Stormwater Utility Consultant SelectionMEMORANDUM
May 14, 2002
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Consultant Selection for the Formation and Implementation of a
Stormwater Utility
In 1996, the City of Dubuque, through the Capital Improvement Project Budget,
committed to developing a City-wide Stormwater Management Plan.
In December 2001, the Drainage Basin Master Plan was formally adopted by the City
Council. In addition, the Council directed City staff to prepare a Request for Proposals
to solicit qualified engineering firms to help formulate and implement a Stormwater
Utility for the City.
On March 5, 2002, the City Council approved the Fiscal Year 2003 budget that includes
$6.7 million in drainage Improvements (See Table 1).
Table 1. Drainage Improvements Included in the Fiscal Year 2003 Budget that funding is Derived
Through the Formation of a Stormwater Utility.
Project
Project Description Budget Timetable
Carter Road Detention Basin $875,000 CY 2002 - 03
West 32® Street Detention Basin Improvements $4,023,000 CY 2002 - 05
Pennsylvania/JFK Culvert $165,000 CY 2003
Channel Improvements from Keyway to NW Arterial $970,000 CY 2003 - 04
Keyway and Rosemont Culvert Improvements $413,000 CY 2003 - 04
Six firms submitted proposals and the top three firms were intereviewed. Based on the
interviews, Camp Dresser & McKee (CDM) distinguished itself from the other two firms.
CDM is nationally recognized for its work in stormwater management. The CDM project
team who will assist the City of Dubuque has been involved with approximately 90
stormwater management utility projects throughout the United States. In addition to
many other projects, Steve Sedgwick (Project Director), Dan Lau (Project Manager),
Joseph Ridge (Financial Analyst), and Donald Stone (GIS Specialist) worked together
on the formation and implementation of the City of Des Moines Stormwater Utility. The
team has also implemented Stormwater Utilities in Wauwatosa, Wisconsin; Duluth,
Minnesota; Lake County, Illinois; and St. Louis, Missouri. Mr. Sedgwick has personally
worked on the implementation of 35 of the 400 Stormwater Utilities in the United States.
Camp Dresser & McKee will be partnering with WHKS & Company to formulate and
assist in the implementation of the Stormwater Utility.
CDM's estimated cost to perform the work is $198,502.
The Proposal Review Committee is recommending the selection of Camp Dresser &
McKee as the consultant for the formation and implementation of a Stormwater Utility.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Gus Psihoyos, Assistant City Engineer
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 14, 2002
TO:
FROM:
Michael C. Van Milligen, City Manager
Gus Psi!hoyos Assistant City Engineer
SUBJECT: Consultant Selection for the Formation and Implementation of a
Stormwater Utility.
INTRODUCTION
The purpose of this lmemorandum is to request City Council approval of the
selection of the Engineering Consulting Firm for the development of the City's
Stormwater Utility.
BACKGROUND
In 1996, the City of Dubuque, through the Capital Improvement Project Budget,
committed to developing a City-wide Stormwater Management Plan. The need
for the plan arose from a growing number of citizen complaints related to
stormwater runoff
The Stormwater Management Plan cons sts of three elements:
1. A Drainage Basin Master Plan (DBMP) that addresses flooding
problerds and issues in specific watershed basins;
2. A Stormwater Drainage Criteria Manual that guides development to
prevent new drainage problems and reduce pollution associated
with stormwater runoff; and
3. A National Pollution Discharge Elimination System (NPDES) Phase
II permit application that satisfies federal requirements.
In 1998, HDR Engineering, Inc. of Omaha, Nebraska was selected to prepare a
DBMP for the Northfork of the Catfish Creek and Bee Branch watersheds.
In December 2001, the DBMP was formally adopted by the City Council. In
addition, the Council directed City staff to prepare a Request for Proposals to
solicit qualified engineering firms to help formulate and implement a Stormwater
Utility for the City.
On March 5, 2002 the City Council approved the Fiscal Year 2003 budget that
includes $6.7 million in drainage improvements (see Table 1).
Table 1. Drainage Improvements Included in the Fiscal Year 2003 Budget that funding is Derived
Through the Formation of a Stormwater Utility.
Carter Road Detention Basin
West 32nd Street Detention Basin Improvements
Pennsylvania/JFK Culvert
Channel Improvements from Keyway to NW Arterial
Keyway and Rosemont Culvert Improvements
Dubuque has been identified as a National Pollution Discharge Elimination
System (NPDES) Phase II community. As a result, City staff is in the process of
working toward a permit application to meet the requirements of federal water
quality regulations. AIthough the goal is to include many of the practices that the
City currently uses or modify existing programs to meet the requirements, the
cost to fully implement the requirements of the permit have been estimated to be
between $100,000 and $300,000 per year. The City must begin implementing its
plan in March of 2003. The Stormwater Utility will be used to fund the City's
NPDES permit.
A proposal review Committee composed of Pauline Joyce, Admin. Services Mgr.;
Deron Muehring, Civil Engineer; Kyle Kritz, Associate Planner; Bill Baum,
Economic Development Director; Bob Green, Water Department Manager;
Susan Gwiasda, Public Information Officer; Ken TeKippe, Finance Director;
David Harris, Hsg. & Community Development Director and Gus Psihoyos,
Assistant City Engineer, interviewed three of the six firms who responded to a
Request for Proposals for this project. A weighted evaluation matrix was used
(see attachment) for the decision to invite three firms for an interview. The firms
from highest score to lowest score were as follows:
1. AMEC (Nashville) with IIW (Dubuque) and Powers of Communication
(Dubuque)
2. Camp Dresser & McKee (Chicago) with WHKS & Co. (Dubuque)
3. Earth Tech (Milwaukee) with MSA (Dubuque)
4. Barr Engineering (Minneapolis) with WHKS & Co. (Dubuque)
5. V&K (Des Moines) with Ruekert. Mielke 0Naukesha)
6. Strand Associates (Madison)
Description
Project
Budget Timetable
$875,000 CY 2002 - 03
$4,023,000 CY 2002 - 05
$165,000 CY 2003
$970,000 CY 2003 - 04
$413,000 CY 2003 - 04
DISCUSSION
The formal interview of the top 3 firms included a presentation followed by a
question and answer period. The intent was to appraise each firm's ability to
present itself and convey ideas to an audience with varied technical
backgrounds. The selected firm must be able to convey the importance of the
Stormwater Utility to citizens and key stake holders.
Based on the interviews, Camp Dresser & McKee (CDM) distinguished itself
from the other two firms. CDM is nationally recognized for its work in
stormwater management. The CDM project team who will assist the City of
Dubuque has been involved with approximately 90 stormwater management
utility projects throughout the United States. In addition to many other
projects, Steve Sedgwick (Project Director), Dan Lau (Project Manager),
Joseph Ridge (Financial Analyst), and Donald Stone (GIS Specialist) worked
together on the formation and implementation of the City of Des Moines
Stormwater Utility. The team has also implemented Stormwater Utilities in
Wauwatosa,Wisconsin; Duluth, Minnesota; Lake County, Illinois; and St.
Louis, Missouri. Mr. Sedgwick has personally worked on the implementation
of 35 of the 400 Stormwater Utilities in the United States.
RECOMMENDATION
Based on an extensive review of the proposals, presentations, interviews and
reference checks, the proposal review Committee recommends that the team
of Camp Dresser & McKee, working with WHKS & Company, be retained to
formulate and assist in the implementation of the Stormwater Utility for the
City of Dubuque.
BUDGET IMPACT
CDM's estimated cost to perform the work is $198,502. The cost estimates
for the three firms interviewed were not considered by the Committee until
after CDM was chosen. AMEC and Earth Tech estimated the project cost at
$279,000 and $249,033 respectively.
The Stormwater Utilities will be funded by a Fiscal Year 2003 General Fund
appropriation of $150,000. Additional funding will come from the Bee Branch
Alignment appropriation of $250,000.
ACTION TO BE TAKEN
The City Council is requested to approve the selection of the Camp Dresser &
McKee team as the consultant for the development of the City's Stormwater
Utility and to authorize the City Manager to enter into an agreement with CDM
for the project.
4/25/2002
Stormwater Utility Formation
Request for Proposal Analysis
FIRM:
RFP MEMBER:
Individual Scor~ (1-10, 10 = Highest)
Criteria Weight (1, 3, 5, 8, 10)
Criteria
Wei~ht(CW) Evaluation ~'riteria Individual Score x CW = Weighted Score
8 Qualifications and experience of the TEAM x§ =
with similar proje~ ts
5 Education and ex srience of the project x5 =
manger assigned o the project
5 Education and ex erience of staff assigned to x5 =
the project in man tging projects of sknilar
magnitude
Proposal and presentation style - ease of x3 =
3 understanding
8 Ability to devote ~he necessary staff to the x8 =
project
/
5 Grasp of project r~ tuiremants-the firm's x5 =
understanding ofl le scope of work and
services, preparati >n and level of interest
3 Responsiveness-< >mpatibility between x3 =
consultants and th ~ City of Dubuque, general
attitude and abilit- to communicate
3 Local economic fl pact, ability to incorporate x3 =
local fmns
10 Schedule evaluati~ m-time required to complete x10 =
the project, abilit~ to deliver the project by
January 1, 2003.
10 Approach to invo] ¢ing the public in the project x 10 =
TOTAL
Individual Weighted