Five Flags Theater Masonry Rehabilitation Project_Project Award Copyrighted
April 3, 2017
City of Dubuque Action Items # 8.
ITEM TITLE: Award Contract- Five Flags Theater Masonry Project
SUMMARY: City Manager recommending award of the contract for the
Five Flags Theater Masonry Project to the low bidder,
Hydro-Tech.
RESOLUTION Awarding the Public Improvement Contract
for the Five Flags Theater Masonry Rehabilitation Project
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Five Flags Theater Masonry Rehab-MVM Memo City Manager Memo
FF Masonry Award Contract Staff Memo
FF Masonry Award Contract Resolution Resolutions
FF Masonry Bid Summary Supporting Documentation
THE CITY OF Dubuque
DUB E i"
Masterpiece on the Mississippi 2007.2012.2013
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Five Flags Theater Masonry Rehabilitation Project Award Contract
(Cl P 350-1708 and 350-2511)
DATE: March 24, 2017
Sealed bids were received for the Five Flags Theater Masonry Rehabilitation Project.
Leisure Services Manager Marie Ware recommends award of the contract to the low
bidder, Hydro-Tech, Inc., in the amount of$279,100, which was $40,100 over the
estimate of probable cost. The additional funds will be covered by a savings from the
Ham House Masonry Rehabilitation coming in under estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
ZV4-A�'
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Cindy Steinhauser, Assistant City Manager
Teri Goodmann, Assistant City Manager
Marie L. Ware, Leisure Services Manager
THE CITY OF Dubuque
UBgkE ;II111-America Ci i
I.
Masterpiece on the Mississippi 2007-2012-2013
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Five Flags Theater Masonry Rehabilitation Project Award Contract
(CIP 350-1708 and 350-2511)
DATE: March 23, 2017
INTRODUCTION
The enclosed Resolution authorizes the award of the construction contract for the Five
Flags Theater Masonry Rehabilitation Project.
BACKGROUND
Five Flags Theater is on the National Register of Historic Places. It is an important
community treasure. The Five Flags Theater is owned by the City of Dubuque and
operated on a day-to-day basis by SMG Management. As a part of the management
agreement the City is responsible for capital improvements of Five Flags Theater.
Restoration of the envelope of historic structures is important to the long-term
sustainability of the structure itself both inside and outside. The fire escape is a working
fire escape for the theater.
Selser Schaefer Architects and WSA/Modern Ruins were hired to provide architectural /
engineering services. The first step was to evaluate both the Five Flags Theater and
Mathias Ham House prior to developing bid specifications. Their findings and
recommendations are outlined in the attached report.
For Five Flags Theater, the report shows masonry rehabilitation is needed and the need
to solve water issues at the roof that create problems with the structure and masonry.
They outline several improvements that could be done if the contingency is not needed
or budget for them in the future.
The consultants took a holistic view by not only looking at the current structures and the
masonry rehabilitation but also looking at the root causes of degradation of the
structures. The report was used in preparation of the attached bids and specifications.
DISCUSSION
The work for this project will include masonry rehabilitation repointing areas on all four
sides of the Theater, repairs to ornamental cornice, modification of roof in one area
1
drain properly, camel back copings repaired, fire escape and landing repairs, and
general coping repairs.
BID RESULTS
The City of Dubuque received the following bids for the Five Flags Theater Masonry
Rehabilitation Project on March 23, 2017:
Contractor Base Bid
Hydro-Tech, Inc. Lehi, Utah $ 279,100
Fred Jackson Tuckpointing Dubuque, Iowa $ 290,500
A complete bid summary is attached.
BUDGETIMPACT
The estimate of probable cost for the Five Flags Theater Masonry Rehabilitation Project
is as follows:
Estimate Award
Construction Contract $ 239,000 $ 279,100
Consultant Fee to Create Bid Specs & Oversee Project $ 39,300 39,300
Total Project Cost $ 278,300 $ 318,400
The low bid came in over the project funding for Five Flags. The Ham House Masonry
Rehabilitation came under estimates. Budget Director Jenny Larson approves of the
additional money for the Five Flags Masonry Rehabilitation Project coming from the
Ham House Masonry Rehabilitation Project funds as both are masonry rehabilitation
projects from the same funding source.
The project funding summary is as follows:
CIP No. Fund Description Fund Amount
350-1708 Theater— Tuckpoint Exterior $ 244,416
350-2511 Theater— Fire Escape $ 35,000
350-1212 Ham House Improvements $ 38,984
$ 318,400
RECOMMENDATION
I respectfully recommend City Council adopt the attached resolution awarding the Five
Flags Theater Masonry Rehabilitation Project to Hydro-Tech, Inc. in the amount of
$279,100.
MLW:et
attachments Resolution
Bid Summary
cc HR Cook, Regional General Manager— SMG
Jenny Larson, Budget Director
2
Preparer: Marie L. Ware Address: 2200 Bunker Hill Rd Phone: (589) 589-4263
RESOLUTION NO. 134-17
AWARDING THE PUBLIC IMPROVEMENT CONTRACT FOR THE FIVE FLAGS
THEATER MASONRY REHABILITATION PROJECT
WHEREAS, sealed proposals have been submitted by contractors for the Five Flags
Theater Masonry Rehabilitation Project (the Project) pursuant to Resolution No. 67-17, and
notice to bidders published in a newspaper published in the City of Dubuque, Iowa, on the
24th day of February, 2017.
WHEREAS, said sealed proposals were opened and read on the 23rd day of March,
2017, and it has been determined that the bid of Hydro Tech, Inc. from Lehi, UT in the
amount of $279,100 is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Hydro
Tech, Inc. of Lehi, Utah, and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, approved and adopted this 3rd day of April, 20
Attest:
Kevi . Firns a 1, City Clerk
Roy D. Buol, Mayor
The City of Dubuque 563 Design
240 West 2nd Street
Five Flags Theater-Masonry Rehabilitation&Fire Escape Project Dubuque,IA 52001
563.663.7559
Architect's Project No.1705
Bid Tabulation-03.23.17 7
2:00pm Public Bid Opening Public Meeting called to order at: '' 1Y1 Public Meeting adjourned at: 4 LI vkr
Contractor
i
1
Time Bid Received � � `I /1,7,j7.- '�-•'G�+ .f1}'1 �/Z
Bid Security 10% t� b
Bidder Status Form V y�
Contractor Background Information
Addenda Acknowledged
Base Bid Amount �' / 'D�� 2-c-j U 1 LAG;D
Unit Prices
Cost per Selective Brick Replacement ,
Cost per square foot of re-pointing
Alternate Bids
No.1-Vertical limestone caps ((} lj2y + J '0
Voluntary Alternate(s)
Comments _
/�r�/1
City of Dubuque Representatives.Present: ��G`✓G�/ !�4�sI,yJ. /t 1i_ 01V/'sJ[AIS /eAee uu w J�Lio✓ Pwl:rlo— • 4-19-fd*e
Others Present: f7`jIJQ%lEy`/ �CQ6�/�4 -
Notes: