 61020 PART-TIME EMPLOYEES 135,079 99,757 110,152 56,710
290 61020 PART-TIME EMPLOYEES (7) 0 0 0
100 61050 OVERTIME PAY 0 93 0 0
100 61092 VACATION PAYOFF 0 533 0 0
100 61310 IPERS 69,918 67,637 73,675 64,864
290 61310 IPERS (1) 0 0 0
100 61320 SOCIAL SECURITY 57,941 56,074 63,118 55,566
290 61320 SOCIAL SECURITY (1) 0 0 0
100 61410 HEALTH INSURANCE 149,940 193,565 182,484 174,899
100 61415 WORKMENS'COMPENSATION 33,432 35,433 37,282 36,386
100 61416 LIFE INSURANCE 544 539 1,428 1,339
100 61640 SAFETY EQUIPMENT 0 125 0 0
61-WAGES AND BENEFITS 1,094,729 1,111,323 1,183,002 1,059,428
100 62010 OFFICE SUPPLIES 662 1,406 650 984
100 62030 POSTAGE AND SHIPPING 1,522 1,256 1,598 1,900
100 62061 DP EQUIP.MAINT CONTRACTS 5,396 5,816 5,964 7,924
100 62062 JANITORIAL SUPPLIES 249 662 348 365
100 62090 PRINTING&BINDING 476 736 486 655
100 62110 COPYING/REPRODUCTION 735 523 484 523
100 62130 LEGAL NOTICES&ADS 4,161 7,405 0 0
100 62140 PROMOTION 0 59 0 0
100 62170 SUBSCRIPTIONS-BOOKS-MAPS 304 3,999 310 500
100 62190 DUES&MEMBERSHIPS 1,800 2,177 1,436 1,100
100 62206 PROPERTY INSURANCE 25,329 25,479 26,447 22,700
100 62207 BOILER INSURANCE 543 547 547 0
290 62207 BOILER INSURANCE 4 0 0 0
100 62208 GENERAL LIABILITY INSURAN 7,741 8,660 9,651 9,937
100 62230 COURT COSTS&RECORD FEES 0 0 0 5,625
100 62310 TRAVEL-CONFERENCES 3,633 0 2,200 2,200
100 62320 TRAVEL-CITY BUSINESS 584 2,068 300 300
100 62340 MILEAGE/LOCAL TRANSP 184 163 200 500
100 62360 EDUCATION&TRAINING 3,128 17,008 7,400 7,400
100 62411 UTILITYEXP-ELECTRICITY65,584 73,063 70,831 82,985
100 62412 UTILITYEXP-GAS13,254 8,877 13,780 12,764
100 62414 UTILITY EXP-FUEL OIL 1,497 0 0 0
100 62415 UTILITY EXPENSE STORMWATR 45,874 48,616 49,633 55,548
100 62416 UTILITYEXP-WATER774 0 0 0
100 62421 TELEPHONE 10,326 6,975 7,115 9,588
100 62431 PROPERTY MAINTENANCE 35,603 57,528 32,650 41,000
100 62432 PROPERTY MAINT INSURED 0 425 0 0
100 62434 HVAC MAINTENANCE 0 0 756 0
100 62436 RENTAL OF SPACE 3,660 4,062 3,664 4,105
100 62511 FUEL,MOTOR VEHICLE 5,027 3,527 4,525 3,527
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Recommended Operating Expenditure Budget - Department Total
57- BUILDING SAFETY
FY15 Actual FY16 Actual FY17 Adopted FY 18 Recomm'd
Fund Account Account Title Expense Expense Budget Budget
100 62521 MOTOR VEHICLE MAINT. 4,977 7,002 2,311 5,000
100 62528 MOTOR VEH.MAINT.OUTSOUR 428 460 0 0
100 62614 EQUIP MAINT CONTRACT 21,871 19,934 22,309 22,050
290 62614 EQUIP MAINT CONTRACT 18 0 0 0
100 62663 SOFTWARE LICENSE EXP 405 24,950 29,856 28,441
100 62665 FALSE ALARM CHARGES 505 135 700 0
100 62666 CREDIT CARD CHARGE 0 0 0 7,800
100 62667 INTERNET SERVICES 0 1,744 0 1,164
100 62671 MISC.OPERATING SUPPLIES 771 0 0 0
100 62699 CASH SHORT AND OVER (133) (110) 0 0
100 62710 CONTRACTOR SERVICES 0 0 0 5,000
100 62712 CONSULTING ENGINEERS 1,140 3,876 3,157 5,500
100 62713 LEGAL SERVICES 686 15,215 1,000 500
100 62731 MISCELLANEOUS SERVICES 1,748 0 0 0
100 62732 TEMP HELPCONTRACT SERV. 0 0 1,185 0
100 62741 BUILDING DEMOLITION 37,450 2,093 0 4,000
100 62761 PAY TO OTHER AGENCY 15,000 0 0 0
100 62765 GRANTS 0 728 5,000 5,000
62-SUPPLIES AND SERVICES 322,916 357,064 306,493 356,585
100 63311 ADMIN.OVERHEAD (181,576) (215,361) (207,362) (238,358)
63-ADMIN/OVERHEAD/STORES GAR (181,576) (215,361) (207,362) (238,358)
100 71120 PERIPHERALS,COMPUTER 0 48 5,318 0
100 71124 MICRO-COMPUTER 4,144 1,030 0 0
100 71310 AUTO/JEEP REPLACEMENT 12,354 0 0 20,200
71-EQUIPMENT 16,498 1,078 5,318 20,200
400 74111 PRINCIPAL PAYMENT 65,190 83,927 85,918 89,525
400 74112 INTEREST PAYMENT 33,523 35,323 33,405 30,269
74-DEBT SERVICE 98,713 119,250 119,323 119,794
57-BUILDING SAFETY TOTAL 1,351,280 1,373,354 1,406,774 1,317,649
-132-
Recommended Expenditure Budget Report by Activity & Funding Source
57- BUILDING SAFETY
7 BUILDING SERV.ADMIN. -57100
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 1,030 5,318 0
SUPPLIES AND SERVICES 83,256 56,012 70,610
WAGES AND BENEFITS 143,833 177,531 179,808
BUILDING SERV.ADMIN. 228,119238,8 xtr_r.!t
ELECTRICAL CODE ENF. -57200
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 0 0 20,200
SUPPLIES AND SERVICES 6,264 5,576 5,590
WAGES AND BENEFITS 105,111 107,057 108,163
ELECTRICAL CODE ENF. 111,375
DEBT SERVICE -573
FUNDING SOURCE:DEBT SERVICE
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
DEBT SERVICE 119,250 119,323 119,794
DEBT SERVICE 119,250 119,323
BLDG. CODE ENFORV_ -57400 All
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 16,738 12,647 24,559
WAGES AND BENEFITS 323,042 350,212 286,157
1 .11 ml
BLDG.CODE ENFORSE 339,780
` "'CITY HALL MAINT. -57500
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 151,044 139,215 153,220
WAGES AND BENEFITS 63,762 72,455 73,581
CITY HALL MAINT. 214,806
CITY HALL ANNEX MAINT. -57510
FUNDING SOURCE:CABLE TV
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 40,098 41,315 41,917
WAGES AND BENEFITS 29,088 29,990 29,205
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Recommended Expenditure Budget Report by Activity & Funding Source
57- BUILDING SAFETY
CITY HALL ANNEX MAINT. 69,186 '1,305 71,122
FEDERAL BUILDING MAINT. -5
1/1
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
ADMIN/OVERHEAD/STORES GAR (215,361) (207,362) (238,358)
WAGES AND BENEFITS 218,123 207,362 238,357
FEDERAL BUILDING MAINT. 2,762
AM 1157 CENTRAL AVE MAIN475
IIII
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 27,289 22,104 29,463
WAGES AND BENEFITS 19,189 22,403 32,855
1157 CENTRAL AVE MAINT. 46,477
ICE ARENA
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 15,743 16,325 13,352
11110
15,743 16, 13,352
5TH ST RESTROOMS -57560
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
SUPPLIES AND SERVICES 6,874 4,341 6.721
5TH ST RESTROOMS 6,874 4,341
PLBG/MECH. CODE ENF. -57700 illill
FUNDING SOURCE:GENERAL
Account FY16 Actual Expense FY17 Adopted Budget FY18 Recomm'd Budget
EQUIPMENT 48 0 0
SUPPLIES AND SERVICES 9,760 8,958 11,153
WAGES AND BENEFITS 209,175 215,992 111,302
PLBG/MECH.CODE ENF. 218,983 -1.111. 224,950 122,455
BUILDING SAFETY TOTAL $1,373,355.31 $1,406,774.00 $1,317,649.00
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CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL- PERSONNEL COMPLEMENT
57 BUILDING SERVICES DEPARTMENT
FY 2016 FY 2017 FY 2018
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 $ 92,102 1.00 $ 74,416 1.00 $ 75,614
100 5450 GE-34 INSPECTOR II 5.00 $ 369,954 5.00 $ 379,521 5.00 $ 304,724
100 8875 GE-26 PERMIT CLERK 1.00 $ 48,855 1.00 $ 49,916 1.00 $ 50,719
100 OE-09 MAINT.WORKER- FEDERAL BLDG 1.00 $ 51,145 1.00 $ 52,216 1.00 $ 53,056
100 3056 OE-06 CUSTODIAN I 4.00 $ 178,002 4.00 $ 182,474 4.00 $ 185,551
TOTAL FULL TIME EMPLOYEES 12.00 $ 740,058 12.00 $ 738,543 12.00 $ 669,664
61020 Part Time Employee Expense
100 GE-34 BUILDING INSPECTOR II 1.50 $ 106,086 1.50 $ 110,152 0.75 $ 56,710
TOTAL PART TIME EMPLOYEES 1.50 $ 106,086 1.50 $ 110,152 0.75 $ 56,710
TOTAL BUILDING SERVICES DEPT. 13.50 $846,144 13.50 $848,695 12.75 $ 726,374
-135-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2016 FY 2017 FY 2018
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
Building Services Administration-FT
10057100 61010 100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 $ 92,102 1.00 $ 74,416 1.00 $ 75,614
10057100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 48,855 1.00 $ 49,916 1.00 $ 50,719
Total 2.00 $ 140,957 2.00 $ 124,332 2.00 $ 126,333
Building Inspections-FT
10057400 61010 100 5450 GE-34 INSPECTOR II 2.00 $ 148,585 2.00 $ 152,553 2.00 $ 151,984
Total 2.00 $ 148,585 2.00 $ 152,553 2.00 $ 151,984
Plumbing/Mechanical Inspections-FT
10057700 61010 100 5450 GE-34 INSPECTOR II 2.00 $ 148,585 2.00 $ 151,808 2.00 $ 76,370
Total 2.00 $ 148,585 2.00 $ 151,808 2.00 $ 76,370
Electrical Inspections-FT
10057200 61010 100 5450 GE-34 INSPECTOR II 1.00 $ 72,784 1.00 $ 75,160 1.00 $ 76,370
Total 1.00 $ 72,784 1.00 $ 75,160 1.00 $ 76,370
City Hall Maintenance-FT
10057500 61010 100 3056 OE-06 CUSTODIAN I 1.00 $ 44,603 1.00 $ 45,994 1.00 $ 46,735
Total 1.00 $ 44,603 1.00 $ 45,994 1.00 $ 46,735
Building Inspector II-Part Time
10057400 61020 100 3056 GE-34 INSPECTOR II 1.50 $ 106,086 1.50 $ 110,152 0.75 $ 56,710
Total 1.50 $ 106,086 1.50 $ 110,152 0.75 $ 56,710
Federal Building Maintenance-Full lime
10057520 61010 100 3056 OE-09 MAINTENANCE WORKER 1.00 $ 51,145 1.00 $ 52,216 1.00 $ 53,056
10057520 61010 100 3056 OE-06 CUSTODIAN I 2.23 $ 99,343 1.75 $ 79,693 2.15 $ 99,485
Total 3.23 $ 150,488 2.75 $ 131,909 3.15 $ 152,541
Multicultural Family Center Maintenance-FT
10057540 61020 100 3056 OE-06 CUSTODIAN I 0.35 $ 15,495 0.31 $ 14,117 0.45 $ 20,822
Total 0.35 $ 15,495 0.31 $ 14,117 0.45 $ 20,822
Section 8 Voucher
28061600 61020 100 3056 OE-06 CUSTODIAN I 0.00 $ - 0.26 $ 11,840 0.00 $ -
Total 0.00 $ - 0.26 $ 11,840 0.00 $ -
General Housing Inspection
26061700 61020 100 3056 OE-06 CUSTODIAN I 0.00 $ - 0.07 $ 2,960 0.00 $ -
Total 0.00 $ - 0.07 $ 2,960 0.00 $ -
General Housing Inspection
10061700 61020 100 3056 OE-06 CUSTODIAN I 0.00 $ - 0.07 $ 2,960 0.00 $ -
Total 0.00 $ - 0.07 $ 2,960 0.00 $ -
Rehab Program
26061300 61020 100 3056 OE-06 CUSTODIAN I 0.00 $ - 0.12 $ 5,920 0.00 $ -
Total 0.00 $ - 0.12 $ 5,920 0.00 $ -
-136-
CITY OF DUBUQUE,IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2016 FY 2017 FY 2018
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
City Hall Annex/Housing Maintenance-Full lime
10057510 61020 100 3056 OE-06 CUSTODIAN I 0.42 $ 18,561 0.42 $ 18,990 0.40 $ 18,509
Total 0.42 $ 18,561 0.42 $ 18,990 0.40 $ 18,509
TOTAL BUILDING SERVICES DEPT. 13.50 $ 846,144 13.50 $ 848,695 12.75 $ 726,374
-137-
Capital Improvement Projects by Department/Division
BUILDING SAFETY
CIP FY 15 Actual FY 16 Actual FY 17 Adopted FY IS Recomm'd
Number Capital Improvement Project Title Expense Expense Budget Budget
1021976 MULTICULTURAL FAMILY CTR 0 0 0 0
3501045 CITY HALL REMODELING 58,738 93,687 73,600 58,045
3501428 GENERAL BLDG MAINTENANCE 52,312 18,469 51,500 53,045
3501757 CITY HALL ANNEX MAINT 8,881 15,508 10,300 52,300
3502259 SMART METERS 252 0 0 0
3502678 ADA COMPLIANCE CONSULTANT 0 0 60,000 0
3601976 MULTICULTURAL FAMILY CTR 16,249 2,688 0 0
3602424 DTWNURBN RNL DRST ADA 10,827 6,050 10,000 10,000
BUILDING SAFETY TOTAL 147,258 it 1- !,ti7, 173,3°'t
-138-
PRGRM/
DEPT PROJECT DESCRIPTION FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 TOTAL PAGE
BUILDING SERVICES
Public Safety
Downtown ADA Assistance $ 10,000 $ 20,500 $ 16,010 $ 26,010 $ 26,790 $ 99,310 320
ADA Compliance Consultant $ - $ - $ 40,000 $ 50,000 $ - $ 90,000 321
General Government
City Hall Maintenance/Remodel $ 58,045 $ 51,137 $ 46,276 $ 47,965 $ 49,404 $ 252,827 322
General Building Maintenance $ 53,045 $ 54,637 $ 56,276 $ 57,965 $ 59,704 $ 281,627 323
City Hall Annex Maintenance $ 52,300 $ 10,641 $ 10,960 $ 11,289 $ 11,628 $ 96,818 324
Total- Building Services $ 173,390 $ 136,915 $ 169,522 $ 193,229 $ 147,526 $ 820,582
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BUILDING SERVICES
DEPARTMENT
FISCAL YEAR 2018 BUDGET
PRESENTATION
Building Services Mission Statement
Building Services Mission is to provide the highest
quality service and education through a code
compliant partnering process to construct safe,
resilient and sustainable structures shaping the
future of our community.
Building Services Department
Organizational Chart
Building Services
Department
Code
Compliance
Facility
Management
Building Services Department Staff
Building Code Plan Review & Inspections
•Permit Technician/Clerk: Jean Noel
•Part-Time ADA Inspector: Gary Blosch
•Residential Building Inspector: Mike Sievers
•Commercial Building Inspector: Jeff Zasada
•Plumbing/Mechanical Inspector: Jason Mouring
•Electrical Inspector: Corey Firzlaff
Facility Management Services
•Maintenance Supervisor: John Liphardt
•Custodian: Kathy Potter
•Custodian: Linda Erschen
•Custodian: Phyllis Arenesdorf
•Custodian: Jon Thill
•Building Services Manager: Todd Carr
FY18 Building Services Staff Has 11.75 Full Time Employees Currently
FY18: One Eliminated Part-Time Inspector Position (Savings = $66,112)
FY18: One Frozen Inspector Position Until 06/2018 (Savings = $87,131)
FY18: Reduction of Expense on Vehicle, Computer and Equipment
Building Services Code Administration and Education
“Success Is About Planning, Partnerships, And People Leading to Outcomes”
•Outreach and Education
•Design Review Team Meetings
•Technical Support and Code Interpretation
•Effective Service with a Sense of Urgency
Plan Review & Design Review
Building the Connection Leading to Success
Public Sector Partners
•Developers
•Architects/Engineers
•Contractors
•Suppliers
•Businesses
•Organizations
•Property Owners
•Utility Providers
City Departments
•Planning Department
•Fire Department
•Engineering Department
•Water Department
•Health Department
•Legal Department
•Economic Development
•Housing Department
Building Services
Department
Outcomes of Successful Plan Review Process
Public Sector Partner Outcomes
•Reduced Preliminary Planning
•Consultants Time Reduction
•Accurate Bidding
•Reduced Change Orders
•Avoidance of Time Delays
•Conflict Avoidance
•Increased Budget Accuracy
Building Services Plan Review Input
•Design Review Team Support
•Education, Outreach, and Code
Interpretation Support
•Liaison Between Public and City
Departments
•Identify Code Compliance Issues
•Provide Comprehensive Plan Reviews
Resulting In Positive Working Relationships and Cost
Effective Production and Services for both Parties
Building Services Permit/Licensing and Inspection Services Offered
•Permit Intake and Application Review
•Residential Building Inspections
•Commercial Building Inspections
•Electrical Inspections
•Plumbing & (FOG) Inspections
•Mechanical Inspections
•Demolition Permitting & Inspections
•ADA Accessibility Inspections
•Vacant Abandoned Building Licensing &
Inspections
•Storage Containers Licensing & Inspections
•Solar Power Permitting & Inspections
•Sign Permitting & Sign Contractor Licensing
•Geo Thermal Permitting & Inspections
Application Intake
Review & Permit Issuance
Inspection
Process Certificate of Completion
0
1000
2000
3000
4000
5000
6000
Calendar Year Total
Permits Issued
Fiscal Year Total
Permits Issued
Total Number of Permits Issued
2013 2014 2015 2016 2017
Building Services Department Highlights
Permit Services Offered
Applications Accepted In-Person, Mail, & Electronically
Payments By Cash, Check, Credit or Debit
Upgrade: PayPal & TeleCheck Services Available Online
Upgrade: New Accela Permitting Software
Permit Technician/Clerk Highlights
CY16 Total of 4850 Permits Issued
Equivalent of 19.5 Permits Per Day
Includes Application Intake & Review
Payment Processing and Permit Issuance
FY
17
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Calendar Year Total
Permit Revenue
Fiscal Year Total Permit
Revenue
Total Permit Revenue by Fiscal Year
2014 2015 2016 2017 2018
Building Services Department Highlights
Permit Revenue Highlights
CY16 Revenue $733,144
FY16 Revenue Up $71,472 From FY15
FY17 Budgeted $622,300
FY17 Current Revenue $465,288
FY18 Budgeted Revenue $679,014
FY18 Permit Fees
No Permit Fee Increases Recommended
FY
18
Building Services Department Highlights
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
Plan Review Fees Fiscal
Year
Plan Review Revenue
2014 2015 2016 2017
CY 2016 Total Plan Review Fees $24,394
•Over 400 Hours in Plan Reviews Performed
•Over 90 Commercial Building Plan Reviews
•100 Single Family Homes Reviewed
Average Plan Review Fees Per Project
•$200 at 3.3 HR on Commercial Buildings
•$60 at 1.0 HR on Single Family Homes
Accurate Bidding
Reduced Change Orders & Time Delays
Reduced Conflict & Better Relationships
Equals Cost Savings
Results
Building Services Department Highlights
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Building Permits
Residential & Commercial Building
Permit Revenue
FY 2015 FY 2016
FY 2017 FY 2018
Residential & Commercial Building Permits
Highlights
•CY16 Actual Revenue $499,682
•FY17 Budgeted $440,000
•FY17 Current Revenue at $308,602
•FY18 Budgeted $468,150FY
17
FY
18
Building Services Department Highlights
Commercial Building Projects
Educational Facilities
Restaurants/Entertainment
Multi-Family Housing Buildings
Industrial / Factory Buildings
Hospitals and Clinics
Health and Wellness Facilities
Service Stations / Repair Shops
Retail Stores or Centers
Parking Structures
Churches
Hotels
Theaters / Civic Centers
Warehouse Buildings
Daycares
New Commercial Buildings Constructed
21 Constructed in FY16
8 Constructed in FY17
FY16 Permit Revenue $65,330
FY17 Permit Revenue $32,948
Inspections Performed Per Project
Set Backs / Footing / Foundation (10 to 20)
Rough Framing Exterior Shell (4 to10)
Floor / Roof Deck (1 to 2)
Interior Framing and Blocking (4 to 10)
Insulation (2 to 4)
Fire Related Inspections (4 to 6)
Final Inspections (1 to 4)
Total Possible Building Inspections (15 to 54)
Outcome: Building Inspections
Building Services Department Highlights
HWY20 Plaza 20 Harbor Freight JFK Auto Zone
HWY20 Shorewood Development
MattressFirm / Five Guys / Chipotle
Commercial Development
Building Services Department Highlights
Commercial Development
Wacker Plaza / Metro Investments
Coming Soon: Caribou Coffee /
Einstein's Bagels / Your Pie HWY20 Chick-Fil-A NW Arterial Perkins
Building Services Department Highlights
Commercial Development
NW Arterial Ashley Furniture NW Arterial Verizon Store NW Arterial Popeye’s
Building Services Department Highlights
Historic Renovation
Washington Neighborhood
St. Mary’s School Renovation
Downtown on Locust
Fannie Stout Home
Downtown on Locust
Fannie Stout Home
Building Services Department Highlights
Commercial Development
210 Jones Street
Midland Block Building
3rd Street and Locust
The Dungeon
3rd Street and Main
Barrel House
Building Services Department Highlights
Commercial Development
7840 Commerce Park
Callahan 24-Plex Apartments
3275 Pennsylvania
Apple Wood IV 60 Units
4343 Chavenelle
Rite-Hite Addition
Building Services Department Highlights
Commercial Development
Senior High School
Multiple Additions & Alterations
Wahlert High School
Major Interior/Exterior Alterations
Building Services Department Highlights
Commercial Development
University and N. Grandview
Laundry Max
HWY151/61 South
Truck County
Cedar Cross Road
Casey’s General Store
Building Services Department Highlights
Commercial Development
Verena Street Coffee Industrial Park
Flint Hills Lab Kerper Blvd
Kwik Stop / Fazoli”s: JFK and N.W. Arterial
Pack & Ship Building: Cedar Crest CT
Day Care Building: Cedar Crest Ct
Wall Mart
Nordstrom's
Millwork District: Piggot / Tap House / 7 Hills Brewing
Roshek Building: Hope Church / Gronen Restoration
RSM Office / Cottingham Butler / American Bombshell
Jule Operations Center
Finley Hospital Admittance
Unity Point Finely Administration Building
Finley Urgent Care on JFK
Unified Therapy Services: 4135 Pennsylvania
Mercy Hospital United Clinical Labs
Mercy Hospital Emergency Room
Mercy Hospital Switchboard
Clarke College Nursing Simulation Lab
Clarke College Science Food Lab
University of Dubuque Greenhouse
University of Dubuque Maintenance / Locker Room
Building Services Department Highlights
Dubuque Single Family Homes Constructed
0
20
40
60
80
100
120
140
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
CY 10-Year Comparison of Single Family Homes
Single Family Homes Constructed
11 -Year Average = 87 Homes
6-Year Average = 100 Homes
CY16: 100 New Homes Built
215,000 Total SQ FT / 2150 Average
Building Inspections Per Project
Set Backs / Footing (1)
Foundation (1)
Rough Framing (1 to 2)
Insulation (1)
Final Inspections (1 to 2)
Building Services Department Highlights
Tri -State Area Single Family Residential Development
0
20
40
60
80
100
120
City of
DUBUQUE
City of
ASBURY
City of
DYERSVILLE
City of
PEOSTA
City of
CASCADE
City of
EPWORTH
City of
FARLEY
All Other
Dubuque
County Areas
Jo Daviees
County
Grant
County:
Assumed
same as Jo
Daviees
County
CY 2011 CY 2012 CY 2013 CY 2014 CY 2016
City of Dubuque Target 125 to 150 Homes Per Calendar Year
Building Services Department Highlights
Residential Developments
Sky Blue Estates Sky Blue Estates North Grandview
Building Services Department Highlights
Residential Developments
Timber Hyrst Timber Hyrst Timber Hyrst
Building Services Department Highlights
Residential Developments
English Ridge English Ridge English Ridge
Building Services Department Highlights
“On The Horizon”
SOUTH POINTE
DEVELOPMENT
Radford Road
Entrance
Table Mound
School
Building Services Department Highlights
“On The Horizon”
RUSTIC POINT
ESTATES
DEVELOPMENT
Derby Grange Road
John F. Kennedy
Road
Building Services Department Highlights
Electrical Permits
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
Electrical Permits
Electrical Permit Revenue
FY12 FY13 FY14 FY15
FY16 FY17 CY16
CY
16
FY
17
CY16 Permit Revenue $80,784
CY16 a Total of 1017 Permits Issued
FY17 Budgeted $65,000
FY17 Currently at $58,802
FY17 Currently at 518 Permits Issued
FY18 Budgeted $70,000
Building Services Department Highlights
Plumbing Permits
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
Plumbing Permits
Plumbing Permit Revenue
FY12 FY13 FY14 FY15
FY16 FY17 CY16
CY
16
FY
17
CY16 Permit Revenue $78,145
CY16 a Total of 936 Permits Issued
FY17 Budgeted $62,500
FY17 Currently at $49,341
FY17 Currently at 556 Permits Issued
FY18 Budgeted $68,750
Building Services Department Highlights
Mechanical Permits
$-
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
Mechanical Permits
Mechanical Permit Revenue
FY12 FY13 FY14 FY15
FY16 FY17 CY16
CY
16
FY
17
CY16 Permit Revenue $74,530
CY16 a Total of 1318 Permits Issued
FY17 Budgeted $62,500
FY17 Currently at $49,262
FY17 Currently at 831 Permits Issued
FY18 Budgeted $60,280
Building Services Department Highlights
Outcome:Number Of Inspections Performed Annually
Electrical / Mechanical / Plumbing Inspections
Based on 800 Permits Issued Per Trade a Year
New Commercial Construction 205 Total Inspections
New Residential Construction 350 Total Inspections
Additions or Major Alterations 485 Total Inspections
Interior Remodels 440 Total Inspections
Miscellaneous Projects 520 Total Inspections
Each Inspector Performs 2000 Inspections
Efficiency Improvement Strategies
Combination Inspectors Certification
Combination Inspections
Accela Permitting Software
Outcome
Contractor / Inspector Time Savings
Cost Reduction of Staff & Equipment
Maintain Competitive Permit Fees
Building Services Department Highlights
ADA Accessibility Program
Education / Outreach / Review / Inspections / Financial Support
811 Existing Buildings Inspected to Date
63% Achieved Full Compliance
37% Partially Compliant / Achievable
CY16 Over 90 Plan Reviews Completed
FY18 Downtown ADA Assistance $10,000
ADA Plan Review / Inspection Results
Accessible, Safe & Inclusive Community
Sustain Re-Development of Historic Buildings
Comprehensive/Creative Plan Review Support
Education and Outreach to Our Community
Accessible DubuqueResult
CY16: 28 Buildings Into Compliance
CY15: 41 Buildings Into Compliance
FY17: 5 Buildings Into Compliance
ADA Accessibility Program Outcomes
Building Services Department Highlights
(VAB) Vacant Abandon Building Licenses / Inspections
FY15 Revenue $600 / 2 Properties
FY16 Revenue $7900 / 26 Properties
FY17 License Fee Increase $300 to $350
FY18 Budgeted Amount $7900
FY16 Process & Enforcement Improvements
Dual Department Enforcement / Referrals
All VAB’s Managed by Building Department
Increased Enforcement: NOV’s & M.I.’s
Legal Department Support Court Hearings
Results
Vacant Licensed Properties Are Inspected and Properly Maintained
Safer Neighborhoods / Reduced Blight / Better Appraisal Values
Enforcement Motivates Repairs or Encourages Sale of Property
Building Services Department Highlights
Problem Property Code Enforcement
Includes receiving and responding to citizens concerns or Inter-Department referrals
and conducting inspections, Issuing Orders, Notice of Violations, and Municipal
Infractions for Under-Maintained or Unsafe Buildings
Exterior Deteriorating Conditions
Work Performed Without a Permits
Storm Drainage Complaints
ADA Accessibility Complaints
Sanitary or Water Line Breaks
Graffiti
Address Not Visible or Incorrect
Demolition by Neglect
Permit Records Request
Unsafe Buildings
Unsafe Retaining Walls
Other Requests
FY17 Over 300 Hours of Staff Time
Court Appearance & Appeals Board Meetings
Facility Management Services
Facilities
City Hall Building
Annex Building
Ruby Sutton Building
(MFC) Multi-Family Cultural Center
1101 Central : MFC Center
Historic Federal Building
5th Street Restrooms
Commiskey Park Restrooms
Allison Henderson Restrooms
Bunker Hill Leisure Services Office
Maintenance & Custodial Staff
1 Full Time Maintenance Supervisor
4 Full Time Custodians
Maintain Over 130,000 SQ FT of Interior Space
Facility Maintenance Support
Publics Works Department
Leisure Services Department
Parking Department
Engineering Department Support
Facility Management Services FY17 Projects
Completed Phase 1 of the ADA Transition Plan
City Hall: Building Services Department Remodel
City Hall: Electrical Upgrade Project
City Hall: Cooling Tower Maintenance
City Hall: Personnel Department Remodel
City Hall: Planning Department Diffuser Deflectors
Facility Management Strategies
Increased Preventive Maintenance Services
Maintain Safe/ Clean / Energy Efficient / Accessible Structures
Facility Management Software to Accurately Address Planning and Budgeting
Operations Management Plan Insuring all Facilities are Equally Maintained
City Hall: Flag Pole Lights Replaced
City Hall: HVAC Units Replaced
City Hall Annex : IT Department Remodel
City Hall Annex : Air Handler/ AC Unit Replaced
City Hall Annex: Mothers Room Added
1101 Central Repairs & ADA Upgrades
Facility Management Services
FY18 Maintenance Budget & Projects
City Hall Annex Building: Replace Windows and Doors
City Hall Annex Building: Conference Room Lighting Improvements
City Hall: Install Additional Individual Thermostat Controls on Radiators
City Hall: 3rd Floor Ceiling Fans to be Replaced
City Hall: Preliminary Assessment Long-Term Maintenance & HVAC Projects
CIP Budget for Facility Management FY18
City Hall Building Maintenance & Remodel Improvements $58,045
City Hall Annex Building Maintenance Improvements $52,300
City Hall / City Hall Annex / MFC : General Building Maintenance $53,045
Facility Management Services Highlights & Outcomes
Facilities are Open From 8:00 AM to 5:00 PM Monday through Friday
Certain Facilities Stay Open Beyond 5:00 PM and Open on Saturday’s
Farmers Market Event: Exterior Grounds, Interior Restrooms, and Electricity to Vendors
Well-Kept, Clean, Safe, and Accessible Facilities for the Public and Staff to Enjoy
City Hall Annex Ruby Sutton / MFC Historic Federal Building City Hall
Building Services Department Improvement
PackagesImprovement Package #1
Emergency Abatement Work Funding: $11,000 Re-Occurring Annually
Funding will be used to perform emergency abatement work or Court ordered work that may pose
a threat to the public welfare
Improvement Package #2
Education and Training for Permit Technician/Clerk: $2000 Non Re-Occurring
Funding to attend a Conference covering building administration, legal aspects, customer service,
basic plan review, inspection process, zoning requirements, basic occupancy & egress
requirements, ICC exam and certification included.
Building Services Department Highlights
Inspections Maintenance Level Budget in FY18 is 86.28% Self Sustaining
Compared to 73.89% Self Sustaining in FY17
One Part-Time Inspector Position Eliminated (Savings of $66,112)
One Full-Time Inspector Position Frozen (Savings of $87,131)
Plan Review Process Improvements Offering Education, Support, and Savings
(VAB) Vacant Abandon Building Increased Code Enforcement and Licensing
Building Code of Appeals Board has Four New Members and Five Members Total
BUILDING SERVICES
DEPARTMENT
PRESENTATION QUESTIONS ?