CDBG - Fiscal Year 2017 Annual Action Plan (Program Year 2016)_Amendment No. 2 Copyrighted
April 3, 2017
City of Dubuque Consent Items # 17.
ITEM TITLE: Community Development Block Grant (CDBG) Fiscal Year
2017Amendment 2
SUMMARY: City Manager recommending approval of the Fiscal Year
2017 Annual Action Plan Amendment 2 for the Community
Development Block Grant(CDBG) program.
RESOLUTION Approving Fiscal Year 2017 (Program Year
2016)Annual Action Plan Amendment 2 for Community
Development Block Grant(CDBG)funds
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
FY 2017 CDBG Amendment 2-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Attachment Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Community Development Block Grant FY17 Amendment 2
DATE: March 23, 2017
Housing & Community Development Department Director Alvin Nash recommends
City Council approval of the Fiscal Year 2017 Annual Action Plan —Amendment 2 for
the Community Development Block Grant (CDBG) program. This amendment
reallocates FY 2017 funds within existing activities to allow for timely use of
resources.
The recommended amendment authorizes the City to draw down funds in a lump sum
for housing rehabilitation activities in the amount of $305,363. These funds will be
used to finance substantial and emergency housing rehabilitation activities. The
amendment also reallocates $79,259 from the Multi-Cultural Family Center elevator
project, which has been on hold, to Neighborhood Infrastructure Improvements and
Zoning Inspection/Enforcement activities that will be able to expend the funds in this
fiscal year. These changes will allow the City to respond to the needs of the
community, improve the public's understanding of the programs and facilitate the
timely use of funds as required by HUD.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Z14.A�l
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Alvin Nash, Housing & Community Development Department Director
2
THE CITY OF Dubuque
AII11-America CiI.ty
UB E1
Masterpiece on the Mississippi 2007.2012.2013
TO: Mike VanMilligen, City Manager
FROM: Alvin Nash, Housing & Community Development Director
DATE: March 22, 2017
RE: Community Development Block Grant FY17 Amendment 2
Introduction
The purpose of this memorandum is to request City Council's approval of the
attached resolution approving FY 2017 Annual Action Plan —Amendment 2 for the
Community Development Block Grant (CDBG) program. This amendment
reallocates FY 2017 funds within existing activities to allow for timely use of
resources.
Federal regulations require that each year a city must prepare and file an Annual
Plan prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a
public participation process that includes a published notice, a public comment
period, and a public hearing. A city must follow its adopted plan as it expends
entitlement funds. If its revenues or activities change, the city must amend.
The City of Dubuque has been allocated CDBG funds that have been programmed
for specific uses as per the adopted Annual Plan for Fiscal Year 2017, as amended.
The recommended amendment is a non-substantial amendment and requires
approval by the Community Development Advisory Commission and City Council.
Discussion
The recommended amendment authorizes the City to draw down funds in a lump sum
for housing rehabilitation activities in the amount of$305,363. These funds will be
deposited into an interest earning account and used to finance substantial and
emergency housing rehabilitation activities. The amendment also reallocates $79,259
from the Multi-Cultural Family Center elevator project, which has been on hold, to
Neighborhood Infrastructure Improvements and Zoning Inspection/Enforcement
activities that will be able to expend the funds in this fiscal year. These changes will
allow us to respond to the needs of the community, improve the public's
understanding of the programs and facilitate the timely use of funds as required by
HUD.
Commission Action
The Community Development Advisory Commission was presented Amendment 2 for
at the March 21 , 2017 meeting. By a vote of 6-0, the Community Development Advisory
Commission recommends approval of the FY 2017 Annual Action Plan Amendment 2
for the use of CDBG. No public comment was received.
Requested Action
The requested action is for the Council to approve the Mayor's execution of the
attached resolution, approving the FY 2017 Annual Action Plan Amendment 2.
2
RESOLUTION NO. 124-17
RESOLUTION APPROVING FISCAL YEAR 2017 (PROGRAM YEAR 2016)
ANNUAL ACTION PLAN AMENDMENT 2 FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDS.
Whereas, the City of Dubuque prepared and filed an Annual Action Plan for Fiscal
Years 2017 as amended; and
Whereas, the City of Dubuque now desires to amend said Annual Plan by
reallocating funds between existing activities; and
Whereas, said amendment is a non -substantial amendment as provided in the
City's Citizen Participation Plan and therefore must be approved by resolution of the
City Council after recommendation by the Community Development Advisory
Commission; and
Whereas, the Community Development Advisory Commission reviewed said
amendment during a public meeting on March 21, 2017 and voted to approve said
amendment and recommend approval by the City Council.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Annual Action Plan as amended for 2017 are hereby
rescinded and the balance of funds from this plan is incorporated into a Fiscal Year
2017 (Program Year 2016) Annual Action Plan — Amendment 2, attached hereto as
Exhibit A.
Section 2. That said Fiscal Year 2017 (Program Year 2016) Annual Action Plan
Amendment 2 attached hereto as Exhibit A is hereby approved.
Section 4. That the City Manager is hereby authorized and directed to submit a
copy of this resolution and amendment to the U.S. Department of Housing and
Urban Development.
Passed, approved and adopted this 3rd day of April 2017
Attest:
Kevin S. Firnstahl, City Clerk
0 /„/,
Or Roy D. Buol, Mayor
THE CITY OF Dubuque
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All-Amenca City
DUB E
1IIII®'
Masterpiece on the Mississippi 2007.2012.2013
PROPOSED FY 2017
ANNUAL PLAN
AMENDMENT 2
FOR USE OF PROGRAM YEAR 2016
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) FUNDS
Exhibit A
PREPARED BY THE HOUSING AND COMMUNITY DEVELOPMENT DEPARTMENT
COMMUNITY DEVELOPMENT BLOCK GRANT
FY2017 CDBG ANNUAL ACTION PLAN AM ENDM ENT 2
FOR THE PERIOD ENDING June 30,2017
PROJECTED SOURCES FY2017 FY2017 FY2017
Entitlement 963,306 963,306 963,306
Program Income 373,015 373,015 373,015
Obligated 20,327 20,327
Prior Year Unexpended Funds 813,460 813,460
Unallocated Funds -
Total Sources 1,336,321 1,356,648 1,356,648
Housing Development Programs: Proposed Accomplishments FY 2017 Amendment 1 New Amendment 2
First Time Homebuyer Program 14 households 50,000 65,000 65,000
Historic Preservation Rehab Grant 0 10,000 10,000
Homeowner Rehab Program see lump sum 59,234 349,890 (305,363) 44,527
Housing Code Enforcement 350 housing units 104,327 104,327 104,327
Housing Rehabilitation Services and Stafl 391,294 394,573 394,573
Lump Sum 11 homeowner rehab projects in 2 years - 305,363 305,363
Lead Hazard Control Program 3 housing units 60,000 88,400 88,400
Purchase/Rehab/Resale 109,295 180,055 180,055
Rental Unit Rehabilitation 10 housing units 50,000 137,424 137,424
Salvia House Elevator 1 Elevator 58,000 58,000
Housing Totals 824,150 1,387,669 0 1,387,669
Economic Development Programs: 0 0
E.D. Financial Assistance Program - 0
Microenterprise Assistance Program 149,970 149,970
Economic Development Totals - 149,970 - 149,970
Neighborhood and Community Development Programs 0 0
Accessible Curb Ramps 12 Accessible Ramps 12,600 33,311 33,311
Multi-Cultural Family Center accessibility/LMA 79,259 (79,259) 0
3-5 streets(65,000),7 sidewalks(21,000),
Neighborhood Infrastructure Improvements 66 Street Lights(30,000) 13,400 13,400 70,549 83,949
Neighborhood Recreation Program 5730 persons 135,045 135,045 135,045
Neighborhood Support Grants 2000 people 14,560 32,007 32,007
Four Mounds HEART 10 people 10,000 10,000 10,000
Senior Center 600 people 18,200 21,080 21,080
Washington Tool Library 450 people 15,790 15,790 15,790
Zoning Inspection/Enforcement 90 housing units 8,710 8,710 8,710 17,420
St Mark Youth Enrichment Tuck Pointing Project 0
20,000 0 0
Saint Mark Youth Enrichment 20,000 20,000
Neighborhood&Comm. Develop. Totals 248,305 368,603 0 368,603
Administration 0 0
Neighborhood Development Services and Staff 83,967 83,967 83,967
Housing Administration 72,170 72,170 72,170
CDBG Admin.Services and Staff 107,729 107,729 107,729
Administration Totals 263,866 263,866 0 263,866
TOTAL CDBG 1,336,321 2,170,108 0 2,170,108
Balance 0