Minutes_Park and Recreaton Commission 2 14 17 PARK AND RECREATION COMMISSION MEETING
Tuesday, February 14, 2017
4:30 p.m., Snack Bar, Bunker Hill Golf Course
PRESENT: Paul Hoffmann, Richard Kirkendall, Ken Klinge, Kate Larson,
Karen Lyness and Jennifer Tigges
ABSENT: Robin Kennicker and Marie Ware
STAFF PRESENT: Ben Alden, Steve Fehsal, Dan Kroger and Jolene
Rettenberger
OTHERS PRESENT: LeRoy Busch, Curtis DeWulf and Britt Oswald
representing the Scouts; Tom Barton-Telegraph Herald; Matt Garrett-Loras
College; Ken Johnson-Straka Johnson Architects; Mary Lohberg-Miracle
League of Dubuque; Bill Burkhart-Miracle League of Dubuque; Merle Santjer-
Miracle League of Dubuque; Craig Beytien-Miracle League of Dubuque and
Tom Witry-Miracle League of Dubuque
MINUTES APPROVED; VOTE:
It was moved by Lyness, seconded by Klinge, to approve the minutes of the
January 10, 2017 meeting. Unanimous.
REQUEST FROM ORDER OF THE ARROW TO WAIVE EAGLE POINT
PARK ENTRANCE FEE ON MOTHER'S DAY FOR THOSE ATTENDING
PANCAKE BREAKFAST (Curtis DeWulf); VOTE:
LeRoy Busch, Curtis DeWulf and Britt Oswald were present representing the
Order of the Arrow. The Order of the Arrow is requesting to waive the entrance
fee to Eagle Point Park for attendees at their pancake breakfast on Mother's
Day. Commissioner Tigges asked what the Boy Scouts do in return for waiving
the entrance fee. In return, the Boy Scouts will have a crew work at Eagle Point
Park on Saturday, April 22nd to pick up sticks and clean up the park.
It was moved by Hoffmann, seconded by Lyness, to waive the entrance fee to
int
Eagle PoPark on Mother's Day for those attending the Boy Scout pancake
breakfast. The motionap ssed unanimously.
SKATE PARK CONCEPT DESIGN AND LOCATION RECOMMENDATION;
VOTE:
Commissioners were provided a report and support materials from Park
Division Manager Steve Fehsal on the Skate Park Project Location and
Concept Design Approval.
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Manager Fehsal shared with the commissioners that we are seeking the
approval to recommend the final design concept and specific location of Flora
Park for the site of the skate park to the City Council. The consultant, Pillar
Design Studios, provided conceptual designs.
With input gathered from public meetings and Kids in Dubuque Skate (KIDS),
Flora Park was recommended as the best location for the skate park. On
October 11 , 2016, the Park and Recreation Commission approved the top site
(#5/Option B) near the radio tower in Flora Park as the preferred location for the
new skate park.
All commissioners loved the design. Manager Fehsal received great feedback
from the KIDS group. The next step would be to establish an RFP for the
construction and design documents for the Flora Park Skate Park.
It was moved by Larson, seconded �y Lvness, to recommend approval of the
final design concept and location of the skate park. The motionap ssed
unanimously.
MIRACLE FIELD LOCATION AND CONCEPT RECOMMENDATION; VOTE:
Several members from Miracle League of Dubuque were present and made a
presentation. The overall budget is $3.5 million. Mr. Merle Santjer spoke about
meetings on fundraising, as well as meetings with affiliated organizations (ARC,
Hills & Dales, Albrecht Acres, Special Olympics) and current users (Wahlert
High School and Clarke University). Feedback from the meetings was given to
Straka Johnson Architects.
Mr. Ken Johnson from Straka Johnson Architects did a presentation and spoke
to commissioners regarding The Miracle League of Dubuque at Veterans'
Memorial Park. Ken shared the existing layout, the proposed layout showing
same parking lot/entry, a newly constructed rest room/concession/storage
building, as well as the Miracle League Field and inclusive playground area,
and the overall perspective.
The current baseball field (field 3 with field lighting) will be relocated to the field
1 area. The Miracle Field will be located on top where field 3 was. This field
area will be the main focus as you enter into Veterans' Memorial Park. There
will be extra green space available for soccer field play/other functions.
Several commissioners asked questions pertaining to notifying neighbors, what
feedback did you receive from current users and why relocate the layout and
size of the playground area.
It was moved by Lvness, seconded by Hoffmann, to recommend approval of the
location and design of "The Miracle Field" at Veterans' Memorial Park. The
motionap ssed unanimously.
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2016 AQUATIC FACILITY EVALUATION RECOMMENDATION; VOTE:
Recreation Division Manager Kroger shared an Aquatics Facility Evaluation was
completed by MSA Professional Services and Water Technology, Inc. for Flora
and Sutton Pools.
This was not a Master Plan, but a physical evaluation of our swimming pools in
which they evaluated our pools and provided a comprehensive list of each
outdoor pool facilities' physical structure, mechanics and surrounding
infrastructure. Included in their report are prioritized recommendations for
repair to maximize the life and improve the safety of each facility. Each
recommended repair is provided with a priority, as well as a range of cost.
(Priority A needs immediate attention; Priority B can be done within a 1-2 year
time frame; Priority C can be done within a 1-4 year time frame and Priority D
can be done within a 1-6 year time frame.)
There is currently $115,373 in the FY17 CIP for pool maintenance. There is
also a total of$295,000 recommended in the FY18 5-Year Cl P's for Flora and
Sutton Pool maintenance. This would complete Priority A and B as outlined in
the report. The report contains options and general pricing to replace one or
both of the swimming pools.
Manager Kroger shared that we have capital funds in the FY18 recommended
budget for FY22 in the amount of$40,000 to develop a Master Plan.
It was moved �y Klinge, seconded by Larson, to recommend to the City Council
approval of the Aquatics Facility Evaluation. The motionap ssed unanimously.
MARINA 2016 ANNUAL REPORT RECOMMENDATION; VOTE:
Ben Alden, Facilities Manager presented the Annual Report for the Port of
Dubuque Marina. Alden shared information related to the highlights,
partnerships, marketing, future planned marketing, survey responses, marina
store, dockage, fuel, financial reports, goals for 2017, staffing and history at the
Port of Dubuque Marina during the 2016 season.
2017 goals include increased signage in promoting the marina, providing Wi-Fi
to guests visiting the marina, offering a punch card/season pass for 3-hour
docking, as well as purchasing an ice cream dipper cabinet.
It was moved by Kirkendall, seconded by Larson, to recommend to the City
Council approval of the Port of Dubuque Marina Annual Report for 2016. The
motionap ssed unanimously.
MILLER RIVERVIEW CAMPGROUND MANAGEMENT AND FEE
RECOMMENDATIONS; VOTE:
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Park Division Manager Steve Fehsal shared with commissioners the Miller
Riverview Campground Operations and Fees Recommendation. A review was
completed of other state, county and locate private campgrounds.
The recommended management structure for 2017 is the campground manager
receive $1 per night for every site reserved. The campground manager would
be guaranteed a minimum of$5,800 payment over the course of the camping
season.
It was moved by Lvness• seconded by Kirkendall, to recommend approval to
the City Council a fee increase of$3 per night for both electric and non-electric
sib as well as recommend that the campground manager receive $11 per night
for every site reserved, with a guaranteed minimum of$5,800 payment over the
camping season. The motionap ssed unanimously.
EXCLUSIVE SOFT DRINK PROVIDER RIGHTS AGREEMENT FOR LEISURE
SERVICES FACILITIES RECOMMENDATION; VOTE:
Recreation Division Manager Dan Kroger shared the Exclusive Soft Drink
Provider Agreement for three (3) years for Leisure Services facilities with the
commission. This would include the areas of the Bunker Hill Golf Course,
McAleece Concession, Flora and Sutton Pool Concessions and the Port of
Dubuque Marina.
It was moved by Hoffmann, seconded by Larson, to approve the
recommendation for City Council approval of a 3-year agreement with Atlantic
Bottling as the Exclusive Soft Drink Provider for the Bunker Hill Golf Course,
McAleece Concession, Flora and Sutton Pool Concessions and the Port of
Dubuque Marina. The motionap ssed unanimously.
GOLF CART LEASE AGREEMENT RECOMMENDATION; VOTE:
Recreation Division Manager Dan Kroger shared the Bunker Hill Golf Course
Cart Lease Agreement for a period of five (5) years with the commission.
It was moved by Kirkendall, seconded �y Lvness, to approve the
recommendation for CitV Council approval of the 5-year lease agreement with
Harris Golf Cars for 60 Yamaha golf carts for the Bunker Hill Golf Course. The
motionap ssed unanimously.
COMMISSION COMMUNICATIONS / QUESTIONS:
Manager Fehsal spoke about the Dubuque Trees Forever Kick-Off Party
that was held on Saturday, January 21 st at the Bunker Hill Clubhouse. Next
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meeting is scheduled for Saturday, February 18th at 9:30 a.m. the Carnegie-
Stout Public Library Auditorium.
Manager Fehsal spoke about the Farm Land Rental bid that is open until
Wednesday, February 22nd. The City of Dubuque Park Division is seeking
bids for rental of approximately 53 acres of tillable land in Franklin D.
Roosevelt Park.
ADJOURN; VOTE:
It was moved by Larson, seconded by Klinge, to adjourn the meeting at 5:35
p.m. Unanimous.
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