Education & Conf Center Bid #1MEMORANDUM
May 13, 2002
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Education and Conference Center Bid Package #1
Sealed bids were received for the site clearing, site preparation, deep foundation
system, pile caps and intermediate foundation system for the Mississippi River National
Education and Conference Center. Administrative Services Manager Pauline Joyce
and Building Services Manager Rich Russell are recommending award to the Iow
bidder, Kraemer Brothers, LLC, in the amount of $1,597,000, which is 21% under the
engineer's estimate of $2,010,000.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mi~;hael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Rich Russell, Building Services Manager
May 10, 2002
CITY OF DUBUQUE, IOWA
MEMORANDUM
TO:
FROM:
SUBJECT:
Michael C. Van Milligen, City Manager
Rich Russell, Building Services Manager
Pauline Joyce, Administrative Services Manager
Bid Package #1of the Education and Conference Center
INTRODUCTION
The enclosed resolution provides for the award of the construction contract for the Bid
Package #1 of the Education and Conference Center.
BACKGROUND
HOK Venue completed the design and construction documents for Bid Package #1 of
the Education and Conference Center Project. The Durrant Group will be the City's
Project Manager (currently under contract for Project Management of all public
improvements in the America's River Project) and will provide project inspection and
coordination services. City Building Services Department will also provide their normal
inspection services.
As a point of information, the City has been notified by the Corp of Engineers that they
will not require a Corps construction permit based upon their review of the footing and
foundation plans. We are clear to proceed with footing and foundation construction,
CONSTRUCTION BASE BID
This project provides for the site clearing, site preparation (including grading and
removal of utilities), the deep foundation system, pile caps and the IFS (Intermediate
Foundation System). The IFS provides support for the building slab in the exhibit hall
and administrative office areas. An altemate foundation system was allowed, however,
the alternate provided no cost savings and is not recommended.
BID RESULTS
Sealed bids were received for the Education and Conference Center-Bid Package #1
Project on May 9, 2002. The Iow bid was submitted by Kraemer Brothers, LLC of Plain,
Wisconsin in the amount of $1,597,000.00. The following is a summary of the bid
proposals received:
Conlon Construction Co.
Knutson Construction
Kraemer Brothers, LLC
Miron Construction Co.
Portzen Construction, Inc.
Bid
$1,641,000.00
$1,693,000.00
$1,597,000.00
$1,784,622.00
$1,849,900.00
DISCUSSION
Upon reviewing the bid proposals received, staff is recommending the construction base
bid from Kraemer Brothers, LLC be approved at this time. The construction documents
for the overall conference and education center project are 80% complete. The most
recent cost estimate, including the actual bid amount for Bid Package #1, is
$28,487,093. Included in this estimate is a design contingency and escalation cost
estimate of $1,373,805. Bid alternates would add another $579,839 to this estimate for
a total cost estimate of $29,066,932.
Total available funding for the conference and education center construction is
$27,311,950 or $1,175,063 less than the estimated base bid cost with the design
contingency and escalation amounts, Based on the favorable bidding climate, interest in
this project and the design contingency, staff is convinced that the project will remain
within budget. As this project gets closer to bid, there is less of a reason to maintain the
$800,000 design contingency. Also, HOK was not required to provide a cost estimate at
this stage. The estimate came from a subcontractor to our Project Manager Durrant
Architects. At the last stage, both HOK and Durrant provided a cost estimate and HOK's
number was $800,000 less than Durrants. Finally, Durrant has included an escalator of
several hundred thousand dollars since the estimate is done in May and the bid for the
structure will be in August.
RECOMMENDATION
I recommend that the construction contract for Bid Package #1 be awarded to Kraemer
Brothers, LLC in the amount of $1,597,000.00, which is 21% under the engineeCs
estimate.
BUDGET IMPACT
The construction cost estimate for the Education and Conference Center- Bid Package
#1 Project is as follows:
Estimate Bid
Construction Contract-Base Bid $2,010,000.00 $1,597,000.00
The Education and Conference Center- Bid Package #1 Project Project is funded from
proceeds from General Obligation Bonds sold in December 2001 and January 2002.
ACTION REQUESTED
The City Council is requested to adopt the attached resolution awarding the construction
contract to Kraemer Brothers, LLC.
CC:
Pauline Joyce, Administrative Services Manager
Cindy Steinhauser, Assistant City Manager
Mike Koch, City Engineer
Gary Busse, HOK Venue
Jim Kolf, Project Manager
RESOLUTION NO. 266-02
AWARDING CONTRACT
Whereas, sealed proposals have been submitted by contractors for
the Education and Conference Center- Bid Package #1 pursuant to Resolution
No. 224-02 and notice to bidders published in a newspaper published in the City
of Dubuque, Iowa on the 19th of April, 2002.
Whereas, said sealed proposals were opened and read on the 9th day of
May, 2002, and it has been determined that the bid of Kraemer Brothers, LLC of
Plain, WI in the amount of $1,597,000.00 was the lowest bid for the furnishings of
all labor and materials and performing the work as provided for in the plans and
specifications.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the contract for the above improvement be awarded to
Kraemer Brothers, LLC and the Manager be and is hereby directed to execute a
contract on behalf of the City of Dubuque for the complete performance of the
work.
BE IT FURTHER RESOLVED:
That upon the signing of said contract and the approval of the contractor's
bond, the City Treasurer is authorized and instructed to return the bid deposits of
the unsuccessful bidders.
Passed, approved and adopted this
Terrance M. Duggan, Mayor
Attest:
Karen M. Chesterman~ Deputy City Clerk
day of ~ay ,2002.
~yor
T
Prepared by: Rich Russell, Buildinq Services Manager Address: 50 W, 13th Street, Dubuque, IA 52001 4864
RESOLUTION NO. 267-02
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 12th day of April, 2002, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Education and Conference Center- Bid Package #1.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, approved and adopted this 20th day of May,
,2002.
Terrance M. Duggan, Mayor
Attest: _
Karen M. Chesterman..Deputy City Clerk
20th day of
~, Mayor