Cp2 Prog FY 2003 funds allocatiMEMORANDUM
May 15, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Partnership (cp2) Program - FY 2003 Recommendation
The Community Development Advisory Commission is recommending approval of the
allocation of Community Partnership Program (cp2) funds for Fiscal Year 2003 as
follows:
APPLICANT
PROJECT
AMOUNT COMMITTEE
REQUESTED RECOMMENDATION
Gannon Center Mental Health Outpatient Services $ 22,500.00 $18,500
Hillcrest HOPES project $ 50,000.00 $50,000
NE Iowa School of Music Kindermusik $ 17,395.00 $17,395
Scenic Valley Agency on Aging Assistive Devices for Eldedy $ 20,000.00 $20,000
Total $105,895
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Director
RESOLUTION NO.270-02
RESOLUTION AUTHORIZING THE AWARD OF COMMUNITY PARTNERSHIP
PROGRAM (cp2) FUNDS FOR FISCAL YEAR 2003.
Whereas, under the provisions of Title I of the Housing and Community Development
Act of 1974, as amended, the City of Dubuque has received Community Development Block
Grant (CDBG) funds for the development and maintenance of a viable urban community
through the provision of decent housing, a suitable living environment and expanded
economic opportunities for its residents, particularly those persons of Iow and moderate
income; and
Whereas, the Community Partnership Program (cp2) was developed in the City of
Dubuque in response to the national goals and objectives of the CDBG program; and
Whereas, guidelines for the implementation of the Community Partnership Program
(cp2) were approved and amended by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council hereby awards Community Partnership Program
(cp2) monies to the following organizations. The award shall consist of a grant to the
organization for the identified project and shall be for the amount noted below:
Gannon Center Mental Health Outpatient Services $18,500
Hillcrest HOPES project $50,000
NE Iowa School of Music Kindermusik $17,395
Scenic Valley Agency on Aging Assitive Devices for Elderly $20,000
Total $ $105,895
Section 2. That the City Manager is and he is hereby authorized to develop and
execute contracts with representatives from the aforementioned organizations in accordance
with the program guidelines established for the Community Partnership Program and with the
regulations of the Community Development Block Grant Program.
Section 3. That upon execution of said contracts, the City Manager is hereby
authorized and directed to disburse program funds in support of the approved projects and in
accordance with the terms and conditions established in said contracts.
Passed, approved and adopted this 20th day of May, 2002
Terrance M. Duggan, Mayor
Attest:
Karen M. Chesterman, Deputy City Clerk
C:\WlNDOWS\Temporary Internet Files\OLKB183~AWARD.res.doc
CITY OF DUBUQUE, IOWA
MEMORANDUM
May14,2002
TO: Michael Van Milligen, City Manager
FROM: David Harris, Housing and Community Development Department
SUBJECT: Community Partnership (cp2) Program - FY 2003 Recommendation
INTRODUCTION
The purpose of this memorandum is to request the City Council's approval of the
recommendation of the Community Development Advisory Commission for allocation of
Community Partnership Program (cp2) funds. A resolution providing for the approval is
attached for the Mayor's signature.
BACKGROUND
The Community Partnership (cp2) program was implemented on August 5, 1991, to
provide financial support to new and innovative private and non-profit efforts to create a
more livable environment for community residents. Funds are allocated for the cp2
Program on a yearly basis through the CDBG Annual Plan process. A total of
$1,185,273 has been awarded since the program began. The program has leveraged
over $3.7 million in community service and accessibility projects. The Fiscal Year 2003
Annual Action Plan allocates $111,000 for the cp2 Program beginning in July 1, 2002.
The Housing and Community Development Department announced the availability of
cp2 funds on February 25th and held an informational meeting in the auditorium of the
Carnegie Stout Public Library on February 28th. Applications were accepted through
April 8th.
A review committee was established consisting of: Mary Rose Corrigan, Public Health
Specialist; Pat Prevenas, Recreation Division Manager; Joleen Patterson, Rehabilitation
Specialist, Jerelyn O'Connor, Neighborhood Development Specialist, Aggie Kramer,
Community Development Specialist and Harry Neustadt, a member of the Community
Development Advisory Commission and Housing Commission. Eight applications were
received.
The cp2 review committee evaluated each of the proposals and ranked them in
accordance with the guidelines adopted by the City Council. The committee's report
and a brief description of the proposals and ranking of each are attached. Also included
are sections of the applications that will provide you with more detailed information.
The Community Development Advisory Commission met on Thursday, May 9th to
consider the eight cp2 applications. At that time, the Commission reviewed the review
committee's recommendations and asked questions of the applicants. A final
recommendation to the City Council for allocation of cp2 funds was approved.
RECOMMENDATIONS
The Commission recommends the following allocation of Community Partnership (cp2)
funds for Fiscal Year 2003:
AMOUNT COMMITTEE
APPLICANT PROJECT REQUESTED RECOMMENDATION
Gannon Center
Hillcrest
Four Mounds
NE Iowa School of Music
Visiting Nurse Association
Grand Opera House
Mental Health Outpatient Services
HOPES project
Youth Empowerment Services
Kindermusik
Kid SAFE
Accessible Entrance
Scenic Valley Agency on AgingAssitive Devices for Elderly
St Mark Community Center Program Coordinator
$ 22,500.00 $18,500
$ 50,000.00 $50,000
$ 23,400.75 0
$ 17,395.00 $17,395
$ 20,000.00 Withdrawn
$ 6,225.00 0
$ 20,000.00 $20,000
$ 24,700,00 0
Total $184,220.75 $105,895
The recommended funding for projects is summarized below. The cp2 program requires
25% match for the initial year of funding and provides for one additional year of funding
with an increased match of 40%.
1. The Gannon Center for Community Health is recommended to be fully funded with
modifications. The project will provide for establishing outpatient group therapy sessions
for the chronically mental ill and expanding the Volunteer Corps at the Gannon Center.
Transportation will be provided by Keyline minibus service.
2. Hillcrest Family Services is recommended for full funding. The project would allow
purchase and rehab of a transitional housing facility for families with male family
members.
3. Northeast Iowa School of Music is recommended for full funding. The project would
provide for an early childhood music/movement program for Iow-and moderate-income
children from birth to 7 years of age.
4. Scenic Valley Aqencv on Aging is recommended for full funding to provide assistive
devices for Iow- income elderly.
5. Four Mounds and St Mark Community Center were determined not to be eligible for
cp2 funding since they were not creating or expanding services as required by the cp2
regulations.
6. The Grand Opera House was also determined not to be eligible for cp2 funding since
the building is currently accessible and the proposed project would not be removing
architectural barders as required by cp2 regulations.
The Commission approved the review committee's recommendations.
ACTION STEP
The action step for the City Council is to adopt the attached resolution approving the
award of
$105,895 of cp2 funds to the aforementioned organizations and authorizing the City
Manager to prepare and execute the necessary funding agreements.
Prepared by Aggie Kramer, Community Development Specialist
F:'~Users~KRAMER~CP2~Review~cp203CDAC Recommendatien,doc
Exhibit A
APPLICANT
COMMUNITY PARTNERSHIPS PROGRAM (cp2)
FY 2003
Applications Received 4/8/2002
PROJECT
AMOUNT
REQUESTED
COMMITTEE
RECOMMENDATION
Gannon Center
Hillcrest
Four Mounds
NE Iowa School of Music
Visiting Nurse Association
Grand Opera House
Mental Health Outpatient Services
HOPES project
Youth Empowerment Services
Kindermusik
Kid SAFE
Accessible Entrance
Scenic Valley Agency on Aging Assitive Devices for Elderly
St Mark Community Center Program Coordinator
Total
22,500.00 $18,500
50,000.00 $50,000
23,400.75 0
17,395.00 $17,395
20,000.00 Withdrawn
6,225.00 0
20,000.00 $20,000
24,700.00 0
$ 184,220.75 $105,895
Following is a brief summary of each of the cp2 applications received and evaluated by the Review
Committee. Further information relative to the various proposals and the individual evaluations is available
upon request.
PROJECTS RECOMMENDED FOR FUNDING
GANNON CENTER FOR COMMUNITY MENTAL HEALTH
Project Description: Mental Health Outpatient Services
This project provides for establishing outpatient group therapy sessions, including
transportation, for the chronically mental ill and expanding the Volunteer Corps program at
the Gannon Center.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$30,000
$22,500
Low/moderate clientele
Public Services
90
$18,500
Comments: The Committee found the project would provide for group therapy sessions for
anger management, emotional intensity disorder and rehabilitation/wellness for the
chronically mental ill. The participants would be limited to city residents. Although
purchase of a van was initially proposed but not CDBG eligible, transportation of the
participants will now be provided by Keyline Minibus service. Therefore the cp2 award
was approved for $18,500.
HILLCREST FAMILY SERVICES
Project Description: HOPES Project
This project would provide for the acquisition and rehabilitation of a multi-unit apartment
complex at 1995 Asbury Road to serve homeless families through the HOPES project, a
transitional housing program for families with male family members. Currently these
families are not served in Dubuque.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 382,000
$ 50,000
Low/moderate income clientele
Acquisition/Rehabilitation of public facility -
Transitional facilities for the homeless
86
$50,000
Comments: The Committee found the program provides a needed service for the
community. The cp2 grant will assist in the project, which has also received a HUD
Continuum of Care grant for the same purpose.
NORTHEAST IOWA SCHOOL OF MUSIC
Project Description: Kindermusik
This project would provide for an early childhood music/movement program for Iow-and
moderate-income children from birth to age 7 at St. Mark Community Center and
St. Mary's/St. Pat's Early Childhood Center.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 27,422
$17,395
Low/moderate income clientele
Youth services
90
$17,395
Comments: The Committee found the project would provide a nationally renowned
program to Iow-and moderate- income children in the community. The cp2 funds would
provide for instructors, purchase of required supplies and materials and administration of
the program.
SCENIC VALLEY AGENCY ON AGING
Project Description: Assistive Devices for Elderly
This project would provide assistive devices to Iow income elderly who are not covered by
other local, state and federally funded programs. $24,700 in CDBG funds were received
in the current year for the pilot project.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 27,452
$ 20,000
Low/moderate income clientele
Senior Services
98
$20,000
Comments: The Committee found the initial funding of the program was a well-
documented success. The cp2 funds would allow for the expansion of the program for
elderly with an identified need for accessibility devices such as walker skis, lift chairs,
hand-held shower devices, etc.
TOTAL RECOMMENDED FOR CP2 FUNDING--S105,895
PROJECTS NOT RECOMMENDED FOR FUNDING
FOUR MOUNDS
Project Description: Youth Empowerment Services (Y.E.S.)
This project would provide a new mechanical shop and classroom/job site for teaching
vocational skills to at- risk youth ages 14-18.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 31,201
$ 23,400
Low/moderate income clientele
Public Service
Not Ranked/Ineligible
$0
Comments: The Committee determined that the proposed project was not a new or
expanded service as required by the cp2 regulations. They found that the YES program
currently provides vocational training and the proposed project would provide additional
skills but not increase the level of service. No funding was proposed.
GRAND OPERAHOUSE
Project Description: Accessible Entrance
This project provides for the purchase and installation of a power-assisted accessible
door to the Grand Opera House to replace an existing accessible entrance.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 8,300
$ 6,225
Low/moderate income clientele
Public facility accessibility
Not Ranked/Ineligible
$0
Comments: The Committee found that the building is currently accessible and therefore
the project would not be removing an architectural barrier to create accessibility. No
funding was recommended.
ST MARK COMMUNITY CENTER
Project Description: Program Coordinator
This project provides for a full-time Program Coordinator to direct and supervise programs
and services at St Mark Community Center.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 42,498
$ 24,700
Low/moderate income clientele
Public Service
Not Ranked/Ineligible
0
Comments: The Committee determined that the proposed project was not a new or
expanded service, as required by the cp2 regulations. No additional programs or services
were being provided. No funding was recommended.
VISITING NURSE ASSOCIATION
Project Description: Kid SAFE
This project provides for educating Iow-and moderate-income families on home
management, safety management and home maintenance.
Total Project Cost:
CP2 Request:
National Objective:
CDBG Eligible Activity:
Evaluation Points:
Recommendation:
$ 25,000
$ 20,000
Low/moderate income clientele
Public Service
Withdrawn
0
Comments: The application was withdrawn due to the inability to readjust the requested
funds to meet cp2 requirements of 75 % of project costs, or $18,750.
F:\U se~s~KRAM ER,,C P2~Review~03cp2Recom mend Summary.doc
Cp2 Applications
Fy 2003
SUMMARY
Evaluation Criteria Points
PROPOSED FUNDING
APPLICANT I 2 3 4 TOTAL RANK Requested AMOUNT
RECOMMENDED FOR FUNDING
Gannon Center for Mental Health 35 18 20 17 90 2 $22,500 18,500
Hillcrest Family Services 38 15 15 18 86 3 $50,000 50,000
Northeast Iowa School of Music 35 20 15 20 90 2 $17,395 17,395
Scenic Valley Agency on Aging 40 20 18 20 98 1 $20,000 20,000
NOT RECOMMENDED FOR FUNDING
Four Mounds 0 0 $23,400 0
Grand Opera House 0 0 $6,225 0
St Mark Community Center 0 0 $24,700 0
Visiting Nurse Association 0 0 $20,000 0
Total $184,220 105,895
Evaluation Criteria:
1. Project Description Max 40 points
2. Measurable Steps anri Outcomes Max 20 points
3. Organizational Experienoe and Staff Capacity Max 20 points
4. Budget Max 20 points
Total Maximum Points Possible = 100 points