Minutes_Library Board of Trustees 1 26 17 Copyrighted
March 6, 2017
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 2/16, 2/20, 2/22, 2/27; Historic
Preservation Commission of 2/16; Library Board of
Trustees of 1/26; Long Range Planning Advisory
Commission of 2/15; Proof of Publication for City Council
Proceedings of 1/30, 2/6, 2/9; Proof of Publication for List
of Claims and Summary of Revenues for Month Ending
1/31
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 2/16/17 Supporting Documentation
City Council Proceedings of 2/20/17 Supporting Documentation
City Council Proceedings of 2/22/17 Supporting Documentation
City Council Proceedings of 2/23/17 Supporting Documentation
City Council Proceedings of 2/27/17 Supporting Documentation
Historic Preservation Commission Minutes of 2/16/17 Supporting Documentation
Library Board of Trustees Minutes of 1/26/17 Supporting Documentation
Long Range Planning Advisory Commission Minutes of Supporting Documentation
2/15/17
Proof of Publication for City Council Proceedings of Supporting Documentation
1/30/17
Proof of Publication for City Council Proceedings of Supporting Documentation
2/6/17
Proof of Publication for City Council Proceedings of Supporting Documentation
2/9/17
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenues for ME 1/31/17
Carnegie-Stout Public Library
Board of Trustees
MeetingMinutes of January26 2017
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, January 26, 2017.
Present.- President Jenny Weiss; Vice President Patty Poggemiller (entered
4:05 p..m.); Trustee Robert Armstrong; Trustee Pat Maddux;
Trustee Christy Monk; Trustee Jon Trotter; Trustee Michael
Willis; Director Susan Henricks and Recorder Denette Kellogg.
Public Present: Jeanne Quann, Board Member, Dubuque Museum of Art and
David Schmitz, Executive Director, Dubuque Museum of Art
1. Board President Jenny Weiss called the meeting to order at 4:04 p.m.
"Moved to adopt the meeting agenda of January 26, 2017 with
moving item 4.A.5) to follow agenda item .3."
Motion: Willis
Second: Maddux
Vote: Aye — 6; Nay— 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, December
15, 2016."
"Moved to'appro ve the Board Minutes of Thursday, December 15,
2016."
Motion: Trotter
Second:
Monk
Vote. Aye — 6; Nay— O
3. Board President's Report:
A. President Weiss reviewed the Communication with the Dubuque City
Council for December, 2016.
Moved to receive and file the Communication with the Dubuque
City Council from Thursday, December 15 2016."
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Motion: Monk
Second: Maddux
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Vote: Aye — 6; Nay— 0
Trustee Patty Poggemiller entered the meeting at 4:05 p.m.
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4. Motion to Receive and File Informational Items:
A. Library Art —The Board discussed the Library's works of art with two
representatives from the Dubuque Museum of Art. The representatives
shared that they are in the process of conducting appraisals on the
Library-owned Grant Wood paintings.
B. Library Director's Report Summary and Update:
1 Libra Financial Report FY 2017—The Board reviewed the
Library p
operational revenue and expenditure reports. Henricks reported
that 50% percent of the fiscal year lapsed at the end of
December. Expenditures were at 48% of the budget, and revenue
collected was at 57% of projections.
2) Library Use Statistics — Henricks reported that additional errors
were discovered with the statistics and a comprehensive review
beginning July 2016 to now is taking place to insure accuracy.
After the review and any corrections are completed, the statistics
will be provided to the Board.
Henricks did report on the quarterly statistics for database use
with ten of the 17 databases experiencing significant increases in
use during the second quarter of FY 2017 compared to FY 2016.
Also, access to digital eBooks and eAudio continues to grow and
has increased 30% compared to FY 2016.
3) County Library Update — Henricks reported on the survey seeking
input into a proposed City-County library partnership. The survey
will be launched on the C-SPL and the County Library web sites
using Survey Monkey. The survey will be available for the month
of February. A press release will be sent just before the survey
goes live. Hard copies of the survey will be available at C-SPL
and all branches of the County Library District.
4) Maker Space Update — Henricks provided evaluations from
patrons who have used the Maker Space. Eleven programs were
held in January and covered 3D printing, sewing, jewelry-making,
using a green screen, using a Raspberry Pi, digital conversion,
and button-making. The space is being used and has been well-
received with attendance in November (open 13 days) at 100 and
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attendance in December (open 28 days) 233. The official grand
opening day featuring a "How-to Festival" had attendance of 970
people.
Henricks reported that she waited to recommend policy for the
Maker Space room rental until demand for use was realized. She
recommended that the space not be offered as a public meeting
space in order to continue to provide uninterrupted service from
the room. An exception can be made for a group that is
contributing significantly to the Maker Space.
5) Dubuque Racing Association (DRA) Grant Ideas — Henricks
reviewed the DRA grant ideas that will be considered by the
Library Foundation and Friends of the Library for this year's DRA
grant application. The project ideas are: 1) providing outreach in
the way of uploading books on Kindle Fires to offer them to local
nursing homes and residential care facilities; 2) Child's early
literacy project; 3) Mobile Bicycle Library; 4) Playaways — a
portable device that holds and plays an audio book.
C. Library Comment Cards Received — The Board reviewed the six comment
cards received and concurred with the response,
"Moved to receive and file the informational update from the
Library Director including the Library Art, brary Financial Re ort,
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Library Use Statistics, County Library Update, Maker Space Update,
the Dubuque Racing Association Grant Ideas and Library Comment
Cards
Motion: Willis
Second: Poggemiller
Vote., Aye —7; Nay— 0
5. Action Items:
A. Library Expenditures — Henricks provided an itemized report of FY-17
expenditures from December 13, 2016 to January 20, 2017.
"Moved to approve Library expenditures for December 13,
2016 to January 20, 2017.
Motion: Armstrong
Second: Trotter
Vote: Aye —7; Nay— 0
B. Plan of Service - Henricks reported the Planning Committee's review of
the outcomes of the 2016 Plan of Service and the proposed objectives
to support a Plan of Service for 2017. The Committee recommended
changes to the 2017 Plan of Service and the final revision was
provided for the Board's review.
Trotter exited the meeting at 4:55 p.m. and re-entered the meeting at
4:57 p.m.
"Moved to approve the Librarys 2017 Plan of Service as reviewed."
Motion; Willis
Second: Armstrong
Vote: Aye - 6; Nay- 0
C. Fiscal Year (FY) 2018 Budget Presentation — Henricks showed the
Library's budget presentation that will be provided to the City Council
at the Library's budget hearing scheduled for Monday, February. 13,
2017 in Council Chambers at the Historic Federal Building, starting at
6:00 p.m. The presentation includes highlights of 2016, the budget
request for FY 2018 that includes Capital Improvement Projects
(CIPS), and Improvement Package (IP) requests. Henricks reported
that the presentation may change pending budget recommendations
made by the City Manager and if so, will send the any revisions to the
Board. The Board provided feedback on the presentation.
"Moved to approve the FY 2018 Budget Presentation to .be
modified pending recommendations;by the City Manager."
Motion: Poggemiller
Second: Monk
Vote. Aye — 7; Nay— 0
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6. Library Board Adjournment -The Board adjourned at 5:01 p.m.
"Motion to adjourn."
Motion: Trotter
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Second; Maddux
Vote: Aye — 7; Nay— 0
Michael Willis ecretarv of the" Board Date
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