Westside Water System Improvements - English Mill and North Cascade Road_Initiate Copyrighted
March 6, 2017
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE: Westside Water System Improvements - English Mill and
North Cascade Road Water Main Extension and English
Mill Road Pump Station Project Initiation
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the English Mill and North Cascade Road
Water Main Extension and English Mill Road Pump Station
Project, and further recommends that a public hearing be
set for March 20, 2017.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for March 20, 2017
ATTACHMENTS:
Description Type
English Mill & North Cascade Road Water Main City Manager Memo
Extension-MVM Memo
Staff Memo Staff Memo
Preliminary Approval Resolution Resolutions
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Westside Water System Improvements
English Mill & North Cascade Road Water Main Extension and the English
Mill Road Pump Station 2017
(CIP 7402703)
DATE: March 1, 2017
Water Department Manager Denise Ihrig recommends initiation of the public bidding
procedure for the English Mill and North Cascade Road Water Main Extension and
English Mill Road Pump Station Project, and further recommends that a public hearing
be set for March 20, 2017.
1 concur with the recommendation and respectfully request Mayor and City Council
approval.
d1L-A^1
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Denise Ihrig, Water Department Manager
THE CITY OF Dubbuque
DUB r1 1 1 1m�icaaIf t
l .I
-&E
Masterpiece on the Mississippi 2007.2012.2011
TO: Michael C. Van Milligen, City Manager
FROM: Denise Ihrig, Water Department Manager! 'fl,
DATE: 28 February 2017
RE: Westside Water System Improvements
English Mill & North Cascade Road Water Main Extension and the English
Mill Road Pump Station 2017
(CIP 7402703)
INTRODUCTION
The purpose of this memoranda_rn is to authorize the public bidding procedure for the
Westside Water System Improvements 2017. These improvements included water main
extension and connection to the Vernon and Barrington Lakes Water Systems and
installation of a pumping station on English Mill Road.
BACKGROUND
In December 2016, the City of Dubuque purchased the Vernon Water Tower, Vernon
water system and the Barrington Lakes water system from Central Iowa Water
Association (CIWA). The intent of the City's purchase was to assist these communities
in becoming compliant with Iowa Department of Natural Resources (IDNR) standards
and provide the necessary back-up water supply and fire suppression by connecting
them directly to the City's water supply. The City is honoring the agreement with CIWA
to meet the IDNR water permits for these two systems in preparing plans to construct a
water supply connection from the City of Dubuque's water system to Vernon and
Barrington Lakes. The IDNR water permit required CIWA to provide a back-up or
secondary water supply no later than December 31, 2016, however following the City's
recent acquisition, the IDNR has granted a one year time extension to provide the
adequate back up. The IDNR requires the two water systems be provided with a back-
up or secondary water supply no later than December 31, 2017. The intent of the City is
to provide the primary water supply, which has multiple back-up sources, and abandon
the current primary water supply wells located in Vernon and Barrington Lakes.
For the City to meet the strict IDNR water operating permit connection completion date,
it was necessary for the City to seek financial and engineering assistance. The City
turned to the IDNR State Revolving Fund (Iowa SRF) program and hired IIW, P.C.
consulting engineers to prepare loan documents to secure funding for the project. On
December 1, 2016, IIW, P.C. submitted the necessary preliminary engineering report,
file:///T:\Engineering\WATER\BarringtonVernon\
intended use plan application, archeological and environmental assessment, and the
self- assessment Iowa Water System Viability documents to request the necessary
funding. IIW, P.C. was further retained to complete the final design plans, specification,
and contract documents for construction. They have completed the design and have
prepared the plans for bidding and IDNR construction permit submittal for the English
Mill Road pump station and water main extending from the pump station to North
Cascade Road and Highway 20; the connection location for the Vernon water system to
City of Dubuque water. A final section of water main and pressure station design to
serve Barrington Lakes, is currently in the process of final design.
DISCUSSION
IIW, P.C. working with City of Dubuque's water department staff have prepared
construction plans providing for the connection of the City's water supply to the Vernon
area, and are in the final stages of design for the Barrington Lakes water system
connection. The project is scheduled to be bid in three separate contracts to
accommodate the December 31, 2017 schedule. The contracts are grouped to minimize
possible delays and maximize parts and material delivery times to meet the completion
schedule.
Contract A: English Mill Road & North Cascade Road Water Main Extension
The extent of the work consists of the construction of a 12-inch water main from near
the intersection of Stone Valley Drive and English Mill Road to the south to North
Cascade Road and along North Cascade Road to the west to near the intersection of
Highway 20. A water main extension into Barrington Lakes Subdivision at Barrington
Drive along with a pressure control station will be included in the project. The project
consists of approximately 11,000 LF of 12-inch water main, including approximately 875
LF of 12-inch DIP and 10,125 LF of 12-inch PVC. Portions of the PVC water main will
require directional drilling. The project also includes various water main appurtenances
including: fittings, resilient seat gate valves, fire hydrants, mechanical and push-on joint
restraints, etc. Rock is anticipated to be encountered for the water main installation
along portions of the proposed water main alignment. Erosion control including silt
fence, rolled erosion control product, topsoil and removal and replacement, and
seeding. Traffic control is included in the project to maintain a safe work site for both the
Contractor and the public. Coordination with another project in the same general area
associated with the project will be required.
Contract B: English Mill Pumping Facility
The extent of the work involved in the City of Dubuque, Iowa Water System
Improvements 2017 Contract B: English Mill Road Pumping Facility project consists of
the construction of a new pumping facility create a new pressure zone (Zone 7) in the
City of Dubuque's distribution system. The project consists of various components, the
major items being: the construction of a new 40'x50' block and brick building, with two
125 HP booster pumps, DIP process piping, electrical, plumbing and mechanical
components, standby power and site work (including PCC parking and driveway, site
grading, fencing, seeding and 12 inch DIP water main installation including valves and
2
fittings). Coordination with another project in the same general area associated with the
project will be required.
Contract C: Highway 20 Water Main Extension is in the process of final design and will
be bid later, but still complying with the IDNR December 31, 2017 completion date.
PROJECT SCHEDULE
The schedule for Contract A and Contract B will be as follows:
Advertisement for Bids March 10, 2017
Notice of Hearing on Plans & Specifications March 20, 2017
Public Hearing March 20, 2017
Receipt of Bids April 6, 2017
Award of Contract April 17,2017
Completion Date December 1, 2017
BUDGETIMPACT
The cost estimate for the Westside Water System Improvements: English Mill & North
Cascade Road Water Main Extension and the English Mill Road Pump Station:
Contract Project Description Estimate
Contract A: English Mill Road & North Cascade Road Water Main Extension 1,540,000.00
Contract B: English Mill Pumping Facility 1,100,000.00
Total Project Construction Only Cost 2.640.000.00
The project will be funded as follows:
CIP No. Fund Description Fund Amount
7101637 State of Iowa, Revolving Loan Fund $2,640,000.00
Total Project Funding 2.640.000.00,
REQUESTED ACTION
I respectfully request that the City Council establish the date for the public hearing and
to authorize the City Clerk to advertise for proposals for the English Mill & North
Cascade Road Water Main Extension and the English Mill Road Pump Station project
through adoption of the attached resolutions.
cc: Jenny Larson, Budget Director
Alexis Steger, Assistant Budget Analyst
Gus Psihoyos, City Engineer
Brant Schueller, Water Distribution Supervisor
3
RESOLUTION NO. 86-17
WESTSIDE WATER SYSTEM IMPROVEMENTS ENGLISH MILL & NORTH
CASCADE ROAD WATER MAIN EXTENSION AND THE ENGLISH MILL
ROAD PUMP STATION
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Westside Water System Improvements - English Mill & North Cascade Road
Water Main Extension and the English Mill Road Pump Station in the estimated
amount $2,640,000.00, are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
A public hearing will be held on the 20th day of March, 2017, at 6:00 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or
against the proposed plans and specifications, form of contract and estimated
cost of said Project, and the City Clerk be and is hereby directed to cause the
attached notice of the time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the
date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated
cost of the Project.
The Westside Water System Improvements - English Mill & North Cascade
Road Water Main Extension and the English Mill Road Pump Station is hereby
ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders
to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four but not more than forty-
five days before the date for filing bids before 2:00 p.m. on the 6th day of April,
2017. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:00 p.m. on the 17th day of April,
2017, in the Historic Federal Building Council Chambers (second floor), 350
West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this 6th day of arch, 2017
Attest:
Kev n S. J1rnstahi, CMC, City Clerk
D. Buo , Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE WESTSIDE WATER SYSTEM
IMPROVEMENTS - ENGLISH MILL & NORTH CASCADE ROAD WATER
MAIN EXTENSION AND THE ENGLISH MILL ROAD PUMP STATION
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the the Westside Water System Improvements
English Mill & North Cascade Road Water Main Extension and the English Mill
Road Pump Station, in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:00 p.m., on the 20th day of March, 2017, in the Historic Federal
Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Contract A: English Mill Road & North Cascade Road Water Main
Extension
The extent of the work consists of the construction of a 12-inch water main
from near the intersection of Stone Valley Drive and English Mill Road to
the south to North Cascade Road and along North Cascade Road to the
west to near the intersection of Highway 20. A water main extension into
Barrington Lakes Subdivision at Barrington Drive along with a pressure
control station will be included in the project. The project consists of
approximately 11 ,000 LF of 12-inch water main, including approximately
875 LF of 12-inch DIP and 10,125 LF of 12-inch PVC. Portions of the PVC
water main will require directional drilling. The project also includes
various water main appurtenances including: fittings, resilient seat gate
valves, fire hydrants, mechanical and push-on joint restraints, etc. Rock is
anticipated to be encountered for the water main installation along
portions of the proposed water main alignment. Erosion control including
silt fence, rolled erosion control product, topsoil and removal and
replacement, and seeding. Traffic control is included in the project to
maintain a safe work site for both the Contractor and the public.
Coordination with another project in the same general area associated
with the project will be required.
Contract B: English Mill Pumping Facility
The extent of the work involved in the City of Dubuque, Iowa Water
System Improvements 2017 Contract B: English Mill Road Pumping
Facility project consists of the construction of a new pumping facility
create a new pressure zone (Zone 7) in the City of Dubuque's distribution
system. The project consists of various components, the major items
being: the construction of a new 40'x50' block and brick building, with two
125 HP booster pumps, DIP process piping, electrical, plumbing and
mechanical components, standby power and site work (including PCC
parking and driveway, site grading, fencing, seeding and 12 inch DIP
water main installation including valves and fittings). Coordination with
another project in the same general area associated with the project will
be required.
Any visual or hearing-impaired persons needing special assistance or
persons with special accessibility needs should contact the City Clerk's office at
(563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the _ day of 2017.
Kevin S. Firnstahl, CMC, City Clerk
Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Friday, March 10, 2017 2:11 PM
To:Kevin Firnstahl
Subject:New Bid Posting Westside Water System Improvements 2017 For
www.cityofdubuque.org
View this in your browser
Westside Water System Improvements 2017
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WATER SYSTEM IMPROVEMENTS 2017
CONTRACT A
ENGLISH MILL ROAD & NORTH CASCADE ROAD WATER MAIN EXTENSION
CONTRACT B
ENGLISH MILL ROAD PUMPING FACILITY
OBTAINING COPIES OF THE CONSTRUCTION CONTRACT BIDDING DOCUMENTS
Copies of the Contract Documents prepared by IIW, P.C. may be obtained at Tri-State Blueprint, 696
Central Avenue, Dubuque, Iowa 52001, phone (563) 556-3030. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
Free download copy of the Construction Contract Bidding Documents is available from the City of
Dubuque’s FTP site. A free copy of the Construction Contract Bidding Documents can be obtained by
downloading the PDF files from the City’s sharefile FTP site by clicking on the following link:
https://cityofdubuque.sharefile.com/d-s4e5a41575324e16a
If the above link does not work in your viewing software, copy and paste the entire link below into
your web browser to access the FTP site.
All download recipients will be required enter name and email before downloading.
… Read on
Status Open
Bid Category Engineering
Publication Date/Time March 10, 2017, 12:00 AM
Closing Date/Time April 06, 2017, 02:00 PM
1
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Kevin Firnstahl
From:Engineering <listserv@civicplus.com>
Sent:Tuesday, March 28, 2017 5:01 PM
To:Kevin Firnstahl
Subject:Modified Bid Posting Westside Water System Improvements 2017 For
www.cityofdubuque.org
View this in your browser
Addendum No. 2 Issued March 28, 2017
Westside Water System Improvements 2017
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
WATER SYSTEM IMPROVEMENTS 2017
CONTRACT A
ENGLISH MILL ROAD & NORTH CASCADE ROAD WATER MAIN EXTENSION
CONTRACT B
ENGLISH MILL ROAD PUMPING FACILITY
OBTAINING COPIES OF THE CONSTRUCTION CONTRACT BIDDING DOCUMENTS
Copies of the Contract Documents prepared by IIW, P.C. may be obtained at Tri-State Blueprint, 696
Central Avenue, Dubuque, Iowa 52001, phone (563) 556-3030. The Contract Documents will also be
available on the City’s website at www.cityofdubuque.org/bids.aspx. No plan deposit is required.
Free download copy of the Construction Contract Bidding Documents is available from the City of
Dubuque’s FTP site. A free copy of the Construction Contract Bidding Documents can be obtained by
downloading the PDF files from the City’s sharefile FTP site by clicking on the following link:
https://cityofdubuque.sharefile.com/d-s4e5a41575324e16a
If the above link does not work in your viewing software, copy and paste the entire link below into
your web browser to access the FTP site.
All download recipients will be required enter name and email before downloading.
… Read on
Status Open
Bid Category Engineering
1
Publication Date/Time March 10, 2017, 12:00 AM
Closing Date/Time April 06, 2017, 02:00 PM
You are receiving this message because you are subscribed to Engineering on www.cityofdubuque.org. To unsubscribe,
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