Memorandum of Understanding - Santiago, Dominican Republic Copyright 2014
City of Dubuque Consent Items # 8.
ITEM TITLE: Memorandum of Understanding -Santiago, Dominican
Republic
SUMMARY: City Manager recommending approval for the Mayor and
the City Manager to execute a Memorandum of
Understanding between the Town Hall of the Municipality of
Santiago and the City of Dubuque.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
ICMA CityLinks Climate Adaptation Program-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Santiago Itinerary Supporting Documentation
Santiago MOU Supporting Documentation
THE CM OF Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: ICMA CityLinks Climate Adaptation Program
DATE: February 13, 2017
Assistant City Manager Cindy Steinhauser is transmitting information regarding the
International City/County Management Association (ICMA) CityLinks Climate Adaptation
Program. In August 2015, the City of Dubuque was selected by ICMAto serve as a
resource city for the City of Santiago, Dominican Republic, to increase the resilience of
the people of Santiago by engaging citizens in the development of a comprehensive
land use plan that integrates climate change. Dubuque also benefits from participation
in this program in that City staff can continue to develop their own management,
creativity and problem-solving skills, while helping our partner city develop similar skills,
as well as solutions to help them address local needs and issues.
As part of this partnership, the City of Dubuque agrees to provide the technical
resources of city staff to aid in the development of these goals. This includes
participating in three technical visits to Santiago, at no cost to the City of Dubuque. The
first visit was November 2015, and was attended by Sustainability Coordinator Cori
Burbach and Water Department Manager Denise I hrig. A second technical visit is
scheduled for February 20-24, 2017, and Civil Engineer II Deron Muehring and
Assistant Planner Dave Johnson will attend. During this visit there will be an official
signing of a Memorandum of Understanding between the Town Hall of the Municipality
of Santiago and the City of Dubuque.
Cindy Steinhauser recommends City Council approval for the Mayor and the City
Manager to execute the Memorandum of Understanding between the Town Hall of the
Municipality of Santiago and the City of Dubuque.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Zia/
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
2
THE CITY OF Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Cindy Steinhauser, Assistant City Manager
SUBJECT: ICMA CityLinks Climate Adaptation Program
DATE: February 10, 2017
Introduction
The purpose of this memo is to provide you information regarding the International
City/County Management Association (ICMA) City Links Climate Adaptation Program.
Background
CityLinks TM is a program through ICMA to create international partnerships between
ICMA's members and municipal officials in developing countries to find sustainable
solutions tailored to the real needs of cities in these countries. The program was
established in 1997 in partnership with the U.S. Agency for International Development
(USAID) in 1997. In 2011, USAID awarded ICMA a new five-year City-to-City
Partnerships cooperative agreement. The 2011 — 2016 CityLinks Partnership program
has a three-fold purpose of addressing interrelated development issues associated with
access to water and sanitation, food security, and climate change, all of which are of
paramount importance in today's rapidly urbanizing world. Through CityLinks, ICMA
creates climate adaptation partnerships for developing country local governments
seeking to address the needs of the urban poor as climate change impacts urban
systems with member communities who have expertise in one or more of these fields.
In August 2015 we received word that we had been selected by ICMA to serve as a
resource city for the city of Santiago, Dominican Republic (DR). The Dominican
Republic has been declared on of the ten countries in the world most vulnerable to
climate change. The country faces threats including flooding, soil erosion, landslides, as
well as a loss of wetlands and coastal systems upon which their economy is dependent.
The goal of the CityLinks partnership with Santiago, DR is to increase the resilience of
the people of the city by engaging citizens in the development of a comprehensive land
use plan that integrates climate change. The city of Dubuque was fortunate to be
selected from a competitive pool of applicants to serve as a resource community. This is
in large part to the work that we have done around sustainability and community
engagement. Dubuque will also benefit from participation in this program. This
partnership will allow our staff to continue to develop their own management, creativity
and problem-solving skills while helping our partner city develop similar skills as well as
solutions to help them address local needs and issues.
As part of this partnership the city agrees to provide the technical resources of city staff
to aid in the development of these goals. This includes participating in three technical
visits to Santiago, at no cost to the city. The first technical visit was in November 2015
and was attended by Sustainability Coordinator Cori Burbach and Water Department
Manager Denise Ihrig.
Discussion
A second technical visit to Santiago, DR is scheduled for Feb. 20 — 24, 2017.
Participating in this trip will be Civil Engineering Deron Muehring and Assistant Planner
David Johnson. Attached is the draft itinerary for their visit. Included in the schedule in
the official signing of a Memorandum of Understanding (MOU) between the Town Hall
of the Municipality of Santiago and the city of Dubuque. Attached is the proposed MOU
that will be signed during this ceremony. The MOU language acknowledges the existing
relationship between Santiago and the city of Dubuque, our willingness to share ideas
and technical expertise related to matters of sustainability and resiliency. Upon
approval, the MOU will be signed by the Mayor and City Manager for the city of
Dubuque and the Mayor of Santiago, DR and be presented at the signing ceremony by
city staff. The MOU is an acknowledgement of our working relationship with Santiago
and does not represent any financial commitment on the part of either city. I have
reviewed this MOU with City Attorney Crenna Brumwell and she has approved the
language contained in the MOU.
Action
The requested action is for City Council to approve the MOU with Santiago, DR.
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PROPOSED AGENDA FOR THE EXCHANGE VIST BY THE DELEGATION
OF DUBUQUE TO SANTIAGO
DATE/TIME ACTIVITY LOCATION RESPONSIBLE PARTICIPANTS
MONDAY 20/02/17
7:00 pm Dubuque delegation arrives at Cibao Airport International Nicole Herrera and
Cibao International Airport Relations Assistant
Ayuntamiento
Municipio de
Santiago -AMS-,
ICMA
7:30 pm Transportation to Hotel Airport- International Nicole Herrera and
Hodelpa Centro Plaza Hodelpa Relations AMS Assistant
Centro Plaza
TUESDAY 21/01/17
8:00 AM Pick up delegation at hotel Hodelpa International Nicole Herrera and
and transportation to AMS Centro Plaza Relations AMS Assistant
8:45 AM Official welcome and meeting Mayor's Office International Mayor/ President of the
with Santiago's Mayor-Mr. Relations AMS City Council/Secretary
Abel Martinez-,the President /Mayor's /International
of the City Council -Mr. Luis assistant/POT- Relations/ ICMA/
Estevez-and the Secretary- SANTIAGO CDES/OMPU/DMPP
Mr. Hector Ramirez- POT-SANTIAGO/
9:15 AM Opening and Meeting GIRS-AMS POT-SANTIAGO/ Technical Team of
of the Dubuque Classrom ICMA Santiago/technical
Team/Santiago Team of Dubuque/
Technical Team and Technical Team of
Project Technical Program
Team
Presentations
9:20-9:35 AM -Initial presentation of Erick Dorrejo M.
the status of the ICMA
process
9:37-10:17 AM ■ Vulnerability, Rosa A. Maria/
adaptation and land Carlos Diaz
use in Santiago (FEDOMU)
Municipality.
FEDOMU.
10:20- 10:35 AM ■ Coffee Break
10:40- 12:00 PM ■ General Vision of the Dubuque's
Planning System and delegation
Management of the
City of Dubuque
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DATE/TIME ACTIVITY LOCATION RESPONSIBLE PARTICIPANTS
12:30-2:00 PM Lunch Restaurant La International Hector Ramirez, Indhira
Locanda Relations AMS de Jesus, Erick Dorrejo,
Dubuque Delegation,
Rosa Arlene Maria,
Carlos Diaz, Reynaldo
Peguero, Nicole
Herrera, Marco A.
Gomez
2:30 Day of exchanges in Juan Pablo Indhira de Jesus, Erick
experiences Duarte Room Dorrejo, Dubuque
2:35-3:30 PM • The processes of land Dubuque Delegation, Rosa Arlene
use planning in Delegation Maria, Carlos Diaz,
Dubuque. Dubuque Reynaldo Peguero,
Technical Team. Nicole Herrea, Marco A.
Comprehensive Plan Gomez/Technical Team
3:35-4:30 PM • Presentation:The Marco A. Gomez Projects/Technical
articulation of the POT-SANTIAGO. Team AMS/ Dubuque
Strategic Plan of Reynaldo Peguero Delegation/ Key
Santiago-Sustainable CDES Stakeholders/Special
Santiago Action Plan Invitees of the Santiago
within the framework Delegation from the
of the land use plan of Metropolitan Area of
Santiago Santiago/Architecture
4:35-4:50 PM • Coffee Break Schools PUCMM/
4:55-6:00 PM • Practical Workshop to UTESA/CU RSA-UASD
integrate the concepts
of the comprehensive
land use plan with the
strategic alignments
of the strategic plan
and land use planning
in Santiago
WEDNESDAY 22/02/17
8:00 AM Pick up delegation at hotel Hotel International Nicole Herrera and
and transportation to AMS Relations AMS Assistant
8:30 AM -6:00 PM Field trip to different areas of City of Leivan Diaz OMPP Project Technical Team/
the City and the Municipal Santiago, Town Hall Technical
Districts of the City: Municipal Team/ Dubuque
8:35 AM Communities around Districts delegation
the Arroyo Gurabo
Watershed, Calle 10,
Mambuiche Club,
Calle 7, Calle 8, La
Islita, Hoyo de
Cantala, Villa Verde.
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DATE/TIME ACTIVITY LOCATION RESPONSIBLE PARTICIPANTS
9:30 AM San Francisco de On the way Dubuque Indhira de Jesus, Erick
Jacagua Municipal delegation Dorrejo, Dubuque
District (from Villa Delegation, Rosa Arlena
Verde, Buena Vista Maria, Carlos Diaz,
Prolongation until the Reynaldo Peguero,
Gurabo-Jacagua Nicole Herrera, Marco
Prolongation Hatuey A. Gomez
Avenue- La Chichigua
de Gurabo- Los Cocos
de Jacagua. Carretera
Diego de Ocampo
until the Mirador.
10:30 AM ■ Stop to Watch the
area from the
mountains
10:40 AM ■ Coffee Break at the
place
10:50 AM ■ Trip to the City of
Santiago taking the
Diego Ocampo road to
the Tres Cruces
direction,Jacagua
road,going through
Los Reyes
Urbanization, Los
Salados
neighborhood, bridge
on the Salado ravine,
el Ciruelito
neighborhood until
reaching Gurabito
settlement Hoyo de
Puchula and Hoyo de
Bartola
11:30 AM Flooding prone area
of Rafey,
Circunvalacion
Avenue,Arroyo Nibaje
Avenue,
Circunvalacion
Avenue Little New
York,Yapur Dumit
Avenue (the devil's
ravine on the Arroyo
Hondo Bridge)
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DATE/TIME ACTIVITY LOCATION RESPONSIBLE PARTICIPANTS
12:30 Lunch
1:45 PM Viist to the Hato del
Yaque Municipal
District by Pte.
Antonio Guzman
Avenue, Main Street,
Street 1, Main Street
Los Jimenez, Calle
Main Street Villa
Verde, First Street los
Jimenez, Sajoma
Street until Villa Bao,
Main Street of Villa
Bao- Proyecto Street
3:00 PM Visit to the La Canela
Municipal District
Project, arriving at
Uno Neighborhood of
Sabana Grande,turn
left on Carmen N.
Rodriguez Street (la
Morena) until the
intersection of La
Canela Street though
Sabana Grande
Urbanization Venecia
until you reach la
Canela,turn right on
2nd Street,turn right
on 3rd Street,turn left
and go straight until
the 7t" entrance on
the left to reach Quija
Quieta. At the end of
the street turn right to
take the neighboring
road and cross the
irrigation canal to turn
right and finally reach
the end of the road at
Questarena and
Juanita Rodriguez
Street until turning
left on the Canela
Santiago road and
returning to Santiago.
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DATE/TIME ACTIVITY LOCATION RESPONSIBLE PARTICIPANTS
THURSDAY 23/02/17
8:00 AM Pick up delegation at hotel Hotel International Nicole Herrera and
and transportation to AMS Relations AMS Assistant
9:00 AM- 1:00 PM Forum for Territorial Salon de ICMA/ APEDI, CORAASAN
Management of Water (Water Reuniones POT-SANTIAGO/ FONDO AGUA, INDRHI
Management and Land Use) CDES, Edificio CDES MIMARENA, Santiago
Empresarial Solidario, Plan Yaque,
100 Resilient Cities
Project, COCIPS,
9:05 AM-11:05 AM Santiago's experience: Moderator: UNIVERSIDAD-ISA, other
Plan Sierra Rafael E. stakeholders, FEDOMU,
Experience; Yunen, CDES,AMS Technical
Watershed Rapporteur: Team, ICMA, Dubuque's
Management Plan; Julio delegation
"Cultivando Agua Corral
Buena" (planting good
water); Hoyo de Elias
Water Fund; Gurabo
River Project
11:10- 11:25 AM
Coffee break
11:30- 12:30 PM
■ Dubuque's experience Dubuque
in the processes of Delegation
Territorial Water
Management: Bee
Branch Project
12:30- 1:00 PM
Discussion and Synthesis
1:00-1:15 PM MOU signing
Dubuque/Santiago
1:00—2:20 PM Lunch Edificio ICMA/
Empresa ria I International
Relations
2:30—4:00 PM Presentation of Dubuque's Esplanade of POT-SANTIAGO/ Dubuque's delegation/
experience, especially the Bee the First Level ARQ-PUCMM/ POT-Santiago/students
Branch project,to students Francisco POT-SANTIAGO and faculty of urban
and faculty of the School of Camerena design/urban planning
Architecture of the Pontificia Building, and environmental
Universidad Catolica Madre y School of management.
Maestra (PUCMM) Architecture,
PUCMM
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DATE/TIME ACTIVITY LOCATION RESPONSIBLE PARTICIPANTS
4:00—7:30 PM Visit to the Leon Jimenez Centro Leon International Nicole Herrera
Cultural Center Relations AMS
8:30—10:00 PM Official Dinner Restaurant Las International Dubuque's delegation,
Carabelas, Relations AMS Secretary of the AMS,
Centro Espanol International Relations
AMS, ICMA, FEDOMU,
CDES, POT-Santiago
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MEMORANDUM OF UNDERSTANDING (MOU)
Between the Town Hall of the Municipality of Santiago and the Government of the City of
Dubuque, Iowa
PREAMBLE
Considering that this Memorandum serves the purpose of recognizing the relationship between the
Government of the city of Dubuque (Iowa, United States of America) and the Town Hall of the Municipality
of Santiago (Dominican Republic), and at the same time establishing a formal "CityLinks" relationship
promoted by the USAID/ICMA Planning for Climate Adaptation Program.
Understanding that the USAID/ICMA Planning for Climate Adaptation Program is a four-year effort to
increase the resilience of communities in the Dominican Republic (RD) to the impacts of climate change
through the improvement of the participatory processes of land use planning, which is carried out thanks to
the contribution of the People of the United States through USAID.
Visualizing that, within the framework of the program, the Government of the Municipality of Santiago will
have comprehensive land use plans that integrate climate change adaptation, with human resources trained in
techniques and tools for climate adaptation and participatory planning.
Stating that the program is implemented by ICMA(the International City/County Management Association),
a leading organization involved in leadership and local government of the United States, founded in 1914. Its
mission is to create excellence in local government, through the promotion and the development of
professional management of local government around the world. The Planning for Climate Adaptation
Program counts with allies such as the Dominican Federation of Municipalities (FEDOMU) and the Council
for the Strategic Development of Santiago (CDES) during its implementation.
Valuing that among the objectives of this program is the facilitation of twinning (CityLinks) with cities and
counties in the USA so that the model of sustainable cities and participatory planning can be shared with the
municipalities of the Dominican Republic. Through this model, training and technical assistance is provided
to municipal actors to achieve greater awareness of the need to prioritize and act upon the challenges that the
environmental changes represent, the importance of land use planning and the processes of participatory
governance.
Considering that the City of Dubuque has been sharing information and experiences with the Government of
the Municipality of Santiago since 2015, and that in the coming years concrete results will be obtained in the
fields of land use planning and climate change via exchanges. Both cities have identified the following as key
working areas:
- Municipal land use planning, urban planning and risk management
- Processes of solid waste management
- Integral urban storm water, waste water and watershed management
- Efforts for the achievement of a resilient and sustainable city
- Use of information and communication technologies in municipal management
WITH THE UNDERSTANDING THAT THE PREAMBLE ABOVE IS AN INTEGRAL PART OF THIS MOU,
WITH EQUAL VALUE AND EFFECT,IN A FREE AND VOLUNTARY FORM,
THE SIGNATORY CITIES AGREE TO:
USAID 1CIVIII >FEDOMU CDES
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Leaders at the Core of Better Communities Consejo Pam el Desarcollo Estntkgico
UNIDOS DE AMERICA
de la Cludad y el Munlciplo de Santiago,Inc.
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FIRST: The City and the local government of Dubuque, Iowa, United States of America, and the
Government of the Municipality of Santiago, Dominican Republic, officially recognize this twinning
between cities;
SECOND: each party appreciates the progress and challenges of the twinned cities and the need to
exchange information and share experiences throughout the process;
THIRD: each party voluntarily decides to establish bilateral ties and actively participate in
implementing information and knowledge exchanges that will be carried out within the framework of
the program as well as technical assistance and cooperation that could be identified in the future with
various strategic stakeholders of urban development, including municipal human resources, citizens,
community organizations as well as the private sector and academia;
FOURTH: it is agreed by the government of the City of Dubuque and the government of the
Municipality of Santiago that, having identified the specific areas of focus of this twinning, they will
continue to work in cooperation to develop and implement activities in line with the objectives of the
program and others that are of interest to both parties.
FIFTH: the agreements contained herein do not represent a financial commitment on the part of any
of the parties. The parties shall agree upon the corresponding concrete actions for the twinning in
specific operational work plans.
SIGNED IN GOOD FAITH, in the city of Santiago de los Caballeros, Dominican Republic, the
of February of the year 2017; and in the city of Dubuque, Iowa, the of
of the year 2017
Roy D. Buol Abel Martinez
Mayor Mayor
Dubuque, Iowa Santiago, Dominican Republic
Michael C. Van Milligen
City Manager
Dubuque,Iowa
U SAI D 1 CIV AFEDOMU - O D E S
.snDEL PUEBLO DE LOS ESTADOS
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Leaders at the Core of Better Communities iv consejo para el Desa—ik Estnt igico
de la Cludad y el Munlciplo de Santiago,Inc.