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Dubuque Racing Association Improvement Projects D&I Fund Request Copyrighted March 20, 2017 City of Dubuque Consent Items # 17. ITEM TITLE: Dubuque Racing Association Improvement Projects Request SUMMARY: City Manager recommending approval of a request from Dubuque Racing Association President& CEO Jesus Aviles for City Council consent to use the Depreciation and Improvement Fund to complete two capital improvement projects. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description Type Dubuque Racing Association Improvement Projects- City Manager Memo MVM Memo Project-Sidewalk around Pool Replacement Supporting Documentation Project-Lower Mechanic Shop Approach Replacement Supporting Documentation THE CITY OF Dubuque 1111-Ami.�i �ty DUB 111.► Masterpiece on the Mississippi rP PP 2007.2012.2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Dubuque Racing Association improvement projects DATE: March 8, 2017 Dubuque Racing Association President & CEO Jesus Aviles is requesting City Council consent to use the Depreciation and Improvement Fund to complete two capital improvement projects: 1. Requirements to meet ADA accessibility law requirements on sidewalks around Hilton Pool - $4,042 2. Required approach to lower mechanic shop replacement - $2,840 1 concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM:sv Attachment cc: Barry Lindahl, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Jesus Aviles, Dubuque Racing Association President & CEO -Q% r Date: March 6, 2017 To: The Honorable Mayor and City Council Members CC: Michael C. Van Milligen, City Manager From: Jesus M. Aviles, President and CEO/ Dubuque Racing Association Issue: Requirements to Meet ADA accessibility Laws on sidewalks around Hilton Pool As required in the Amended and Restated lease Agreement between the City of Dubuque and the Dubuque Racing LTD., I am formally requesting City approval to tear out and replace existing sidewalks located around the Hilton pool area. Because the area for this improvement is on the old landfill, the ground will have to be raised by 2-6 inches to meet City code for ADA. This will include removing and replacing the sidewalks and back filling additional dirt adjacent to the sidewalk area to meet ADA sloping requirements. My recommendation for this expenditure is $4042.00. Three bids were obtained for the concrete work. The Concrete bid will be awarded to Max Smith Concrete Construction for $4042.00 The source of the funding for the project is the Depreciation and Improvement Fund (D&I Fund) which has a balance of$786,637.80 and an available amount of$536,637.80 the required minimum for the D&I Fund is $250,000 per the City/DRA Lease Agreement. If you require additional information or further clarification, please contact me. Thank you for your consideration in this manner. NWSTIOUE CASINO 1855 Greyhound Park Rd. -%*.- Dubuque,IA 52001 -%*.-800-373-3647 +`t'r www.mystiquedbq.com Manders QUALITY Concrete INC. Estimate 11243 Oakland Farms Rd. Dubuque, Iowa 52003 563-590-2351- fax 563-583-0720 Date s lma a o. 02/16/17 2223 Name/Address Mystique Casino&Resort 1855 Greyhound Park Rd Dubuque la 52001 projec sidewalk _ = Description Total walk - 513.6 sq.ft. X (7.15) 3,667.95 removel, 6"thick,w rod 2'on center 5' X 18' = 90 8' X 29' = 232 5' X 27' = 135 5'8" X10' = 56.6 one load of rock 275.00 one load of black dirt for back fill 300.00 ItCOUvIf(te W e els tM-2G I OII(S AYt1 ft'e l� � 'f 2Y2ViG2 Total $4,242.95 -we appreciate your business- i D & D Concrete Inc. Estimate P.O Box 3040 Dubuque Iowa Date Estimate# 52004-3040 2/15/2017 1634 Name/Address Mystique Casino 1855 Greyhound Park Drive Dubuque,Iowa 52001 Due Date Project JOB NAME 2/25/2017 HILTON Description Qty Cost Total REMOVE EXISTING CONCRETE SIDEWALK AT POOL AREA 487.5 2 00 975.00 487.5 SF REPLACE SIDEWALK 6"THICKENED EDGE TO 8" 487.5 6.35 3,095.63 REINFORCED WITH 1/2"REBAR TON CENTER BOTH WAYS 4500 PSI CONCRETE Thank You For The Opportunity To Quote Your Project If You Have Any Questions At All Please Call.!!! Total $4,070.63 Signature D&D SUPERIOR CONCRETE www.ddconcreteinc.com Phone# Fax# E-mail Web Site 563-584-0997 553-584-9646 dague7@mchsi.com www.ddconereteinc.com ;Islip] MAX SMITH CONSTRUCTION CO., INC. /2.SSGJj%&4•.,S4. -%- DUB000E,IA 52001-l"" (563)556-5042 (563)590-0144 CELL Page No. of Pages �' oma, /6-e I►� D© . Cowl PROP05AL SUBMITTED TO ONE DATE 7-76 46&A STREET 1 JOB NAME CITY,S TE AND ZIP CODE JO LOCATION 4.,krilisrm ARCHITECT DATE OF PLANS JOB PHONE We hereby mit specifications and estimates for: )60 We Proposehereby to furnish material and labor-complete in accordance ith above specifications,for the sum of: Payment to be made as follows: dollars(S 3a All material is guaranteed to be as specked. All work to be completed in a substantial workmanlike manner according to specifications submitted per standard practices. Any alteration or deviation Authorized from above specifications involving extra costs will be executed only upon written orders,and will Signature _ become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents,or delays beyond our control. Owner to carry fire,tomado and other necessary insurance. Note:This proposal may be withdrawn Our workers are fully covered by Workman's Compensation Insurance.Our firm is not responsible for by us if not accepted within bJV days. shrinkage cracks or any other concrete cracking. Acceptance Of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: Signature � r Date: March 6, 2017 To: The Honorable Mayor and City Council Members CC: Michael C. Van Milligen, City Manager From: Jesus M. Aviles, President and CEO / Dubuque Racing Association Issue: Required approach to lower mechanic shop replacement As required in the Amended and Restated lease Agreement between the City of Dubuque and the Dubuque Racing LTD., I am formally requesting City approval to tear out and replace the approach to the existing lower mechanic shop. Because the area for this improvement is on the old landfill, the ground will have to be raised by 6-8 inches to meet City code and to match the existing floor area of the shop. This will include removing and replacing the old approach and tapering the edges to meet the driveway connected. My recommendation for this expenditure is $2,840.00. Two bids were obtained for the concrete work. The Concrete bid will be awarded to Max Smith Concrete Construction for $2840.00. The source of the funding for the project is the Depreciation and Improvement Fund (D&I Fund) which has a balance of$786,637.80 and an available amount of$536,637.80 the required minimum for the D&I Fund is $250,000 per the City/DRA Lease Agreement. If you require additional information or further clarification, please contact me. Thank you for your consideration in this manner. WsTIQUE CAS IN0'%w- 1855 -1855 Greyhound Park Rd.-%*.- Dubuque,IA 52001-%*.- 800-373-3647 -%*.-www.mystiquedbq.com MAX SMITH CONSTRUCTIOON CO. INCA DUBUQUE, IA 52oo4-14@@-- (563)556-5042 (563)590-0144 CELL 3-tis) C) e YT1 S�' U e �� Cb Page No. of ) Pages PROPOSAL SUBMITTED TO PHONE p �DATE STREET �G S— S� 1 JOB NAME CITY,STE AND ZIP CODE JOB LOCATION �JVb c; 2- w,q- v�r ZU 0 Sit D (5n l r�4ri c,Q— ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for: l� �- /�� I� �C7 t - � '\ �•cls �j? c�'-e�t.rr �/� e ft r 4-0 44 o ® c" r We Propose hereby to furnish material and labor-complete in accordance with above specifications,for the sum of: �n dollars(� �8 Payment to be made as follows: i ). All material is guaranteed to be as specified. All work to be completed in a substantial workmanlike manner according to specifications submitted per standard practices. Any alteration or deviation Authorized from above specifications involving extra costs will be executed only upon written orders,and will Signature become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents,or delays beyond our control. Owner to carry fire,tornado and other necessary insurance. Note:This proposal may be withdrawn Our workers are fully covered by Workman's Compensation Insurance.Our firm is not responsible for by us if not accepted within shrinkage cracks or any other concrete cracking. days. Acceptance Of Proposal - The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date of Acceptance: Signature D & D Concrete Inc. Estimate P.O Box 3040 Dubuque Iowa Date Estimate# 52004-3040 2/15/2017 1635 Name/Address Mystique Casino 1855 Greyhound Park Drive Dubuque,Iowa 52001 Due Date Project JOB NAME 2/25/2017 GARAGE Description Qty Cost Total REMOVE EXISTING 30'X14' SLAB IN FRONT OF GARAGE 420 7.00 2,940.00 DOOR ADD FILL AND REPLACE 6"THICK WITH 1/2"REBAR TON CENTER EACH WAY 4500 PSI CONCRETE Thank You For The Opportunity To Quote Your Project If You Have Any Questions At All Please Call I f 1 Total $2,940.00 Signature D&D SUPERIOR CONCRETE wwwAdconcreteinc.com Phone# Fax# E-mail Web Site 563-584-0997 553-584-9646 dague7 c mchsi.com wwwAdconcreteinc.corn