Minutes_Library Board of Trustees 2 23 17 Carnegie-Stout Public Library
Board of Trustees
Meeting Minutes of February 23, 2017
The Board of Trustees of the Carnegie-Stout Public Library (C-SPL) met in the
Lacy Board Room at 4:00 p.m. on Thursday, February 23, 2017.
Present.• vice President Patty Poggemiller (entered 4:05 p.m.); Secretary
Michael Willis; Trustee Robert Armstrong; Trustee Pat Maddux;
Trustee Christy Monk; Trustee Jon Trotter; Trustee Michael
Willis; Director Susan Henricks and Recorder Denette Kellogg.
Excused., Board President Jenny Weiss
1. Board Secretary Michael Willis called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of February 23, 2017."
Motion: Monk
Second; Trotter
Vote: Aye -5; Nay— 0
2. Approval of Library Board of Trustees' Meeting Minutes of Thursday, January 26,
2017."
"Moved to approve the Board Minutes of Thursday, ,January 26, 2017."
Motion: Moak
Second: Maddux
Vote: Aye — 6, Nay— 0
3. Board President's Report:
Board Secretary Willis reviewed the Communication with the Dubuque
City Council for January, 2017.
"Moved to receive and file the Communication with the Dubuque
City Council from Thursday, .January 26, 2017, "
Motion: Armstrong
Second: Monk
Vote: Aye —5; Nay— 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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Trustee Patty yPoggemiller entered the meeting at 4:05 p.m.
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1) Library Financial Report FY 2017—The Board reviewed the
operational revenue and expenditure reports. Henricks reported a
that 58% percent of the fiscal year lapsed at the end of
December. Expenditures were at 55% of the budget, and revenue
collected was at 62% ofJ
ro'ections.
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2) Library Use Statistics — Henricks reported that January 2017 was
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a busy month. Use- of the teen computers grew dramatically due
to the addition of new software. Use of the computers for adults
has also increased in total hours, as well as time spent working
on them. Check outs were level with January of last year. During
the past two months, staff members have focused on the
circulation of print material and promoting this in several ways,
which has proven effective. The total questions answered show a
31% increase. This is a result of more accurate reporting and not
necessarily an increase in the number of questions asked.
The archives of the Telegraph Herald have been very popular.
The archives are the third most visited on our website, after
people looking at their library accounts (#1) and accessing digital
resources/material (#2).
3) County Library Update — Henricks reported the survey seeking
input into a City-County library collaboration is available through
February 28. Results will be compiled and available by the March
Board meeting. Responses reviewed to date indicate an interest
in collaboration.
4) Board Meeting Schedule for March 2017 —The Board agreed to
reschedule the March Board meeting from March 23, 2017 to
Thursday, March 16, 2017 to better accommodate schedules.
5) Library Programming — Henricks provided an update on Library
programming. Sixteen programs in February were hosted in the
Maker Space in January and 16 in February. Attendance in the
Maker Space has doubled since the Grand Opening and the
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average is about two visitors per hour (not including programs).
A Cabin Fever Mini-Con was held at the library on January 28
with a turnout of over 500 people.
The Library will host a new book discussion group called the
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"Geek Out Book Club" for adults who like to read books in the
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science fiction orfantasy genre. This book club will meet at the 1
Mindframe Theater.
The Library has launched a "seed library" and individual packets
of seeds are available for check-out of up to 10 packets per
patron. The Friends of the Library pledged $1,000 so that ,
additional seeds can be purchased to build the collection. The
seeds from the harvested vegetables and herbs should be 3
donated back to the seed library.
The grant funded Changing Lives Through Literature (CLTL)
program will begin on March 9. CLTL is a diversion or alternate
sentencing program, that requires reading for youth offenders.
The Library is partnering with Juvenile Court Services on this
project, with the first program participants meeting twice a week
for five weeks. The participants will read two or three books,
have discussion, and write assignments.
Music @ your library features original music by artists in the _
region. Funds permitting, we would like to offer this program on
the first Friday of each month that is opposite the Art @ your
library opening reception.
The Library received a grant to sponsor Art @ your Iibrary(D for
2017 from Premier Bank. The additional funding will be used to
supplement the budget for promotion and reception refreshments.
6) Library Parking — Henricks reported that the strategic plan
identified hindrances to parking as a challenge requiring further
discussion by the Board. Henricks reported on some options for
parking as follows:
• Purchase the parking lot across from the library on Bluff Street
from the City at approximately $1 million, and remove the
meters. Trotter reported that he believes the lot value of$1
million is overvalued and did not understand why the City
Library would purchase a lot already owned by the City.
• Rent all the spaces in the parking lot to offer free parking for a j
cost of$10,080 annually (monthly rate of$42 per space x 20
spaces X 12).
• Offer parking one day a week—for example, "Free Fridays" at
a cost of $7,280 annually ($7 for one-day X 20 spaces x 52).
The Board reviewed the and agreed that none of these options
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are feasible. The Board discussed the fact that the patrons have j
been paying for parking through meters for many years. The
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Board discussed other cities parking electronic payment options
that could be an option for citizens. Henricks will investigate
electronic options and report back to the Board.
Monk exited the meeting at 4:45 p.m.
B. Library Comment Cards Received —The Board reviewed the six comment
cards received and concurred with the responses.
"Moved to receive and file the informational update from the
Library Director including the Library Financial Report, Library Use
Statistics, County Library Update, Board Meeting for March 2017,
County Library Update Maker Space Update, Library ProgrammIng
Update, Library Parking Review and Library Comment Cards"
Motion: Monk
Second: Trotter
Vote: Aye — 4; Nay— O
5. Action Items: Vice President Patty Poggemiller chaired the remainder of the
meeting.
Library Expenditures — Henricks provided an itemized report of FY-17
expenditures from January 21, 2017 to February 15, 2017.
"No ved to approve Library expenditures for-7anuary 21 to
February 15, 2017.
Motion: Willis
Second: Maddux
Vote: Aye — 4; Nay— 0
6. Library Board Adjournment —The Board adjourned at 4:54 p.m.
"Motion to adjourn.
Motion: Willis
Second: Trotter
Vote: Aye — 4; Nay— O
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Michael Willis
Secretary of the Board Date
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