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Ham House Masonry Rehabilitation Project_Award of Contract Copyrighted April 3, 2017 City of Dubuque Action Items # 9. ITEM TITLE: Award Contract- Ham House Masonry Rehabilitation Project SUMMARY: City Manager recommending award of the Ham House Masonry Rehabilitation Project contract to the low bidder, Evans-Mason, Inc. RESOLUTION Awarding the Public Improvement Contract for the Ham House Masonry Rehabilitation Project SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type Ham House Masonry Project-MVM Memo City Manager Memo Award Ham House Masonry Project Staff Memo Award Ham House Masonry Project Resolution Resolutions Ham House Masonry Bid Tabulation Supporting Documentation THE CITY OF Dubuque DUB E i" Masterpiece on the Mississippi 2007.2012.2013 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Ham House Masonry Rehabilitation Project Award Contract (CI P 350-1212) DATE: March 27, 2017 Sealed bids were received for the Ham House Masonry Rehabilitation Project. Leisure Services Manager Marie Ware recommends award of the contract to the low bidder, Evans-Mason, Inc., in the amount of$82,280. 1 concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Cindy Steinhauser, Assistant City Manager Teri Goodmann, Assistant City Manager Marie L. Ware, Leisure Services Manager THE CITY OF Dubuque UBE 111-America Ci 111 I.i Masterpiece on the Mississippi 2007.2012.2013 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Ham House Masonry Rehabilitation Project Award Contract (CIP 350-1212) DATE: March 23, 2017 INTRODUCTION The enclosed Resolution authorizes the award of the construction contract for the Ham House Masonry Rehabilitation Project. BACKGROUND Mathias Ham House is on the National Register of Historic Places. It is an important community treasure. The Ham House is owned by the City of Dubuque and is leased to the Dubuque County Historical Society. As a part of the lease the City is responsible for the exterior of the Ham House. Restoration of the envelope of historic structures is important to the long-term sustainability of the structure itself both inside and outside. Selser Schaefer Architects and WSA/Modern Ruins were hired to provide architectural / engineering services. The first step was to evaluate both the Five Flags Theater and Mathias Ham House prior to developing bid specifications. Their findings and recommendations are outlined in the attached report. For the Mathias Ham House the report shows masonry rehabilitation needed and outlines improvements what could be done if the contingency is not needed or budget for these improvements in the future. The consultants took a holistic view by not only looking at the current structures and the masonry rehabilitation but also looking at the root causes of degradation of the structures. The report was used in preparation of the attached bids and specifications. DISCUSSION The work included in this masonry rehabilitation project is tuckpointing as outlined in the bid specification for the Ham House, re-pointing all chimneys and repair of specific sills and lintel. 1 BID RESULTS The City of Dubuque received the following bids for the Ham House Masonry Rehabilitation Project on March 23, 2017: Contractor Base Bid Innovative Masonry Restoration Prior Lake, MN $ 128,300 Evans-Mason, Inc. Springfield, IL $ 82,280 E & H Restoration, LLC Davenport, IA $ 84,202 Superior Brick Masonry Moline, IL $ 128,000 Hydro-Tech, Inc. Lehi, UT $ 128,400 R & W Restoration, LLC East Dubuque, IL $ 159,800 A complete bid summary is attached. BUDGETIMPACT The estimate of probable cost for the Ham House Masonry Rehabilitation Project is as follows: Estimate Award Construction Contract $ 190,000 $ 82,280 Consultant Fee to Create Bid Specs & Oversee Project $ 30,800 30,800 Total Project Cost $ 220,800 $ 113,080 The project funding summary is as follows: CIP No. Fund Description Fund Amount 350-1212 Ham House Improvements $ 220,995 RECOMMENDATION I respectfully recommend City Council adopt the attached Resolution awarding the Ham House Masonry Rehabilitation Project to Evans-Mason, Inc. of Springfield, Illinois in the amount of$82,280. MLW:et attachments: Resolution Bid Summary cc Cristin Waterbury, Dubuque County Historical Society Jenny Larson, Budget Director 2 Preparer: Marie L. Ware Address: 2200 Bunker Hill Rd Phone: (589) 589-4263 RESOLUTION NO. 135-17 AWARDING THE PUBLIC IMPROVEMENT CONTRACT FOR THE HAM HOUSE MASONRY REHABILITATION PROJECT WHEREAS, sealed proposals have been submitted by contractors for the Ham House Masonry Rehabilitation Project (the Project) pursuant to Resolution No. 68-17, and notice to bidders published in a newspaper published in the City of Dubuque, Iowa, on the 24th day of February, 2017. WHEREAS, said sealed proposals were opened and read on the 23rd day of March, 2017, and it has been determined that the bid of Evans -Mason, Inc. of Springfield, Illinois in the amount of $82,280 is the lowest responsive, responsible bidder for the Project. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: That a Public Improvement Contract for the Project is hereby awarded to Evans - Mason, Inc. of Springfield, Illinois, and the City Manager is hereby directed to execute a Public Improvement Contract on behalf of the City of Dubuque for the Project. Passed, approved and adopted this 3rd day of April, 2017 Attest: Kevi S. Firnstahl; City erk Roy D. Buol, Mayor The City of Dubuque 563 Design 240 West 2nd Street Mathias Ham House-Masonry Rehabilitation Project Dubuque,IA 52001 _ 563.663.7559 Architect's Project No.1704 Bid Tabulation-03.23.17 2:00pm Public Bid Opening Public Meeting called to order at: ) �� YY) Public Meeting adjourned at: L _IV I.. - Stt/rtI'IG 2 1 On ovid}V6. C—vo-vlS C✓ -5111/ r' ) Iti�Gtvo Contractor 016ksmr (LE�l ra.1), �Irl6k Te,C, -t -,Alm a r� 1 Time Bid Received r . y_3 V``/3rV 1 Y Z/ orb �Z G� • 96T ih I J� �1'✓� 3�_. Bid Security 10% ✓ y /� t/ ✓ 1/ Bidder Status Form ✓ ✓ t// ✓ ✓/ Contractor Background Information ✓ ✓ V ✓ i/ ✓ Addenda Acknowledged V I ✓ V/ //22 `1 {-� Base Bid Amount I �"U) 300 ��/Z�i) (1)L� Z�� �� , OUD 12At 00 1h?—q w Unit Prices Cost per square foot ofrepointing Original Original Building i �5 Ih 2r r412— Cost <—Cost - per square foot of repointing ] House Addition Cost per selective Brick replacement on chimneys N Alternate Bids N/A Voluntary Alternate(s) .r Comments City of Dubuque Representatives Present: ��.PV .�L�/l�/f� /'/ t[ �J�{//S/�rtJ ��r//}f b„[_ / �jQ�` �� ,a1�/ �(�/f/� • ` Others Present: Notes: l � ACoR CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 4/27/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Financial Logic, Inc 125 N 15th Street Mattoon INSURED Evans -Mason, Inc. IL 61938 1021 S. Grand Avenue E. Springfield COVERAGES IL CONTACT Laura Becker NAME: PHONE rt). (217) 234-3700I (ac. No): X (217)234-3706 E-MAIL ADDRESS: laura.becker@flhq.com INSURER(S) AFFORDING COVERAGE INSURERA:IOWa American Insurance Company INSURER B :Iowa Mutual INSURER C : INSURER D : INSURER E 62703 INSURER F CERTIFICATE NUMBER:CL1662917027 REVISION NUMBER: NAIC 6 31577 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. )NSR I TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMIDDIYYYY) (MM/DD/YYYY) X COMMERCIAL GENERAL LIABILITY A CLAIMS -MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY X jE 1 LOC 1 OTHER: AUTOMOBILE LIABILITY A X ANY AUTO ALL OWNED AUTOS HIRED AUTOS I SCHEDULED AUTOS NON -OWNED AUTOS I X UMBRELLA LIAB X OCCUR B I EXCESS LIAB CLAIMS -MADE ! DED I 1 RETENTION$ WORKERS COMPENSATION IAND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? B (Mandatory in NH) 3 yes, describe under DESCRIPTION OF OPERATIONS below YIN INS X A037921GL N/A A037921BA A037921UC A037921WC 6/29/2016 6/29/2017 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) 6/29/2016 6/29/2017 BODILY INJURY (Per accident)I $ PROPERTY DAMAGE (Per accident) Medical payments 6/29/2016 6/29/2017 6/29/2016 6/29/2017 $ EACH OCCURRENCE $ AGGREGATE $ PER X STATUTE E.L. EACH ACCIDENT OTH- ER 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 1,000,000 5,000 6,000,000 6,000,000 $ 500,000 500,000 500,000 E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Re: 350 -1212 -Mathias Ham House Masonry Rehabilitation Project The City of Dubuque, including all of its elected and appointed officials, all of its employees and volunteers, all of its boards, commissions and/or authorities and their board members, employees and volunteers are listed as Additional Insureds on the General Liability policy on a primary/ noncontributory basis, including ongoing and completed operations. CERTIFICATE HOLDER CANCELLATION City of Dubuque, Iowa 2200 Bunker Hill Road Dubuque, IA 52001 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Matt Murfee/LAURA © 1988-2014 ACORD CORPORATION. All rights reserved. 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